Guidelines for Summer Training

7/31/2019 Guidelines for Summer Training

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1 Guidelines for Summer Internship Project 2012Department of Management Studies

Sona College of Technology, Salem

SONA COLLEGE OF TECHNOLOGY, SALEM

[AN AUTONOMOUS INSTITUTION]

DEPARTMENT OF MANAGEMENT STUDIES

GUIDELINES FOR SUMMER INTERNSHIP PROJECT REPORT

OBJECTIVES

1. To get exposed to the functioning of the business organizations and gain

knowledge on its operations and thereby relating it to the theoretical knowledge

gained in academia.

2. To do SWOT analysis of the Organization

DURATION

Six Weeks (11 June 2012 to 21 July 2012)

REPORTING DATES

The students are supposed to submit the fortnight report on the following dates and

the report can be submitted either through email or on every Saturday to their respective

guides.

Joining Report within 3 days of joining dateReport I : 23 June 2012

Report II : 7 July 2012

Report III : 21 July 2012

Final Project Submission 25 July 2012

Diary of Events- Note Book

Date

Time

Whom they meet

What they do- (objective & outcome)

Learning outcomes on that day


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INSTRUCTIONS ON REPORT PRESENTATION

1. Title Page (Annexure 'A')

The following information should be presented in this order with all text centered:

(a) The title (not more than ten words) and subtitle, if any

(b) The name of the author(c) Submitted in partial fulfillment of the requirements for the Master of Business

Administration (MBA)

(d) Name of the Institute

(e) The month and year of submission

2.Acknowledgements

3. Declaration (Annexure B)

4. Certification by the Industry /Company regarding completion of Summer Internship

Project (Annexure F)

5. Synopsis of Executive SummaryA summary of the project, of approximately 120 words, is required. This should briefly state

the main aims and conclusions, and the type of training adopted

EXECUTIVE SUMMARY (maximum 120 words)

(Times New Roman 11 pt regular, single line spacing)

PAPER TEXT - (Times New Roman 11 pt regular)

6.List of ContentsThis should list in sequence, with page numbers, all sections of the project. Use a section

numbering system viz.

3.0 An analysis of major competitors 24 (page no)

3.1Methods of Analysis ................................... 24 (page no)

7.List of Tables and FiguresThe list of tables and figures (diagrams, graphics, and illustrations) should follow the list of

contents and each has its own numbering sequence


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GENERAL GUIDELINES ON PRESENTATION OF REPORT

1.PaginationAll pages, including tables etc and appendices should be numbered consecutively throughout

the project. Page numbers should be at the bottom center of the page

2. Section HeadingIt is often used to use section headway within a chapter such as the Introduction. The

hierarchy and system of numbering chapter and section headings should be consistent

Headings

Heading 1 (main sections) 12 point bold upper case, left alignment

HEADING ONE (SAMPLE)

Heading 2 (sub sections) 11 point bold italic, title case, left alignmentHeading

Two (Sample)Heading 3 (sub sections) 10 point bold sentence case, left alignment Heading three

(sample)Paragraphs

Leave one and a half line spacing between paragraphs

3. Tables and FiguresWhere they are used they should, as far as possible be given the same margins as a text (of)

page and bound in the project as near as possible to the relevant passage. Materials that

cannot be bound in this way should be contained in a pocket inside the back cover. Tables

and figures should be numbered separately in the order of their presentation.

TYPOGRAPHICAL DETAILS, BINDING AND COVER

1.PaperA4 size paper should be used

2. TypeProjects should be in MS Word format and print copies must be produced by laser printer or

inkjet printer

3.LayoutThe margins at the binding (left hand) edge should be not less than 1.25 inches and other

margins like right hand, top and bottom should not be less than 1 inch. Type should be doubleline spacing, except for indented quotations or footnotes, where single line spacing should be

used. Typing should be one side of the paper only

4.BindingAll copies should be calico white bound

Cover title: the outside front cover shall bear the title of the work in capitals 20 font. The

lettering shall read from top to bottom.


