Guidelines For Supervising Surveyors - lslb.wa.gov.au · 5.23 Understanding clients’ needs and guiding their instructions to give them the best results. Informing them as to costs

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Guidelines For Supervising Surveyors 1. Introduction

These guidelines are to inform supervising surveyors of their obligations and responsibilities in the training of surveying graduates under Professional Training Agreements.

Professional Training Agreements are taken very seriously by the Board. Although the Board conducts a final examination of graduates prior to granting Certificates of Competency, it can only ever be a general indication of the competence of the candidates. The real tests occur during the life of the Professional Training Agreement where the level of knowledge and character necessary to become a professional surveyor is determined by the supervising surveyor. It is only when a graduate has achieved that standard in the mind of the supervisor that approval should be given for the graduate to present to the Board in the final examinations. Poorly presented candidates reflect on the reputation of the supervising surveyor.

Once the subject of the projects has been chosen, Candidates and their Supervisors can arrange a preliminary interview with an examiner to discuss the scope of the project, its complexity and the appropriate presentation methodology. This interview should be before any substantial work has been done on the projects and at least 5-6 months prior to intended submission. The Board Secretary will arrange this interview.

This approach to training places clear obligations on the supervising surveyor, not just toward the surveying graduate, but equally to the future profession of surveying.

During the training agreement and after licensing, the graduate is a reflection on the supervisor and on the company (in fieldnotes, project work and direct relations with the client and the public). The graduate’s training must be at least as important to the supervisor as the successful completion of survey jobs. The supervisor and company should provide every possible tuition, guidance and opportunity and the graduate should only be progressed to the next stage when ability is proven.

Despite any intention of the graduate to specialise once licensed, this training must give a balanced general training in all aspects of cadastral work. Competency in all aspects must be demonstrated before the graduate is recommended for the licence.

These guidelines should be read in conjunction with the Licensed Surveyors (Licensing and Registration) Regulations 1990.

2. Definitions

In these guidelines the following expressions have the following meanings:

• “Board” means the Land Surveyors’ Licensing Board of Western Australia established under the Licensed Surveyors Act 1909.

• “Graduate” means a surveying graduate who is a party to a Professional Training Agreement. • “Supervising Surveyor” or “Supervisor” means a licensed surveyor who agrees to supervise a

graduate under a Professional Training Agreement.

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3. The Professional Training Agreement

The purpose of the professional training agreement (PTA) is to provide the graduate with a structured training program of education and development of attitudes and skills. The PTA should be structured so as to enable the graduate to progress to the level of a competent professional surveyor in an efficient and effective manner. The PTA should take into account local conditions and specialisations. It should be prepared by the supervising surveyor in consultation with the graduate.

The period of training should include at least 15 months on cadastral surveys, including a minimum 6 month period on urban cadastral surveys and a minimum 3 month period on rural cadastral surveys.

4. Competency Standards

The Institution of Surveyors Australia Incorporated (ISA) in conjunction with the Reciprocating Surveyors’ Boards of Australia and New Zealand has developed “National Competency Standards for Professional Surveyors”. While those standards (published in July 1996) do not specifically deal with cadastral surveys, these guidelines are based on those general standards.

In particular, pages 51 through 66 of those National Competency Standards detail the necessary “Key Competencies” for stage 2 (equivalent to the period of a professional training agreement).

Supervisors are to ensure that graduates achieve the level of competency and professional development required by the Board as outlined herein and in the competency based standards for surveyors. Graduates should be exposed to a variety of surveys and challenged by difficult and complex situations. Supervisors are to ensure that any deficiencies in the graduate’s skills are rectified.

The training should be broadly based, not specialised. The training subjects which should be covered are detailed in guideline 5. Some require full competence while others only require an awareness at the licence level and others are individually optional.

Two topics deserve special mention as they are vital to the ultimate professionalism of every surveyor-

• Professional ethics should be impressed on the graduate both by example and by instruction throughout the period of the PTA; and

• Leadership is a quality necessary to all surveyors.

5. Skills to Be Taught In transforming the generic competencies to the specific cadastral area, it is recommended that during the period of a professional training agreement the following subjects be covered: -

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5.1 Safety

• Safe working practices. The teaching of safe working practices must precede any other training.

5.2 Basic Practical Field Skills

• Linear measurements using steel band and electronic distance measuring equipment, • Theodolite angle measurement, • Levelling, • Electronic and manual methods of data recording, • Placement and referencing of boundary and general survey marks, • Independent checking of observations and error-elimination procedures, • Use and maintenance of tools, equipment, and vehicles, • Safety procedures and safe work practices.

5.3 Re-Establishment of Alignments

• Location of old survey marks and occupation • Re-establishment of title boundaries through the analysis of available evidence, • Determination of adoptions based on the principles associated with crown boundaries,

previous surveys, survey marks, and occupation.

5.4 Map, Geodetic and Height Datums

• Field surveys based on the Australian Geodetic Datum, its derivation the Australian Map Grid, and the Australian Height Datum.

• The Geocentric Datum Australia. • General engineering and topographic surveys based on local grids and control traverses. • The dependence of Global Positioning System surveys upon these datums.

5.5 Accuracy

• The standards of accuracy required in field surveys. • How to achieve the necessary standard in each situation encountered.

5.6 Team Leadership

• Staff supervision and field party leadership, • Responsible use of vehicles and equipment, • Bushcraft, especially in remote areas, • Responsibility for the team.

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5.7 Survey Information

• Searching and interpretation of title and survey information from the various sources at DLI and DOIR.

