Guidelines for MIP 2015

Management Internship Program 2015

Management Internship Program

Operational Guidelines

2015

Mukesh Patel School of Technology Management &

Engineering

1


Calendar

Activity Date

Reporting to the Company 27th April, 2015

Last date for submission of Initial Information Report 4th May, 2015

Project Proposal Submission 18th May, 2015

Interim Report Submission 29th June, 2015

Report to Submission to Industry Mentor 31st August, 2015

Closing date for the management Internship in the company 12th September, 2015

Final Report and Executive Summary Submission 21st September, 2015

Final Presentation and Viva To be Announced

Note: This schedule is for MIP with single organization. In case student is completing his/her MIP in more than one organization, than for each organization schedule to be prepared with similar proportion of time.

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3


Table of Contents

1. IN RODUCTION 5

1.1. Objectives 5

1.2. Welcome Letter 5

1.3. Assignments 5

1.4. Student – Faculty Mentor interaction 5

1.5. Student – Industry Mentor Interaction 6

2. DISCIPLINE AND CONDUCT 6

2.1. Attendance 6

2.2. Conduct and Behavior 7

3. START OF INTERNSHIP 7

4. MIP EVALUATION CRITERION 7

5. EVALUATION PROCESS 8

5.1. Initial Information Report (IIR) 8

5.2. Project Proposal (PP) 8

5.3. Interim Report (IR) 9

5.4. Industry Visit 9

5.5. Final Project Report 10

5.6. Executive Summary 10

5.7. Presentation & Viva 10

5.8. MIP Evaluation Details 11

6. MIP COMPLETION 12

7. STUDENT FEEDBACK FORM 12

8. FACULTY STUDENT INTERACTION 12

8.1. Faculty Guidance 12

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9 Faculty Feedback Form 13

10 Evaluation Schedule Targets (For Faculty) 13

11 Evaluation Guidelines 14

11.1 Initial Information Report 14

11.2 Submission of Reports & Marks to MPSTME 14

Welcome Letter 15

Management Internship Programme Initial Information Report (IIR) 16

Management Internship Programme Project Proposal 18

Evaluation Sheet for Project Proposal 20

Title Page for Interim Report 21

Evaluation Sheet for Interim Report (Faculty Mentor)* 22

EVALUATION SHEET FOR INTERIM REPORT (INDUSTRY MENTOR)* 23

GUIDELINES FOR WRITING FINAL PROJECT REPORT 24

Evaluation sheet for Final Report* 30

Evaluation sheet for Presentation and VIVA* 31

MASTER SHEET FOR REPORTING MARKS TO MPSTME 33

DUE DILIGENCE CERTIFICATE FOR MIP 34

Student Feedback Form to be sent to the Placement department post completion of Internship 35

Faculty Feedback Form 38

Guidelines for preparing for VIVA presentations 41

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1. INTRODUCTION

1.1. Objectives

1.1.1. The Management Internship Program (MIP) forms an important component of course curriculum at MPSTME.

1.1.2. It is an attempt to bridge the gap between the academic institution and

corporate world.

1.1.3. At MPSTME, students undertake a 4 ½ months (20 weeks) MIP at any

organization during the IXth semester preceded by summer vacation and prior

to c o m m e n c e m e n t of Xth Semester

1.1.4. The program carries a Weightage of 200 marks.

1.1.5. For proper coordination and ensuring organized and smooth conduct, each

student would be under the guidance of an MPSTME faculty (referred as

faculty mentor). A representative (referred to as the industry mentor) of organization where student is doing MIP (referred to as the host organization)

also guides the student and assists the faculty mentor in monitoring the

student’s progress.

1.2. Welcome Letter

1.2.1. Welcome letter to the host organization by the Dean to be sent before the

students start the MIP. The format for the letter is given in Annexure-I

1.3. Assignments

1.3.1. M I P assignments must necessarily be those of direct interest to the host organization.

1.3.2. Students are encouraged to take up assignments, which are technical, multi- disciplinary, involve teamwork, are mission and goal oriented, and are time

bound.

1.4. Student – Faculty Mentor interaction

1.4.1. The faculty mentor is required to be appointed before the student joins the

host organization for the MIP so that the student is able to consult the mentor

about the project to be undertaken by him/her and the overall outlines based

on which the student carry out the project work in the period of the MIP.

1.4.2. T h e faculty mentor should normally conduct at least one visit to the host organization where the student is doing the MIP. If due to distance or any

other reasons, such visit in-person cannot be done then the mentor should

monitor the student during the MIP period by remaining in constant touch

with the student.

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1.4.3. The faculty mentor will facilitate the student to ensure smooth pursuing of the

MIP.

1.4.4. The faculty mentor would efficiently coordinate and interact with the

respective industry mentor of the host organization to monitor the student's

progress.

1.4.5. The responsibility of the student in this regard is to regularly report to the faculty mentor, and cooperate in effective monitoring.

1.4.6. Any change in the mentor details or in an event of change of mentor, students

must immediately communicate such changes to the course coordinator and

faculty mentor.

1.4.7. The student should maintain a daily work diary and submit weekly report to the faculty mentor

1.5. Student – Industry Mentor Interaction

1.5.1. The industry mentor from the host organization acts as a project guide and

helps in identifying the assignment suitable for the student and provide

guidance about project technicalities.

