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1
GREATER GIYANI MUNICIPALITY MID YEAR REPORT -2016/17
2
TABLE OF CONTENT
1.1. COVER PAGE : PAGE
2. 2. TABLE OF CONTENT
3. 3. CHAPTER 1: INTRODUCTION
4. 4. CHAPTER 2 : PAGE: OVERVIEW OF MID- YEAR FINANCIAL PERFORMANCE ASSESSMENT
5.5. CHAPTER 3: DETAILED MID YEA FINANCIAL PERFORMANCE
6. 6. CHAPTER 4: FUNCTIONAL SERVICE DELIVERY REPORT:PAGE: (JULY 2016-DECEMBER 2016)
7. 7. CHAPTER 5: MUNICIPAL MANAGER’S QUALITY CERTIFICATION
TABLE OF ACRONYMS AND ABBREVIATIONS
AG Auditor-General
GGM Grater Giyani Municipality
MDM Mopani District Municipality COMM Communications Division
CWP Community Works Programme
DMP Disaster Management Plan
DoE Department of Energy
DoHS Department of Human Settlement Strats Strategic Planning and Local Economic Development
EMP Environmental Management Plan
3
EPW Expanded Public Works Programme
FBW Free Basic Water
FY Financial Year
IDP Integrated Development Plan
IGR Intergovernmental Relation
INST Institutional
LED Local Economic Development MFMA Municipal Finance Management Act, No, 56 of 2003
MIG Municipal Infrastructure Grant
MM Municipal Manager MPAC Municipal Public Account Committee
MSIG Municipal Systems Improvement Grant
MW Municipal Wide
N/A Not applicable
SLA Service Level Agreement
PIA Project Implementing Agent
PMS Performance Management System
PMU Project Management Unit
R & S Roads and Storm Water division
SCM Supply Chain Management
SLP Social and Labour Plan SDBIP Service Delivery and Budget Implementation Plan
WAC Ward AIDS Council
4
CHAPTER ONE 1.INTRODUCTION AND LEGISLATION
The municipality adopted the 2016/17 IDP/Budget on the 30 May 2016 at Giyani Community Hall. As a strategic document to address the challenges identified during the public participation sessions. The IDP\Budget was adopted with the budget for 2016/17 which amounts to 347 380 959 and the three year projected budget (MTREF)353 091 700 of for the 2017\18 FY and for the 2018\19 FY. The budget related policies such as Rates, Credit Control ,Petty cash, Cash Management, indigent all other policies as required by the law were also adopted. The municipality developed Service Delivery and Budget Implementation Plan as a tool to implement the IDP. The targets were set out in the SDBIP for the performance of the Municipality to be measured and the Mayor signed accordingly as required by the legislations.
CHAPTER TWO MID YEAR BUDGET AND PERFORMANCE ASSESMENT REPORT 2016/17 FINANCIAL YEAR A. Section 72 of the Municipal Finance Management Act, Act 56 of 2003, states that:- 1) The accounting officer of the municipality must by 25th of January of each year- a) Asses the performance of the municipality during the first half of the year, taking into account – i) The monthly statements referred to in section 71 for the first half of the year, ii) The municipality’s service Delivery performance during the first half of the financial year, and the service delivery targets and performance indicators set in the Service Delivery and budget Implementation Plan( SDBIP), iii) The past year’s annual report, and progress on resolving problems identified in the annual report and b) A report on such assessment to – i) Mayor of the municipality ii) The relevant Provincial treasury and iii) The National Treasury.
5
2) The statement referred to in section 71(1) for the six month may be incorporated into the report referred to in subsection 1) b) of this section. 3) The accounting officer must as part of the review- a) Make recommendation as whether an adjustment budget is necessary, and b) Recommend revised projections for the revenue and expenditure to the extent that may be necessary.
B. The assessment in of revenue and expenditure in terms of the schedule C are as stated below. C. In terms of revenue performance, it is clear that the municipality, on aggregate, under collected by R 26 004 775 in the first six months of the financial year. D. This means that, in terms of section 28 of the MFMA, the revenue and expenditure must be adjusted downwards by R 52 009 550. E. The schedule C and supporting tables in terms of section 1 (a) above and regulation 33 of the Municipal Budget and Reporting Regulation( Government Gazette no.32141 dated 17 April 2009) and reports in terms of section 1(a) ii and iii above have been attached to this report.
6
RECOMMENDATIONS:
SHIVAMBU J
ACTING CHIEF FINANCIAL OFFICER
DATE :
On the basis of the below assessment, it is recommended that :-
1. The projections for the revenue and expenditure be revised in terms of section 28 of the municipal finance management act and that the original budget be adjusted.
RECOMMENDATIONS ON THE SDBIP
MALULEKE RH
1. The Original Service Delivery and Budget Implementation Plan (SDBIP) be revised in line with Following:
A. The budget.
B. Framework For Managing Performance Information( FMPPI)
C. Remove repeated Targets
7
GREATER GIYANI MUNICIPALITY
CHAPTER THREE
DETAILED FINANCIAL PERFORMANCE FOR THE PERIOD ENDED 31 DECEMBER 2016
MID-YEAR BUDGET AND PERFORMANCE ASSESMENT REPORT 2016/17.
Section 72 of the municipal Finance Management Act comprised of the Financial and the Non-Financial
Assessment reports. This section also requires the accounting officer of the municipality to assess the
performance of the municipality for the first half of the financial year by the 25th of January each year taking into
consideration the following:
1) The monthly budget statement referred to in section 71.
2) The past year’s annual report and progress on resolving problems identified in the report.
3) The municipality’s service delivery targets and performance indicators as set in the SDBIP.
4) The performance of the entity in the sole control of the municipality.
8
The assessment will only be based on items 1 and 2 and it will be attached to report in item 3 above.
Item 4 will not be covered in the report as Greater Giyani municipality does not own an entity.
1) THE MONTHLY BUDGET STATEMENT(SECTION 71)
INCOME
DESCRIPTIONS BUDGET PRO RATA
50%
BILLING TO
DECEMBER
ACTUALS TO
DECEMBER
DIFFERENCES
PROPERTY RATES 34 000 000 17 000 000 15 770 194 5 659 299 -11 340 701
SERVICE CHARGE
REFUSE 4 200 000 2 100 000 2 169 643 1 695 754 -404 246
RENTAL OF
FACILITIES 798 975 399 488 398 231 -1 257
9
INTEREST EARNERD
INVESTMENT 11 500 000 5 750 000 3 790 541 -1 959 459
INTEREST EARNERD
OUTSTANDING
DEBTORS
5 000 000 2 500 000 - -2 500 000
FINES 47 000 23 500 183 000 159 500
LICENCES & PERMITS 7 200 000 3 600 000 2 314 442 -1 285 558
AGENCY SERVICES 300 000 150 000 - -150 000
TRANSFER
RECOGNISED
OPERATIONAL
222 636 000 111 318 000 167 102 000
TRANSFER
RECOGNISED
CAPITAL
64 902 000 32 451 000 52 933 000
OTHER REVENUE 18 852 800 9 426 400 903 346 -8 523 054
TOTAL REVENUE 369 436 775 184 718 388 234 979 612 -26 004 775,15
10
EMPLOYEE RELATED
COSTS 122 278 559 61 139 279 54 412 099 -6 727 180,34
REMUNERATIONS OF
COUNCILLORS 19 524 325 9 762 163 9 326 642 -435 520,12
BANK CHARGES 550 000 275 000 47 554 -227 446,17
OTHER MATERIALS 7 660 000 3 830 000 5 589 686 1 759 685,62
CONTRACTED
SERVICES 12 480 000 6 240 000 9 414 255 3 174 255,31
GENERAL
EXPENDITURE 74 066 971 37 033 486 38 610 220 1 576 734,78
CAPITAL
EXPENDITURE -
GRANT FUNDING
61 936 062 30 968 031 46 253 665 15 285 634,00
CAPITAL
EXPENDITURE -
OWN FUNDING
50 940 858 25 470 429 34 133 314 8 662 885,00
DEPRECIATIONS 30 000 000 15 000 000 - -15 000 000,00
PROVISIONS FOR
BAD DEBTS 20 000 000 10 000 000 - -10 000 000,00
11
TOTAL EXPENDITURE 399 436 775 199 718 387 197 787 435 -1 930 952
2. THE MUNICIPALITY’S SERVICE DELIVERY PERFORMANANCE, SERVICE DELIVERY TARGETS AND
PERFORMANCE INDICATORS SET IN THE SDBIP FOR THE FIRST HALF OF THE FINANCIAL YEAR.
Summary 2016/17 Mid-Year Report
The attached Mid- Year performance report of the Greater Giyani municipal is a product of in- year reports which have been
consistently submitted to council and council committees. Upon the signing of the SDBIP 2016/17 on the 25 June 2016 the
municipality facilitated the signing of performance agreements by the Senior Management led by the Accounting Officer. On a
monthly basis reports on implementation of the SDBIP were sent to Management, Portfolio Committees, and the Executive
Committee and on a quarterly basis to council.
The Municipality had 124 Key Performance Indicators wherein a total of 30 KPIs were not applicable for mid- year, 95 Indicators
are reported for mid- year. 27 KPIs were not achieved as planned, the unachieved 27 KPIs does not translate in non-performance
but that includes KPI’s which were not fully actualized even though there were progress towards their attainment. This includes
partially achieved Indicators. The Overall achievement in terms of percentage stands at 72% and Unachieved at 28%.
12
MID YEAR KPA ANALYSIS
Key Performance Area
Total SDBIP Indicators N/A Reported Mid-Year Indicators
Total Achieved Total Not Achieved
KPA 1: Spatial Rational
15 1 14 13 1
KPA 2: Institutional Development and Transformation
15 1 14 10 4
KPA 3: Infrastructure Development And Basic Services
51 18 33 21 13
KPA 4: Local Economic Development
3 1 1 1 1
KPA 5:Financial Viability
12 5 6 4 2
KPA 6:Public Participation And Good Governance
28 4 25 19 6
TOTAL 124 30 95 68 27
PERCENTAGE 72% 28%
13
3. PAST YEAR’S ANNUAL REPORT AND PROGRESS IN RESOLVING PROBLEMS IDENTIFIED
The municipality obtained a qualified audit opinion in the last year’s audit (2015/16).
In resolving the problems raised in the audit report and the management letter, the municipality has come up with the action
plan in terms of section 131 of the MFMA.
The most critical issues identified by Auditor General South Africa in the audit report are the assets (especially the land
matter) as well as the issue of cash flow statement.
3. RECOMMENDATIONS
On the basis of the above analysis which shows that the municipality’s performance in terms of collection is below what we
anticipated, it is recommended that the budget be adjusted downward in terms of section 28 of the MFMA (for both revenue and
expenditure).
It is there required to revise both the revenue and expenditure in line with the following:-
It is also recommended that because of the initiatives for Baroka Football Club to play five games in Giyani Stadium, the
budget be adjusted in terms of the anticipated income from gate takings and other associated activities and the expenditure
to be incurred, of which the expenditure will not be more than the anticipated income.
It is also recommended that due to heavy rains that left most of our communities
14
Without shelter, road and storm water infrastructure, it is expected that the mayor will authorize these unforeseen and
unavoidable expenditure for these items.(in terms of
Section 29 of the MFMA). The unforeseen and unavoidable expenditure will not exceed 5% of the municipal income as
outlined in Municipal Budget and Reporting Regulations ( Regulation 72.
It is also recommended that the Service Delivery and Budget Implementation Plan and targets be adjusted in line with the
budget adjustment.
It is recommendation that an additional funds be made available to fund the supplementary valuation roll expenditure which
we have already inform the valuer to do to comply with the Municipal Property Rates Acts. The additional funds will sourced
from VAT refunds which were not used as a source of funding when the budget was compiled.
EXECUTIVE SUMMARY
This report is a summary of the main budget issues arising from the monitoring process. It compares the progress of the budget to the projections
contained in the Service Delivery and Budget Implementation Plan (SDBIP). The municipality has adopted the budget for the 2016/17 financial year during
the month of May 2016. It is a legislative requirement that the budget be approved before the start of the financial year. The budget was implemented
from the 01 July 2016.
This mid-year report is a critical stage in the in-yearly reporting cycle. As part of the review, in terms of Section 72(3), the Accounting Officer needs to make
recommendations as to whether the SDBIP and the annual budget (both capital and operating) need to be adjusted.
The mid-year report was an extremely challenging, with considerable potential impacts on core service delivery cost and revenue components which
influenced the outcomes of Budget adjustment. Another challenge is lower revenue collection due to non-payment by Government, farmers, residents and
business. To produce a sustainable, affordable budget necessitated reductions to certain budgetary provisions
Section 54 (f) of the MFMA requires the Mayor to consider and submit the mid-year report to Council by 30 January.
15
SUMMARY OF 2016/17 BUDGET PROCESS
The following summarizes the overall position on the capital and operating budgets
Budgets
DESCRIPTION CAPITAL EXPENDITURE OPERTING INCOME
OPERATING EXPENDITURE
Annual Budget 112 876
920,00 369 436
775,00 286 559
854,67
Plan to Budget (SDBIP) 56 438
460,00 184 718
387,50 143 279
927,33
Actual 80 386
979,00 246 462
490,30 117 400
456,42
Variance to SDBIP -23 948
519,00 -61 744
102,80 25 879
470,91
% Spent to SDBIP 142,43% 133,43% 81,94%
% of Annual Budget 71,22% 66,71% 40,97%
The above information is based on the original Annual Budget for 2016/17 on which no adjustments have been made so far. The above figures are
explained in more detail throughout the report.
Cash Flow
Investment
The investment portfolio is prepared in line with the requirement of the municipal investment and PPP regulations –Gazette No.27431, 1 April 2005 issued
by the National Treasury.
16
BANK
The municipality has a bank balance of R 197 713 718.14 at the end of December 2016.
REVENUE
The table below shows the actual income
DESCRIPTION BUDGET ACTUAL PLANNED VARIANCE BUDGET SDBIP
2016-2017 INCOME SDPIP BALANCE % %
26 427 490,30 40 949 387,50 14 521 897,20 32,27% 64,54%
Municipal own revenue
81 898 775,00
Municipal Grant 287 538 000,00 220 035 000,00 191 692 000,00 -28 343 000,00 77% 114,79%
TOTAL 369 436 775,00 246 462 490,30 232 641 387,50 -13 821 102,80 1,09 1,79
The actual percentage for both grant and own income is 105.94% as per planned SDBIP for the past six months. The results for half yearly are favourable
compared to the budgeted and planned SDBIP.
17
OWN REVENUE:
The municipality planned to collect R 40 949 387- 50 on own revenue for the past six months as per projections; however the Municipality only collected R
26 427 490.3 or 64.54 % of its planned projections.
Grants: The municipality planned to receive R 191 692 000 on grants for the past six months as per projections, however the municipality received R 220
035 000 or 114.79% as per planned SDBIP.
The following table shows Billing versus Budget
Original Budget Planned SDBIP
ACTUAL YDT
Original Bud Variance
SDBIP Variance
SDPIB %
TRADING SERVICES
ASSESSMENT RATES 34 000
000,00 17 000 000,00
15 770 194,00
18 229 806,00
1 229 806,00
92,77%
REFUSE REMOVAL 4 200
000,00 2 100
000,00 2 169
642,95 2 030
357,05
-69 642,95
103,32%
TOTAL 38 200
000,00 19 100
000,00 17 939
836,95 20 260
163,05 1 160 163,05
1,96
18
The following table shows income received versus Budget
Original Budget
Planned SDBIP
ACTUAL YDT
Original Bud Variance
SDBIP Variance
SDBIP %
TRADING SERVICES
ASSESSMENT RATES
9 709
000,00 5 659
299,00 14 740
701,00 4 049 701,00
58,29% 20 400 000,00
REFUSE REMOVAL 2 520
000,00 1 260
000,00 1 695
753,93 824
246,07 -435 753,93
134,58%
TOTAL 22 920
000,00 10 969
000,00 7 355
052,93 15 564
947,07 3 613 947,07
1,93
1. REVENUE
19
SERVICES CHARGES
Ø Property Rates
The actual collection is very poor but we billed property rates amounting to R 15 770 194 the main challenge is non-payment of debtors. The municipality
collected
R 5 659 299 or 58.29 % on property rate as per six months projections budget of R 9 709 000.
Ø Refuse,
The municipality billed R 2 169 642.95 and the actual collection is at R 1 695 753.93 or 78.16 %.
Traffic Services.
Licenses and Permits.
The municipality has received R 2 314 441.81 of the projected R3 600 000 which is 64.29% of the midyear projection.
Traffic Fines.
The municipality received R 183 000 of projected R 23 500 which is 778.72 % of the midyear projection. We over collected as a result of payment by debtors
(those who were given summons/traffic fines.
Original Budget Planned SDBIP ACTUAL YDT Original Bud Variance
SDBIP Variance
SDBIP %
LICENSING: DRIVERS LICENSES
LICENSING: LEARNERS LICENSES
7 200 000,00
3 600 000,00
2 314 441,81
4 885 558,19
1 285 558,19
64,29%
20
LICENSING: PERMITS
LICENSING: REGISTRATION FEES
300 000,00
150 000,00
-
FINES – TRAFFIC 47
000,00 23
500,00 183
000,00 -136 000,00 -159 500,00 778,72%
TOTAL 7 547
000,00 3 773
500,00 2 497
441,81 4 749 558,19 1 126 058,19
8,43
Other Income
Original Budget Planned SDBIP ACTUAL YDT SDBIP Variance SDBIP %
Other revenue
9 426 400,00 903 345,87 8 523 054,13 10% 18 852 800,00
Rental of facilities and equipment’s 798
975,00 399 487,50 398 230,91 1 256,59 100%
Interest earned - external investments 11 500
000,00 5 750 000,00 3 790 540,76 1 959 459,24 66%
Interest earned - outstanding debtors 5 000 000,00 2 500 000,00
1 601 906,00 36% 898 094,00
TOTAL 36 151 775,00 18 075 887,50 5 990 211,54 12 085 675,96
21
.1 Debtors Analysis
Greater Giyani - Supporting Table SC3 Monthly Budget Statement - aged debtors - M06 DECEMBER 2016
Description
NT Code
Budget Year
2016/2017
0-30 Days 31-60 Days 61-90Days
91-120
Days
121-150 Days
151-180 days
181-1 yr
over 1 yr Total
R thousands
Debtors Age Analysis By Revenue Source
Rates
1 725 278,00
1154479 1
333 698
1 282 192
1343556 918683 2
192 541
34
929 282
44 879 709
Electricity
-
Water
Sewerage / Sanitation
Refuse Removal
324
322895 263 453
261 620
244 544 246358 1
249
12 987
15900712
22
981,00 816 045
Housing (Rental Revenue)
46 301,00
46301 44
896 43
818 41 979 41651
221 732
2
054 747
2 541 425
Other
21 974,00
-8973 92
652 71
294 31 897
102 637
50 403 370
567 327
50 011 821
Total By Revenue Source
2 118 534,00
1 514 702 1
734 699
1 658 924
1 661 976
1 309 329
54 067 459
50 538 401
122 223 134
The above table indicates that at the end of the second quarter the outstanding debtors, is at R122 223 134.