• The relevance and availability and use of this analogue and digital information, (not necessarily familiarity with the physical actions of obtaining the information).

5.8 Survey Computations

• Computer hardware and software and their applications to surveying and a surveying practice in general.

• The application of general survey computations learned in the degree course. • Calculation of re-establishment of cadastral alignments: -

* including distribution of original errors into the most probably correct places;

* achieving a best fit of boundaries to available original marks and dimensions; and

* taking into account legal implications.

5.9 Drafting

Familiarity with the different requirements (regulations, guidelines and conventions) for drafting plans under the various land tenure Acts – sufficient to instruct and control the drafting, not necessarily enough to physically draft the plans personally.

5.10 Documentation

Preparation of the other survey and business documentation related to surveys (eg fieldnotes, sketch plans, applications, reports and correspondence).

5.11 Calibration

Understanding of the need for repeated calibration of equipment, and competency in the calibration of all equipment and instruments used.

5.12 Ethics

Ethics, as apply to a professional person generally, and as apply to a licensed surveyor in particular.

5.13 Statutory Requirements

Familiarity with the various Acts, regulations, directions, guidelines and manuals relevant to a survey practice.

Awareness of Common Law as it affects land tenure.

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Sound knowledge of the various regulations, directions and guidelines related to authorised surveys. This should include the practices and procedures of the various survey registering agencies. It is emphasised that training in the practical application of the regulations is essential. Acts, regulations, directions, guidelines and procedures are now changing frequently, so it is necessary that library and knowledge be kept up to date.

5.14 Building Set-Out

Experience in building set-out or control with respect to a boundary (not necessarily multi-storey)

5.15 Total Subdivision Process

Experience of the total subdivision process, including the WA Planning Commission, local government, servicing authorities, engineering and finance.

5.16 Survey Office Procedures

Survey office procedures with an emphasis on quality assurance and the avoidance of mistakes.

5.17 Strata Titles

The Strata Titles Act and associated plans and surveys.

5.18 Digital Survey Data

Lodgement of survey data digitally with the various registration authorities in the formats required by them. It is expected that the graduate will be able to commission another professional to prepare the data and will be able to integrate that service into his own quality assurance process.

5.19 Regulation 26A

Options for limited marking of boundaries and for limited methods of survey.

5.20 Mining Surveys

Tenure Surveys under the Mining Act.

It is expected that the graduate will be competent in all of the preceding subjects, 5.1 to 5.20, at the time of completion of the professional training agreement.

It is expected that the graduate will be aware or familiar with the following subjects, 5.21 to 5.28, at the time of completion of the professional training agreement, and that following licensing will work in a structure with limited guidance until competent in those subjects.

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5.21 Knowledge of the nature of the different kinds of subdivision processes under the various Acts, the many opportunities they afford and the requirements of each.

5.22 Subdivision design and options and optimization.

5.23 Understanding clients’ needs and guiding their instructions to give them the best results. Informing them as to costs and time frame.

Ongoing client relations.

5.24 Searching of Deeds Act land and subdivision of Deeds Act land.

5.25 Adverse possession claims.

5.26 Bringing Deeds Act land under the Transfer of Land Act.

5.27 Definition of land parcels in three dimensions (ie cubic parcels, limited in height and/or depth).

5.28 Definition and re-establishment of tidal and non-tidal riparian boundaries, the nature of those boundaries and the rights that are conferred.

While the above subjects give a basic training, which will allow the licensed surveyor to practise effectively in a wide range of work; there are a number of other subjects which will either allow more efficient work in some situations or will allow specialised or unusual jobs to be carried out. It is recommended that some such subjects be covered by. A few such subjects are given below at 5.29 to 5.32.

5.29 Global Positioning Systems, including Real Time Kinematic and including Differential GPS using a commercially broadcast correction.

5.30 Use of total stations.

5.31 Structural engineering or mechanical engineering control.

5.32 Survey control of hydraulics projects (including sewerage and drainage).

6. Level of Supervision

The philosophy of the Reciprocating Surveyors’ Boards of Australia and New Zealand is that: -

• the surveyor is solely responsible for surveys carried out under his/her supervision, and • surveyors should exercise a standard of supervision that will ensure the survey reflects his/her

professional responsibilities and complies with relevant statutes. The extent of supervision will vary according to the experience and skill and ethics of the graduate. The recommended level of supervision is as follows: -

6.1 The supervisor should fully brief the graduate on the purpose and details of the survey before the graduate commences involvement in that survey.

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6.2 The supervisor should discuss all aspects of the survey with the graduate at the completion of the work.

6.3 Early in the training period the supervising surveyor should always accompany the graduate on site, until the graduate demonstrates an ability to act as team leader for some parts of the survey. From that time onwards the frequency of onsite supervision can be reduced, but-

• the supervisor should be present on sufficient occasions during each survey to ensure that the graduate’s problems are solved expeditiously,

• the supervisor should inspect the marking and physical aspects of the survey, and the field records, closes, re-establishment etc on its completion, and

• the supervisor should affect sufficient angular and linear checks of the surveys to be satisfied with the standard and accuracy of the graduate’s work.

6.4 Just before the successful completion of the training agreement it is acceptable for the supervision of the graduate to be reduced for the specific purpose of the further professional development of the graduate’s work attitude and ethics.

6.5 If the supervising surveyor wishes to lessen supervision (under guideline 6.4), the supervisor should advise the Land Surveyors’ Licensing Board in writing that the graduate is within three months of sitting final examinations and will be receiving only off-site supervision.