1.5.2. Industry mentor along with the faculty mentor will evaluate the student on MIP work progress.

1.5.3. The student should take appropriate appointment of the industry mentor for

specific assistance or guidance or suggestions on the project and should meet him/her well prepared.

2. DISCIPLINE AND CONDUCT

2.1. Attendance

2.1.1. 100% attendance during MIP is compulsory.

2.1.2. Student should record their attendance as per the procedure of the host organization

2.1.3. However, if for any genuine reason a student is not in a position to report to

the host organization on any day, he/she should have obtained prior written

approval for leave of absence as per the rules and regulations of the host organization.

2.1.4. If student has to remain absent due to medical reasons, student must submit

the medical certificate along with the relevant documents including

treatment reports and application for leave to the host organization and

obtain written approval.

2.1.5. Student must inform the faculty mentor and the course coordinator about any leaves taken by him. All types of leaves must have the written approval of the industry mentor and/or the HR department of the host organization.

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2.1.6. The student will not be allowed to undertake any other assignments or duty

by any other section/department of MPSTME. In case it is essential to utilize

the services of the students for placement activities, prior approval of the

chairperson/associate dean of technology management department has to be

obtained by the placement department for the specific students, specific

assignments, and specific days.

2.1.7. If the student is sent out of station by the host organization as part of the

project, student must provide a written communication course coordinator

and faculty mentor.

2.2. Conduct and Behavior

2.2.1. As interns, students are placed in the role of ambassadors of MPSTME; the

institute would always expect students to maintain high ethical standards

such as being regular, punctual and obedient at work.

2.2.2. Ensure strict adherence to the timings of the host organization.

2.2.3. Unprofessional behavior, misconduct, indiscipline, irregularity at work and

unsatisfactory performance will lead to disciplinary action as technology

management department of MPSTME may deem fit to impose.

2.2.4. Students must communicate occurrences of any MIP-related exceptional incidences immediately to the faculty mentor. Some examples include any

conflict with the mentor and Damage caused to important asset of the host organization

2.2.5. A no-due certificate should be taken from the host organization by the

student at the close of the internship and submitted to the course

coordinator (refer Annexure-XII).

3. START OF INTERNSHIP

3.1. All students should join their respective host organizations on 27th April, 2015 for internship.

3.2. Because MIP is an on-the-job training (OJT), students should work for 20 weeks

at the host organization.

3.3. Students can proceed for MIP-2015 only after they clear all the dues (Fee/library/computer/casebooks, telephone, others) at MPSTME.

4. MIP EVALUATION CRITERION

4.1. Students are required to maintain a log book (of A4 size in bound/spiral form – at least one page per day, maintained chronologically) in which they may make

all their noting /drawings etc. This log book should be shown to and initialed

by the industry mentor periodically and to be shown to the faculty mentor

during the visit. The log book should be retained by the student as it helps for

future reference.

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4.2. Students must submit weekly reports of the tasks conducted at the host organization to their respective faculty mentors and the course coordinator.

5. EVALUATION PROCESS

The process of MIP evaluation is as follows. The stages mentioned are consecutive.

5.1. Initial Information Report (IIR)

5.1.1. One copy to be submitted each to the Placement department, MPSTME Faculty mentor and industry mentor

5.1.2. This report is to be submitted to MPSTME course coordinator of Technology

Management as per Proforma attached as Annexure-II, Care must be taken

to ensure that all information provided in this report is accurate.

5.1.3. It is mandatory for students to submit a copy to MPSTME faculty and Mentor.

5.2. Project Proposal (PP)

5.2.1. One copy to be submitted each to faculty mentor and industry mentor

5.2.2. Describe your project in up to 100 words

5.2.3. If there are more than 1 students doing MIP in the same organization, they

have to take separate projects for each one of them. If there is a large project which requires to be taken up by more than 1 students, following procedure

is to be followed

5.2.3.1. The students should submit a communication signed by the industry mentor justifying such requirements

5.2.3.2. This type of arrangement has to have the prior approval of Chairperson (Technology Management)

5.2.3.3. With the help of the industry mentor, he overall projects has to be

bifurcated in a manner that every students is allotted a specific part of the project for MIP so that separate and individual reports are

submitted for evaluation.

5.2.3.4. The title of the project should clearly indicate the part of the project undertaken by the concerned students.

5.2.4. Project proposal should be submitted as below (see Annexure-III for the

detailed format)

5.2.4.1. Project Title page

5.2.4.2. Tasks that you have to perform in the project

5.2.4.3. Expected methodology/approach

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5.2.4.4. Expected outcome/learning of the project

5.2.4.5. Project and its title will not be allowed to be changed without justification and prior approval of Chairperson (Technology

Management)

5.2.4.6. For criteria for project proposal evaluation, refer Annexure IV

5.3. Interim Report (IR)

5.3.1. This report is a mid-term evaluation report.

5.3.2. By this time the student would have done substantial work on the project. This report is an attempt to document the work done so far by the student and how he expects to proceed further.