EXPENDITURE
CAPITAL EXPENDITURE
DESCRIPTION BUDGET ACTUAL PLANNED AVAILABLE ACTUAL
2016-2017 EXP SDPIP BALANCE % SDBIP
INFRASTRACTURE 97 716 920,00
78 342 806,95
48 858 460,00
19 374 113,05
160%
OTHER ASSETS
15 160 000,00 2 044
172,22 7 580
000,00
13 115 827,78
27%
-
TOTAL
112 876 920,00
80 386 979,17
56 438 460,00
32 489 940,83
23
The following table shows details of capital projects
2016/2017 BUDGET EXP BALANCE %
OFFICE EQUIPMENT 2 060
000,00
-
- 2 060
000,00
PURCHASE OF VEHICLE 2 400
000,00 2 044
172,22 355 827,78 85,17%
PLANT & EQUIPMENT
10 700 000,00
-
10 700 000,00
COMMUNITY ASSETS
17 936 062,00
18 491 844,88
-555 782,88
103,09%
OTHER INFRUSTRUCTURE
23 399 858,00
19 141 672,00
4 258 186,00
81,80%
ROADS INFRUSTRUCTURE
36 500 000,00
24 460 408,00
12 039 592,00
67,01%
CIVIC LAND & BUILDING
19 881 000,00
16 248 882,07
3 632 117,93
81,73%
24
TOTAL 112 876 920,00
80 386 979,17
32 489 940,83
4,19
Summary of grants: End December 2016
MSIG EPWP MIG DRG INEP FMG Total
Opening balance
-
Current year receipts
811 000,00
49 433 000,00
3 500 000,00
1 810 000,00
55 554 000,00
Conditions met - transferred to revenue
1 158 000,00
36 525 610,00
6 285 761,00
1 197 716,00
45 167 087,00
Conditions still to be met - unspent
-347 000,00
12 907 390,00
-2 785 761,00
612 284,00
10 386 913,00
25
The following projects are Roll-Over and must be part of Budget adjustment.
Take note that the sections 28 of MFMA sub-section 2(e) may authorize the spending of funding that were unspent at the end of the past financial year
where the under-spending could not reasonably have been foreseen at the time to include projected roll-overs when the annual budget for the current year
was approved by the council. Which means during the budget adjustment the unspent grant for 14/15 financial year must be included in 15/16 Financial
year budget amount to R 1 512 907. The year to date expenditure for roll-over projects (DRG) amounting to R1 348 941. (vat exclusive)
OPERATING EXPENDITURE
The municipality has spent R 121 254 156 of the operational budget instead of R 143 279 927 as per planned SDBIP.
DESCRIPTION BUDGET ACTUAL PLANNED AVAILABLE ACTUAL
2016-2017 EXP SDPIP BALANCE % SDBIP
Employee cost 122 278 558,67
61 139 279,34
67 866 459,67
89% 54 412
099,00
Remuneration of Councillors
19 524 325,00
9 326 642,38
9 762 162,50
10 197 682,62
96%
Depreciation 30 000 000,00
15 000 000,00
0
26
-
Repairs and maintenance 17 660 000,00
14 292 379,00
8 830 000,00
5 462 379,00
162%
Bad debts 20 000 000,00
-
10 000 000,00
Contract services 2 480 000,00
711 562,00
1 240 000,00
1 768 438,00
57%
Other expenditure 74 616 971,00
38 657 774,11
37 308 485,50
35 959 196,89
104%
Grand Total 286 559
854,67 117 400
456,49 143 279
927,34 121 254
156,00
Salaries, benefits and allowances
The budget of employee related cost is R 122 278 559 , and the actual spend is 44.49 % or R54 412 099 as per half yearly projections.
The budget of remuneration of councillor is R 19 524 325, and the actual spend is 47.77% or R 9 326 642 as per half yearly projections.
Repairs and maintenance
The total budget for repairs and maintenance is R 17 660 000 and the actual spending is at 80.93 % or R 14 292 379 as per half yearly projections. Take note
that repairs are only undertaken when breakages occur. Contract Services (Security Services) the planned budget for contract services is R 2 480 000 and
the actual spending is at 28.69% or R 711 562 as per half yearly projection.
27
The following expenditure shows general expenditure per item
DESCRIPTION BUDGET ACTUAL AVAILABLE ACTUAL
2016-2017 EXP BALANCE %
GENERAL EXPENDITURE 26
664 029,00 10 032
962,00 16
631 067,00 37,63
AUDIT FEES EXTERNAL/INTERNAL 3
600 000,00 2 740
464,27
859 535,73 76,12
AUDIT COMMITTEE ALLOWANCES
750 000,00 582
236,06
167 763,94 77,63
ADVERTISEMENTS
500 000,00 239
911,00
260 089,00 47,98
ADMINISTRATION COST (MIG) EXCLUDING SALARIES AND CAPITAL EXPENDITURE
373 971,00
263 722,00
110 249,00
70,52
BANK CHARGES
550 000,00 47
553,83
502 446,17 8,65
COMMUNITY PARTICIPATION
300 000,00 386
312,00 -
86 312,00 128,77
28
DISASTER PROVISION
600 000,00
-
600 000,00 -
FREE BASIC SERVICES ELECTRICITY 8
200 000,00 3 158
689,60 5
041 310,40 38,52
FINANCE MANAGEMENT GRANT EXPENSES 1
160 000,00 918
461,00
241 539,00 79,18
HEALTH AND SAFETY
800 000,00
2 500,00
797 500,00 0,31
IDP (COST) & PMS 1
600 000,00 482
625,00 1
117 375,00 30,16
INSURANCE
900 000,00 46
547,65
853 452,35 5,17
LICENSES - MOTOR VEHICLES
250 000,00 185
974,98
64 025,02 74,39
MEMBERSHIP FEES 1
335 000,00 13
850,00 1
321 150,00 1,04
FUEL & OIL 2
600 000,00 680
454,01 1
919 545,99 26,17
NEWSLETTER
780 000,00 285
417,00
494 583,00 36,59
MAYOR'S BURSARY FUND
150 000,00 150
000,00
- 100,00
POVERTY ALLEVIATION
40 000,00 17
500,00
22 500,00 43,75
POSTAGE
60 000,00 54
460,85
5 539,15 90,77
PRINTING & STATIONARY 1
000 000,00 65
802,40
934 197,60 6,58
PROTECTIVE CLOTHING 1
200 000,00
- 1
200 000,00 -
PROFESSIONAL SERVICES 6
000 000,00 13 123
259,10 -7
123 259,10 218,72
RENTAL OF OFFICE EQUIPMENT
800 000,00 246
634,16
553 365,84 30,83
29
REFRESHMENTS
150 000,00
-
150 000,00 -
SPORTS FOR EMPLOYEES
700 000,00 247
303,00
452 697,00 35,33
SPORTS DEVELOPMENT
300 000,00 24
000,00
276 000,00 8,00
SUBSISTENCE AND TRAVELLING ALLOWANCE 3
723 971,00 1 256
013,00 2
467 958,00 33,73
SUBSISTENCE AND TRAVELLING COUNCILLO
630 000,00 444
427,40
185 572,60 70,54
SUPPORT FOR WARD COMMITTEES 5
000 000,00 1 175
000,00 3
825 000,00 23,50
TRAINING 1
900 000,00 894
665,00 1
005 335,00 47,09
TELEPHONE : CELL – PHONES 1
700 000,00 554
229,00 1
145 771,00 32,60
ARTS & CULTURE
300 000,00 336
800,00 -
36 800,00 112,27
SUB-TOTAL GENERAL EXPENSES 74
616 971,00 38 657
774,31 35
959 196,69 51,81
IN – YEAR BUDGET STATEMENT TABLES
Table C1 Budget Statement Summary
The below table shows the summary of municipal Budget statement report and is base on the original Annual Budget for 2016/17 on which no adjustment
have been made so far. The below figures are explained in more details throughout the report.
LIM331 Greater Giyani - Table C1 Monthly Budget Statement Summary - M06 December
Description
2015/16 Budget Year 2016/17
Audited Outcome Original Budget Adjusted Budget Monthly actual YearTD actual
YearTD budget YTD variance YTD
variancFull Year Forecast
30
e
R thousands %
Financial Performance
Property rates -
34 000 000,00
-
2 648 942,00
15 770 194
17 000 000,00
-1 229 806,00
-7% 34 000
000
Service charges -
4 200 000,00
-
360 207,83
2 169 643
2 100 000,00
69 642,95
3% 4 200
000
Investment revenue -
11 500 000,00
-
356 786,00
3 790 541
5 750 000,00
-1 959 459,24
-34% 11 500
000 Transfers recognised –
operational -
222 636 000,00
-
73 103 000,00
167 102 000
148 424 000,00
18 678 000,00
13% 222 636
000
Other own revenue -
32 198 775,00
-
-134 798,62
4 697 113
16 099 387,50
-11 402 274,91
-71% 32 198
775
Total Revenue (excluding capital transfers and contributions)
-
304 534 775,00
-
76 334 137,21
193 529 490
189 373 387,50
4 156 102,80
2% 304 534
775
Employee costs -
122 278 558,67
-
9 239 263,00
54 412 099
61 139 279,34
-6 727 180,34
-11% 122 278
559
Remuneration of Councillors -
19 524 325,00
-
1 577 021,00
9 326 642
9 762 162,50
-435 520,12
-4% 19 524
325 Depreciation & asset
impairment -
30 000 000,00
-
-
0 15 000 000,00
-15 000 000,00
-100% 30 000
000
Finance charges -
550 000,00
-
20 184,44
47553,83
275 000,00
-227 446,17
-83% 550000
Materials and bulk purchases -
7 660 000,00
-
2 470 651,91
5589685,62
3 830 000,00
1 759 685,62
46% 7 660
000
Transfers and grants -
-
-
-
0 -
-
0
Other expenditure -
106 546 971,00
-
11 933 385,52
48 024 476
53 273 485,50
-5 249 009,91
-10% 106 546
971
Total Expenditure -
286 559 854,67
-
25 240 505,87
117 400 456
143 279 927,34
-25 879 470,92
-18% 286 559
855
Surplus/(Deficit) -
17 974 920,33
-
51 093 631,34
76 129 034
46 093 460,16
30 035 573,72
65% 17 974
920
Transfers recognised – capital -
64 902 000,00
-
21 515 000,00
52 933 000
43 268 000,00
9 665 000,00
22% 64 902
000 Contributions & Contributed
assets -
-
-
-
0 -
-
0
Surplus/(Deficit) after capital transfers & contributions
-
82 876 920,33
-
72 608 631,34
129 062 034
89 361 460,16
39 700 573,72
44% 82 876
920 Share of surplus/ (deficit) of
associate -
-
-
-
0 -
-
0
Surplus/ (Deficit) for the year -
82 876 920,33
-
72 608 631,34
129 062 034
89 361 460,16
39 700 573,72
44% 82 876
920
31
Capital expenditure & funds sources
Capital expenditure -
112 876 920,00
-
23 404 069,00
80 386 979
56 438 460,00
23 948 518,76
42% 112 876
920
Capital transfers recognised -
61 936 062,00
-
13 294 168,00
46 253 665
30 968 031,00
15 285 634,00
49% 61 936
062
Public contributions & donations -
-
-
-
0 -
-
0
Borrowing -
-
-
-
0 -
-
0
Internally generated funds -
50 940 858,00
-
10 109 901,00
34 133 314
25 470 429,00
8 662 885,00
34% 50 940
858
Total sources of capital funds -
112 876 920,00
-
23 404 069,00
80 386 979
56 438 460,00
23 948 519,00
42% 112 876
920
Financial position
Total current assets -
103 400 000,00
-
261 003
363
103 400 000
Total non current assets -
389 993 120,00
-
500 281
835
389 993 120
Total current liabilities -
58 894 000,00
-
122 883
631
58 894 000
Total non current liabilities -
-
-
0 0
Community wealth/Equity -
434 499 120,00
-
638 401
567
434 499 120
Cash flows
Net cash from (used) operating -
112 596 920,33
-
70 395 157,49
117 449 795
109 563 819,00
-7 885 975,70
-7% 112 596
920
Net cash from (used) investing -
-112 876 920,00
-
-23 404 069,41
-80 386 980
-36 198 694,00
44 188 285,99
-122% -112 876
920
Net cash from (used) financing -
-
-
-4 988 123,00
-18 749 363
-
18 749 363,00
#DIV/0! 0
Cash/cash equivalents at the month/year end
-
179 122 945,33
-
-
197 716 397
252 768 070,00
55 051 673,29
22% 179 122
945
Debtors & creditors analysis 0-30 Days 31-60 Days 61-90 Days 91-120 Days 121-150
Dys 151-180 Dys 181 Dys-1 Yr
Over 1Yr
Total
Debtors Age Analysis
Total By Income Source 2 118 534,00
1 514 702,00
1 734 699,00
1 658 924,00
1661976 1 309 329,00
54 067 459,00
50 538 401
114 604 024
Creditors Age Analysis
32
Total Creditors -
-
-
-
0 -
-
0 0
Table C2 Budget Statement –Financial performance
LIM331 Greater Giyani - Table C2 Monthly Budget Statement - Financial Performance (standard classification) - M06 December
Description Ref
2015/
16
Budget Year 2016/17
Audited
Outcome
Original Budget Adjusted Budget Monthly actual YearTD actual YearTD budget
YTD variance YTD variance
Full Year Forecast
R thousands
1,00 %
Revenue - Standard
Governance and administration
356 231
-
97 638
241 027 992,05
148 429 622,92
92 598 62%
356 231
Executive and council
–
-
–
-
-
–
–
Budget and treasury office
355 810
-
97 632
240 940 164,28
148 254 166,67
92 686 63%
355 810
Corporate services
421
-
6
87 827,77
175 456,25
(88) -50%
421
Community and public safety
882
-
72
453 968,09
367 291,67
87 24%
882
33
Community and social services
274
-
25
173 678,09
113 958,33
60 52%
274
Sport and recreation
60
-
–
-
25 000,00
(25)
-100%
60
Public safety –
-
–
-
-
–
–
Housing 548
-
47
280 290,00
228 333,33
52 23%
548
Health –
-
–
-
-
–
–
Economic and environmental services
8 123
-
(223)
2 794 786,12
3 384 408,33
(590) -17%
8 123
Planning and development
576
-
33
297 344,31
239 825,00
58 24%
576
Road transport 7 547
-
(256)
2 497 441,81
3 144 583,33
(647) -21%
7 547
Environmental protection
–
-
–
-
-
–
–
Trading services 4 202
-
362
2 176 417,09
1 750 666,67
426 24%
4 202
Electricity –
-
–
-
-
–
–
Water –
-
–
-
-
–
–
Waste water management
–
-
–
-
-
–
–
Waste management
4 202
-
362
2 176 417,09
1 750 666,67
426 24%
4 202
Other –
-
–
-
-
–
–
Total Revenue - Standard
369 437
-
97 849
246 453 163,35
153 931 989,58
92 521 60%
369 437
Expenditure - Standard
Governance and administration
189 321
-
12 074
68 800 881,61
78 883 924,32
(10 083) -13%
189 321
Executive and council
51 449
-
4 116
22 554 086,69
21 437 125,63
1 117 5%
51 449
Budget and treasury office
80 988
-
4 110
24 289 455,00
33 744 796,25
(9 455) -28%
80 988
Corporate services
56 885
-
3 847
21 957 339,92
23 702 002,44
(1 745) -7%
56 885
Community and public safety
26 654
-
1 846
11 538 775,99
10 714 113,80
825 8%
26 654
34
Community and social services
9 671
-
636
3 847 743,65
4 029 770,54
(182) -5%
9 671
Sport and recreation
6 260
-
385
2 735 103,97
2 608 265,15
127 5%
6 260
Public safety 9 783
-
745
4 501 771,00
4 076 078,12
426 10%
9 783
Housing 940
-
80
454 157,37
-
454
#DIV/0!
940
Health –
-
–
-
-
–
–
Economic and environmental services
43 813
-
6 874
23 482 191,74
18 255 549,82
5 227 29%
43 813
Planning and development
9 057
-
907
3 970 277,17
3 773 794,85
196 5%
9 057
Road transport 34 756
-
5 967
19 511 914,57
14 481 754,96
5 030 35%
34 756
Environmental protection
–
-
–
-
-
–
–
Trading services 26 771
-
4 446
13 578 546,62
11 154 485,60
2 424 22%
26 771
Electricity 14 455
-
3 445
8 256 490,80
6 022 914,67
2 234 37%
14 455
Water –
-
–
-
-
–
–
Waste water management
–
-
–
-
-
–
–
Waste management
12 316
-
1 002
5 322 055,82
5 131 570,93
190 4%
12 316
Other –
-
–
-
-
–
–
Total Expenditure - Standard
286 560
-
25 240
117 400 395,96
119 008 073,54
(1 608) -1%
286 560
Surplus/ (Deficit) for the year
82 877
-
72 609
129 052 767,39
34 923 916,04
94 129
270%
82 877
The above table is a financial performance of the 2016/17 as per standard classification by department for the past six months.
Revenue-Standard.
Budget and Treasury
35
The increase is mainly caused by grant.
The actual income is at R 246 453 163 .35 as compare to six months projection of R 153 931 989 .58, this is due to the fact that the projection for grants for
the first six months was less than what the municipality actually received for six months.
Corporate services
The actual income is at R 87 827 .77 as compare to six months projection of R 175 456 .25 the variance of R87 628 .48.
Community and public safety
The actual income is at R 453 968 .09 as compare to six months projection of R 367 291 .67 the variance of R 86 676 .42.
Economic development and planning
The actual income is at R 2 794 786 .12 as compare to six months projection of R3 384 408 .33 the variance of R 589 622 .21.
Trading services (Refuse)
The actual income is at R2 176 417 .09 as compare to six months projection of R1 750 666 .67 the variance of R 425 750 .42. The municipality will revise the
projection during the adjustment budget.
Expenditure-Standard
36
Executive and council and municipal office
The actual expenditure is at R 22 554 086 .69 as compare to six months projection of R21 437 125 .63 the variance of R1 116 961.06.
Budget and Treasury
. The actual expenditure is at R 24 289 455.00 as compare to six months projection of R 33 744 796 .25 the variance of R9 455 341 .25. Under spending is as
results of Non cash (bad debts and depreciation) item that are accounted at year end.
Corporate services
The actual expenditure is at R21 957 339 .92 as compare to six months projection of R23 702 002 .44, the variance of R 1 744 662 .52.
Community and public safety
The actual expenditure is at R 11 538 775. 99 as compare to six months projection of R 10 714 113 .80, the variance of R824 662 .19.
37
Economic development and planning
The actual expenditure is at R 3 970 277 .17 as compare to six months projection of R 3 773 794 .85 the variance of R 196 482 .32.
Roads
The actual expenditure is at R 19 511 914 .57 as compare to six months projection of R 14 481 754 .96 the variance of R 5 030 159.61.
Electrical
The actual expenditure is at R 8 256 490.80 as compare to six months projection of R 6 022 914 .67 the variance of R 2 233 576.13.
Refuse
The actual expenditure is at R 5 322 055 .82 as compare to six months projection of R 5 131 570 .93 the variance of R 190 484.89.