6.6 The supervising surveyor will still be wholly responsible for the correctness of the surveys.

6.7 It is recommended that in the period of off-site supervision: -

• in the cases of simple jobs, the supervising surveyor should inspect the field record of each job, and

• in other cases, the graduate should prepare a short survey report describing important aspects of each survey (particularly the re-establishment) and

• that this record be retained by the supervising surveyor and forms part of the off-site supervision. These reports could form part of the documentation presented to the Land Surveyors’ Licensing Board supporting the graduate’s application for registration as a licensed surveyor.

6.8 Acceptance of only off-site supervision is limited to the final period of a graduate’s training.

6.9 Supervisors should act within the confines and the spirit of the certificate signed in each fieldbook lodged during the period of a Professional Training Agreement. The fact that the supervisor has signed the plan and fieldbook indicates satisfaction as to the accuracy of the survey, that the survey is in accordance with the regulations, and an acceptance of full responsibility for the survey.

7. Responsibilities of The Supervisor

The professional training of a graduate is an important and demanding role, not one to be undertaken lightly or for the wrong reasons. The responsibilities of the surveyor include: -

7.1 Provide the range of experience necessary for the graduate’s development,

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7.2 Provide the tuition and guidance necessary for the graduate’s development (both technical and professional),

7.3 Wholly responsible for the correct performance of jobs by the graduate,

7.4 Treat the graduate’s development as of primary importance and not just an ancillary activity to the running of the firm or the correct completion of surveys,

7.5 Encourage the graduate’s participation in Board approved continuing professional development courses.

7.6 Responsible for effective feedback to the graduate on every job,

7.7 Report to the Board on a regular basis on the progress of the graduate’s training. (Refer to guideline 10).

7.8 Responsible for the decision to put the graduate forward for licensing. The Board must depend heavily on the surveyor’s opinion as to the graduate’s readiness, this includes the examination and approval of all projects submitted for examination. Projects will not be accepted for examination unless they each carry the signature of the supervisor and a statement to the effect that the supervisor believes that each of the projects meets the Board’s requirements and is submitted with the supervisor’s approval.

7.9 The Professional Training Agreement should state the extent of the supervisor’s responsibility (if any is accepted) for arranging or participating in training (of a stated nature) which is not available within the supervisor’s firm. To clarify the extent or basis of the agreement it is beneficial for it to list the scope of work normally done by the supervisor, and to list any necessary types of work which the supervisor does not do.

7.10 It is recognised that the supervisor is not committed to successfully complete the graduate’s development within any time frame, even though a time schedule is included in the agreement. The length of time necessary to complete the training is dependent on the endeavours of the graduate.

8. Responsibilities of The Graduate

8.1 Fundamental and general educational matters (including familiarity with Acts, regulations, guidelines and manuals) should not be neglected by the graduate.

8.2 The length of elapsed time before licensing is expected to be heavily dependent on the amount of personal time that the graduate is prepared to contribute during (and before) the Training Agreement.

8.3 The graduate is responsible for ensuring that sufficient time is spent on continuing professional development.

8.4 The graduate is responsible for keeping records of the training received and for informing the supervisor of any slippage of time.

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8.5 To clarify the basis for the agreement (and to assist in preparing an achievable time schedule) it is beneficial for the agreement to include a realistic description of the graduate’s competencies, experience and knowledge before entering the agreement.

9. Template Professional Training Agreement

A template Professional Training Agreement is published on the LSLB webpage. It is recommended that the topics in the template be considered for inclusion in all training agreements. But every agreement is unique so the template should not be used uncritically as a pro forma.

10. Training Reports

10.1 The following records should be maintained, to be submitted to the Board initially on a three monthly basis for the first two reports and thereafter on a six monthly basis. The maintenance of these records not only make the interim and final reports easier to prepare, but also more readily identify any deficiencies in the training program.

By the Graduate: -

• a work folder of representative completed jobs; • a summary assessment of the graduate’s own perception of progress with the components

undertaken during the period; • a personal work diary recording individual jobs that the graduate has been involved with and

validating the type of work experience and the accrual of training days; and • a record of the professional development courses that have been attended.

By the Supervising Surveyor: -

• reports covering the level of skill and knowledge of the graduate, such that the degree and complexity of work and responsibilities can be analysed; and

• verification, comment and signing off of the graduate’s work folder and work diary. • Each entry in the records described above in this paragraph should specifically state which of

the skills listed in guideline 5 have been developed during that job.

10.2 The period and categories of training must aggregate to at least the minimum requirement set out in the Board approved agreement.

10.3 The Supervising Surveyor shall provide reports to the Board initially on a three (3) monthly basis for the first two (2) reports and thereafter on a six (6) monthly basis, covering the level of skill and knowledge of the graduate, such that the degree and complexity of work and responsibilities can be analysed.

10.4 The Board will monitor the progress through the reports, and where necessary provide counselling and assistance to ensure appropriate training opportunities are provided to the graduate and support is available to the Supervising Surveyor.

https://www.lslb.wa.gov.au/wp-content/uploads/2016/04/PTA-Report-H1-2016.xlsx

https://www.lslb.wa.gov.au/wp-content/uploads/2016/04/PTA-Report-H1-2016.xlsx

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11. Supervisor’s Declaration

At the completion of a Graduates PTA period a declaration is required to be signed by the supervisor testifying that in his/her opinion, the graduate is capable of becoming a licensed surveyor in their own right. This form is set out in the Regulations. (See Form 1)

12. The Examination

12.1 Examination Timing The supervisor decides when a graduate has the all-round skills and knowledge to result in a successful completion of the Board’s examination. There will always be personal and commercial pressures which may influence the timing of that decision. The focus must however always be on the capability of the graduate to perform as a licensed surveyor in their own right.