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POINTS TO REMEMBER

As a part of your MBA program, students are required to undergo summer internship project

in a corporate sector. The significance of the summer internship can be appreciated from the

fact that it is an opportunity for the students to put into practice the knowledge gained during

the entire first year. (Frequently companies, during campus interview, ask questions

regarding their summer internship). In this regard please take note of the following:

1. The summer internship project demands that the student is proficient in report writing,

data analysis apart from functional skills.

2. It is an absolute must that the student is disciplined and well behaved during the entire

period of the summer internship. The college will take any misconduct whatsoever

seriously.

3. The student must keep the college informed about his/her progress on fortnightly

basis by sending an email to Faculty on his/her email address or the vice-versa. (Refer

Annexure C for Fortnight Report Format)

4. The student must maintain an individual daily dairy wherein he/she is required to

write daily observations related to summer internship in his/her hand writing. The

pages of the diary must be numbered.

5. The student is required to furnish the following information within three days of the

joining: Name of the industry mentor with email address and cell phone number, date

of commencement and completion of the project, title of the project, and name of the

company with complete postal address, landline and website.(Refer Annexure D for

Joining Report format)

6. In most of the cases the topic for the Summer Internship project is given by the

company but in some cases he/she may ask for the topic from the student, in that case

you should be mentally prepared and ready with some topics after consulting your

faculty.

7. No two project reports with the same title will be accepted by the Institute.

8. The project title shall not be changed during the summer internship without informing

the Faculty.

9. The student must ensure that their company guide is fully satisfied by the quality of

his/her efforts.(Refer Annexure E for Summer Internship Project Feedback)


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10.The student must procure the brochure, annual report, visiting card (of industry

mentor, office bearers in HR) etc. of the corporate to enable the Institute to pursue

final placement in the very same organization in which the student is undergoing

summer internship project.

11.At the end of the project, the students must obtain a "Certificate of Summer

Internship" from his company which should clearly state the duration of the training,

the project title, the feedback of the guide etc. This certificate of training will be

enclosed in the Final Project Report. (Refer Annexure F for Project Completion

Certificate Format)

12.The student is required to prepare 2 hard copies and 1 soft copy of summer internship

project report for the Institute's Library, and 1 for himself/herself) and a soft copy of

the report on CD for the Institute's Library.

Mention details of your project in four lines on CD with black permanent pen marker as

given below:

MBA / ST Project Report

KAVITHA (your name)

Market Research for Escalators in Northern Region (Title of the Project)

RIL (Name of the Company in Short)

13.The student must submit the original documents like daily diary, filled up

questionnaire and interview details separately with the project. While evaluating the

project the judges will go through the project report and original documents.

14.The student will be required to make power point presentation of project in the

Institute before the group of faculty members after the completion of the summer

internship project.15.The total summer internship project period must not exceed 6 weeks.

The student must remember that you are the ambassador of the Institute and therefore must

be professional in your work and behavior.

We wish you best of luck.


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FRONT PAGES

1) The Summer Training Project report must be Calico White Binding

2) Pages

Thetop of the report must have the title page embossed in white colour in the format

attached with these guidelines (Annexure 'A')

Thetitle page (front cover) and thefirst page within the report should be absolutely

similar / same

Thesecond page is Acknowledgement page

Thethird page is Declaration (Annexure 'B')

Thefourth page is Executive Summary

Thenext page following the Executive Summary page is the Contents page

3) All the above mentioned pages must be numbered in Roman numbering, viz. (i), (ii), etc.

from page first to contents page

4) All reports will have pages numbered from the introduction page onwards in Anglo-

Saxon (English) numbers, viz. 1, 2, 3, etc.


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Annexure 'A' (Format for Title Page and Hard Cover)

TITLE OF SUMMER TRAINING PROJECT

(in capital font size, minimum 20 of Times New Roman)

Submitted in partial fulfillment of the requirements for

Master of Business Administration (MBA)

By

Name of Student

Register No. of the Student

Batch of 20112013

SONA COLLEGE OF TECHNOLOGY

[An Autonomous Institution]

Affiliated to Anna University of Technology, Coimbatore

Salem636 005.