PART 1: MAIN TABLES
Table C1 Budget Statement Summary
LIM331 Greater Giyani - Table C3 Monthly Budget Statement - Financial Performance (revenue and expenditure by municipal vote) - M06 December
Vote Description Ref
2015/
16 Budget Year 2016/17
38
Audit
ed Outcome
Original Budget Adjusted Budget Month
ly actual
YearTD actual YearTD budget
YTD varianc
e
YTD varianc
e
Full Year
Forecast
R thousands %
Revenue by Vote
1,00
Vote 1 - 605 EXECUTIVE & COUNCIL
-
-
0 -
-
0 0
Vote 2 - 611 - CORPORATE SERVICES
421 095,00
-
5893,86
87 827,77
210 547,50
-122719,
73
-0,58286
0067 421095
Vote 3 - 610 - BUDGET & TREASURY
355 810 000,00
-
97 631 808
240 940 164,28
177 905 000,00
63 035 164
0,354319239
355 810 000
Vote 4 - 615 - PLANNING DEVELOPMENT
575 580,00
-
33163 297 344,31
287 790,00
9554,31 0,03319
8895 575580
Vote 5 - 625 - COMMUNITY & SOCIAL SERVICES
12 082 100,00
-
131 557
4 854 278,22
6 041 050,00
-1 186 772
-0,19645
1243
12 082 100
Vote 6 - 650 - INFRASTRUCTURE DEVELOPMENT
548 000,00
-
46715 280 290,00
274 000,00
6290 0,02295
6204 548000
Vote 7 - [NAME OF VOTE 7]
-
-
0 -
-
0 0
Vote 8 - [NAME OF VOTE 8] -
-
0 -
-
0 0
Vote 9 - [NAME OF VOTE 9] -
-
0 -
-
0 0
Vote 10 - [NAME OF VOTE 10]
-
-
0 -
-
0 0
Vote 11 - [NAME OF VOTE 11]
-
-
0 -
-
0 0
Vote 12 - [NAME OF VOTE 12]
-
-
0 -
-
0 0
Vote 13 - [NAME OF VOTE 13]
-
-
0 -
-
0 0
Vote 14 - [NAME OF VOTE 14]
-
-
0 -
-
0 0
Vote 15 - [NAME OF VOTE 15]
-
-
0 -
-
0 0
Total Revenue by Vote
369 436 775,00
-
97 849 137
246 459 904,58
184 718 387,50
61 741 517
0,33424673
369 436 775
39
Expenditure by Vote
Vote 1 - 605 EXECUTIVE & COUNCIL
51 449 101,51
-
4 116 405
22 554 086,69
25 724 550,76
-3 170 464
-0,12324
6625
51 449 102
Vote 2 - 611 - CORPORATE SERVICES
66 667 393,34
-
4 592 404
26 459 110,92
33 333 696,67
-6 874 586
-0,20623
5324
66 667 393
Vote 3 - 610 - BUDGET & TREASURY
80 987 511,00
-
4 109 989
24 289 455,00
40 493 755,50
-16 204 300
-0,40016
7885
80 987 511
Vote 4 - 615 - PLANNING DEVELOPMENT
9 057 107,65
-
907385
3 970 277,17
4 528 553,83
-558276,
6554
-0,12327
9236
9 057 108
Vote 5 - 625 - COMMUNITY & SOCIAL SERVICES
41 807 536,15
-
3 048 719
18 135 229,30
20 903 768,08
-2 768 539
-0,13244
2092
41 807 536
Vote 6 - 650 - INFRASTRUCTURE DEVELOPMENT
36 591 205,37
-
8 465 539
21 992 236,88
18 295 602,69
3 696 634
0,202050419
36 591 205
Vote 7 - [NAME OF VOTE 7] -
-
0 -
-
0 0
Vote 8 - [NAME OF VOTE 8] -
-
0 -
-
0 0
Vote 9 - [NAME OF VOTE 9] -
-
0 -
-
0 0
Vote 10 - [NAME OF VOTE 10]
-
-
0 -
-
0 0
Vote 11 - [NAME OF VOTE 11]
-
-
0 -
-
0 0
Vote 12 - [NAME OF VOTE 12]
-
-
0 -
-
0 0
Vote 13 - [NAME OF VOTE 13]
-
-
0 -
-
0 0
Vote 14 - [NAME OF VOTE 14]
-
-
0 -
-
0 0
Vote 15 - [NAME OF VOTE 15]
-
-
0 -
-
0 0
Total Expenditure by Vote
286 559 855,02
-
25 240 441
117 400 395,96
143 279 927,51
-25 879 532
-0,18062
2171
286 559 855
Surplus/ (Deficit) for the year 82 876 919,98
-
72 608 696
129 059 508,62
41 438 459,99
87 621 049
2,114486124
82 876 920
40
Table C1 Budget Statement Summary
LIM331 Greater Giyani - Table C4 Monthly Budget Statement - Financial Performance (revenue and expenditure) - M06 December
Description
Ref
2015/1
6 Budget Year 2016/17
Audite
d Outco
me
Original Budget Adjusted Budget Monthly actual
YearTD actual YearTD budget YTD
variance YTD
variance
Full Year
Forecast
R thousands %
Revenue By Source
Property rates 34 000 000,00
2 648
942 15 770 194,00
17 000 000,00
-1 229 806
-7% 34 000
000
Property rates - penalties & collection charges
- 0
Service charges - electricity revenue
- 0
Service charges - water revenue
- 0
Service charges - sanitation revenue
- 0
Service charges - refuse revenue 4 200 000,00
360207,
83 2 169 642,95
2 100 000,00
69642,95
3% 4 200
000
Service charges – other
- 0
Rental of facilities and equipment 798 975,00
57971 398 230,91
399 487,50
-1256,59 0% 798975
Interest earned - external investments
11 500 000,00
356786 3 790 540,76
5 750 000,00
-1 959 459
-34% 11 500
000
Interest earned - outstanding debtors
5 000 000,00
898 094,00
2 500 000,00
-1 601 906
-64% 5 000
000
Dividends received
- 0
Fines 47 000,00
26500 183 000,00
23 500,00
159500 679% 47000
Licences and permits 7 200 000,00
-282 248
2 314 441,81
3 600 000,00
-1 285 558
-36% 7 200
000
Agency services 300 000,00
150
000,00 -150000 -100% 300000
Transfers recognised – operational 222 636 000,00
731030
00 167 102 000,00
148 424,00
166 953 576
112484% 222 636
000
41
Other revenue 18 852 800,00
62978,3
8 903 345,87
9 426 400,00
-8523054
,13 -90%
18 852 800
Gains on disposal of PPE -
0
Total Revenue (excluding capital transfers and contributions)
–
304 534 775,00
-
76 334 137
193 529 490,30
41 097 811,50
152 431 679
371% 304 534
775
Expenditure By Type
Employee related costs 122 278 558,67
9 239
263 54 412 099,00
61 139 279,34
-6 727 180
-11% 122 278
559
Remuneration of councillors
19 524 325,00
1 577
021 9 326 642,38
9 762 162,50
-435520,
12 -4%
19 524 325
Debt impairment 20 000 000,00
10 000
000,00 -10 000
000 -100%
20 000 000
Depreciation & asset impairment 30 000 000,00
15 000
000,00 -15 000
000 -100%
30 000 000
Finance charges
550 000,00
20184,4
4 47 553,83
275 000,00
-227446,
17 -83% 550000
Bulk purchases
- 0
Other materials 7 660 000,00
247065
1,91 5 589 685,62
3 830 000,00
1 759 686
46% 7 660
000
Contracted services 12 480 000,00
421842
7,52 9 414 255,31
6 240 000,00
3174255,31
51% 12 480
000
Transfers and grants
- 0
Other expenditure 74 066 971,00
7 714
958 38 610 220,28
37 033 485,50
1 576 735
4% 74 066
971
Loss on disposal of PPE
- 0
Total Expenditure 286 559 854,67
-
25 240 506
117 400 456,42
143 279 927,34
-25 879 471
-18% 286 559
855
Surplus/(Deficit)
Transfers recognised – capital
Contributions recognised – capital
Contributed assets
Surplus/(Deficit) after capital transfers & contributions
17 974 920,33
-
51 093 631
76 129 033,88
-102 182 115,84
178311149,7
-1,745032
859
17 974 920
42
Taxation 64 902 000,00
215150
00 52 933 000,00
43 268 000,00
9665000 0,223375
243 6490200
0
Surplus/(Deficit) after taxation 82 876 920,33
-
72 608 631
129 062 033,88
-58 914 115,84
82 876
920
Attributable to minorities 0
Surplus/(Deficit) attributable to municipality
82 876 920,33
-
72 608 631
129 062 033,88
-58 914 115,84
82 876
920
Share of surplus/ (deficit) of associate
Surplus/ (Deficit) for the year 82 876 920,33
-
72 608 631
129 062 033,88
-58 914 115,84
82 876
920
Table C1 Budget Statement Summary
LIM331 Greater Giyani - Table C4 Monthly Budget Statement - Financial Performance (revenue and expenditure) - M06 December
Description
Ref
2015/16 Budget Year 2016/17
Audited Outcom
e Original Budget Adjusted Budget
Monthly actual
YearTD actual YearTD budget YTD
variance YTD
variance Full Year Forecast
R thousands %
Revenue By Source
43
Property rates 34 000 000,00
2 648
942 15 770 194,00
17 000 000,00
-1 229 806 -7% 34 000
000 Property rates - penalties & collection
charges
-
0
Service charges - electricity revenue
- 0
Service charges - water revenue
- 0
Service charges - sanitation revenue
- 0
Service charges - refuse revenue 4 200 000,00
360207,8
3 2 169 642,95
2 100 000,00
69642,95 3% 4 200 000
Service charges – other
- 0
Rental of facilities and equipment 798 975,00
57971 398 230,91
399 487,50
-1256,59 0% 798975
Interest earned - external investments 11 500 000,00
356786 3 790 540,76
5 750 000,00
-1 959 459 -34% 11 500
000
Interest earned - outstanding debtors 5 000 000,00
898 094,00
2 500 000,00
-1 601 906 -64% 5 000 000
Dividends received
- 0
Fines 47 000,00
26500 183 000,00
23 500,00
159500 679% 47000
Licences and permits 7 200 000,00
-282 248 2 314 441,81
3 600 000,00
-1 285 558 -36% 7 200 000
Agency services 300 000,00
150
000,00 -150000 -100% 300000
Transfers recognised – operational 222 636 000,00
7310300
0 167 102 000,00
148 424,00
166 953 576
112484% 222 636
000
Other revenue 18 852 800,00
62978,38 903 345,87
9 426 400,00
-8523054,1
3 -90%
18 852 800
Gains on disposal of PPE -
0
Total Revenue (excluding capital transfers and contributions)
–
304 534 775,00
-
76 334 137
193 529 490,30
41 097 811,50
152 431 679
371% 304 534
775
Expenditure By Type
Employee related costs 122 278 558,67
9 239
263 54 412 099,00
61 139 279,34
-6 727 180 -11% 122 278
559
Remuneration of councillors 19 524 325,00
1 577
021 9 326 642,38
9 762 162,50
-435520,12
-4% 19 524
325
Debt impairment 20 000 000,00
10 000
000,00 -10 000
000 -100%
20 000 000
Depreciation & asset impairment 30 000 000,00
15 000
000,00 -15 000
000 -100%
30 000 000
44
Finance charges 550 000,00
20184,44 47 553,83
275 000,00
-227446,17
-83% 550000
Bulk purchases
- 0
Other materials 7 660 000,00
2470651,
91 5 589 685,62
3 830 000,00
1 759 686 46% 7 660 000
Contracted services 12 480 000,00
4218427,
52 9 414 255,31
6 240 000,00
3174255,31
51% 12 480
000
Transfers and grants
- 0
Other expenditure 74 066 971,00
7 714
958 38 610 220,28
37 033 485,50
1 576 735 4% 74 066
971
Loss on disposal of PPE
- 0
Total Expenditure 286 559 854,67
-
25 240 506
117 400 456,42
143 279 927,34
-25 879 471
-18% 286 559
855
Surplus/(Deficit)
Transfers recognised – capital
Contributions recognised – capital
Contributed assets
Surplus/(Deficit) after capital transfers & contributions
17 974 920,33
-
51 093 631
76 129 033,88
-102 182 115,84
178311149,7
-1,7450328
59
17 974 920
Taxation 64 902 000,00
2151500
0 52 933 000,00
43 268 000,00
9665000 0,2233752
43 64902000
Surplus/(Deficit) after taxation 82 876 920,33
-
72 608 631
129 062 033,88
-58 914 115,84
82 876
920
Attributable to minorities 0
Surplus/(Deficit) attributable to municipality
82 876 920,33
-
72 608 631
129 062 033,88
-58 914 115,84
82 876
920
Share of surplus/ (deficit) of associate
Surplus/ (Deficit) for the year 82 876 920,33
-
72 608 631
129 062 033,88
-58 914 115,84
82 876
920
Table C5 Budget Statement Capital
LIM331 Greater Giyani - Table C5 Monthly Budget Statement - Capital Expenditure (municipal vote, standard classification and funding) - M06 December
45
Vote Description Ref
2015/16
Budget Year 2016/17
Audited Outcom
e
Original Budget Adjusted Budget Monthly actual YearTD actual
YearTD budget
YTD variance YTD
variance
Full Year
Forecast
R thousands
1,00 %
Multi-Year expenditure appropriation
Vote 1 - 605 EXECUTIVE & COUNCIL
–
-
–
-
-
–
–
Vote 2 - 611 - CORPORATE SERVICES
17 381
-
5 169
16 248 882,07
8 690 429,00
7 558 87%
17 381
Vote 3 - 610 - BUDGET & TREASURY
–
-
–
-
-
–
–
Vote 4 - 615 - PLANNING DEVELOPMENT
1 600
-
–
-
800 000,00
(800) -100%
1 600
Vote 5 - 625 - COMMUNITY & SOCIAL SERVICES
30 936
-
8 163
18 491 844,88
15 468 031,00
3 024 20%
30 936
Vote 6 - 650 - INFRASTRUCTURE DEVELOPMENT
49 900
-
9 627
43 602 080,00
24 950 000,00
18 652 75%
49 900
Vote 7 - [NAME OF VOTE 7]
–
-
–
-
-
–
–
Vote 8 - [NAME OF VOTE 8]
–
-
–
-
-
–
–
Vote 9 - [NAME OF VOTE 9]
–
-
–
-
-
–
–
Vote 10 - [NAME OF VOTE 10]
–
-
–
-
-
–
–
Vote 11 - [NAME OF VOTE 11]
–
-
–
-
-
–
–
Vote 12 - [NAME OF VOTE 12]
–
-
–
-
-
–
–
Vote 13 - [NAME OF VOTE 13]
–
-
–
-
-
–
–
Vote 14 - [NAME OF VOTE 14]
–
-
–
-
-
–
–
Vote 15 - [NAME OF VOTE 15]
–
-
–
-
-
–
–
46
Total Capital Multi-year expenditure
99 817
-
22 958
78 342 806,95
49 908 460,00
28 434 57%
99 817
99 817 -
22 958
78 342 806,95
49 908 460,00
28 434 57%
99 817
Single Year expenditure appropriation
Vote 1 - 605 EXECUTIVE & COUNCIL
Vote 2 - 611 - CORPORATE SERVICES
100
-
–
-
50 000,00
(50) -100%
100
Vote 3 - 610 - BUDGET & TREASURY
10 960
-
446
2 044 171,81
5 480 000,00
(3 436) -63%
10 960
Vote 4 - 615 - PLANNING DEVELOPMENT
–
-
–
-
-
–
–
Vote 5 - 625 - COMMUNITY & SOCIAL SERVICES
–
-
–
-
-
–
–
Vote 6 - 650 - INFRASTRUCTURE DEVELOPMENT
500
-
–
-
250 000,00
(250) -100%
500
Vote 7 - [NAME OF VOTE 7]
1 500
-
–
-
750 000,00
(750) -100%
1 500
Vote 8 - [NAME OF VOTE 8]
–
-
–
-
-
–
–
Vote 9 - [NAME OF VOTE 9]
–
-
–
-
-
–
–
Vote 10 - [NAME OF VOTE 10]
–
-
–
-
-
–
–
Vote 11 - [NAME OF VOTE 11]
–
-
–
-
-
–
–
Vote 12 - [NAME OF VOTE 12]
–
-
–
-
-
–
–
Vote 13 - [NAME OF VOTE 13]
–
-
–
-
-
–
–
Vote 14 - [NAME OF VOTE 14]
–
-
–
-
-
–
–
Vote 15 - [NAME OF VOTE 15]
–
-
–
-
-
–
–
Total Capital single-year expenditure
–
-
–
-
-
–
–
Total Capital Expenditure
13 060 -
446
2 044 171,81
6 530 000,00
(4 486) -69%
13 060
47
112 876 920,00
- 23404069
80 386 978,76
56 438 460,00
23948518,76
0,4243297
7
11287692
0
Table C5 Budget Statement-Financial position
LIM331 Greater Giyani - Table C6 Monthly Budget Statement - Financial Position - M06 December
Description Ref
2015/1
6 Budget Year 2016/17
Audite
d Outco
me
Original Budget Adjusted Budget YearTD actual
Full Year Forecast
R thousands
1,00
ASSETS
Current assets
48
Cash 50 000 000,00
197 714
531 50 000 000,00
Call investment deposits -
0 -
Consumer debtors 30 000 000,00
41 835
827 30 000 000,00
Other debtors 20 800 000,00
17 929
640 20 800 000,00
Current portion of long-term receivables
Inventory 2 600 000,00
3 523
365 2 600 000,00
Total current assets 103 400 000,00
-
261 003 363
103 400 000,00
Non current assets
Long-term receivables
Investments
Investment property
Investments in Associate
Property, plant and equipment 389 993 120,00
500 281
835 389 993 120,00
Agricultural
Biological assets
Intangible assets
Other non-current assets
Total non current assets 389 993 120,00
-
500 281 835
389 993 120,00
TOTAL ASSETS 493 393 120,00
-
761 285 198
493 393 120,00
LIABILITIES
Current liabilities
Bank overdraft
Borrowing
Consumer deposits
Trade and other payables 58 894 000,00
122 883
631 58 894 000,00
49
Provisions
Total current liabilities 58 894 000,00
-
122 883 631
58 894 000,00
Non current liabilities
Borrowing
Provisions
Total non current liabilities
TOTAL LIABILITIES 58 894 000,00
-
122 883 631
58 894 000,00
NET ASSETS 434 499 120,00
-
638 401 567
434 499 120,00
COMMUNITY WEALTH/EQUITY
Accumulated Surplus/(Deficit) 434 499 120,00
638 401
567 434 499 120,00
Reserves
TOTAL COMMUNITY WEALTH/EQUITY 434 499 120,00
-
638 401 567
434 499 120,00
Table C5 Budget Statement Summary-Cash flow
LIM331 Greater Giyani - Table C7 Monthly Budget Statement - Cash Flow - M06 December
Description Ref
2015/
16
Budget Year 2016/17
Audit
ed Outcome
Original Budget Adjusted Budget Month
ly actual
YearTD actual YearTD budget
YTD varian
ce
YTD variance
Full Year
Forecast
R thousands
1,00 %
CASH FLOW FROM OPERATING ACTIVITIES
50
Receipts
Property rates, penalties & collection charges
20 400 000,00
27687
1 5 659 299,00
9 709 000,00
-4 049 701
-42% 20 400
000
Service charges 2 520 000,00
54394
0,93 1 695 753,93
1 260 000,00
435 754
35% 2 520
000
Other revenue
27 198 775,00
-159 935
3 668 755,00
13 999 958,00
-10 331 203
-74% 27 198
775
Government – operating
222 636 000,00
73103
000 167 102 000,00
148 424 000,00
18 678 000
13% 222 636 000
Government – capital 64 902 000,00
21 515
000 52 933 000,00
43 268 000,00
9 665 000
22% 64 902
000
Interest 11 500 000,00
35678
6 3 790 540,76
4 864 000,00
-1 073 459
-22% 11 500
000
Dividends -
-
0 0
Payments
Suppliers and employees
-236 009 854,67
-25 220 321
-117 352 901,00
-111 847 619,00
5 505 282
-5% -236 009 855
Finance charges
-550 000,00
-
20184,44
-46 652,99
-113 520,00
-66867,
01 59%
-550000
Transfers and Grants -
0 0
NET CASH FROM/(USED) OPERATING ACTIVITIES
112 596 920,33
-
70 395 157
117 449 794,70
109 563 819,00
-7 885 976
-7% 112 596 920
CASH FLOWS FROM INVESTING ACTIVITIES
Receipts
Proceeds on disposal of PPE
Decrease (Increase) in non-current debtors
Decrease (increase) other non-current receivables
Decrease (increase) in non-current investments
Payments
Capital assets
-112 876 920,00
-23 404 069
-80 386 979,99
-36 198 694,00
44 188 286
-122%
-112 876 920
51
NET CASH FROM/(USED) INVESTING ACTIVITIES
-112 876 920,00
-
-23 404 069
-80 386 979,99
-36 198 694,00
44 188 286
-122%
-112 876 920
CASH FLOWS FROM FINANCING ACTIVITIES
Receipts
Short term loans
Borrowing long term/refinancing
Increase (decrease) in consumer deposits
Payments
Repayment of borrowing
-49881
23
-18 749 363,00
-
18 749 363
#DIV/0!