12.2 Certification of Project Work

Once a project has been chosen, it is highly recommended that details of the project are emailed to the Secretary with a request to have the examiners consider whether:

1. The Project meets the criteria specified 2. The Project has sufficient complexity

This should be before any substantial work has been done on the projects and at least 5-6 months prior to intended submission.

Although the project work must be the work of the graduate, the supervisor should check and sign the work as correct. Approval of projects that are assessed as sub-standard does reflect on the supervision provided.

12.3 Equipment

The supervisor should ensure that the graduate is given the best possible support to ensure a successful result at the Board’s examination. This should include equipment and a competent field assistant.

12.4 Examination Preparation

The supervising surveyor should consider work allocation immediately prior to the examination to allow the graduate adequate preparation opportunities. The supervising surveyor should allocate sufficient time and resources to support the graduate in the preparation of projects, this includes the pre-submission review and sign-off by the supervisor.

13. Transfer of An Agreement

If circumstances arise such that the graduate’s training cannot be optimally managed by the supervising surveyor, then the supervising surveyor should arrange transfer of the professional training agreement, or in extreme cases its suspension or termination.

https://www.lslb.wa.gov.au/wp-content/uploads/2013/08/LSLB-Cert-Prof-Training.doc

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14. Dispute Resolution

If the aspirations and commitments of both parties are discussed during the shared preparation of the agreement, and if the graduate’s progress is discussed frequently during the period of the agreement, a dispute is unlikely.

If a dispute arises that cannot be readily resolved by the supervisor and graduate the Board will willingly provide a Board member to assist with negotiations or resolution. Such assistance will not infer blame.

15. Termination of Agreement

It is prudent for both parties to include in the Professional Training Agreement a clause that outlines the circumstances and conditions relating to the termination of the agreement. The Board suggests that the provisions of paragraphs 13 & 14 above be fully considered before implementing such termination. The Board must be notified of the termination of an agreement. The notification should include evidence that both parties concur with the termination. The Board should be provided with a Certificate of Service for its records.

COMPANY LOGO

COMPANY ADDRESS

Date The Secretary, Land Surveyors Licensing Board PO Box 2222 MIDLAND WA 6936 Dear Secretary, RE: PROFESSIONAL TRAINING AGREEMENT: Graduate Name REPORT ON PROGRESS TO dd/mm/yyyy I refer to the Profession Training Agreement (PTA) between myself and Graduate Name which was registered by the board on dd/mm/yyyy. Please find attached;

• Personal summary written by Graduate for the period April – June yyyy • Graduates Work Diary – signed by me • Graduates Work Folder – signed by me • Graduates Training Event Diary Summary against the competencies in paragraph

5 of the Supervisors Guidelines Graduate is progressing well in his PTA. He is always enthusiastic and reliable holding him in good stead to become a Licenced Surveyor. Over the last 3-6 months he has covered a variety of work including Subdivisions, SSA control and final pegging, construction and strata. The last x years has seen a significant reduction in small subdivision and development throughout Perth which in turn has reduced the cadastral work for the company significantly. As per the summaries provided, Graduate has completed a significant amount of xyz surveys recently, Company X will endeavour to focus Graduates learning towards cadastral in the coming 12 months. The current planning regulations surrounding rural subdivision has reduced Company’s rural subdivision work by at least 80% in recent years, again this reduces the Graduates exposure unfortunately. Graduate shows very keen interest in the profession of Licensed Surveying and will be an asset to the profession upon achieving his Licence. Yours faithfully

Licensed Surveyor

Graduate Name

3 MONTHLY TRAINING REPORT

APRIL 1 – JUNE 30 2019

COMPANY LOGO HERE

SAMPLE

3 Monthly Training Report

page 2 Graduate Name April 1 – June 30 2019

INTRODUCTION 3

WORK DIARY 3

2.1 Total Practical Experience Table 3

2.2 PTA Daily Training Dairy 3

CONTINUAL PROFFESIONAL DEVELOPMENT 4

SUMMARY OF PROGRESS 5

4.1 Time Schedule of Professional Training Program 5

4.2 Survey Works Overview 6

CONCLUSION 11

SAMPLE



INTRODUCTION

The second quarter of 2019 saw me spending most of my time inside the office, with

Company X putting me through an in-house training program. The in-house training was

designed to focus on an introduction to the following:

- Fundamental principles of large scale (SSA) subdivisions – client liaison, staging, pre-

calculating subdivisions and amending them due to re-design.

- Drafting and checking Survey Sheets for SSA subdivisions.

- The formalities involves with producing and auditing legal plans.

- Basic drafting techniques for Deposited plans.

This training was beneficial in understanding the process of SSA subdivisions and was an

informative outline into the creation of legal plans.

WORK DIARY

2.1 Total Practical Experience Table

On the following page is my table of Total Practical Experience obtained from my second 3-

month period as an articled surveyor. This table is provided by the LSLB and highlights the

related survey skills I have been practicing within the given period.