5.3.3. For the format of the cover-page, see Annexure-V

5.3.4. The structure of the Interim Report is as follows

5.3.4.1. Introduction

About the company (not more than 100 words)

Work profile of department in the MIP organization (not more than 200 words)

5.3.4.2. Project Description

Description of the tasks conducted at the MIP organization

Outcome/learning of the tasks undertaken by student (also include partially completed tasks till date of the submission)

Description of the tasks to be undertaken in the remaining

period of the internship

5.3.5. The following should not be a part of the interim report

5.3.5.1. Glossary, Definitions, Description of the products/services of the MIP

organization, guidelines of the regulatory authorities, and history of the MIP organization.

5.3.6. The interim report must be between 4000 to 5000 words

5.3.7. Interim report to be evaluated by faculty mentor & industry mentor together during

industry visit made by faculty mentor.

5.4. Industry Visit

5.4.1. During the visit by faculty mentor, an internal seminar can be organized as

part of evaluation. During a presentation by the student, the industry

mentor, other senior officials of the MIP organization including HR personals

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looking after campus placement & industry projects should also participate

along with the faculty mentor. For evaluation format of interim report during this visit, please see Annexure VII

5.5. Final Project Report

5.5.1. One copy to be submitted each to faculty mentor and industry mentor

5.5.2. The final project report must be submitted in hard copy as well as in soft copy in ǲMS Word Documentǳ file. PDF file will not be accepted.

5.5.3. The Project Reports are to be prepared based on the guidelines given in Annexure VIII.

5.6. Executive Summary

5.6.1. Executive summary is summary of MIP report in 5-6 pages required to be

submitted by the student along with final project report.

5.6.2. This report should contain all important aspects which the student desires that the evaluators should know.

5.6.3. This report would be used along with Resume of student for placement Purpose.

5.6.4. Students are to take utmost care in writing the report.

5.6.5. Two Copies to be submitted to the coordinator’s office

5.6.6. The students must retain a copy with them for further use

5.6.7. Institute copy will not be returned / available on loan to the student in

future for any purpose

5.6.8. For evaluation criteria of final report and executive summary report, refer Annexure IX

5.7. Presentation & Viva

5.7.1. Students will be asked to make individual presentations of their respective projects.

5.7.2. Upon completion of MIP, VIVA-VOCE of individual students will be

conducted at MPSTME.

5.7.3. For evaluation criteria for presentation and VIVA-VOCE, please see Annexure-X.

5.7.4. Points to be kept in mind while making the final presentation

5.7.4.1. Total time allotted for the presentation and VIVA is 20 minutes.

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5.7.4.2. If a student has done more than one project, he/she will still get 20

minutes to present all the projects. Students must not consider 20

minutes as the time allotted for each project.

5.7.4.3. Presentation should contain the matter and data which is readable

by the evaluators. The content should not be placed in the

presentation only for the sake of increasing the number of slides. For

example, company balance sheets need not be included in the

presentation

5.7.4.4. The g u i d e li n e s f or VI VA an d p re se n t at i on s p re p arat ion s

are given in Annexure XV

5.7.4.5. Any content that has no bearing on the project must not be included

in the presentation. For example, students must refrain from

including videos and pictures providing generic information about the host organization must be excluded.

5.7.4.6. Students must use appropriate formatting of the presentations. Students must avoid glamorous and jazzy backgrounds.

5.8. MIP Evaluation Details

Activity Evaluator Marks

Initial Information Report

MPSTME Placement Coordinator

--

Project Proposal MPSTME Faculty 10

Interim Report & Industry Visit MPSTME Faculty Mentor & Industry Mentor

40

Report Submission to Industry Mentor Industry Mentor 50

Final Report & Executive Summary MPSTME Faculty Mentor 40

Final Presentation MPSTME Faculty Mentor/ External Examiners (panel** of 3 members) Average to be taken

20

Viva MPSTME Faculty Mentor/ External Examiners ( panel** of 3 members) Average to be taken

40

*The feedback by the industry mentor is being taken in the form of evaluation of the student.

Note:

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For submission of reports and evaluation, extension will be given to students who

are unable to join the MIP organization.

In special circumstances, additional time will be considered for submissions of project proposals by the students and for the evaluation dates of the students who

are given extension of time to join the MIP organization.

This extension cannot be more than a week.

However the dates decided for submission of interim report, final report, and presentation viva will not be changed under any circumstances.

The student must obtain the prior permission for an extension.

The extension would be total number of days that are delayed to start the project.

The panel will comprise of MPSTME faculty and industry domain experts as well as HR managers.

6. MIP COMPLETION

6.1. MIP completion date mentioned in the calendar will not be changed

6.2. On successful completion of 20 week MIP project, the student must collect a

relieving letter and no dues certificate from the MIP organization and should

be submitted at MPSTME coordinator office.

6.3. After completion of MIP, students should report to the institute along with

completion certificate from MIP organization on the letterhead of the MIP

organization.

6.4. The completion certificate must have the signature of the industry mentor

and the seal of the company

7. STUDENT FEEDBACK FORM

7.1. In an effort to strengthen and improve the MIP project, the Placements department will collect feedback o n t h e e n t i r e p r o g r a m from t h e students.