NET CASH FROM/(USED) FINANCING ACTIVITIES
-
-
-49881
23
-18 749 363,00
-
18 749 363
#DIV/0!
0
NET INCREASE/ (DECREASE) IN CASH HELD
-279 999,67
-
42 002 965
18 313 451,71
73 365 125,00
-280 000
Cash/cash equivalents at beginning:
179 402 945,00
179 402 945,00
179 402 945,00
179 402 945
Cash/cash equivalents at month/year end:
179 122 945,33
-
197 716 396,71
252 768 070,00
179 122 945
Part 2- supporting Documentation
2.1. Table SC3 Monthly Budget Statement - aged debtors
LIM331 Greater Giyani - Supporting Table SC3 Monthly Budget Statement - aged debtors - M06 December
52
Description Budget Year 2016/17
R thousands NT Code 0-30 Days 31-60 Days 61-90 Days 91-120 Days 121-150
Dys 151-180
Dys 181 Dys-1 Yr
Over 1Yr
Total
Total
Actual Bad Debts Written Off against Debtors
Impairment - Bad Debts i.t.o Council Policy
over 90 days
Debtors Age Analysis By Income Source
Trade and Other Receivables from Exchange Transactions – Water
–
–
Trade and Other Receivables from Exchange Transactions – Electricity
–
–
Receivables from Non-exchange Transactions - Property Rates
1 725 278,00
1 154
1 333 698,00
1 282
1 343 556,00
918 683,00
2 193
34 929
44 880
40 666
Receivables from Exchange Transactions - Waste Water Management
–
–
Receivables from Exchange Transactions - Waste Management
324 981,00
323
263 453,00
262
244 544,00
246 358,00
1 250
12 987
15 901
14 989
Receivables from Exchange Transactions - Property Rental Debtors
46 301,00
46
44 896,00
44
41 979,00
41 651,00
222
2 055
2 541
2 404
Interest on Arrear Debtor Accounts
-
(12)
-
–
-
-1 482,00
50 026
–
50 012
50 024
Recoverable unauthorised, irregular, fruitless and wasteful expenditure
–
–
Other 21 974,00
3
92 652,00
71
31 897,00
104 119,00
378
567
1 270
1 152
Total By Income Source 2 118 534,00
1 515
1 734 699,00
1 659
1 661 976,00
1 309
54 067
50 538
114
109 236
53
329,00 604
2014/15 - totals only
–
–
Debtors Age Analysis By Customer Group
Organs of State 318 210,00
87
251 969,00
267
255 554,00
236 930,00
11 669
10 268
23 354
22 697
Commercial 247 498,00
175
167 873,00
90
138 095,00
484 038,00
2 310
6 557
10 169
9 579
Households 1 036 893,00
735
785 784,00
763
723 329,00
397 435,00
5 444
8 651
18 537
15 979
Other 515 933,00
519
529 073,00
539
544 998,00
190 926,00
34 644
25 062
62 544
60 981
Total By Customer Group
2 118 534,00 1 515
1 734 699,00
1 659
1 661 976,00
1 309 329,00
54 067
50 538
114 604
109 236
2.2. Table SC4 Monthly Budget Statement - aged creditors
Greater Giyani - Supporting Table SC4 Monthly Budget Statement - aged creditors - M06 December
Description
NT Code
Budget Year 2016/17
Prior year totals for chart (same period)
0 - 31 - 61 - 91 - 121 - 151 -
181 Days -
Over 1
Total R thousands
30 Days
60 Days
90 Days
120 Days
150 Days
180 Days
1 Year Year
54
Creditors Age Analysis By Customer Type
Bulk Electricity
Bulk Water
PAYE deductions
VAT (output less input)
Pensions / Retirement deductions
Loan repayments
Trade Creditors
Auditor General
Other
Total By Customer Type
The table shows that the municipality pays its creditors within 30 days as prescribed by the MFMA.
2.3. Table SC5 Monthly Budget Statement - investment portfolio
The investment portfolio is prepared in line with the requirement of the municipal investment and PPP regulations –Gazette No.27431, 1 April 2005 issued
by the National Treasury.
55
2.4. Allocation and grant receipts and expenditure
The municipality received all the money for grant as per National Treasury schedule. National Treasury has approved 2013-2014roll-over project.
LIM331 Greater Giyani - Supporting Table SC7(2) Monthly Budget Statement - Expenditure against approved rollovers - M06 December
Description
Ref
Budget Year 2016/17
Approved Rollover 2015/16
Monthly actual YearTD actual YTD variance YTD
variance
R thousands %
EXPENDITURE
Operating expenditure of Approved Roll-overs
National Government:
Local Government Equitable Share
Finance Management
Municipal Systems Improvement
EPWP Incentive
Other transfers and grants [insert description]
Provincial Government:
Other transfers and grants [insert description]
District Municipality:
[insert description]
56
Other grant providers:
LGSETA
Total operating expenditure of Approved Roll-overs
Capital expenditure of Approved Roll-overs
National Government: 4 472 278,00
3 986
3 985 640,48
487
0,11
Municipal Infrastructure Grant (MIG) 4 472 278,00
3 986
3 985 640,48
487
0,11
Integrated National Electrification Grant (INEG)
–
–
–
–
Municipal Disaster Recovery Grant (MDRG)
–
Provincial Government: -
–
-
–
–
–
District Municipality: -
–
-
–
–
–
Other grant providers: -
–
-
–
–
–
Total capital expenditure of Approved Roll-overs
4 472 278,00
3 986
3 985 640,48
487
0,11
TOTAL EXPENDITURE OF APPROVED 4 472 3 985
57
ROLL-OVERS 278,00 3 986 640,48 487 0,11
LIM331 Greater Giyani - Supporting Table SC7(1) Monthly Budget Statement - transfers and grant expenditure - M06 December
Description
Ref
2015/
16
Budget Year 2016/17
Audit
ed Outcome
Original Budget Adjusted Budget Monthly actual YearTD actual YearTD budget
YTD variance YTD variance
Full Year Forecast
R thousands %
EXPENDITURE
Operating expenditure of Transfers and Grants
National Government:
222 276 -
326
55 278 173,38
111 138 000,00
(55 860)
-50,3%
222 276
Local Government Equitable Share
219 308
–
52 922 457,38
109 654 000,00
(56 732)
-51,7%
219 308
Finance Management 1 810
-
326
1 197 716,00
905 000,00
293
32,3%
1 810
Municipal Systems Improvement
–
-
–
–
1 158
1 158 000,00
579 000,00
579
100,0%
1 158
-
–
-
–
Other transfers and grants [insert description]
-
–
Provincial Government:
58
Other transfers and grants [insert description]
District Municipality:
[insert description]
Other grant providers:
360 -
–
-
180 000,00
(180)
-100,0
% 360
–
LGSETA
360
180 000,00 (180)
-100,0
% 360
Total operating expenditure of Transfers and Grants:
222 636
-
326
55 278 173,38
111 318 000,00
(56 040)
-50,3%
222 636
Capital expenditure of Transfers and Grants
National Government: 64 902
-
9 521
42 811 371,00
32 451 000,00
10 360
31,9%
64 902
Municipal Infrastructure Grant (MIG)
57 902
-
9 521
36 525 610,00
28 951 000,00
7 575
26,2%
57 902
Integrated National Electrification Grant (INEG)
7 000
6 285 761,00
3 500 000,00
2 786
79,6%
7 000
–
–
–
Municipal Disaster Recovery Grant (MDRG)
–
Provincial Government:
District Municipality:
Other grant providers:
59
Total capital expenditure of Transfers and Grants
64 902
-
9 521
42 811 371,00
32 451 000,00
10 360
31,9%
64 902
TOTAL EXPENDITURE OF TRANSFERS AND GRANTS
287 538
-
9 847
98 089 544,38
143 769 000,00
(45 679)
-31,8%
287 538
2.5.Expenditure on councillor and employee allowance
LIM331 Greater Giyani - Supporting Table SC8 Monthly Budget Statement - councillor and staff benefits - M06 December
Summary of Employee and Councillor remuneration
Ref
2015/16
Budget Year 2016/17
Audited
Outcome
Original Budget Adjusted
Budget Monthly actual YearTD actual
YearTD budget
YTD variance YTD variance
Full Year
Forecast
R thousands %
60
1,00 A B C D
Councillors (Political Office Bearers plus Other)
Basic Salaries and Wages 13 430
1 078
6 393 517,98
6 714 952,20
(321) -5%
13 430
Pension and UIF Contributions
-
–
Medical Aid Contributions
-
–
Motor Vehicle Allowance 4 492
359
2 113 421,68
2 246 021,00
(133) -6%
4 492
Cellphone Allowance 1 468
126
755 428,83
734 040,00
21 3%
1 468
Housing Allowances
-
–
Other benefits and allowances
134
13
64 274,26
67 149,50
(3) -4%
134
Sub Total – Councillors 19 524
-
1 577
9 326 642,75
9 762 162,70
(436) -4%
19 524
% increase #DIV/0! #DIV/0!
Senior Managers of the Municipality
Basic Salaries and Wages 4 068
291
1 097 301,14
2 033 805,30
(937)
-46%
4 068
Pension and UIF Contributions
128
12
71 236,20
63 894,00
7 11%
128
Medical Aid Contributions 106
7
40 687,20
53 233,20
(13)
-24%
106
Overtime
-
–
Performance Bonus
-
–
Motor Vehicle Allowance 1 283
76
408 193,79
641 293,02
(233)
-36%
1 283
Cellphone Allowance
-
–
Housing Allowances
-
–
Other benefits and allowances
828
3
13 269,73
414 097,00
(401)
-97%
828
Payments in lieu of leave
-
–
Long service awards
-
–
61
Post-retirement benefit obligations
-
–
Sub Total - Senior Managers of Municipality
6 413
-
389
1 630 688,06
3 206 322,52
(1 576)
-49%
6 413
% increase #DIV/0! #DIV/0!
Other Municipal Staff
Basic Salaries and Wages 75 537
5 808
34 480 725,11
37 768 581,00
(3 288) -9%
75 537
Pension and UIF Contributions
20 254
1 235
7 399 608,85
10 126 984,50
(2 727)
-27%
20 254
Medical Aid Contributions 3 067
248
1 465 700,84
1 533 408,00
(68) -4%
3 067
Overtime 2 217
344
1 921 161,90
1 108 500,00
813 73%
2 217
Performance Bonus
-
–
Motor Vehicle Allowance 8 776
657
3 918 202,99
4 388 019,00
(470)
-11%
8 776
Cellphone Allowance
-
–
Housing Allowances 288
25
147 108,00
143 808,00
3 2%
288
Other benefits and allowances
7 146
534
3 060 756,75
3 573 232,50
(512)
-14%
7 146
Payments in lieu of leave
-
–
Long service awards 216
392 866,55
108 153,00
285
263%
216
Post-retirement benefit obligations
-
–
Sub Total - Other Municipal Staff
117 501
-
8 850
52 786 130,99
58 750 686,00
(5 965)
-10%
117 501
% increase #DIV/0! #DIV/0!
Total Parent Municipality
Unpaid salary, allowances & benefits in arrears:
Board Members of Entities
Basic Salaries and Wages
62
Pension and UIF Contributions
Medical Aid Contributions
Overtime
Performance Bonus
Motor Vehicle Allowance
Cellphone Allowance
Housing Allowances
Other benefits and allowances
Board Fees
Payments in lieu of leave
Long service awards
Post-retirement benefit obligations
Sub Total - Board Members of Entities
% increase
Senior Managers of Entities
Basic Salaries and Wages
Pension and UIF Contributions
Medical Aid Contributions
Overtime
Performance Bonus
Motor Vehicle Allowance
Cellphone Allowance
Housing Allowances
Other benefits and allowances
Payments in lieu of leave
Long service awards
Post-retirement benefit obligations
63
Sub Total - Senior Managers of Entities
% increase
Other Staff of Entities
Basic Salaries and Wages
Pension and UIF Contributions
Medical Aid Contributions
Overtime
Performance Bonus
Motor Vehicle Allowance
Cellphone Allowance
Housing Allowances
Other benefits and allowances
Payments in lieu of leave
Long service awards
Post-retirement benefit obligations
Sub Total - Other Staff of Entities
% increase
Total Municipal Entities
TOTAL SALARY, ALLOWANCES & BENEFITS
% increase
TOTAL MANAGERS AND STAFF
Material variance to the services delivers and budget implementation plan
64
LIM331 Greater Giyani - Supporting Table SC9 Monthly Budget Statement - actuals and revised targets for cash receipts - M06 December
Description Ref
Budget Year 2016/17 2016/17 Medium Term
Revenue & Expenditure Framework
July August Sept October Nov Dec January Feb March April May June Budget
Year 2015/16
Budget Year +1 2016/17
Budget Year +2 2017/18
R thousands
1,00
Outcome
Outcome
Outcome Outcome
Outcome
Outcome
Budget Budget Budget Budget Budget Budget
Cash Receipts By Source
Property rates
1 300 111,00
236
732 321,00
482
2 631 744,00
276 871,20
14 741
21 000
21 600
Property rates - penalties & collection charges
-
-
–
Service charges - electricity revenue
-
-
–
Service charges - water revenue
-
-
–
Service charges - sanitation revenue
-
-
–
Service charges – refuse
422 565,00
327
163 754,00
127
111 834,00
543 940,93
824
2 580
2 640
Service charges – other
-
-
–
Rental of facilities and equipment
92 123,88
75
27 589,07
67
78 356,81
57 971,00
401
814
821
Interest earned - external investments
605 479,00
1 029
618 139,76
662
518 995,00
356 786,00
7 709
11 800
12 000
Interest earned - outstanding debtors
-
-
–
Dividends received -
-
–
Fines
45 256,14
1
1 447,37
0
3 377,19
1 363,15
(6)
48
49
Licences and permits
867 610,00
922
-355 385,84
273
889 120,65
-282 248,00
4 886
7 300
7 400
Agency services -
-
300
300
300
65
Transfer receipts – operating
91 378 000,00
2 100
-
521 000,00
73 103 000,00
55 534
237 002
250 106
Other revenue
180 105,74
91
181 230,34
287
100 248,55
62 978,38
17 950
1 542
1 568
Cash Receipts by Source
94 891 250,76
4 781
1 369 095,70
1 899
4 854 676,20
74 120 662,66
–
–
–
–
–
102 339
282 387
296 484
–
Other Cash Flows by Source
Transfer receipts – capital
27 918 000,00
–
1 750
1 750 000,00
21 515 000,00
11 969
72 128
70 668
Contributions & Contributed assets
–
Proceeds on disposal of PPE
–
Short term loans
–
Borrowing long term/refinancing
–
Increase in consumer deposits
–
Receipt of non-current debtors
–
Receipt of non-current receivables
–
Change in non-current investments
–
Total Cash Receipts by Source
122 809 250,76
4 781
1 369 095,70
3 649
6 604 676,20
95 635 662,66
–
–
–
–
–
114 308
354 515
367 152
Cash Payments by Type
Employee related costs
9 046 469,00
9 295
8 973 174,00
9 013
8 845 255,00
9 239 263,00
67 866
130 598
139 476
Remuneration of councillors
1 533 811,20
1 487
1 551 800,18
1 564
1 613 454,00
1 577 021,00
10 198
20 852
22 270
Interest paid
8 766,66 9
6 577,94
1
2 270,89
20 184,00
502
600
642
Bulk purchases –
66
Electricity –
Bulk purchases - Water & Sewer
–
Other materials
353
85 888,07
1 777
902 413,62
2 470 651,91
2 070
9 005
9 765
Contracted services
406 769,75
2 327
205 492,35
1 688
568 376,67
4 218 427,52
3 066
13 560
14 620
Grants and subsidies paid - other municipalities
–
Grants and subsidies paid – other
–
General expenses
3 315 467,50
4 646
6 375 264,55
10 950
5 607 825,00
7 714 958,00
35 457
77 041
79 206
Cash Payments by Type
14 311 284,11
18 117
17 198 197,09
24 994
17 539 595,18
25 240 505,43
–
–
–
–
–
119 159
251 655
265 979
–
Other Cash Flows/Payments by Type
Capital assets
10 629 291,00
8 678
7 109 094,00
20 160
10 406 761,58
23 404 069,41
32 490
138 946
125 845
Repayment of borrowing
-
–
Other Cash Flows/Payments
11 306 172,00
1 726
-3 280 851,00
1 174
2 837 301,00
4 988 123,00
(18 750)
Total Cash Payments by Type
36 246 747,11
28 521
21 026 440,09
46 327
30 783 657,76
53 632 697,84
–
–
–
–
–
132 899
390 601
391 824
–
NET INCREASE/(DECREASE) IN CASH HELD
86 562 503,65
(23 740)
-19 657 344,39
(42 678)
-24 178 981,56
42 002 964,82
–
–
–
–
–
(18 591)
(36 087)
(24 671)
Cash/cash equivalents at the month/year beginning:
179 402 945,00
265 965
242 225 341,22
222 568
179 889 734,88
155 710 753,32
197 714
197 714
197 714
197 714
197 714
197 714
179 123
143 036
Cash/cash equivalents at the month/year end:
265 965 448,65
242 225
222 567 996,83
179 890
155 710 753,32
197 713 718,14
197 714
197 714
197 714
197 714
197 714
179 123
143 036
118 365
67
References
Reasons for major variances between planned and actual revenue collected:
The lower collection percentage is due to non-payment by our debtors and especially residential households.
Reasons for major variances between planned and actual spending:
The lower spending percentage is mainly on capital project due to late appointment of contractor.
2.7. Parent municipality financial performance
Municipality does not have municipal entities.