2.2 PTA Daily Training Dairy

The tables following the ‘Total Practical Experience Table’ are monthly extracts from my PTA

Training Diary for the period of 1st April – 30th June 2019. This information can also be seen in

the attached Excel Spreadsheet. SAMPLE

Length of Time (Days) Over which Candidate Has Obtained Practical Experience Under

Professional Training Agreement (April 1 - June 30 2019)

April 2019

Office General

Assistant

Instrument

Operator

Party Leader Total Experience Obtained

Land Boundary Surveys - Urban 8.00 0.00 0.00 0.00 8.00

Land Boundary Surveys - Rural 0.00 0.00 0.00 0.00 0.00

Engineering Surveys 0.00 0.00 0.00 0.00 0.00

Topographical Surveys 0.00 0.00 1.00 0.00 1.00

Mining Surveys 0.00 0.00 0.00 0.00 0.00

Control Surveys 3.00 0.00 2.00 0.00 5.00

Other Surveys 0.00 0.00 0.00 0.00 0.00

Total 14.00

May 2019

Office General

Assistant

Instrument

Operator






Mining Surveys 0.00 0.00 0.00 0.00 0.00

Control Surveys 0.00 0.00 3.00 0.00 3.00

Other Surveys 0.00 0.00 0.25 0.00 0.25

Total 21.00

June 2019

Office General

Assistant

Instrument

Operator






Mining Surveys 0.00 0.00 0.00 0.00 0.00

Control Surveys 0.00 0.00 0.00 0.00 0.00

Other Surveys 0.00 0.00 0.00 0.00 0.00

Total 19.00

April-June 2019

Office General

Assistant

Instrument

Operator


Land Boundary Surveys - Urban 34.75

Land Boundary Surveys - Rural 0.00

Engineering Surveys 0.00

Topographical Surveys 11.00

Mining Surveys 0.00

Control Surveys 8.00

Other Surveys 0.25

Total Experience Obtained 40.25 0.00 10.75 3.00 54.00

SAMPLE

Professional Training Agreement Work Diary April 2019

Graduate: Graduate Name

Supervisor Supervisor Name

Day Date Job Description Topic (If Applicable) Experience Type of Experience Day or Part Day Comments

Mon 1/04/2019 Annual Leave 1.00

Tue 2/04/2019 Annual Leave 1.00

Wed 3/04/2019 Annual Leave 1.00

Thu 4/04/2019 Annual Leave 1.00

Fri 5/04/2019 Annual Leave 1.00

Sat 6/04/2019 Weekend 1.00

Sun 7/04/2019 Weekend 1.00

Mon 8/04/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Pre cal software office training

Digital Survey Data

Tue 9/04/2019 Office - Cadastral Pre Cal/Plan Training SSAs Control Surveys Office 1.00 Upload final control for preperation of Survey Sheet

Digital Survey Data

Wed 10/04/2019 Office - Cadastral Pre Cal/Plan Training SSAs Control Surveys Office 1.00 Upload final control for preperation of Survey Sheet

Digital Survey Data

Thu 11/04/2019 Office - Cadastral Pre Cal/Plan Training SSAs Control Surveys Office 1.00 Upload final control for preperation of Survey Sheet

Digital Survey Data

Fri 12/04/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Amend pre cal stage boundaries

Digital Survey Data

Sat 13/04/2019 Weekend 1.00

Sun 14/04/2019 Weekend 1.00

Mon 15/04/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Amend pre cal stage boundaries

Digital Survey Data

Tue 16/04/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Amend pre cal lot boundaries

Digital Survey Data

Wed 17/04/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Amend pre cal lot boundaries

Digital Survey Data

Thu 18/04/2019 JN:99923 - Survey Test Pit Locations Safe Working Practices Topographical Surveys Instrument Operator 1.00 Survey Test Pit Locations and provide Coordinate listing in PCG and MGA - Coordinate Transformation

Basic Field Skills

Routine Engineering Survey Project

GDA, MGA and AHD

Use of GPS

Client instructions and Liaison

Fri 19/04/2019 Good Friday 1.00

Sat 20/04/2019 Weekend 1.00

Sun 21/04/2019 Weekend 1.00

Mon 22/04/2019 Easter Monday 1.00

Tue 23/04/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Amend pre cal lot boundaries

Digital Survey Data

Wed 24/04/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Amend pre cal lot boundaries

Digital Survey Data

Thu 25/04/2019 ANZAC Day 1.00

Fri 26/04/2019 JN:101963 - Log Static Base Stations For Rail MLS Survey Of Avon Valley Safe Working Practices Control Surveys Instrument Operator 1.00 Setup 7 static base stations over 70kms for Rail MLS Survey

Basic Field Skills

Use of GPS

Field Notes

Sat 27/04/2019 Weekend 1.00

Sun 28/04/2019 Weekend 1.00

Mon 29/04/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Amend pre cal lot boundaries

Digital Survey Data

Tue 30/04/2019 JN:102137 - Level New SSMs For Landgate Geodetic Upgrade Safe Working Practices Control Surveys Instrument Operator 1.00 Level newley installed SSMs to Landgate requirements

Basic Field Skills

GDA, MGA and AHD

Achievement of Accuracy

Field Notes

Calibration

Total days for month 30.00

SAMPLE

Professional Training Agreement Work Diary May 2019




Wed 1/05/2019 JN:102137 - Level New SSMs For Landgate Geodetic Upgrade Safe Working Practices Control Surveys Instrument Operator 1.00 Level newley installed SSMs to Landgate requirements

Basic Field Skills

GDA, MGA and AHD


Field Notes

Calibration

Thu 2/05/2019 JN:102137 - Level New SSMs For Landgate Geodetic Upgrade Safe Working Practices Control Surveys Instrument Operator 1.00 Level newley installed SSMs to Landgate requirements

Basic Field Skills

GDA, MGA and AHD


Field Notes

Calibration

Fri 3/05/2019 JN:102137 - Level New SSMs For Landgate Geodetic Upgrade Safe Working Practices Control Surveys Instrument Operator 1.00 Level newley installed SSMs to Landgate requirements