7.2. A feedback is designed for this purpose and aims at collecting student’s views and

opinions on the basis of their experiences regarding various aspects during the MIP

project.

7.3. All students must submit the duly filled – up feedback form provided as Annexure –XIII

8. FACULTY STUDENT INTERACTION

8.1. Faculty Guidance

8.1.1. Every student is assigned a faculty mentor at the beginning of the MIP.

8.1.2. Student must get their project title approved from the faculty mentor and the

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Industry mentor

8.1.3. The role of the faculty mentor during the MIP is to facilitate the student to

undertake a meaningful project, provide the necessary academic guidance, and

to facilitate evaluation, with the aid of the company executives, while MIP is in

progress.

8.1.4.Faculty mentors are requested to visit the allotted students at students’ individual host organizations.

8.1.5. Regular periodic interaction of the faculty with the student and respective MIP

organization is necessary for the successful completion of the program.

8.1.6. The faculty may invite the industry mentor for all intermediate stages of the student for his comments and evaluation as per the decision of the institute.

8.1.7. Paragraphs from the original guidelines

9. FACULTY FEEDBACK FORM

9.1. In an effort to strengthen and improve the MIP Program, MPSTME collects feedback on the entire program from the faculty.

9.2. A feedback form is designed for this purpose of collecting faculty’s views and

opinions.

9.3. The Faculty Feedback Form is provided as Annexure – XIV

10. EVALUATION SCHEDULE TARGETS (For Faculty)

Evaluation Instruments

Marks Evaluation to be completed by date

Last date for submission of statement of marks to MPSTME exam department

Initial Information Report

-- -NA-

Project Proposal 10 01st June 2015 Interim Report & Visit by the Faculty Mentor*

40 13th July 2015

Report Submission to Industry Mentor

50 14th September 2015

Final Report & Executive Summary Evaluation by Faculty Mentor*

40 28th September 2015

Final Seminar 20 To Be Announce Viva 40 To Be Announce

Note: This schedule is for MIP with single organization. In case student is completing his/her MIP in more than one organization, than for each organization schedule to be prepared with similar proportion of time.

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* Two copies of Interim and Final Report have to be submitted by the student to MPSTME

coordinator office. One copy of the interim report is to be provided to the industry mentor for

evaluation by the industry mentor. ** Two copies of executive summary report have to be submitted by the student to the MPSTME coordinator office. (All the reports required to be submitted in hard copy as well as in soft copy ǲMS Word

documentǳ. of copy in PDF form will not be accepted)

11. EVALUATION GUIDELINES

In order to bring about uniformity in evaluation at each of the organizations and to

minimize subjectivity in evaluating students it is essential to adopt a unified evaluation

procedure at all centers. The broad guidelines for evaluation of the major components of the

MIP submissions such as project proposal, interim report, seminars project report and

presentation & viva are given in under evaluation criterion:

11.1. Initial Information Report

11.1.1. This report is not meant for evaluation. It should be sent to MPSTME after

signature of industry mentor.

11.2. Submission of Reports & Marks to MPSTME

11.2.1. Evaluation of interim project report is to be done by MPSTME faculty mentor along with industry mentor

11.2.2. Marks after each round of evaluation should be reported within the last

dates stipulated for the same.

11.2.3. The final project report is to be evaluated by the MPSTME faculty mentor.

11.2.4. It is desirable to involve as many representatives as possible from the MIP organization.

11.2.5. Each evaluator (including MPSTME – Faculty) may independently award

marks against the criteria examined under presentation and project reports

as enclosed. Thereafter the concerned MPSTME– Faculty should submit to

Deans/Chairperson the master list after averaging the total marks awarded

by all the evaluators as per format at Annexure – XI.

11.2.6. Deans/Chairperson should transmit the master list submitted by all the

faculty members covering all the students along with a ǲCertificate of Due

Diligenceǳ as per format furnished at annexure – XII within the stipulated

dates.

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Annexure I:

Welcome Letter

Date: …………………

To,

Dear ,

We thank your organization for kindly allowing our student to undergo his/her Management Internship with you.

Management Internship Programme

Management Internship is an integral part of the curriculum for securing MBA (TECH.) from

NMIMS’s MPSTME. Thus, it is of vital importance that the student is subjected to the rigor

expected from any MBA (Tech.) joining any organization. This will help the student hone his

skills better and be better prepared for a career in Management.

The student comes to your organization after completing fourth year of the MBA (Tech.)

programme and has been exposed to the basics of management related subjects. The MIP

project is expected to build on the theoretical learning with practical experience. Additionally, the internship also helps students identify gaps in their learning which they

can attempt to fill in their fifth year of the MBA (Tech.) programme. Moreover, students also

discover certain areas of interest and future career options.

We request your kind contribution in this process of creating an effective manager.

Duration of Internship

The duration of internship should be for a period of 20 weeks between 27th April 2015 to 12th September 2015. The academic session for the final year MBA (Tech) begins on 14th September 2015.

Evaluation of the Management Internship

The student’s performance in the Management Internship program will be evaluated by the

company mentor and a faculty mentor.

In case of any queries please do not hesitate to contact the undersigned.