JULY 2012


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Annexure 'B

(use font 12 in Times New Roman)

DECLARATION

(To be filled in by the student in his / her handwriting)

I_____________________________________ Register No __________________

of 2011-2013 batch, a full time bonafide student of first year of Master of Business

Administration (MBA) Programme of Sona College of Technology (An Autonomous

Institution). I hereby certify that this project work carried out by me at

____________________________________the report submitted in partial fulfillment of the

requirements of the programme is an original work of mine under the guidance of the faculty

___________________________________ and is not based or reproduced from any existing

work of any other person or on any earlier work undertaken at any other time or for any other

purpose, and has not been submitted anywhere else at any time

(Student's Signature)

Date:

(Faculty's Signature)

Date:


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ANNEXURED

JOINING REPORT

To

(The Name of the guide)

Department of Management Studies

Sona College of Technology

Salem-636005

Dear Sir,

Sub: Joining report- MBA Summer Internship Project work

This is to inform you that I have reported for Summer Internship Project work at

(Name & address of the Company) on (date)

Thanking you

Yours

sincerely,

Endorsed by the Organizational guide

Signature : Student name :

Name : Signature :

Designation :

Date :

Phone No :

Email Id :


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ANNEXUREE

SUMMER INTERNSHIP PROJECT FEEDBACK

(Students Name:)

Department of Management Studies

Sona College of Technology

Salem-636005

Project Title :

Project Duration : From. To

S. No Factors ExcellentVery

GoodGood Satisfactory

Not

Satisfactory

1 Punctuality

2 Regularity

3Commitment to the

work assigned

4Quality of the project

work

5Conduct during the

period

Thanking you

Name of the Organizational Guide : .

Designation : .

Organisation : .

Signature of the Organizational Guide

with Seal

Place:

Date:


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ANNEXUREF

SUMMER INTERNSHIP PROJECT COMPLETION CERTIFICATE FORMAT

>

Date :

TO WHOMSOEVER IT MAY CONCERN

This is to certify that has completed her Summer

Internship Project work in ,

From.To..

We wish him/her all the very best for his/her future endeavours.

Yours truly,


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CHECK-LIST FOR PROJECT WORK

Following is a checklist to collect relevant information and to do a SWOT analysis of the

organization.

1. Organizations Name

2. Name of the CEO

3. Date of Establishment

4. Type of organization (eg. Ownership, Private Ltd etc.)

5. Operation Management (Manufacturing or Service)

6. Other competitors in same industry

7. Marketing strategies used8. Sales / Distribution Structure

9. Level of Computerization

10. Types of Information System.

11. Suppliers

12. Annual Turnover

13. PAT

14. Share value as on date

15. Highest and lowest share value

16. Annual Growth rate in percentage in the last 4 years in terms of Turn over and PAT

17. Balance Sheet for the last 3 years

18. Ratio analysis

19. Costing method followed

20. Pricing method

21. List of major Customers

22. Organization Structure

23. Total Number of employees at each level

24. Education level of employees

25. Average age of employees

26. Average years of Experience

27. Average no. of hours of training per employee per year

28. HR policy


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29. Training Budget

30. Business awardsdetails

31. Quality awards details

32. Quality certification

33. Quality policy

34. Impact of Globalization

35. Impact of WTO

36. Recruitment method

37. Any other significant details to mention

38. SWOT analysis


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SUMMER INTERNSHIP PROJECT EVALUATION

Continuous Internal Evaluation : 50

Evaluation of the Project Report

By external examiner

Viva Voce Examination : 50

Total marks : 100

Continuous Internal Evaluation

Maintaining a student diary

(routine activities w.r.t. summer internship project work

to be noted in a diary-Discussion interview etc.,) : 20

Quality of the Project work : 20

Timely reporting to the guides : 10

Total Marks : 50

Documents

Guidelines for Summer Training