Basic Field Skills

GDA, MGA and AHD


Field Notes

Calibration

Sat 4/05/2019 Weekend 1.00

Sun 5/05/2019 Weekend 1.00

Mon 6/05/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Pre cal software office training and DP amendments

Digital Survey Data

Plan Drafting

Tue 7/05/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Pre cal software office training

Digital Survey Data

Office procedures (quality)

Wed 8/05/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Pre cal Drafting and amendments

Digital Survey Data


Thu 9/05/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 0.75 Pre cal Drafting and amendments

Digital Survey Data


Thu 9/05/2019 Curtin Baseline Calibration Basic Field Skills Other Surveys Instrument Operator 0.25 EDM calibration

Calibration

Fri 10/05/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Pre cal Drafting and amendments

Digital Survey Data


Survey Computations

1.00

Sat 11/05/2019 Weekend 1.00

Sun 12/05/2019 Weekend

Mon 13/05/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Pre cal Drafting and amendments

Digital Survey Data


Survey Computations

Tue 14/05/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Pre cal Drafting and amendments

Digital Survey Data


Survey Computations

Wed 15/05/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Pre cal Drafting and amendments, including MGA to PCG transformations

Digital Survey Data


Survey Computations

GDA, MGA and AHD

Thu 16/05/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Pre cal Drafting and amendments

Digital Survey Data


Survey Computations

Fri 17/05/2019 Annual Leave 1.00

Sat 18/05/2019 Weekend 1.00

Sun 19/05/2019 Weekend 1.00

Mon 20/05/2019 JN:102191 - Water Corp Drainage Reserve Survey Safe Working Practices Topographical Surveys Instrument Operator 1.00 GPS survey of large open area swamp land

Basic Field Skills

GDA, MGA and AHD

Use of GPS

Tue 21/05/2019 4wd Training Course Safe Working Practices 1.00 Training Course

Basic Field Skills

Wed 22/05/2019 JN:102191 - Water Corp Drainage Reserve Survey Safe Working Practices Topographical Surveys Instrument Operator 1.00 GPS survey of large open area swamp land

Basic Field Skills

GDA, MGA and AHD

Use of GPS

Thu 23/05/2019 JN:102191 - Water Corp Drainage Reserve Survey Safe Working Practices Topographical Surveys Instrument Operator 1.00 GPS survey of large open area swamp land

Basic Field Skills

GDA, MGA and AHD

Use of GPS

Fri 24/05/2019 JN:102191 - Water Corp Drainage Reserve Survey Safe Working Practices Topographical Surveys Party Leader 1.00 TPS survey of features surrounding reserve

Basic Field Skills

GDA, MGA and AHD

Sat 25/05/2019 Weekend 1.00

Sun 26/05/2019 Weekend 1.00

Mon 27/05/2019 JN:102191 - Water Corp Drainage Reserve Survey Safe Working Practices Topographical Surveys Party Leader 1.00 TPS survey of features surrounding reserve

Basic Field Skills

GDA, MGA and AHD

Tue 28/05/2019 JN:102191 - Water Corp Drainage Reserve Survey Safe Working Practices Topographical Surveys Party Leader 1.00 TPS survey of features surrounding reserve

Basic Field Skills

GDA, MGA and AHD

Wed 29/05/2019 JN:102191 - Water Corp Drainage Reserve Survey GDA, MGA and AHD Topographical Surveys Office 1.00 Adjust Survey to PCG94 datum and AHD. Draft plan.

Survey Computations

Digital Survey Data

Thu 30/05/2019 JN:102191 - Water Corp Drainage Reserve Survey GDA, MGA and AHD Topographical Surveys Office 0.50 Draft and audit plan before sending to client.

Survey Computations

Digital Survey Data

Thu 30/05/2019 JN:102294 - Survey Underground Services Safe Working Practices Topographical Surveys Instrument Operator 0.50 Survey potholed underground service locations.

Basic Field Skills

Use of GPS

Client instructions and Liaison

Fri 31/05/2019 JN:93912 - Annual Pit Volume Survey Safe Working Practices Topographical Surveys Instrument Operator 0.50 Survey pit changes since previous survey.

Basic Field Skills

Use of GPS

Fri 31/05/2019 JN:101854 - Single Lot Detail Survey Safe Working Practices Topographical Surveys Instrument Operator 0.50 Detail Survey of single lot.

Basic Field Skills

Use of GPS


SAMPLE

Professional Training Agreement Work Diary June 2019




Sat 1/06/2019 Weekend 1.00

Sun 2/06/2019 Weekend 1.00

Mon 3/06/2019 Public Holiday 1.00

Tue 4/06/2019 JN:93912 - Annual Pit Volume Survey Survey Computations Topographical Surveys Office 0.50 Draft plan

Digital Survey Data

Tue 4/06/2019 JN:101854 - Single Lot Detail Survey Digital Survey Data Topographical Surveys Office 0.50 Process survey and draft plan.