Dean, MPSTME

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Annexure II

Mukesh Patel School of Technology Management & Engineering Management Internship Program Initial Information Report (IIR)

Name of the Student

Roll No. & SAP No.

Contact Details

Residence

Mobile

For outstation MIP student

Local cell number

Email ID being used

MIP Organization details

Name

Address

City

Pin

Name of HR

Address of HR

City

Pin

Contact number of HR (office)

Contact number of HR (mobile)

Fax number

Email

Department of the MIP organization where the student is working

Details of the Industry mentor

Name

Designation

Contact number (office)

Contact number (mobile)

Fax number

Email

MIP reporting date

[P.T.O.]

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MIP Period

From …………………………… To ………………………….. Office timings at the MIP organization

Amount of stipend expected

Project Title

Project Description

------------------------------------

Signature of the student

Date: Date:

…………………………………………………. ………………………………………………….

Signature of industry mentor Signature of faculty mentor

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Annexure III

Mukesh Patel School of Technology Management & Engineering Management Internship Program Project Proposal

Preliminary Details Name of the Student

Roll No. & SAP No.

Name of the MIP Organization

Project Title

Project Description (100 words)

Important Aspects

Important Aspects

Details

Remark

Scope of Project (SoW) 1) 2) 3)

4)

Methodology/ Approach to

be Adopted

Expected Learnings from

the Project

1)

2)

3)

4)

19


Project Activity Plan (With Key Milestones Covering Scope of Project) Wk No

Plan Date

Task Description (Outcome) Status Action Required /

Remark

1 Submission of IRR

2

3

Submission of Project Proposal (10

marks)

4

5

6

7

8

9

Submission of Interim Report &

Industry Visit (40 marks)

10

11

12

13

14

15

16

17

18

Submission of Report to Industry Mentor (50 marks)

19

20

21 Submission of Final Report

(40 marks)

TBA Presentation & Viva (60 marks)

Note: Changes to be highlighted with RED font & explained

……………………..…………………………

Signature of the Student

…………………………………………………. …………………………………………………. Name and signature of industry mentor Name and signature of faculty mentor

Date: Date:


Annexure IV

Mukesh Patel School of Technology Management & Engineering Evaluation Sheet for Project Proposal

Date:

Name of the MIP

Organization

Evaluation Criteria

Remark

Project Title

Pro

ject

D

escr

ipti

on

&

Sco

pe

(2 m

ark

s)

Des

crip

tio

n o

f M

eth

od

olo

gy/

Ap

pro

ach

(2

mar

ks)

Cla

rity

on

Exp

ecte

d

Ou

tco

mes

(2

mar

ks)

Cla

rity

of

Pro

ject

Lea

rnin

g (2

ma

rks)

Det

aili

ng

of

Pro

ject

P

lan

(2

mar

ks)

To

tal

(10

Ma

rks)

Roll No. SAP No. Student Name

_ Name & Signature of Industry Mentor

Name and Signature of Faculty Mentor

* This sheet is to be used by each evaluator to record the marks independently awarded under each criteria of evaluation. This sheet may be retained at the MPSTME Center.

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Annexure V

TITLE PAGE FOR INTERIM REPORT

An interim report must follow the format given below

Cover and title page: This is the first page of the report. It should contain the title of the report, name of the student, name of the organization, name of the industry

mentor, and name of the faculty mentor. The format of this page is given below and

should be adhered to.

SVKM’s Narsee Monjee Institute of Management Studies

Mukesh Patel School of Technology Management and

Engineering

INTERIM REPORT

ON

(Title of the Project in CAPITAL LETTERS)

By

(Name of the student)

Roll Number:

SAP Number:

Faculty Mentor

(Name of the MPSTME faculty mentor)

Industry Mentor

(Name of the industry mentor)

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Annexure-VI

Mukesh Patel School of Technology Management & Engineering

EVALUATION SHEET FOR INTERIM REPORT (FACULTY MENTOR)*

Date:

Name of the MIP

Organization Evaluation Criteria

Remark

Project Title

Pro

gre

ss a

s p

er

the

Sch

ed

ule

(1

0 m

ark

s)

Key

Fin

din

gs &

Val

ue

Ad

dit

ion

/

Co

ntr

ibu

tio

n (

10

ma

rks)

Use

of

Co

nte

mp

ora

ry

Man

age

me

nt

Met

ho

ds

(5 m

ark

s)

Inte

rpe

rso

nal

Sk

ills

&

Co

mm

un

icat

ion

(1

0

ma

rks)

On

-tim

e S

ub

mis

sio

n

of

Wee

kly

Re

po

rts

(5

ma

rks)

To

tal

(40

Ma

rks)


Name & Signature of Industry Mentor Name & Signature of Faculty Mentor

* This sheet is to be used by faculty mentor to record the marks independently awarded under each criteria of evaluation. This sheet is to be retained at the MPSTME Coordination Office.