2.8. Capital programme performance
LIM331 Greater Giyani - Supporting Table SC12 Monthly Budget Statement - capital expenditure trend - M06 December
Month
2015/16 Budget Year 2016/17
Audited Outcome
Original Budget Adjusted Budget Monthly actual YearTD actual YearTD budget YTD variance YTD
variance
% spend
of Original Budget
R thousands %
Monthly expenditure performance trend
68
July 9 406 410,00 10 629 291,00 10 629 9 406 410,00 -1 222 881,00 -13,0%
3%
August 9 406 410,00 8 677 687,00 19 307 18 812 820,00 -494 158,00 -2,6%
5%
September 9 406 410,00 7 109 094,00 26 416 28 219 230,00 1 803 158,00 6,4%
7%
October 9 406 410,00 20 160 077,00 46 576 37 625 640,00 -8 950 509,00 -23,8%
13%
November 9 406 410,00 10 406 761,58 56 983 47 032 050,00 -9 950 860,58 -21,2%
15%
December 9 406 410,00 23 404 069,41 80 387 56 438 460,00 -23 948 519,99 -42,4%
22%
January 9 406 410,00 65 844 870,00 -
February 9 406 410,00 75 251 280,00 -
March 9 406 410,00 84 657 690,00 -
April 9 406 410,00 94 064 100,00 -
May 9 406 410,00 103 470 510,00 -
June 9 406 410,00 112 876 920,00 -
Total Capital expenditure 112 876 920,00 – 80 386 979,99
2.9 Other supporting document
LIM331 Greater Giyani - Table C3 Monthly Budget Statement - Financial Performance (revenue and expenditure by municipal vote) - A - M06 December
Vote Description Ref 2015/16 Budget Year 2016/17
R thousand Audited Outcome Original Budget Adjusted Budget Monthly actual YearTD actual YearTD budget
YTD variance YTD
variance Full Year Forecast
%
Revenue by Vote
Vote 1 - 605 EXECUTIVE & COUNCIL
69
1.1 - 6801-SPEAKER
–
1.2 - 6083- MAYOR
–
1.3 - 6085- COUNCILLORS – OTHER
–
1.4 - 6053- MANAGEMENT
–
1.5 - 6055- PROJECT MANAGEMENT
–
1.6 - 6057- MANAGEMENT SUPPORT
–
1.7 - 6059- INTERNAL AUDIT
–
–
–
–
Vote 2 - 611 - CORPORATE SERVICES
421
-
6
87 827,77
210 547,50
(123) -58%
421
2.1 - 6103 - HUMAN RESOURCES MANAGEMENT
–
2.2 - 6105 - INFORMATION TECHNOLOGY
–
2.3 - 6107 - PROPERTY SERVICES
50
5
78 668,41
25 000,00 54 215%
50
2.4 - 6108 - LEGAL SERVICES
-
–
2.5 - 6109 - OTHER ADMINISTRATION
-
–
2.6 - 6351 - SECURITY SERVICES
-
–
2.7 - 6111 - FLEET & MACHINERY
11
1
9 159,36
5 547,50 4 65%
11
2.8 - 6104 - HUMAN RESOURCES DEVELOPMENT
360
180 000,00
(180) -100%
360
-
–
-
–
Vote 3 - 610 - BUDGET & TREASURY
355 810
-
97 632
240 940 164,28
177 905 000,00
63 035 35%
355 810
3.1 - 6113 - SUPPLY CHAIN MANAGEMENT
462
–
382 996,49
231 000,00 152 66%
462
3.2 - 6114 - ASSETS MANAGEMENT
-
–
70
3.3 - 6115 - -REVENUE
355 348
97 632
240 557 167,79 177
674 000,00 62 883 35%
355 348
3.4 - 6117 – EXPENDITURE
–
3.5 - 6119- BUDGET & REPORTING
–
3.6 - 6121 - PAYROLL ADMINISTRATION
–
–
–
–
–
Vote 4 - 615 - PLANNING DEVELOPMENT
576
-
33
297 344,31
287 790,00
10 3%
576
4.1 - 6151 - STRATEGIC PLANNING
–
4.2 - 6153 - ECONOMIC DEVELOPMENT
116
7
66 503,31
57 790,00 9 15%
116
4.3 - 6155 - TOWN PLANNING & ADMIN
460
26
230 841,00
230 000,00 1 0%
460
–
–
–
–
–
–
–
Vote 5 - 625 - COMMUNITY & SOCIAL SERVICES
12 082
-
132
4 854 278,22
6 041 050,00
(1 187) -20%
12 082
5.1 - 6251- LIBRARY & ARCHIVES
4
0
985,92
1 750,00 (1) -44%
4
5.2 - 6255 - OTHER COMMUNITY FACILITIES
200
4
43 710,45
100 000,00 (56) -56%
200
5.3 - 6267 – CEMENTRIES
70
21
128 981,72
35 000,00 94 269%
70
5.4 - 6273 - OTHER COMMUNITY & SOCIAL
-
–
71
5.5 - 6353 - DISASTER MANAGEMENT
-
–
5.6 - 6401 - SPORTS & RECREATION
60
–
6 741,23
30 000,00 (23) -78%
60
5.7 - 6501 - SOLID WASTE
4 202
362 2
176 417,09 2
100 800,00 76 4%
4 202
5.8 - 6607 - TRAFFIC LICENSING & TESTING
7 547
(256) 2
497 441,81 3
773 500,00 (1 276) -34%
7 547
5.9 - 6357 - PUBLIC SAFETY
-
–
-
–
Vote 6 - 650 - INFRASTRUCTURE DEVELOPMENT
548
-
47
280 290,00
274 000,00
6 2%
548
6.1 - 6301 – HOUSING
548
47
280 290,00
274 000,00 6 2%
548
6.2 - 6551 – SEWERAGE
–
6.3 - 6601 – ROADS
–
6.4 - 6603 - PUBLIC TRANSPORT
–
6.5 - 6651 – WATER
–
6.6 - 6707 – ELECTRICITY
–
–
–
–
–
Vote 7 - [NAME OF VOTE 7]
7.1 - [Name of sub-vote]
72
Vote 8 - [NAME OF VOTE 8]
8.1 - [Name of sub-vote]
Vote 9 - [NAME OF VOTE 9]
9.1 - [Name of sub-vote]
Vote 10 - [NAME OF VOTE 10]
10.1 - [Name of sub-vote]
73
–
–
Vote 11 - [NAME OF VOTE 11]
11.1 - [Name of sub-vote]
Vote 12 - [NAME OF VOTE 12]
12.1 - [Name of sub-vote]
74
Vote 13 - [NAME OF VOTE 13]
13.1 - [Name of sub-vote]
Vote 14 - [NAME OF VOTE 14]
14.1 - [Name of sub-vote]
Vote 15 - [NAME OF VOTE 15]
15.1 - [Name of sub-vote]
75
Total Revenue by Vote
2,00
369 436 775,00
-
97 849 137
246 459 904,58 184
718 387,50 61 741 517 33%
369 436 775
Expenditure by Vote
1,00
Vote 1 - 605 EXECUTIVE & COUNCIL
1.1 - 6801-SPEAKER
51 449
-
4 116 22
554 086,69 25
724 550,76 (3 170) -12%
51 449
1.2 - 6083- MAYOR 5 923
352
1 850 847,00
2 961 596,61
(1 111) -38%
5 923
1.3 - 6085- COUNCILLORS – OTHER
957
87
442 710,00
478 311,97
(36) -7%
957
1.4 - 6053- MANAGEMENT 22 813
2 086
11 968 490,00
11 406 253,98
562 5%
22 813
1.5 - 6055- PROJECT MANAGEMENT
6 813
438
1 807 446,00
3 406 322,81
(1 599) -47%
6 813
1.6 - 6057- MANAGEMENT SUPPORT
2 866
208
1 160 631,69
1 432 968,86
(272) -19%
2 866
1.7 - 6059- INTERNAL AUDIT
9 635
772
4 540 078,00
4 817 744,56
(278) -6%
9 635
2 443
173
783 884,00
1 221 351,97
(437) -36%
2 443
–
–
Vote 2 - 611 - CORPORATE SERVICES
–
2.1 - 6103 - HUMAN RESOURCES MANAGEMENT
66 667
-
4 592 26
459 110,92 33
333 696,67 (6 875) -21%
66 667
2.2 - 6105 - INFORMATION TECHNOLOGY
4 913
285
1 665 076,57
2 456 598,14
(792) -32%
4 913
2.3 - 6107 - PROPERTY SERVICES
7 933
465
3 185 820,12
3 966 308,85
(780) -20%
7 933
2.4 - 6108 - LEGAL SERVICES
11 566
1 280
6 723 660,68
5 782 914,01
941 16%
11 566
2.5 - 6109 - OTHER ADMINISTRATION
4 621
274
353 798,00
2 310 639,67
(1 957) -85%
4 621
2.6 - 6351 - SECURITY SERVICES
10 862
751
4 650 607,02
5 430 841,92
(780) -14%
10 862
76
2.7 - 6111 - FLEET & MACHINERY
9 783
745
4 501 771,00
4 891 293,74
(390) -8%
9 783
2.8 - 6104 - HUMAN RESOURCES DEVELOPMENT
7 017
261
1 402 425,10
3 508 711,87
(2 106) -60%
7 017
9 973
531
3 975 952,43
4 986 388,48
(1 010) -20%
9 973
–
Vote 3 - 610 - BUDGET & TREASURY
–
3.1 - 6113 - SUPPLY CHAIN MANAGEMENT
80 988
-
4 110 24
289 455,00 40
493 755,50 (16 204) -40%
80 988
3.2 - 6114 - ASSETS MANAGEMENT
2 684
83
676 723,00
1 341 869,39
(665) -50%
2 684
3.3 - 6115 - -REVENUE 35 460
304
2 047 314,00
17 729 929,86
(15 683) -88%
35 460
3.4 - 6117 – EXPENDITURE
31 951
2 318
15 470 041,00
15 975 472,00
(505) -3%
31 951
3.5 - 6119- BUDGET & REPORTING
3 144
235
1 350 705,00
1 572 122,10
(221) -14%
3 144
3.6 - 6121 - PAYROLL ADMINISTRATION
6 122
1 047
3 963 556,00
3 060 823,17
903 29%
6 122
1 627
123
781 116,00
813 538,98
(32) -4%
1 627
-
–
–
–
Vote 4 - 615 - PLANNING DEVELOPMENT
–
4.1 - 6151 - STRATEGIC PLANNING
9 057
-
907 3
970 277,17 4
528 553,83 (558) -12%
9 057
4.2 - 6153 - ECONOMIC DEVELOPMENT
2 779
487
1 479 769,00
1 389 689,87
90 6%
2 779
4.3 - 6155 - TOWN PLANNING & ADMIN
2 862
163
1 069 038,00
1 430 776,39
(362) -25%
2 862
3 416
257
1 421 470,17
1 708 087,56
(287) -17%
3 416
–
–
–
–
77
–
–
Vote 5 - 625 - COMMUNITY & SOCIAL SERVICES
–
5.1 - 6251- LIBRARY & ARCHIVES
41 808
-
3 049 18
135 229,30 20
903 768,08 (2 769) -13%
41 808
5.2 - 6255 - OTHER COMMUNITY FACILITIES
684
53
243 841,70
342 124,78
(98) -29%
684
5.3 - 6267 – CEMENTRIES 3 364
209
1 314 856,00
1 681 905,95
(367) -22%
3 364
5.4 - 6273 - OTHER COMMUNITY & SOCIAL
2 992
238
1 408 083,00
1 496 029,07
(88) -6%
2 992
5.5 - 6353 - DISASTER MANAGEMENT
723
36
263 728,65
361 254,13
(98) -27%
723
5.6 - 6401 - SPORTS & RECREATION
1 909
100
617 234,30
954 410,72
(337) -35%
1 909
5.7 - 6501 - SOLID WASTE 6 260
385
2 735 103,97
3 129 918,18
(395) -13%
6 260
5.8 - 6607 - TRAFFIC LICENSING & TESTING
12 316
1 002
5 322 055,82
6 157 885,12
(836) -14%
12 316
5.9 - 6357 - PUBLIC SAFETY
13 560
1 026
6 230 325,86
6 780 240,14
(550) -8%
13 560
–
Vote 6 - 650 - INFRASTRUCTURE DEVELOPMENT
–
6.1 - 6301 – HOUSING
36 591
-
8 466 21
992 236,88 18
295 602,69 3 697 20%
36 591
6.2 - 6551 – SEWERAGE 940
80
454 157,37
470 239,26
(16) -3%
940
6.3 - 6601 – ROADS
-
–
6.4 - 6603 - PUBLIC TRANSPORT
19 688
4 866
12 879 653,71
9 844 061,07
3 036 31%
19 688
6.5 - 6651 – WATER 1 508
75
401 935,00
753 804,75
(352) -47%
1 508
6.6 - 6707 – ELECTRICITY
-
–
14 455
3 445
8 256 490,80
7 227 497,60
1 029 14%
14 455
–
78
Vote 7 - [NAME OF VOTE 7]
7.1 - [Name of sub-vote]
Vote 8 - [NAME OF VOTE 8]
8.1 - [Name of sub-vote]
Vote 9 - [NAME OF VOTE 9]
9.1 - [Name of sub-vote]
79
Vote 10 - [NAME OF VOTE 10]
10.1 - [Name of sub-vote]
Vote 11 - [NAME OF VOTE 11]
11.1 - [Name of sub-vote]
Vote 12 - [NAME OF VOTE 12]
12.1 - [Name of sub-vote]
80
Vote 13 - [NAME OF VOTE 13]
13.1 - [Name of sub-vote]
Vote 14 - [NAME OF VOTE 14]
14.1 - [Name of sub-vote]
81
Vote 15 - [NAME OF VOTE 15]
15.1 - [Name of sub-vote]
Total Expenditure by Vote
286 560
-
25 240
117 400 395,96
143 279 927,51
(25 880)
(0)
286 560
Surplus/ (Deficit) for the year
–
(286 560)
-
(25 240)
-117 400 395,96
-143 279 927,51
25 880
(0)
(286 560)
Capital Expenditure - Standard Classification
Governance and administration
28 440 858,00
–
5 614 682,00
18 293
14 220 429,00
4 072 625,00 29%
28 441
Executive and council 100 000,00
50 000,00
-50 000,00 -100%
100
Budget and treasury office
-
-
Corporate services 28 340 858,00
5 614 682,00
18 293
14 170 429,00
4 122 625,00 29%
28 341
Community and public safety
31 436 062,00
–
8 162 818,00
18 492
15 718 031,00
2 773 814,00 18%
31 436
Community and social services
23 436 062,00
2 796 158,00
10 407
11 718 031,00
-1 310 764,00 -11%
23 436
Sport and recreation 8 000 000,00
5 366 660,00
8 085
4 000 000,00
4 084 578,00 102%
8 000
Public safety
-
Housing
-
82
Health
-
Economic and environmental services
40 600 000,00
–
7 402 704,00
24 460
20 300 000,00
4 160 408,00 20%
40 600
Planning and development
1 600 000,00
800 000,00
-800 000,00 -100%
1 600
Road transport 39 000 000,00
7 402 704,00
24 460
19 500 000,00
4 960 408,00 25%
39 000
Environmental protection
-
Trading services 12 400 000,00
–
2 223 865,00
19 142
6 200 000,00
12 941 672,00 209%
12 400
Electricity 12 400 000,00
2 223 865,00
19 142
6 200 000,00
12 941 672,00 209%
12 400
Water
-
Waste water management
-
Waste management
-
Other
-
Total Capital Expenditure - Standard Classification
112 876 920,00
–
23 404 069,00
80 387
56 438 460,00
23 948 519,00 42%
112 877
Funded by:
National Government 61 936 062,00
13 294 168,00
46 254
30 968 031,00
15 285 634,00 49%
61 936
Provincial Government
-
District Municipality
-
Other transfers and grants
-
Transfers recognised – capital
61 936 062,00
–
13 294 168,00
46 254
30 968 031,00
15 285 634,00 49%
61 936
Public contributions & donations
-
Borrowing
-
Internally generated funds 50 940 858,00
10 109 901,00
34 133
25 470 429,00
8 662 885,00 34%
50 941
Total Capital Funding 112 876 920,00
–
23 404 069,00
80 387
56 438 460,00
23 948 519,00 42%
112 877
83
CHAPTER FOUR: FUNCTIONAL SERVICE DELIVERY REPORT (JULY 2016-DECEMBER 2016)
Summary 2016/17 Mid-Year SDBIP Report
The attached Mid- Year performance report of the Greater Giyani municipal is a product of in- year reports which have been consistently
submitted to council and council committees. Upon the signing of the SDBIP 2016/17 on the 25 June 2016 the municipality facilitated the
84
signing performance agreements by the Senior Management led by the Accounting Officer. On a monthly basis reports on implementation of
the SDBIP were sent to Management, Portfolio Committees, and the Executive Committee and on a quarterly basis to council.
The Municipality had 124 Key Performance Indicators wherein a total of 30 KPIs were not applicable for mid- year, 95 Indicators are reported
for mid- year. 27 KPIs were not achieved as planned, the unachieved 27 KPIs does not translate in non-performance but that includes KPI’s
which were not fully actualized even though there were progress towards their attainment. This includes partially achieved Indicators. The
Overall achievement in terms of percentage stands at 72% and Unachieved at 28%.
MID YEAR KPA ANALYSIS
Key Performance Area Total SDBIP Indicators N/A Reported Mid-Year Indicators
Total Achieved Total Not Achieved
KPA 1: Spatial Rational 15 1 14 13 1
KPA 2: Institutional Development and Transformation
15 1 14 10 4
KPA 3: Infrastructure Development And Basic Services
51 18 33 21 13
KPA 4: Local Economic Development
3 1 1 1 1
KPA 5:Financial Viability 12 5 6 4 2
KPA 6:Public Participation And Good Governance
28 4 25 19 6
TOTAL 124 30 95 68 27
85
PERCENTAGE 72% 28%
Priority Issue/Programme
Development Objective
Key Performance Indicators/Measurable Objective
Baseline
Annual Targets
Project Name
Project/Indicator Description
Location
Ward
Funding Source
Budget 16/17 R'000
Start Date
End Date
Mid Year Targets
Actual Peformance
Variance
Reason For Variance
Measures to Improve Performance
Portfolio Of Evidence
Dept
4.1 SPATIAL RATIONAL
86
Spatial and Town Planning
Advance Spatial Planning
To review and align the SDF in lign with SPLUMA
Approved Spatial Development Framework (SDF)
Review the SDF by 30 June 2017
SDF Submission of the SDF to Council for Approval
Greater Giyani Municipality
Administration
Income
Operational
1/7/2016
30/6/2017
N/A N/A N/A N/A SDF and Council Resolution
P & Dev
4.2. MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT (HIGHER SDBIP)
Council Services
To develop and retain the best human capital, effective and efficient administrative and operational support syste
# of Council Meetings convened by 30 June 2017
11 Council meetings held in 2015/16
6 Council Meetings coordinated and supported by 30 June 2017
Council Meeting
Organize Council Meeting as per schedule
Greater Giyani Municipality
Administration
Income
Operational
1/7/2016
30/6/2017
2 Council Meetings
Target Achieved. 6 Council Meetings
4 Special Council Meetings were convened
None
Notices of Invitations, Minutes, Attendance Register
CORP
87
ms
Council Services
To develop and retain the best human capital, effective and efficient administrative and operational support systems
# of Executive Committee Meetings convened by 30 June 2017
13 Executive Committee held in 2015/16
12 Executive Committee Meetings to be coordinated and supported by 30 June 2017
Executive Committee Meetings
Organize Executive Committee Meetings as per schedule
Greater Giyani Municipality
Administration
Income
Operational
1/7/2016
30/6/2017
6 EXCO meetings
Target Achieved. 6 EXCO meetings coordinated
None
None
None
Notices of Invitations, Minutes, Attendance register,
MM
Council Services
To develop and retain the best
# of Portfolio Committee Meetings to be
72 Portfolio Committee Meetings held
96 Portfolio Committe Meetings
Portfolio Committee Meetings
Organize Portfolio Committee meeti
Greater Giyani Municipality
Administration
Income
Operational
1/7/2016
30/6/2017
48 Portfolio Committee Meet
Target Not Achieved.( 3 Portf
Due to Council Transition
To plan properly in the next
Notices of Invitations, Min
MM
88
human capital, effective and efficient administrative and operational support systems
held in 2015/16
(12 Per Portfolio Committee)
ng as per schedule
ings (3 per Portfolio Committee) coordinated
olio Committee meetings done for Corporate Services.)
financial year.
utes, Attendance Register
Council Services
To develop and retain the best human capital, effective and effici
# of reports developed on implementation of council resolutions
8 reports developed in 2015/16
4 progress reports on implementation of council resolutions to be
Council resolution implementation
Development of Council Resolution Register and monitor implementation of counci
Greater Giyani Municipality
Administration
Income
Operational
1/7/2016
30/6/2017
2 Council resolution implementation report
Target Achieved. 6 Council resolution report complied
4 There were special council meetings coordinated .
None
Proof of submissio and ATR
CORP
89
ent administrative and operational support systems
developed by 30 June 2017
l resolutions
Human Resources and Organizational Development
To develop and retain the best human capital, effective and efficient administrative and operational supp
To Develop Work Skills Plan (WSP) and Annual Traning Report (ATR)and submit to LGSETA by 30 April 2017
2015/16 WSPand ATR submited on the 30 April 2015
Develop and submit the WSP and ATR to LGSETA by 30 April 2017
WSP and ATR
Development and submission of the WSP and ATR
Greater Giyani Municipality
Administration
Income
Operational
1/01/2017
30/04/2017
N/A N/A N/A N/A N/A WSP, ATR and Proof of Submission
CORP
90
ort system
Human Resources and Organizational Development
To develop and retain the best human capital , effective and efficient administrative and operational support system
To submit the Employment Equity report to Department of Labour (DoL)
2014/15 Employment Equity Report submitted on the 15 January 2015
Submit Employment Equity Report DoL by 31 December 2016
Equity
Development and submission of the Employment Equity Report
Greater Giyani Municipality
Administration
Income
Operational
1/10/2016
31/12/2016
Submission of Annual Training Report
Target Achieved. Annual Training Report submitted
Employment Equity Report, Proof of Submission
CORP
4.3. BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT (HIGHER SDBIP) Wast
e Magement
Accessible basic and
# of households with access
63537 having access to refuse
7609 with access to refus
Waste Management
Collection of waste in all the
Section A, D1, D2, E, F
Wards 11, 12, 13 &
Income
Operational
1/7/2016
30/6/2017
N/A N/A N/A N/A N/A Proof of collection
MM and C
91
infrastructure services
to refuse removal
removal
e removal by 30 June 2017
Townships in wards 11, 12, 13 & 21
and Kremetart
21 from the affected stakeholders.