Wed 5/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Subdivision Pre cal software office training

Digital Survey Data

Plan Drafting

Thu 6/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Subdivision Pre cal software office training

Digital Survey Data

Plan Drafting

Fri 7/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Subdivision Pre cal software office training

Digital Survey Data

Plan Drafting

Sat 8/06/2019 Weekend 1.00

Sun 9/06/2019 Weekend 1.00

Mon 10/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Subdivision Pre cal software office training

Digital Survey Data

Plan Drafting

Tue 11/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Subdivision Pre cal software office training

Digital Survey Data

Plan Drafting


Digital Survey Data

Plan Drafting

Thu 13/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Subdivision Pre cal software office training

Digital Survey Data

Plan Drafting

Fri 14/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Subdivision Pre cal software office training

Digital Survey Data

Plan Drafting

Sat 15/06/2019 Weekend 1.00

Sun 16/06/2019 Weekend 1.00

Mon 17/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Subdivision Pre cal and DP training

Digital Survey Data

Plan Drafting

Knowledge of Acts, Regulations etc

Survey Computations

Tue 18/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Subdivision Pre cal and DP training

Digital Survey Data

Plan Drafting


Survey Computations


Digital Survey Data

Plan Drafting

Survey Computations

Thu 20/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Survey Sheet Drafting Training

Digital Survey Data

Plan Drafting


Survey Computations

Fri 21/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Survey Sheet Drafting Training

Digital Survey Data

Plan Drafting


Survey Computations

Sat 22/06/2019 Weekend 1.00

Sun 23/06/2019 Weekend 1.00

Mon 24/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Survey Sheet Drafting Training

Digital Survey Data

Plan Drafting


Survey Computations

Tue 25/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Survey Sheet Drafting Training

Digital Survey Data

Plan Drafting


Survey Computations

Wed 26/06/2019 Office - Cadastral Pre Cal/Plan Training SSAs Land Boundary Surveys - Urban Office 1.00 Survey Sheet Drafting Training

Digital Survey Data

Plan Drafting


Survey Computations

Thu 27/06/2019 Office - Cadastral Pre Cal/Plan Training Survey Document Search Land Boundary Surveys - Urban Office 1.00 Training on Auditing DP's

Survey Computations

Plan Drafting

SSAs

Digital Survey Data



Professional Practice, Ethics

Fri 28/06/2019 Office - Cadastral Pre Cal/Plan Training Survey Document Search Land Boundary Surveys - Urban Office 1.00 Training on Auditing DP's

Survey Computations

Plan Drafting

SSAs

Digital Survey Data



Professional Practice, Ethics

Sat 29/06/2019 Weekend 1.00

Sun 30/06/2019 Weekend 1.00


SAMPLE



CONTINUAL PROFFESIONAL DEVELOPMENT

Below is a table containing my Continual Professional Development within the surveying

industry for the first 6 months of my professional training, the table is divided into the first 3

month and second 3 month periods.

SAMPLE



SUMMARY OF PROGRESS

4.1 Time Schedule of Professional Training Program

The table shown below relates to section 10 of my Professional Training Agreement which

provides a time schedule in which I have agreed to approximately follow in order to improve

my survey learning and remain on track to acquire the skills needed to become licensed.

- 0 means this topic will be covered in this quarter.

- * means the graduate should attain sufficient competence for registration by this quarter.

- Green shaded means practised in the work force this quarter.

QUARTER

TOPIC 1 2 3 4 5 6 7 8

Safe Working Practices * 0 0 0 0 0 0

Basic Field skills 0 0 * 0 0 0 0 0

Error elimination 0 * 0 0 0 0 0

Routine engineering survey project 0 0 * 0 0 0

Rural cadastral pickup 0 0 0 * 0 0 0 0

Urban cadastral pickup 0 0 0 * 0 0

AMG and AHD and GDA 0 0 0 * 0 0 0 0

Use of GPS 0 0 * 0

Achievement of accuracy 0 0 0 * 0 0 0 0

Team leadership (field) 0 0 * 0 0 0 0

Survey document search 0 0 0 * 0

Survey computations 0 * 0 0 0 0 0 0

Field notes 0 0 * 0 0 0 0 0

Plan drafting 0 0 * 0 0 0

Building setout 0 0 * 0 0

Calibration 0 0 0 0 0 * 0 0

Client instructions & liaison 0 0 *

TLA Fastrack Surveys 0 0 0 * 0 0

SSAs 0 0 * 0

Land Administration Act Surveys 0 * 0 0

Strata Plans, Survey strata plans 0 0 *

Digital Survey Data 0 * 0 0 0 0

Mining Act survey 0 *

Repegs, idents 0 0 * 0 0

Office procedures (quality) 0 0 0 0 *

Total Subdivision Process 0 0 *

Knowledge of Acts etc 0 0 0 0 * 0 0 0

Professional practice, ethics 0 0 0 0 0 *

Experience with Deeds Act land 0 0

SAMPLE


page 6 Graduate name April 1 – June 30 2019

4.2 Survey Works Overview

Office – Cadastral Pre-cal/Plan Training

As previously stated, I have spent most of this three-month period going through

Company X in-house Cadastral training program, which focusses on understanding the

procedures of SSA subdivisions along with the production of the final legal plans. Of

this period, I spent 35 out of a possible 54 days in this training program. The

training program outlined the following topics:

• Introduction to subdivision CAD software

• The process of creating and updating setout files and the quality assurance

involved for keeping files up to date so that all staff continually work from the

latest files

• Large subdivision pre-calculation of lots and amending lots due to re-design.

• Drafting and checking of Survey Sheets for SSA subdivisions

• Producing and lodging Electronic Field Books through Landgate

• Legal Document Searching

• Auditing of Deposited Plans, Survey Strata Plans and Interest Only Deposited

Plans

The training program was carried out by Company X Land Documentation Services team

with assistance from multiple current and former practicing Licenced Surveyors,

Project Managers, Drafts persons, Plan Auditors and Cadets that have previously

completed the training.

I found this training extremely helpful in expanding my knowledge and understanding of

not only the survey side to subdivisions, but the construction progression of

subdivisions. The training program also was beneficial to myself by substantially

increasing my exposure to Legal Survey Plans.