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Annexure-VII


EVALUATION SHEET FOR REPORT (INDUSTRY MENTOR)*

Date:


Evaluation Criteria

Pro

gre

ss /

ou

tco

me

as p

er

Sch

edu

le (

20

mar

ks)

Key

Fin

din

gs &

Val

ue

Ad

dit

ion

/

Co

ntr

ibu

tio

n (

20

ma

rks)

Co

mm

un

icat

ion

Sk

ills

(5

ma

rks)

Dis

cip

lin

ed

Ap

pro

ach

to

Pro

ject

(5

mar

ks)

To

tal

(50

M

ark

s)

Remark

Project Title


Name and Signature of Industry Mentor

* This sheet is to be used by industry mentor to record the marks independently awarded under each criteria of evaluation.


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Annexure VIII

GUIDELINES FOR WRITING FINAL PROJECT REPORT

A project Report is a written presentation of the work done by the students on a project undertaken. It is important to bear in mind that even though the project report is submitted

only at the completion of the project, in reality it is a culmination of continuous efforts on

the part of the students.

Writing a Project Report The MIP requires submission of project report to MPSTME. These are general guideline on writing a project report.

In a generalized sense an ideal project report should cover the following elements. The final project report depends on the project undertaken by the student, the type of MIP

organization, and the work undertaken by the student as part of MIP.

(i)Cover, (ii) Title Page, (iii)certificate of completion (iv)Acknowledgments,(v) Table of Illustrations, (vi) Abstract, (vii) Introduction, (viii) Main Text, (ix) Conclusions and/or

Recommendations, (x) Appendices (if necessary), (xi) References, (xii) Glossary (if necessary). The formats of the above are given below:

(i) Cover: This is the first page of the report. It should contain the title of the report, name(s)

of the author(s), name of the organization and the date on which it is submitted. The format of this page is given below and should be adhered to.

SVKM’s Narsee Monjee Institute of Management Studies

Mukesh Patel School of Technology Management and Engineering

FINAL REPORT

ON


By

(Name of the student)

Roll Number:

SAP Number:

Faculty Mentor

(Name of the MPSTME faculty mentor)

Industry Mentor

(Name of the industry mentor)


25

(ii) Title Page

A REPORT

ON


By

(The name of the student)

Roll Number:

SAP Number:

A report submitted in partial fulfillment of the

requirements of 5 years Integrated MBA (Tech.) Program

of Mukesh Patel School of Technology Management &

Engineering, Narsee Monjee Institute of Management

Studies (NMIMS) (Deemed to be University), Mumbai


26

(iii) Certificate of completion: As per the following format.

(To be given on Company Letter Head)

Completion Certificate

This is to certify that

Mr. /Ms. …………………………………………………………………………………………..

Has completed the training and project as a part of Management Internship in our

company as mentioned below and has also submitted the report

(i) Project Title ……………………………………………………………….

(ii) Date of Joining ………………………………………. (DD/MM/YYYY)

(ii) Date of Completion ………………………………………. (DD/MM/YYYY)

In partial fulfillment of 9th semester Management Internship for MBA (Tech.)

program of Mukesh Patel School of Technology Management and Engineering,

Narsee Monjee Institute of Management Studies (NMIMS) (Deemed to be University),

Mumbai

………………………

Industry Mentor’s Signature

………………………

Date

……………………….

Place

Company Seal


27

(iv) Acknowledgements: There are many persons who have helped student during the

course of student’s project. It is student’s duty to acknowledge and thank them for their

help. Customarily, thanks are due to the following persons in the given order. (i)Head of the

MIP organization, (ii) Industry mentor, (iii) Faculty mentor, (iv) Others.

(v) Table of Contents: The main function of this element is to give the reader an overall view of the report. The main divisions as well as the subdivisions should be listed with the

number of page on which they first appear. It helps the reader locate a particular topic or

sub-topic easily. While preparing the table of contents student has to bear in mind the

following points about its layout:

Leave a 1ǳ margin on the left and a 1ǳ margin on the right, the top and the bottom. Write the phrase ǲTable of Contentsǳ on the top center in CAPITALS. Write the number of the item to indicate the sequence of items. After the number

leave three or four space and then type the first heading. Indent second – order headings three or four space. Leave two spaces between main headings and one space between sub-headings.

An example of a table of contents is given below. Observe that for numbering pages up to

abstract lower case Roman numerals have been used and from introduction

onwards Arabic numerals have been used.

(vi)List of Illustrations: A separate list of illustrations is given immediately after the table

of contents in case of a large number of (more than ten) tables and figures. Its layout is the

same as that of the table of contents and it gives information about the number, title and

page reference of each illustration. If the number of illustrations is very large, divide it into

two parts, namely, L i s t o f T a b l e s , a n d L i s t o f Figures.

(vii)Abstract: The abstract tells in concentrated form what the report is about. The

purpose of this element is to enable the reader, to gather important information quickly

without having to go through the whole report. An abstract should be self-sufficient and

intelligible, without reference to any other part of the report. It is never intended as a

substitute for the original document. But it must contain sufficient information to allow the

reader to ascertain his/her interest.

(viii)Introduction: In this element the problem is introduced. It should contain the purpose

of the report, limitations, scope of study, specifying its limitations, methods of collecting

data and their sources sufficient background material including literature survey to

present the reader a clear picture of the work. An outline of the work should also form a

part of the introduction.