OMM
Electricity Provision
Accessible basic and infrastructure services
# of households to be connected with electricity by 30 June 2017
980 Households connected with electricity
1064 Households to be connected with electricity by 30 June 2017
Electrification of Households
Implement all households connection project
Makhuva; Bambeni; Gandlanani; Silawa; N'wamankena; Dingamazi; Maswanganyi; Dzingidzingi; Mzilela
Wards 4, 6, 8, 21, 24, 26, 27
INEP
7 000 000
1/7/2016
30/6/2017
490 Target achieved 490 connection are done
None
None
None
Certificate of completion
MM and TECH
92
Electricity Provision
Accessible basic and infrastructure services
To develop detailed designs for electrification of households at Kheyi, Nkomo C, Khaxani, Mbaula, Maswanganyi and Dzingizingi by 30 June 2017
1064 Households connected with electricity
1969 households to be connected with electricity by 30 June 2017
Planning and Design of Electrification of households
Implement planning and designs for households connection projects at Kheyi, Nkomo C, Khaxani, Mbaula, Maswanganyi and Dzingizing
Kheyi, Nkomo C, Khaxani, Mbaula, Maswanganyi, and Dzingidzingi
23 and 27
INEP
5 400 000
1/7/2016
30/6/2017
N/A N/A
N/A N/A N/A Certificate of completion
MM and TECH
Roads, Bridges and Storm water
Accessible basic and infrastructure servi
Km of roads tarred by 30 June 2017
12,6 km
2,8km of roads to be tarred by 30 June 2017
Upgrading of roads from gravel to tar
Upgrading of roads from gravel to tar
Nkomo B
Ward 10
MIG
10 000 000
2016/07/01
2017/06/30
N/A N/A N/A N/A N/A Certificate of completion
TECH
93
ces
Roads, Bridges and Storm water
Accessible basic and infrastructure services
Km of roads paved by 30 June 2017
1,2km 2,2km of roads to be tarred by 30 June 2017
Upgrading of roads from gravel to pave
Upgrading of roads from gravel to tar
Bode Ward 7
MIG
3 000 000
2016/07/01
2017/06/30
N/A N/A N/A N/A N/A Certificate of completion
TECH
Roads, Bridges and Storm water
Accessible basic and infrastructure services
To develop detailed designs for upgrading of Km of roads at Homu 14 B to 14 A, Makosha, Section F, Mbaula and Nkomo A by 30 June 2017
New Indicator
29,6km of roads to be tarred by 30 June 2017
Planning and Design of gravel roads
Upgrading of roads from gravel to tar/pave
Homu 14 B to 14 A; Makosha; Section F;Mbaula; Nkomo A
Ward ,9 14, 26 and 29
MIG
16 000 000
2016/07/01
2017/06/30
N/A N/A N/A N/A N/A Detailed Designs
TECH
94
Roads, Bridges and Storm water
Accessible basic and infrastructure services
# of bridges planned for construction by 30 June 2017
New Indicator
10 Culvert Bridges to cemetries
Planning for design of culvert bridges to cemetries
Vuhehli, Rivala, Daniel, Xitlakati, Bode, Jim-Nghalalume, homu 14c ,Mushiyani, Sekhiming, Ximausa
1, 2,7,8,12, 19,23, 25, 27 and 30
MIG
1500000
2016/07/01
2017/06/30
N/A N/A N/A N/A N/A Design Report
TECH
Sports Facilities
Accessible basic and infrastructure services
# of sports facilities upgraded by 30 June 2017
1 2 Sports facilities upgraded by 30 June 2017
Upgrading of sports facilities
Development of sports facilities
Section E; Mageva
Ward 11 and 24
MIG
7 500 000
2016/07/01
2017/06/30
N/A N/A N/A N/A N/A Certificate of completion
TECH
Waste
Accessibl
# of waste
New Indicat
1 Wast
1 Wast
Planning and
Giyani
ward 21
MIG
10 000
2016/0
2017/06
N/A N/A N/A N/A N/A Project
TEC
95
Disposal Site
e basic and infrastructure services
disposal site to be constructed by 30 June 2017
or e Disposal Site Constructed b 30 June 2017
e Disposal site to be constructed
construction of waste disposal site
000 7/01
/30 progress report, handover certificate
H
Building and Construction
Accessible basic and infrastructure services
# of community Hall to be constructed at Thomo community 30 June 2017
New Indicator
Construction of Thomo Community Hall by 30 June 2017
Thomo community hall
Building of Thomo community hall
Thomo
Ward 17
MIG
6 936 062,00
2016/07/01
2017/06/30
N/A N/A N/A N/A N/A Certificate of completion
TECH
Buildi
ng and Construction
Accessible basic and infrastructure services
T o construct Municipal building at Civic Centre Phase 2 by 30 June 2017
Phae 1 completed
Construction of Civic Centre Phase 2 by 30 June 2017
Civic Centre
Construction of Civic centre
Giyani
CBD LGES
14 045 400,00
2016/07/01
2017/06/30
Installation of electrical works and mechanical works and Land scaping,
Certificate of completion
TECH
96
furninshing the offices
4.4. LOCAL ECONOMIC DEVELOPMENT (HIGHER SDBIP) Job
Creation
To Create An Enabling Environment For Sustainable Economic Growth
# of jobs created through EPWP programme by 30 June 2017
550 662 Jobs to be created through EPWP and 1065 through CWP by 30 June 2017
EPWP and CWP
jobs created through the implimentation of labour intensive methods
Giyani
All Wards
LGES
Operational
1/07/2016
30/06/2017
N/A N/A NA N/A Database of all people appointed in the program and payment spreed sheet
P & Dev
Support to SMME's
To Create An Enabling Environm
# of SMME's to be exposed to LED market
4 8 SMMEs exposed to led
Support to SMME's
SMMEs exposed to market by taking
Giyani
all wards
LGES
Operational
1/07/2017
30/06/2018
4 SMM
Es exposed to led
Target
Not Achieved
. 3 SM
One Due to clashing of vents
To arrange it in the third
Invoice and Reports
P & Dev
97
ent For Sustainable Economic Growth
by 30 June 2017
market b 30 June 2017
them along to different exhibition, tourism indaba,marula festival and rand show
market
ME's exposed to
LED Market
quarter
Support to SMME's
To Create An Enabling Environment For Sustainable Economic Growth
# of SMME's to be trainned by 30 June 2017
5 10 SMMEs trained to be trained by 30 June 2017
Training of SMME's
Capacity building workshops and trainings facilitated by different institutions
Giyani
All Wards
LGES
Operational
1/07/2017
30/06/2019
7 SMME to be
trained
Target
Achieved. 13 SM
ME's trained.
Six More requests for training received
None
Minutes and attandence registers
P & Dev
4.5 MUNICIPAL FINANCE MANAGEMENT AND VIABILITY (HIGHER SDBIP Budg
et and
To improve
To obtain unquali
Qualified Audit
Unqualified
Unqualified
Complying with
Greater Giya
Administration
Incom
Operational
1/7/2016
30/6/2017
N/A N/A N/A N/A N/A AGSA Audi
B&T
98
Reporting
financial management systems to enhance venue base
fied adit opinin by 30 June 2017
Opinion
Audit Opinion Obtained by 30 June 2017
Audit Opinion
legislative frameworks, keeping records and submit AFS
ni Municipality
e t Report
Budget and Reporting
To improve financial management systems to enhance venue base
% MIG Budget spent by (R57902 000 Value spent/R57902 000 Value Budget)
78 660 000
100% MIG Budget spent by 30 June 2017(R57902 000 /R57902 000)
MIG Spending
Spending 100 % of MIG allocated fund( R57902 0000)
Giyani Section E,Nkuri (zamani), Nkomo B,Mbaula, Homu 14b, Makosha , Bode ,Mageva, Nko
7, 9, 10,11, 14, 17, 24, 26,30
MIG
57 902 000,00
1/7/2016
30/6/2017
N/A N/A N/A N/A N/A MIG Spending Report
B&T and TECH
99
mo A,
4.6 GOOD GOVERNANCE AND PUBLIC PARTICIPATION (HIGHER SDBIP)
Integrated Development Planning
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
To review the IDP for 2016/2017 and development of 2017/18 IDP financial year by 31 May 2017
IDP review for 2015/2016was completed and approved by Council before 31 May 2016
IDP review for 2016/2017 and development of 2017/18 IDP and approved by Council by 31 May 2017
IDP Review
Compile IDP analysis phase, Organise the IDP rep forum. Conduct Strategic Planning session and present to the IDP rep forum, Draft IDP completed and submitted to Counc
Greater Giyani Municipality
Administration
Income
400 000,00
1/7/2016
30/6/2017
Complete the IDP analysis phase and conduct the IDP representative forum and Conduct Strategic Planning session and compile the IDP strategic
Target Achieved. IDP analysis phase and conduct the IDP representative forum and Conduct Strategic Planning session and compile the
None
None
None
Council resolutions, Draft IDP, Strategic plan report, Attendance register, Invitations for strategic plan, IDP Consultation attenda
100
il for adoption by 31 March 2017, IDP Public participation, Final IDP submitted to council for adoption by 31 May 2017
chapter
IDP strategic chapter completed.
nce register, IDP Analysis phase
Performance Management
To develop governance structures and systems that will ensu
To develop the SDBIP 2017/2018 and submit to the Mayor for signature within 28 days
SDBIP 2016/2017 was developed and submitted to the Mayor within 28 days after
Development and submission of the 2017/2018 SDBIP to the
SDBIP Development
Collect information from departments, Develop a draft SDBIP, Submit to
Greater Giyani Municipality
Administration
Income
Operational
1/4/2016
30/6/2017
N/A N/A N/A N/A N/A Signed SDBIP
MM
101
re effective public consultation and organizational discipline
after approval of the budget
approval of the budget
Mayor for signature within 28 days after approval of the budget
departments for inputs, Incorporate inputs and submit to council for approval by 31 March 2015. Submit to the Mayor for signature, Submit to council for noting.
Risk Management
To develop governan
To cordinate 14 risk manage
13 activities were cordina
14 risk activities to be
Risk Management proje
Facilitate and coordinate
Greater Giyani Mun
Administration
Income
Operational
1/7/2016
30/6/2017
5 risk activities (Dev
Target Not Achi
Risk Management
Awaiting the app
To Fast track the
Attendance regis
MM
102
ce structures and systems that will ensure effective public consultation and organizational discipline
ment activities by 30 June 2017
ted cordinated by 30 June 2017
ct risk management meetings
icipality
elop Quarterly Strategic Monitoring Risk Report, Operational Risk Assessment Report developed, Risk Management Committee Meeting held)
eved. 4 Risk activities implemented. (Development of Quarterly Strategic Monitoring Risk Report and Operational Risk Assessment Report
Committee Meeting held
ointment of Risk Chairperson
appointment of the Risk Chairperson
ter, Minutes and Programme
Internal Auditi
To develop
To develop the
Internal Audit Charter
Internal Audit
Internal Audit
Develop the Intern
Greater Giya
Administratio
Incom
Operational
1/4/201
30/6/201
N/A N/A N/A N/A N/A Internal
MM
103
ng governance structures and systems that will ensure effective public consultation and organizational discipline
Internal Audit Charter, and Audit Committee Charter and submit to Audit Committee and council for approval by 30th June 2017
, Audit and Committee Charter was developed and submitted to council for approval
Charter and Audit Committee Charter developed and submitted to Audit Committee and council for approval
Charter and Audit Committee Charter
al Audit charter and Audit Committee Charter submit to council for approval
ni Municipality
n e 7 7 Audit Charter and Audit Committee Charter and Council Resolution
Enforcement of By laws
To develop governance structures and systems
# of by laws to be developed by 30 June 2017
20 By-laws in place
8 by laws to be developed by 30 June 2017
Development of Municipal By-laws
Development of the of the following by laws:1. Disaster
Greater Giyani Municipality
Administration
Income
Operational
1/7/2016
1/7/2016
Development of the draft bylaws and Submit
Target Achieved. Draft by laws developed
None
None
None
Bylaws newspaper notice, attendance
COMM
104
that will ensure effective public consultation and organizational discipline
Management, 2. Solid Waste Management ,Public open space,4. Public Health,5. Spatial Planning and Land Use Management ,6. Property rates ,7. Credit control and debt collection and 8. Indigent
draft bylaws to Council for provisional approval
registers for public consultation, 2 Council resolutions and Promulgation notice for the 8 by laws in the provincial gazzete
105
management
Public Participation
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
# of public participation to be implemented by 30 June 2017
7 4 Public Participation
Consult members of the public on service delivery issues
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/6/2017
2 Target Achieved. 2 Public Partcipation meetings held
None
None
None
Attendance register and Programme
CORP
Integrated Development Planni
To develop governance
To review the IDP for 2016/2017
IDP review for 2015/2016was comple
IDP review for 2016/2017
IDP Review
Compile IDP analysis phase, Organi
Greater Giyani Municipal
Administration
Income
400000
1/7/2016
30/6/2017
Complete the IDP analysis
Target Achieved. IDP anal
None
None
None
Council resolutions, Draf
STRAT
106
ng structures and systems that will ensure effective public consultation and organizational discipline
financial year by 31 May 2017
ted and approved by Council before 30 May 2016
completed and approved by Council by 31 May 2017
se the IDP rep forum. Conduct Strategic Planning session and present to the IDP rep forum, Draft IDP completed and submitted to Council for adoption by 31 March 2017, IDP Public partici
ity phase and conduct the IDP representative forum and Conduct Strategic Planning session and compile the IDP strategic chapter
ysis phase and conduct the IDP representative forum and Conduct Strategic Planning session and compile the IDP strategic chapter completed.
t IDP, Strategic plan report, Attendance register, Invitations for strategic plan, IDP Consultation attendance register, IDP Analysis phase
107
pation, Final IDP submitted to council for adoption by 31 May 2017
Priority Issue/Programme
Development Objective
Key Performance Indicators/Measurable Objective
Baseline
Annual Targets
Project Name
Project/Indicator Description
Location
Ward
Funding Source
Budget 16/17 R'000
Start Date
End Date
Mid Year Targets
Actual Performance
Variance
Reason For Variance
Measures to Improve Performance
Portfolio Of Evidence
Dept
108
SPATIAL RATIONAL
Spatial and Town Planning
To develop an effective spatial framework that promotes intergrtaed and sustainable devlopment
% application for PTO attended to within 90 days after receival by 30 June 2017
100% (# of application received/(# of application attended to within 90 days).
100% (# of application received/(# of application attended to within 90 days) by 30 June 2017
Permission to Occupy
Application received, Site visits, Stand demarcated and compile a report
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/6/2017
100% (# of application received/ (# of application attended to within 90 days).
Target Achieved.100% of application received and attended to within 90 days.
None None None Site inspection report, Register of applications
P & Dev
109
Spatial and Town Planning
To develop an effective spatial framework that promotes intergrtaed and sustainable devlopment
% building plans assessed by 30 June 2017 (# of building plans assessed/# of building plans received)
New Indicator
100%( # 0f building plans asssessed by 30 June 2017
Building Plans
Application received, Site visits, for assessment. Development plan committee sit and check the plan. Response to applicant in writing
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/6/2017
100% (# of building plans assessed/# of building plans received)
Target Achieved. (40 received and asssessed)
Building plans register
P & Dev
110
Spatial and Town Planning
To develop an effective spatial framework that promotes intergrtaed and sustainable devlopment
% of zoning certificates issued by 30 June 2017 (# of applications processed/# applications received)
40% processed
100% (# of applications processed/# applications received) by 30 June 2017
Zoning of land
Application received, Site visits, for assessment. Development plan committee sit and check the plan. Submit the report to Council for approval. Response to applicant in writing.
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/6/2017
100% (# of applications processed/# applications received)
Target Achieved.100% of applications received and processed (0ne ERF 571 Giyani-F)
None None None Zoning certificates issued
P & Dev
111
Spatial and Town Planning
To develop an effective spatial framework that promotes intergrtaed and sustainable devlopment
% rezoning, subdivision, special consent and consolidation applications assessed by 30 June 2017 (# of applications processed/# applications received)
100% processed
100% (# of applications processed/# applications received) by 30 June 2017
Rezoning of land
Application received, Site visits, for assessment. Development plan committee sit and check the plan. Submit the report to Council for approval. Response to applicant in writing.
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/6/2017
100% (# of applications processed/# applications received)
Target Achieved. No application received.
EXCO resolutions
112
Spatial and Town Planning
To develop an effective spatial framework that promotes intergrtaed and sustainable devlopment
% application for land use rights inspection conducted within 14 days by 30 June 2017
100% (# of application for land use rights inspection conducted within 14 days/# of application received)
100% (# of application for land use rights inspection conducted within 14 days/# of application received) by 30 June 2017
Land Use Management
Application received, Site visits, for assessment. Development plan committee sit and check the plan. Submit the report to Council for approval. Response to applicant in writing.
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/6/2016
100% (# of application for land use rights inspection conducted within 14 days/# of application received)
Target Achieved.100% (# of application for land use rights inspection conducted within 14 days/# of application received)
Site inspection report, Register of applications
P & Dev
113
Spatial and Town Planning
To develop an effective spatial framework that promotes intergrtaed and sustainable devlopment
% application for pegging attended to within 15 days after receival.
0% (# of applications processed/# of applications received)
100% (# of applications processed/# of applications received)
Pegging Applications
Application received, Site visits, development plan committee sits, Generate report to council, Notify the client
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/6/2017
100% (# of applications processed/# of applications received)
Target Achieved. 6 applications received and processed.
Application Assessment Report, Register of applications
P & Dev
Spatial and Town Planning
To develop an effective spatial framework that promotes intergrtaed and sustainable devlo
% application for demarcation of new site attended to within 30 days after receival by 30 June 2017
100% (# of applications processed/# of applications received)
100% (# of applications processed/# of applications received)
Demarcation of sites
Application received, Site visits, development plan committee sits, Generate report to council, Notify the client
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/6/2016
100% (# of applications processed/# of applications received)
Target Achieved. No application received for demarcation of sites.
Application Assessment Report, Register of applications
P & Dev
114
pment
Spatial and Town Planning
To develop an effective spatial framework that promotes intergrtaed and sustainable devlopment
% property application processed within 30 days of receival
100% (# of applications processed/# of applications received)
100% (# of applications processed/# of applications received) by 30 June 2017
Property application
Application received, Site visits, development plan committee sits, Generate report to council, Notify the client
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/6/2016
100% (# of applications processed/# of applications received)
Target Achieved. 12 received and processed.
None None
None Application Assessment Report, Register of applications
P & Dev
115
Spatial and Town Planning
To develop an effective spatial framework that promotes intergrtaed and sustainable devlopment
% request for use municipal property processed within 5 days by 30 June 2017
0% (# of applications processed/# of applications received)
100% (# of applications processed/# of applications received)
Property application
Receive application, Send to MM for approval, Notify the applicants to go and pay, After receiving the proof of payment a venue is booked.
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/6/2016
100% (# of applications processed/# of applications received)
Target Achieved. No application received.