As usually I am part of the field services team, spending this training period in the office

has led me to acquire new skills, the following office skills were focussed on:

• Survey Information

o Searching of Titles, survey information, service information etc.

o Familiarisation of subdivision, WAPC and services plans

o Exposure to Landgate Map Viewer and Map Viewer Plus

o Understanding .CSD files and how they are incorporated into Landgates

database

• Survey Computations

o Software and calculations involved in the pre-calculation of SSA

subdivisions

o Computations involved with drafting Survey Sheets

• Drafting

o Subdivision Pre-cal Plans

o Survey Sheets and Deposited Plans – producing plans that meet the

requirements of the Survey Plan and Practice Manual Guidelines and

Regulations

SAMPLE



• Subdivision Process/Design

o Introduction to the basics behind the SSA subdivision process and the governing bodies involved with approving the design

o Basic understanding of the SSA subdivision designs via dealing with planners, engineers and project managers

• Survey Office Procedures

o Involved with company policies of auditing Survey Plans and documents to assure the minimisation of possible errors

o Working in the LDS sector of Company X has broadened my knowledge

of how the company works and how each sector is involved with

producing the final product

• Statutory Requirements

o Knowledge from the following documents have been utilised while being in the training program:

Licensed Surveyors Act 1909

Licensed Surveyors Regulations 1961

Survey Practice Guidelines For Subdivisions Within SSA 2019

Survey Plan and Practice Manual 2019

Transfer of Land Act 1893

• Strata Titles

o Brief exposure to Survey Strata Plans and Strata Plans

• Digital Survey Data

o Drafting, modifying and sending digital survey

o Transformations

o Multiple different software packages

• Client Liaison

o Issuing of survey data to clients

o Responding to their requests

o Communication of project updates SAMPLE



JN: 102137 – Level New SSMs for Landgate Geodetic Upgrade, Suburb XWhile majority of my time was intended to be in the above training program, I did assist

the field services when required.

I spent four days in the field levelling SSM’s as part of Landgate’s Geodetic Survey Mark

Upgrade within the Suburb X area. In these four days, the following skills were

practiced:

• Safe Working Practices

o SWMS, Take 5’s, PPE and general safe work methods carried out on site.

• Basic Practical Field Skills

o Electronic methods of data recording,

o Use and maintenance of tools, equipment, and vehicles

• Height Datums

o Field survey based on Australian Height Datum.

• Accuracy

o Attainment of accuracy, applying best survey methods to reduce errors

and achieve the specific standards set out by Landgate.

• Team Leadership

o Staff supervision and field party leadership,

o Responsible use of vehicles and equipment.

• Survey Searching and Information

o Use the Landgate searching facilities to obtain required SSM

information.


o Basic height difference calculations in the field to identify if misclosures

achieve the required accuracy.

• Calibration

o Two peg test completed daily to validate our results and check the

collimation of the instrument.

SAMPLE



JN: 102191 – Water Cooperation Drainage Reserve Survey, Suburb X

In the three month period, I was also involved in a large Feature and Contour Survey

which lasted for a period of 8 days in the field and 2 days processing in the office.

The survey was over a large portion of land which included predominantly open reserve

and wet lands. The purpose of the Feature and Contour survey was to focus on the

drainage aspects for potential upgrades. An aerial image of the job are is shown below:

This was a substantial sized survey in which we had multiple crews working at the same

time. A job of this size required consistent planning and communication to ensure a

successful completion. It was imperative that all individual surveys were tied correctly

into the same datum to produce a uniform result. Consistent field checks were

incorporated to achieve this.

Some skills that were practiced during this particular survey were:

• Safe Working Practices

o SWMS, Take 5’s, PPE and general safe work methods carried out on site.

• Basic Practical Field Skills

o Linear measurements,

Feature and Contour Survey, Suburb X: Highlighted in blue is the job area in

which the Feature and Contour Surevey was undertaken.

SAMPLE



o Theodolite angle measurement,

o Electronic methods of data recording,

o Use and maintenance of tools, equipment, and vehicles

• Map, Geodetic And Height Datums

o Field survey based on PCG94 and the Australian Height Datum

o Geodetic Mark discrepancies due to significant distances between

marks.

• Team Leadership

o Staff supervision and field party leadership,

o Responsible use of vehicles and equipment.


o Computer CAD work

o General survey computations

o Transformations

• Drafting

o Drafting of large Topographical survey plan and DTM.

o Presentation of plan

• Use of Total Station and RTK GNSS.

SAMPLE


5. CONCLUSION

After completing the 3-month training program, I have attained a broader understanding of the processes and legalities involved within the office side of Cadastral Surveying. I found Plan Checking extremely interesting and beneficial to my understanding of Cadastral Surveying. In the last 3 months, I have also improved my knowledge of the Company X operating procedures, which will prove advantageous moving forward.

Company X has informed me that the upcoming 6 months should see me back out in the field, gaining experience with my supervisor in the field components of Cadastral Surveying in which I am looking forward to.

NameSupervising Surveyor

,� 1 z,,,, Date ........ / ....... ./. .... ..

Graduate Name

April 1-June 30 2019

Name Surveying Graduate

Signature

I� or c_O !,,? Date ........ / ...... ../. ..... .

END OF DOCUMENT

page 11

SAMPLE

Documents

Guidelines For Supervising Surveyors - lslb.wa.gov.au · 5.23 Understanding clients’ needs and guiding their instructions to give them the best results. Informing them as to costs