(ix) Main Text: This section discusses or describes the main business of the report. The

main function of this part is to present data in an organized form, discuss its significance

and analysis and the results that flow there from. Usually it has several sections grouped

under different headings and sub-headings. It contains the experimental work / data

collection, the survey done, a description of activities, the results obtained / illustrations, the discussion and interpretations, etc.


28

Table of Contents

Acknowledgements ii

List of illustrations iii

Abstract

1. Introduction 1

1.1 Purpose, Scope and Limitations 1

1.2 Sources and Methods 2

2. Industrial analysis 5

2.1

Significance discrepancies in results should be called to the reader’s attention, even

when it is admitted t h a t no reasonable explanation can be offered.

(x) Conclusions And / Or Recommendation (if any): The conclusions and / or

recommendations are based on the discussions and interpretations of the results

obtained. It would be helpful to the reader if other possibilities pertaining to the

stated conclusions and / or recommendations are discussed.

(xi) Appendices (if necessary): The contents of an appendix are essentially those

which support or elaborate the matter in the main text. The matter, which is

essential but which unnecessarily, diverts the attention of the reader from the

main problem, is generally put into the Appendix. We give below some items which

normally form part of the appendix. These are: (i) Calculation sheets, (ii) supplementary details of instructions, (iii) flow charts, (iv) computer programs, (v) the questionnaire, (vi) large maps, (vii) samples of the work done, etc.

If the project itself is to make a computer program for some problem, then the flow

chart and the computer program have to be in the main body of the report. You

should decide the sequencing according to your own needs.

(xii) References: All references should be given in this section. List references

alphabetically by the author’s last name or, when the author is unknown, by the title

of the reference. We cite below two examples of writing references:


29

i) Ages, W a r r e n K ., P h i l i p H . Ault, a n d E d w i n E m e r y . Perspective o n

M a s s Communication, 2nd Ed. New Y o r k : Harper & Row, 1992 (for books).

ii) ǲTime to Call in the Bossǳ Business Weekǳ 27 July 1999, 32-36. (For

periodicals).

(xiii) Glossary (if necessary): A glossary is a list of technical words used in the

report and their explanation. If, however, the number of such words is small, they

are generally explained in the footnotes.

Whether you should include a glossary in your report will depend upon who is going

to read your report. If the reader’s field of expertise is the one to which your report relates, there is no need for a glossary. But if the audience is drawn from other

areas, it is advisable to give a glossary.


Annexure IX

Mukesh Patel School of Technology Management & Engineering Evaluation sheet for Final Report*

(Evaluation to be completed by)

Name of the MIP


Remark

Project Title

Intr

od

uct

ion

and

ob

ject

ives

of

the

stu

dy

(5 m

ark

s)

Met

ho

do

logy

and

imp

lem

enta

ti

on

(5

mar

ks)

Fin

din

gs

and

ob

serv

atio

ns

(15

mar

ks)

Su

gges

tio

ns

and

reco

mm

end

atio

ns

(10

mar

ks)

Exe

cuti

ve

sum

mar

y (5

mar

ks)

To

tal

(40

Ma

rks)


Name and Signature of Faculty Mentor

* This sheet is to be used by evaluator to record the marks independently awarded under each criteria of evaluation. This sheet may be retained at the MPSTME Center.

30


31

Annexure X

Mukesh Patel School of Technology Management & Engineering Evaluation sheet for Presentation and VIVA*

(Evaluation to be completed by /2015)

Evaluation – Final Presentation: Date:

Name of the MIP


Remark

Pre

sen

tati

on

sk

ills

(4

mar

ks)

Bas

ic k

no

wle

dge

of

the

pro

ject

an

d

con

cep

ts (

4 m

ark

s)

An

aly

ze a

nd

ap

ply

kn

ow

led

ge i

n t

he

pro

ject

(4

mar

ks)

Lo

gica

l dev

elo

pm

ent

of

the

pro

ject

(4

mar

ks)

Rel

evan

ce o

f th

e p

rese

nta

tio

n t

o t

he

pro

ject

tit

le (

4 m

ark

s)

To

tal

(20

Ma

rks)

Project Title



32

Evaluation – Viva - VOCE:

Name of the MIP


Remark

Co

mm

un

icat

ion

ski

lls

(8 m

arks

)

Cla

rity

of

answ

ers

(8 m

arks

)

Rel

evan

t/to

th

e p

oin

t

answ

ers

(8 m

arks

)

Kn

ow

led

ge c

on

cern

ing

the

pro

ject

(8

mar

ks)

Kn

ow

led

ge c

on

cern

ing

oth

er

pro

ject

-rel

ated

do

mai

ns

(8 m

arks

)

To

tal

(40

Ma

rks)

Project Title


Name & Signature of the Evaluator


Annexure XI

Mukesh Patel School of Technology Management & Engineering MASTER SHEET FOR REPORTING MARKS TO MPSTME

Date:

Roll No.

SAP No. Student Name Name of the MIP Organization Project Title

Evaluation Reports Evaluation Report -IV

Grand Total

Project Proposal

Industry Visit & Interim Report (Faculty Mentor)

Final Report (Industry Mentor)

Final Report

Presentation

Viva

10

40

50

40

20

40

200

Name and Signature of the MPSTME –Faculty mentor

** The master sheet should report the averages of the aggregate marks awarded by different evaluators (including MPSTME Faculty) to

each student under each evaluation instrument.