None None
None Bookings register
P & Dev
116
Spatial and Town Planning
To develop an effective spatial framework that promotes intergrtaed and sustainable devlopment
% by law contraventions notices issued within 5 days after identification by 30 June 2017
0% (# of contravention notices issued within 5 days/# of contravention identified) by 30 June 2017
100% (# of contravention notices issued within 5 days/# of contravention identified) by 30 June 2017
By Law Enforcement
Conduct inspection, Upon identifying a contravention a notice is issued
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/6/2017
100% (# of contravention notices issued within 5 days/# of contravention identified)
Target Achieved. E.1005( 1 contravention identified and 1 notice issued.
None None None Duplicate notices
P & Dev
Spatial and Town Planning
To develop an effective spatial framework that promotes intergrtaed and sustai
# of routine inspection conducted by 30 June 2017
240 240 Routine Inspection to be conducted by 30 June 2017
Routine Inspection
Inspect the area, If find contravention issues notice, If no respond final notice issued, If no response a
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/6/2017
120 Target Achieved. 120 Rotine Inspection Conducted.
None None None Inspection form, Register
P & Dev
117
nable devlopment
fine is written, if no response the matter is taken to legal
118
Spatial and Town Planning
To develop an effective spatial framework that promotes integrated and sustainable development
To formalize a new settlement at Makosha and Risinga Villages by 31 December 2016
New Indicator
Formalization of Makosha and Risinga Village by 31 December 2016
Formalization of new settlements (rural) Makosha Risinga extensions
Appointment of Service provider for studies, Environmental Impact Assessment, GEO tag, Services Report, Heritage study, Public Participation, Presentation of draft layoout plan, submission for approval, Generating SG diagram , submit to
Makosha and Risinga Village
Ward 14
Income
700 000
1/7/2016
31/12/2016
Development of Specifications and Submit to BTO for Appointment of service provider and Formalization of Makosha and Risinga Villages
Target Achieved. Development of Specifications and Submit to BTO for Appointment of service provider and Formalization of Makosha and Risinga Villages done
None None None Specifications, Appointment Letter of Service Provider and title deed
P & Dev
119
survey general for approval. Formalization
120
Spatial and Town Planning
To develop an effective spatial framework that promotes intergrtaed and sustainable devlopment
To formalize a new settlement at Xikukwani Village by 31 December 2016
New Indicator
Formalization of new settlement at Xikukwani Village by 31 December 2016
Formalization of a new settlement (Xikukwani Village
Appontment of Service provider for studies, Evinromental Impact Assessment, GEO tag, Services Rport, Heritage study, Public Participation, Presentation of draft layoout plan, submission for approval, Generating SG diagram , submit to survey general for
Xikukwani Village
Ward14
Income
600000
1/7/2016
31/12/2016
Development of Specifications and Submit to BTO for Appointment of service provider and Formlization of new setllement at Xikukwani Village
Target Achieved.
None None
None Specifications, Appointment Letter of Service Provider and title deed
P & Dev
121
approval. Formalization
122
Spatial
and
Town
Planni
ng
To
devel
op an
effec
tive
spati
al
fram
ewor
k
that
prom
otes
inter
grtae
d and
susta
inabl
e
devlo
pme
nt
To
expand
Ngove
Village by
31
Decembe
r 2016
New
Indic
ator
Expa
nsion
of
Ngov
e
Villag
e by
31
Dece
mber
2016
Town
Expa
nsion
(Ngo
ve
Villag
e)
Appont
ment
of
Service
provid
er for
studies
,
Evinro
mental
Impact
Assess
ment,
GEO
tag,
Service
s
Rport,
Heritag
e
study,
Public
Partici
pation,
Presen
tation
of draft
layoou
Ngo
ve
Villa
ge
W
ar
d
21
Inc
om
e
300
000
1/7
/20
16
31/1
2/20
16
Devel
opm
ent
of
Speci
ficati
ons
and
Subm
it to
BTO
for
Appo
intm
ent
of
servi
ce
provi
der
and
Expa
nsion
of
Ngov
e
villag
e
Targe
t Not
Achie
ved.
Devel
opme
nt of
Specif
icatio
ns
and
Subm
it to
BTO
for
Appoi
ntme
nt of
servic
e
provi
der
and
Expan
sion
of
Ngov
e
Devel
opm
ent
of
Speci
ficati
ons
and
Subm
it to
BTO
for
Appo
intm
ent
of
servi
ce
provi
der
and
Expa
nsion
of
Ngov
e
villag
e
The
agre
eme
nt
betw
een
the
Tradi
tion
al
Auth
ority
and
the
mun
icipa
lity
not
yet
finali
zed.
To
fast
track
signi
ng of
the
agre
eme
nt
Speci
ficati
ons,
Appoi
ntme
nt
Lette
r of
Servic
e
Provi
der
and
title
deed
P
&
D
e
v
123
t plan,
submis
sion
for
approv
al,
Genera
ting SG
diagra
m ,
submit
to
survey
general
for
approv
al.
Formal
ization
villag
e not
yet
done
124
Priority Issue/Programme
Development Objective
Key Performance Indicators/Measurable Objective
Baseline
Annual Targets
Project Name
Project/Indicator Description
Location
Ward Funding Source
Budget 16/17 R'000
Start Date
End Date
Mid Year Targets
Actual Performance
Variance
Reason For Variance
Measures to Improve Performance
Portfolio Of Evidence
Dept
5.2. MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT (LOWER SDBIP)
Human Resources and Organizational Development
To develop and Retain the best Human Capital , Effective and Efficient Administrative and Operational Support System
To Compile OHS reports on site inspection conducted BY 30 June 2017
4 4 OHS 0n site inspection conducted developed by 30 June 2017
Occupational health
Development of the OHS report
Greater Giyani Municipality
Adminstration
Income
Operational
1/7/2016
30/6/2017
2 progress report on OHS
Target Achieved.2 progress report on OHS Compiled
None
None
None OHS implementation report
CORP
125
Human Resources and Organizational Development
To develop and Retain the best Human Capital , Effective and Efficient Administrative and Operational Support System
To review HR policies Framework by 30 June 2017
HR Policies
Review of the HR policies by 30 June 2017
HR Policies
Reviewing of the HR Policies for levels
Greater Giyani Municipality
Administration
Income
Operational
1/7/2016
30/6/2017
Invite inputs from departments regarding the new HR policy
Target Achieved. Inputs invited from department departments regarding new HR policy
None
None
None HR policies and Council Resolution
CORP
126
Human Resources and Organizational Development
To develop and Retain the best Human Capital , Effective and Efficient Administrative and Operational Support System
To review the Organogram by 30 June 2017
Approved Organogram 2015/2016
Approved Organogram by may 2017
Organogram review
Reviewing of organizational structure
Greater Giyani Municipality
Adminstration
Income
Operational
1/7/2017
30/6/2017
Invite inputs from departments regarding the new organogram
Target Achieved. Inputs invited from departments regarding new Organogram
None
None
None Approved Oganogram and Council Resolution
CORP
Human Resources and Organizational Development
To develop and Retain the best Human Capital ,
# of posts filled in terms of the approved priority list by 30 June 2017
Approved Organogram 2015/2016
38 Post filled in terms of the organogram
Personnel Recruitment
Personnel Recruitment as per priority list
Greater Giyani Municipality
Adminstration
Income
Operational
1/7/2016
30/6/2017
18 Positions to be filled
Target not achieved .15 positions filled.
3 Some Positions were re- adverised
To fast tract appointment of advertised positions
Advertisement, Shortlisting reports, Interview report
CORP
127
Effective and Efficient Administrative and Operational Support System
s and Appointment letters
128
Informaton Technology
To develop and Retain the best Human Capital , Effective and Efficient Administrative and Operational Support System
To maintain network Infrastructure by 30 June 2017
Network Infrasture maintainned in 2015/16
Maintanance of network Infrastructure
Infrastructure Maintanance
Maintaning of the network infrastructure
Greater Giyani Municipality
Adminstration
Income
Operational
1/7/2016
30/6/2017
Maintanance of network Infrastructure
Target Achieved .Network Infrastructure is being maintained b.
None
None
None Maintanance Register
CORP
129
Informaton Technology
To develop and Retain the best Human Capital , Effective and Efficient Administrative and Operational Support System
% update of municipal website by 30 June 2017
Website updated 100% in 2015/16 Financial Year
100% updating of municipal website by 30 june 2017
Update of Municipal website
Placing of compliance documents on municpal website
Greater Giyani Municipality
Adminstration
Income
Operational
1/7/2016
30/6/2017
100% information sent to SITA to update the website
Target Achieved. 100% information sent to SITA to update the website
None
None
None Sent Mail
CORP
Informaton Technology
To develop and Retain the best Human Capital ,
# of IT Steering Committee Meetings to be coordinated by 30 June 2017
1 meeting held in 2015/16 Financial year
4x IT Steering Committee meetings to be coordinate
IT Governance, Risks and Compliance
Coordination of the IT Steering Committee Meeeting
Greater Giyani Municipality
Adminstration
Income
Operational
1/7/2016
30/6/2017
2 x IT steering committee meetings coordinated
Target Achieved. 2 IT Steering Committee meeti
None
None
None Attendance Registers and Minutes
CORP
130
Effective and Efficient Administrative and Operational Support System
by 30 June 2017
ngs coordinated.
Management of litigation
To develop and Retain the best Human Capital , Effective and Efficient Administrative and Operational Suppo
% litigation cases finalized(# of cases addressed/# of cases received) by 30 June 2017
10% of litigation finalized in 2015/16 financial year( Out of 10 Litigation only 1 fnalized)
100% cases finalized (# of cases addressed/# of cases received) by 30 June 2017
Management of litigations
Attending and finalizing all litigation cases of the municipality
Greater Giyani Municipality
Administration
Income
Operational
1/7/2016
30/6/2017
100% cases finalized (# of cases addressed/# of cases received
Target not achieved. 100% cases finalized
None
None
None Litigation Register and Report
MM
131
rt System
132
Priority Issue
Development Objective
Key Performance Indicators/Measurable Objective
Baseline
Annual Targets
Project Name
Project Description
Location Ward
Funding Source
Budget 16/17 R'000
Start Date
End Date
Mid- Year Target
Actual Performance
Variance
Reason For Vaiance
Measures to Improve Performance
Portfolio of Evidence
Dept
5.3. BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT (LOWER SDBIP)
Electricity Provision
To develop sustainable infrastructure networks which promotes economic
To connect 450 households at N'wamankena and Dingamazi by 30 June 2017
1158 households connected
450 households at N'wamankena and Dingamazi Connected with electricity by 30 June 2017
Electrification of N'wamankenan and Dingamazi Villages
Construction of Electrical Network Infrastructure
Nwamankena and Dingamazi
Ward 4
INEP
1 .6 M
1/07/2016
30/06/2017
Development of specifications, approval of specs, Advertisement for appointment
Target not Achieved. Development of specifications, approval of specs, Advertisement for appointment contr
Advertisement for appointment contractor, Evaluation, Adjudication and appoint
The budget allocated for N'wamankena was not enough to cater for all connections as
N'wamankena village to be budgeted separately inorder to cater for all extension as
Certificate of Completion
TECH
133
growth and improve quality of life?
contractor, Evaluation, Adjudication and appointment and Site handover, appointment of labour, Surveying of pole holes, excavating the
actor, Evaluation, Adjudication and appointment and Site handover, appointment of labour, Surveying of pole holes, excavating the pole holes, dressing and planting of poles, stringing of
ment and Site handover, appointment of labour, Surveying of pole holes, excavating the pole holes, dresing and planting of poles, stringi
there have been an increase on the connections.
recommended in the designs. DOE has approved additional connections and shall be done in the budget adjustment in February 2017
134
pole holes, dresing and planting of poles, stringing of conductors
conductors. at Dingamazi 190 connections completed and energized
ng of conductors only in Nwamankena
Electricity Provision
To develop sustainable infrastructure networks which promot
To connect 354 households at Bambeni by 31 December 2016
451 households connected
354 householdsat Bambeni connected with electricity by 31 December 2016
Electrification of Bamabeni
Construction of Electrical Network Infrastructure
Bambeni Ward 26
INEP
R1, 500. 000M
1/10/2016
31/12/2016
Completion of MV and LV networks and Connect and energise 354 hou
Target achieved. Completion of MV and LV networks 354 households.
None
None
None
Certificate of Completion
TECH
135
es economic growth and improve quality of life?
seholds.
Electricity Provision
To develop sustainable infrastructure networks which promotes
To connect 260 households at Gandlanani and Silawa by 31 December 2016
965 households connected
260 households at Gandlanani and Silawa connected wit elecricity by 31 December 2016
Electrification of Gandlanani and Silawa
Construction of Electrical Network Infrastructure
Gandlanani and Silawa
Ward 8
INEP
R 400 000
1/07/2016
31/12/2016
Completion of MV and LV networks and Connect and energise 354 househ
Target achieved. Completion of MV and LV networks and Connect and energise 354 household
None
None
None
Certificate of Completion
TECH
136
economic growth and improve quality of life?
olds.
s.
137
Electricity Provision
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
To connect 600 households at Mninginisi Block 3 by 30 April 2017
1032 Households connected
600 households at Mninginisi block 3 connected with elecricity by 30 April 2017
Electrification of Mninginisi Block 3
Construction of Electrical Network Infrastructure
Mninginisi Block 3
Ward 16
INEP
R1 M 1/07/2016
30/04/2017
Planting of poles, stringing of MV and LV lines and Completion of MV and LV networks.
Target achieved. Planting of poles, stringing of MV and LV lines and Completion of MV and LV networks.
None
None
None
Certificate of Completion
TECH
138
Electricity Provision
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
To connect 1082 Mbaula,Mushiyani,Kheyi,Xitlakati,Mzilela & Khaxani by 30 June 2017
2447 households connected
1082 households at Mbaula,Mushiyani,Kheyi,Xitlakati,Mzilela & Khaxani connected with elecricity by 30 June 2017
Electrification of Mbaula,Mushiyani,Kheyi,Xitlakati,Mzilela & Khaxani
Construction of Electricity Network Infrastructure and connection of 1082 households
Mbaula,Mushiyani,Kheyi,Xitlakati,Mzilela & Khaxani
Ward 23 and 27
INEP
3,215,500M
1/07/2016
30/06/2017
Development specification for contractor, materials and works, Approval of specification, advertisement, evaluation, adjudication and appoint
Target not achieved. Development specification for contractor, materials and works, Approval of specification, advertisement, evaluation, adjudication and appointment and Site handover
Development specification for contractor, materials and works, Approval of specification, advertisement, evaluation, adjudication and appoint
Only 2 villages were handed over to start with implementation due to budget consteaints and contimuos increase of connections
Budget adjustment.
Certificate of Completion
TECH
139
ment and Site handover to the contractor, site establishment, appointment of labour, surveying pole holes, excavating pole holes, dress
to the contractor, site establishment, appointment of labour, surveying, pole holes, excavating pole holes, dress and plant pole holes and string of conductors, only at Kheyi and Mzilela
ment and Site handover to the contractor, site establishment, appointment of labour, surveying pole holes, excavating pole holes, dress
140
and plant pole holes and string of conductors
and plant pole holes and string of conductors, only at Mbaula, Xitlakati, Mushiyani, and Khaxani
141
Electricity Provision
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
To connect 898 Shikhumba,Nkomo C, Nkomo B, Dzingidzingi & Maswanganyi by 30 June 2017
3621 households conected
898 households connected at Shikhumba,Nkomo C, Nkomo B, Dzingidzingi & Maswanganyi by 30 June 2017
Electrification of Shikhumba,Nkomo C, Nkomo B, Dzingidzingi & Maswanganyi
Construction of Electrical Network Infrastructure
Shikhumba,Nkomo C, Nkomo B, Dzingidzingi & Maswanganyi
Ward 29, 27and 23
INEP
3,784,500M
1/10/2016
30/06/2017
Completion of MV and LV networks and Energising of Dzingidzingi & Maswanganyi
Target not achieved. Completion of MV and LV networks and Energising of Maswanganyi
Completion of MV and LV networks and Energising of Dzingidzingi
Slow progress by service provider
To intention to terminate to the service provider and fast track the implementation of the project.
Certificate of Completion
TECH
142
Electricity Provision
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
To develop detailed designs for 369 households at Mhlava-Willlem ,Sekhiming, Mbatlo and Shivulani by June 2017
924 households connected
Development of detailed designs for 369 households at Mhlava- Willem, Sekhiming, Mbatlo and Shivulani by 30 June 2017
Development of the detailed designs for electrification of Mhlava-Willem, Skhiming, mbatlo and Shivulani
Development of the detailed designs for electrification of Mhlava-Willem, Skhiming, mbatlo and Shivulani
Mhlava-Willem, Skhiming, mbatlo and Shivulani
Ward 16, 8and 20
INEP
500 000
1/04/2017
30/06/2017
Specification, Advertisement, Appointment of Engineer
Target not achieved. Specification, Advertisement, Appointment of Engineer not done.
Specification, Advertisement, Appointment of Engineer
Not enough budget to implement the project.
Project to be moved to next financial year during budget adjustment
Specifications, Advertisement, appointment letter, Designs
TECH
143
Electricity Provision
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
To develop designs 225 Vuhehli, Ndindani, Gawula and Mahlathi by June 2017
2344 households connected
Development of detailed designs for 225 households designs at Vuhehli, Ndindani, Gawula and Mahlathi by 30 June 2017
Development of detailed designs for electrification of Vuhehli, Ndindani, Gawula and Mahlathi
Development of detailed designs for 225 households designs at Vuhehli, Ndindani, Gawula and Mahlathi by 30 June 2017
Vuhehli, Ndindani, Gawula and Mahlathi
Ward 31, 19, 18
INEP
500 000
1/04/2017
30/06/2017
Specification, Advertisement, Appointment of Engineer
Target achieved. Specification, Advertisement, Appointment of Engineer
None
None
None
Specifications, Advertisement, appointment letter, Designs
TECH
144
Electricity Provision
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
To develop designs for Hlomela Siyandani, Babangu and Ntshuxi by June 2017
2236 Households connected
Development of detailed designs for 450 households at Hlomela Siyandani, Babangu and Ntshuxi by 30 June 2017
Development of detailed designs for electrification of Hlomela Siyandani, Babangu and Ntshuxi
Development of detailed designs for 450 households at Hlomela Siyandani, Babangu and Ntshuxi by 30 June 2017
Giyani Ward 19, 7 and 3
INEP
500 000
500 000
30/06/2017
Specification, Advertisement, Appointment of Engineer
Target achieved. Specification, Advertisement, Appointment of Engineer
None
None
None
Specifications, Advertisement, appointment letter, Designs
TECH
145
Waste Disposal
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
To Construct Waste disposal site by30 June 2017
Dumping Site Available
Construction of waste disposal site by 30 June 2017
Waste Disposal site
Construction of Waste Disposal Site
Giyani Ward 21
MIG
10 000 000,00
1/07/2016
30/06/2017
Specification, Advertisement, Appointment of Contractor
Target not achieved. Draft tender document
Appointment of contractor
Finalising of tender document
To fast track appointment of contractor
Designs, Appointment letter for labourers, Project progress report,
TECH
146
Sports Facilities
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
To Construct Section Sports E Centre by 31 December 2016
Phase 1 constructed
Section E Sports Centre to be Constructed by 31 December 2016
Section E Sports Centre
Construction
of Sectio
n E Sports Centre
Secion E Ward 11
MIG
1 000 000,00
1/07/2016
31/12/2016
Grassin
g; Installation of
runnin
g tracks;
finishing of Guard
house
and Ablutio
n Bloc
ks and Practical
completion
Target not Achieved. Consultant/Contract is busy with gates for the guard house, completed earthworks on soccer pitch and traditional games.
Grassin
g; Installation of
runnin
g tracks;
finishing of Guard
house
and Ablutio
n Bloc
ks and Practical
completion
Budget constrains
VO approve to address it.