This sheet covering marks for Evaluations I, II, III and IV is to be sent to MPSTME by _separately

33


34

Annexure-XII


DUE DILIGENCE CERTIFICATE FOR MIP

1. Based on the details and materials submitted by the student, faculty mentor and other

evaluators, it is certified that the enclosed marks statements have been complied based on

evaluation of the students by faculty members during their field visit to the respective MIP

Organization.

2. Representative of the MIP organization has been duly involved in the evaluation of performance of the student.

3. The marks reported in respect of final presentation and Viva are averages of the marks independently awarded by different evaluators.

4. The attached lists cover marks of all students who have undergone MIP at MPSTME

5. The particulars have been verified and to the best of our knowledge there are no arithmetical errors

Chairperson (Technology Management) Date

For use of MPSTME Examination Department

Date received from center:

Total no. of students on rolls:

Marks received for_ students

Marks not received for students

Observations:

Date: Examination department


35

Annexure XIII


Student Feedback Form to be sent to the Placement department post completion of Internship

(To be completed by the student)

Name of the Student:

Roll No:

SAP No:

Student contact number (Mobile)

Student email

Faculty mentor name


Address of the MIP Organization

City

Pin

Industry mentor name

Designation

Head of the Organization

Functional Heads

Finance

Marketing

HR

Information Technology

Project Details

Project Name

Project Duration From …………………… To ………………………

Functional Area/s under which the project was conducted

Brief description of the Project

2. Did the 19 to 20week term contribution to your personal growth, learning and knowledge enrichment? Please tick ( ). ( ) To a very large extent ( ) Large extent ( ) to a certain extent ( ) No, did not contribute

3. Did your MIP project contribute directly/indirectly towards the growth, value addition of the organization?

[P.T.O.]


36

( ) To a very large extent ( ) Large extent ( ) To a certain extent ( ) No, did not contribute

4. How would you rate your term of 12-weeks at the MIP organization?

( ) Excellent ( ) Very Good ( ) Good ( ) Fair

5. On what aspects did your Mentor encourage/advise/suggest for personal improvement from your side?

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

6. On what aspects did your Supervisor encourage/advise/suggest for personal improvement from your side?

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

7. Can your MIP Project be enhanced by your immediate junior(s) in anyway?

( ) Possible ( ) May be, possible ( ) Can try ( ) not possible

8. If yes, what projects would you suggest/advise for the same?

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

9. How much would you rate chances of getting a MIP (Management Internship Program) in the MIP Organization? ( ) Very Good ( ) Good ( ) Fair ( ) No

37


10. How much would you rate your chances of getting a Final Placement in the MIP

Organization? ( ) Very Good ( ) Good ( ) Fair ( ) No

Student name and signature Date


Annexure XIV


Faculty Feedback Form (To be duly completed by the faculty)

Name of the Faculty: …………………………………………………… Name of the Center: Mumbai / Shirpur Area of Specialization: ……………………………………………………

Guidance provided to (Names of the Students):

………………………………………….. ……………………………………………………….

………………………………………….. ……………………………………………………….

………………………………………….. ……………………………………………………….

Organization interacted with (Names of the Organizations):

………………………………………….. ……………………………………………………….

………………………………………….. ………………………………………………………..

………………………………………….. ………………………………………………………..

1. During the 19-week MIP Program how did you find your students’ performance in all aspects?

2. ( ) Excellent ( ) Very Good ( ) Good ( ) Fair

3. Whether the students able to handle the assignments/tasks without any guidance/ assistance/ Consultation from you?

4. ( ) To a very large extent ( ) Large extent ( ) To a certain extent ( ) No, needed assistance

5. What do you think were the strengths of our students you were guiding?

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

38 [P.T.O.]


39

6. What do you think were the weakness of our students you were guiding?

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

7. Do you think the students have improved over their weakness at the end of the MIP term?

8. ( ) To a very large extent ( ) large extent ( ) To a certain extent ( ) No, did not improve

9. Did you find any particular aspects in which our students were lacking, (if yes, what and how would you recommend for improvement?)

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

10. How would you advise/suggest, in order to maintain a long-term relationship with the

MIP Organization?

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

11. According to you, the chances for converting the MIP projects into final placements are?

( ) Very Good ( ) Good ( ) Fair ( ) May be

12. What projects would you suggest/advise for the juniors on the lines of enhancement of the MIP project?

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

[P.T.O.]


40

………………………………………………………………………………………………………………………………………..

13. Your suggestions for the betterment of the MIP Program?

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………..

Faculty mentor name and signature Date


41

Annexure-XV

Guidelines for preparing for VIVA presentations

Description Minimum Number of Slides

Maximum Number of Slides

Title Slide -- 1 Introduction of the company -- 2 Introduction of the project/s -- 2

Project work carried out exclusively by the student

5 --

Analysis/reports prepared/reported to the industry mentor by the student

3 --

Findings and Observations 2 -- Outcome and Recommendations

2 --

Learning from MIP 1 --

Note Total number of slides shall not exceed 20 Videos (if any) shall not exceed 4 minutes in total

Documents

Guidelines for MIP 2015