Completion Certificate
TECH
147
Roads, Bridges and Storm water
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
# of km roads tarred at Nkomo B by 31 March 2017
New Indicator
construction of 2.8Km road at Nkomo B tarred by 31 December 2016
Nkomo B Upgrading of roads from gravel to tar
Nkomo B Upgrading2,8 km of road from gravel to tar
Nkomo B Ward 10
MIG
10 000 000
1/07/2016
31/12/2016
Box cutting; Road Layer works; Installation of KerbsSurfacing; Road marking; Installation of signs and Practical Completion
Target achieved. Box cutting; Road Layer works; Installation of KerbsSurfacing; Road marking; Installation of signs and Practical Completion
None
None
None
Completion Certificate
TECH
148
Roads, Bridges and Storm water
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
# of km road at Homu 14 B tarred by 30 June 2017
New Indicator
Construction of 4.3 Km road at Homu 14 B by 30 June 2017
Homu 14b To 14a Upgrading From Gravel To Tar
Upgrading of 4,3km from Gravel to Tar
Homu 14A and 14B
Ward9 and ward 12
MIG
4 000 000,00
1/07/2016
30/06/2017
N/A N/A N/A N/A N/A Appointment letter, acceptance letter, Progress report, minutes and IA
TECH
149
Roads, Bridges and Storm water
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
# of Km roads paved at Makosha by 30 June 2017
New Indicator
Paving of 5.2 Km road at Makosha by 30 June 2017
Makosha Upgrading From Gravel to Paving Blocks
Makosha Upgrading Of 5.2km From Gravel To Paving Blocks
Makosha Ward 14
MIG
4 000 000,00
1/07/2016
30/06/2017
N/A N/A N/A N/A N/A Appointment letter, acceptance letter, Progress report, minutes, IA and practical completion.
TECH
150
Roads, Bridges and Storm water
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
To appoint a Consultant for development of detailed designs of 10 Km paving at Giyani Section F streets Phase 3 by 30 June 2017
New Indicator
Development of detailed designs of 10 Km of paving at Giyani Section F streets Phase 3 by 30 June 2017
Giyani section f streets phase 3
Giyani section f streets phase 3 - storm water
Giyani Section F
Ward 13
MIG
5 500 000,00
1/07/2016
30/06/2017
Appointment of consultant and Acceptence letter.
Target achieved. Appointment of consultant and Acceptence letter.
None
None
None
Appointement letter, acceptance letter, Scoping report, preliminary design report , Detailed design report, and draft tender document and IA
TECH
151
Roads, Bridges and Storm water
To develop sustainable infrastructure networks which promotes economic growth and improve quality of life?
# Km of roads to be paved at Bode by 30 June 2017
New Indicator
Paving of 2.2 Km at Bode by 30 June 2017
Bode paving of internal streets
Bode paving of 2.2km from gravel to paving blocks
Bode Village
Ward
MIG
3 000 000,00
1/07/2016
30/06/2017
Appointment of contractor, Site establishment and Box cutting; Road Layer works; Installation of Kerbs
Target not achieved Detailed design have been concluded and approved.
Appointment of contractor, Site establishment and Box cutting; Road Layer works; Installation of Kerbs
The project is a 6 months project and implementing the project at this stage will have an impact on MIG allocation causing over commit
Project to be advertised next financial year
Appointement letter, acceptance letter, Progress report, minutes, IA and practical completion.
152
ment
Roads, Bridges and Storm water
To develop sustainable infrastructure networks which promotes economic growth and improve
To construct culvert bridges to cemeteries by 30 June 2017
New Indicator
Construction of 10 culvert bridges to cemeteries by 30 June 2016
Culvert bridges to cementries
Construction of Culvert Bridges to Cemeteries
Vuhehli, Rivala, Xitlakati, Bode, Jim-Nghalaume, Homu 14 C, Mushiyani, Sekhiming and Ximausa
1, 2,7,8,12, 19,23, 25, 27 and 30
LGES
1 500 000
1/07/2016
30/06/2017
Appointment of contractor, Site establishment and Site clearence, and base preparation
Targe
t not
Achie
ved.P
roject
is on
desig
n
stage
_Deta
iled
desig
n to
be
finali
zed
Appointment of contractor, Site establishment and Site clearence, and base preparation
The available budget was only enough to do analysis and partly the design
Project to be advertised next financial year and should be done in phases
Appointement letter, acceptance letter, Progress report, minutes, IA and practical completion.
TECH
153
quality of life?
Roads, Bridges and Storm water
To develop sustainable infrastructure networks which promotes economic growth and improve qua
To develop detailed designs for construction of 9.9 Km of tarred road at Nkomo A by 30 June 2017
New Indicator
Development of detailed designs for construction of 9.9Km of roads tarred at Nkomo A by 30 June 2017
Nkomo a upgrading from gravel to tar
Development of detailed designs for construction of 9.9Km of roads tarred at Nkomo A by 30 June 2017
Nkomo A Ward 26
MIG
1 500 000
1/07/2016
30/06/2017
Detailed design report and draft tender document
Target Achieved.Detailed design report and draft tender document have been submitted
None
None
None
Preliminary design report , Detailed design report, and draft tender document and IA
TECH
154
lity of life?
Sports Facilities
To develop sustainable infrastructure networks which promotes economic growth and improve qua
To Construct mageva sport centre by 30 June 2017
New Indicator
Construction of mageva sport centre by 30 June 2017
Mageva sport centre
Construction of Sports Centre at Mageva
Mageva sport centre
Ward 24
MIG
6 500 000
1/07/2016
30/06/2017
Installation of palisade fence, earthwork on soccer pitch, drilling of borehole and all weather courts and
Target not achieved. Project is onhold due to Site issues. Council has taken a resolution to engage traditional authorities through the mayo
Installation of palisade fence, earthwork on soccer pitch, drilling of borehole and all weather courts and
Site issues
Dzumeri tribal office to write a letter to GGM to advise on the location.
Appointement letter, acceptance letter, Progress report, minutes, IA and practical completion.
TECH
155
lity of life?
Installation of pavilion, construction of guard house, erection of high lights
r’s office.
Installation of pavilion, construction of guard house, erection of high lights
Community facility
To develop sustainable infrastructure networks whi
To construct Thomo Community hall by 30 June 2017
New Indicator
Construction of Thomo community hall by 30 June 2017
Thomo Community hall
Construction of Thomo Community Hall
Thomo village
Ward 17
MIG
6 936 062
1/07/2016
30/06/2017
Brick laying for the hall, plastering and casting of conrete
Target achieved. Brick laying for the hall, plastering and casting of conrete on
None
None
None
Appointement letter, acceptance letter, Progress report, minutes, IA and practical
TECH
156
ch promotes economic growth and improve quality of life?
on the floor and construction of guard house, digging of septic tank, plumbing works and glazing
the floor and construction of guard house, digging of septic tank, plumbing works and glazing
completion.
Municipal building
To develop sustainable infr
To construct Civic Centre phase 2 offices by 30 June 2017
Phase 1 completed
Construction of Civic centre phase 2 offices by 30 June 2017
civic centre building, phase 2
To construct civic centre office phase 2 offices
CBD CBD
LGES
17, 380, 858 M
1/07/2016
30/06/2017
Installation of electrical works
Target achieved. Installation of electrical
None
None
None
Progress report, minutes, IA and practi
TECH
157
astructure networks which promotes economic growth and improve quality of life?
up to 100%
and mechanical works and Installation of air condition, tiling and painting
works and mechanical works and Installation of air condition, tiling and painting
cal completion.
Municipal building
To develop sustainable infrastructure net
To upgrade parking lot by 30 June 2017
Available Parking lot
Upgrading of parking lot at Civic Centre & Brickyard By 30 June 2017
Upgrading of packing lot
To upgrade the parking lot within the municipal offices
GGM offices
CBD
LGES
1, 500, 000 M
1/04/2017
30/06/2017
Site Handover, Site Establishment, Installation of
Target not achieved. Construction of phase 1 is completed
Site Handover, Site Establishment, Installation of
The project only focused on the one phase this fina
Project should budget for the next phase and be
Appointement letter, acceptance letter, Progress report, minutes, IA
TECH
158
works which promotes economic growth and improve quality of life?
Car Ports and Intallation of Boom Gates, Parking Dermacations
Car Ports and Intallation of Boom Gates, Parking Dermacations
ncial year.
advertised to be implemented in the next financial year
and practical completion.
Municipal building
To develop sustainable infrastructure networks which
To refurbish Giyani Arts and Culture by 30 June 2017
Arts and Culture Cente in place
Refurbishment of Giyani Arts and Culture by 30 June 2017
Refurbishment of Giyani Arts & Culture Centre
To refurbish giyani arts and arts culture and paving parking lot.
Giyani arts and culture centre
CBD
LGES
500 000,00
1/04/2017
30/06/2017
Detailed design report and draft tender document
Target Achieved. Detailed design report and draft tender document submitted
None
None
None
Appointment letter, acceptance letter, Progress report, minutes, IA and practical compl
TECH
159
promotes economic growth and improve quality of life?
etion.
Municipal building
To develop sustainable infrastructure networks which promotes eco
To install public transport shelters by 30 June 2017
New Indicator
Installation of public transport shelters at CBD by 30 June 2017
public transport shelters
To install public transport shellter on public transport routes
All townships
CBD
LGES
1000000
1/04/2017
30/06/2017
Specification, Advertising, Appointment of Consultant and appointment
Target Achieved. Consultant was appointed and busty with scoping report.
None
None
None
Appointment letter, acceptance letter, Scoping report and preliminary design report
TECH
160
nomic growth and improve quality of life?
of Consultant
Municipal building
To develop sustainable infrastructure networks which promotes economic growth
To develop detailed designs for construction of Ndhambi taxi by 30 June 2017
New Indicator
Development detailed designs for construction of ndhambi taxi by 30 June 2017
Ndhambi taxi rank
Development of detailed design for construction of Ndhambi taxi rank
Ndhambi rank
Ward 25
LGES
500000
1/04/2017
30/06/2017
Detailed design report and draft tender document
Target Achieved. Detailed design report and draft tender document submitted
None
None
None
Appointment letter, acceptance letter, Progress report, minutes, IA and practical completion.
TECH
161
and improve quality of life?
Roads, Bridges and Storm water
To develop sustainable infrastructure networks which promotes economic growth and improve
To appoint consultant for Construction of access roads to tribal offices by 30 June 2017
New Indicator
Appointment of consultant for development of detailed designs for Construction of access roads to 4 tribal offices by 30 June 2017
access roads to tribal offices
Development of detailed design for construction of access roads to tribal offices
Ngove, Thomo, Makhuva and Blinkwater
1, 17, 21 and 29
LGES
500000
1/04/2017
30/06/2017
N/A N/A N/A N/A N/A Appointment letter, acceptance letter, Scoping report and preliminary design report
162
quality of life?
Municipal building
To develop sustainable infrastructure networks which promotes economic growth and
To Appoint a consultant for development of detailed designs for construction of indoor sport centre by 30 June 2017
New Indicator
Appointment of consultant for construction of indoor sport centre by 30 June 2017
Mavalani indoor sports centre
Development of detailed design for construction of indoor sport centre at mavalani village
Mavalani Ward 20
LGES
500000
1/04/2017
30/06/2017
N/A N/A N/A N/A N/A Appointment letter, acceptance letter, Scoping report and preliminary design report
TECH
163
improve quality of life?
Municipal building
To develop sustainable infrastructure networks which promotes economic growth and
To Appoint a consultant for construct community hall by 30 June 2017
New Indicator
Appointment of consultant for construction of Jim- Nghalalume community hall by 30 June 2017
Jim-nghalalume community hall
Development detailed design for construction of community hall at Jim-nghalalume village
Jim-Nghalalume
Ward 30
LGES
500000
1/04/2017
30/06/2017
N/A N/A N/A N/A N/A Appointment letter, acceptance letter, Scoping report and preliminary design report
TECH
164
improve quality of life?
Municipal building
To develop sustainable infrastructure networks which promotes economic growth and improve
To Appoint a consultant for construction of community hall by 30 June 2017
New Indicator
Appointment of consultan for construction of community hall by 30 June 2017
n'wadzekudzeku community hall
Design Development of community hall at N'wadzeku-dzeku village
N'wadzeku-dzeku
Ward 15
LGES
500000
1/04/2017
30/06/2017
N/A N/A N/A N/A N/A Appointment letter, acceptance letter, Scoping report and preliminary design report
TECH
165
quality of life?
Municipal building
To develop sustainable infrastructure networks which promotes economic growth and
To Appoint a Consultant for construction of erecting palisade fence at Muncipal Pound by 30 June 2017
New Indicator
Appointment of Consultant for construction of erecting palisade fence at Municipal Pound by 30 June 2017
extension of pallisade fence at pound station
Development detailed design fr construction of Pound Station Fencing
Dzingi-dzingi
Ward 07
LGES
500000
1/04/2017
30/06/2017
N/A N/A N/A N/A N/A Appointment letter, acceptance letter, Scoping report and preliminary design report
TECH
166
improve quality of life?
Road and Stormwater Infrastructure Maintenance
To develop sustainable infrastructure networks which promotes economic growth and
To patch potholes utelising asphalt at Municipal roads by 30 June 2017
20 sqm potholes patched
Patching of 9300m2 Potholes utelising asphalt at Greater Giyani access road by 30 June 2017
preventative maintenance of tarred roads in greater giyani municipality
To issue work orders to contractors,contractors to prepare the surface for patching and to patch utelising hot mix asphalt and complete works on site
Giyani Township
Ward 12,13,11,21
LGES
5000000
1/07/2016
30/06/2017
7300 square metres of potholes to be patched
Target not achieved. 3735.48 square metres of potholes to be patched
3564,52
Limited financial and human resource.
Increment on EPWP beneficiary intake. Internal EPWP and permanent employees to work over
work order, certification by ward councillors, practical completion certificates
TECH
167
improve quality of life?
weekends to counter the variance.
Road and Stormwater Infrastructure Maintenance
To develop sustainable infrastructure networks which promotes economic growth
To blade and regravel Municipal roads by 30 June 2017
105 km roads bladed and regravelled
Blading and regravelling of 120 Km of Municipal roads by 30 June 2017
Routine maintenance of gravel roads
To fill job itinerary for the relevant plant operator, blade and or regravel road and signing of confirmation letter by ward counci
Giyani Township and Villages
All wards
LGES
2500000
1/07/2016
30/06/2017
60 km road to be bladed
Target achieved. 60kn road bladed
None
None
None
copy of the completed itinerary,confirmation letter from ward councillor
TECH
168
and improve quality of life?
llor
Road and Stormwater Infrastructure Maintenance
To develop sustainable infrastructure networks which promotes economic growth
To pave shoulder lane next to bus shelters by 30 June 2017
New Indicator
Paving of 4400m2 shoulder lane next to bus shelters by 30 June 2017
Routine maintenance of surface roads for Public shelter
To issue work orders to contractors,contractors to prepare the surface for paving purposes and to seal utelising paving and complete
Giyani Township a
Ward 12,13,11,21
LGES
1000000
1/07/2016
30/06/2017
2200 square metres of paving to be laid
Target achieved. 3089 square metres of paving laid
889 Under estimation for quantities
None
copy of the completed itinerary,confirmation letter from ward councillor
TECH
169
and improve quality of life?
works on site
Municipal building Maintanance
To develop sustainable infrastructure networks which promotes economic growth and imp
To maintain all Municipal buildings by 30 June 2017
Poor condition of municipaal buildings
Maintainance of municipal buildings and sports facilities by 30 June 2017
Routine maintenance of Municipal buildings and sports centres as when required
Renovation of buildings, maintanance of water and sewer , replacement of doors , windows and painting
Giyani Township and Villages
Municipal Buildings
LGES
2000000
1/07/2016
30/06/2017
N/A N/A N/A N/A N/A Copy of job cards signed by ward councellors and close up reports
TECH
170
rove quality of life?
Municipal buildings
To develop sustainable infrastructure networks which promotes economic growth and
To build change rooms at Section E park and water and sanitation store room at section A by 30 June 2017
Dilapidated change room at water and sanitation store room
Construction of Change rooms at Section E park and Water Sanitation storeroom at Section A by 30 June 2017
Construction of change rooms
Design and construct change rooms at section E and section A
Giyani Township
Ward 11 and 12
LGES
1500000
1/07/2016
30/06/2017
Outsourcing building designs and Purchasing of building materials
Target Not Achieved. Only Purchasing of building materials completed.
Outsourcing building designs
late appointment for service providers for the designs
To fast track appointment of service providers
Copy of signed completion certificate
TECH
171
improve quality of life?
Environmental Awareness Campaign
To develop sustainable infrastructure networks which promotes economic growth and
# of environmental awareness to be conducted by 30 June 2017
8 8 x Awareness campaigns and Educational programs to be conducted
Environmental Awareness Campaign
Conduction Education awareness campaigns on environmental management to communities
Greater Giyani
All wards
Income
operational
01/07/2016
30/06/2017
4 Environmental Awareness Campaigns.
Target Achieved. 10 Environmental Awareness Campaign Conducted
8 The municipality received personnel appointed by the Department of Environmental Affairs to assi
None
Attendance Regissters
COMM
172
improve quality of life?
st the municipality on environmental awareness
Parks Maintenance
To develop sustainable infrastructure networks which promotes economic gro
# of Parks to be Maintained at Section A, B and C by 30 June 2017
3 Parks maintainned in 2015/16
Maintain 3 parks in Section A, B and E by the 30 June 2017
Parks Maintenance
Maintanance of Parks at Greater Giyani
Sectiion A, B and C
Ward 12 and 21
Income
Operational
01/07/2016
30/06/2017
3 parks to be maintained
Target Achieved. 3 x parks well maintained
None
None
None
Progress Report., Attendance registers
COMM
173
wth and improve quality of life?
Scholar Patrol
To develop sustainable infrastructure networks which promotes economic growth and
# of scholar patrol conducted
8 scholar patrols conducted in 2015/16
To conduct 8 scholar patrols
scholar patrol conducted
Conducting of Scholar patrols
All Wards
Operational
01/07/2016
30/06/2017
Conduct 4 scholar patrols
Target Achieved. 8 scholar patrols conducted
4 The unit decided on additional speed checks due to the high number of accidents reported aro
None
Reports
174
improve quality of life?
und the area
Speed Checks
To develop sustainable infrastructure networks which promotes economic growth and
# of speed checks conducted
20 speed checks done in 2015/16
20 Speed checks conducted
Speed Checks
Conduction of Speed Checks
All Wards
income
Operational
01/07/2016
30/06/2017
10 Target Achieved. 12 Speed Checks Conducted
7 The unit decided on additional speed checks due to the high number of accidents
None
Reports
COMM
175
improve quality of life?
176
Priority Issue/Programme
Development Objective
Key Performance Indicators/Measurable Objective
Baseline
Annual Targets
Project Name
Project/Indicator Description
Location
Ward
Funding Source
Budget 15/16 R'000
Adjustment budget
Start Date
End Date
1st Q Target
2nd Q Targets
3rd Q Targets
4th Q Targets
16/17 R'000
17/18 R'000
Portfolio Of Evidence
Dept
5.4. LOCAL ECONOMIC DEVELOPMENT (L0WER SDBIP)
NO ACTIVITIES FOR LOWER SDBIP ON KPA 4
177
Priority Issue/Programme
Development Objective
Key Performance Indicators/Measurable Objective
Baseline (2015/2015)
Annual Targets (
Project Name
Project Description
Location
Ward Funding Source
Budget 16/1617 R'000
Adjustment budget
Start Date
End date
Mid Year Targets
Actual Performance
Variance
Reason For Variance
Measures to Improve erformance
Portfolio Of Evidence
Dept
5.5. MUNICIPAL FINANCE MANAGEMENT AND VIABILITY (LOWER SDBIP)
Revenue Management
To improve financial management systems to enhance venue base
To review the revenue enhancement policies by 30 June 2017
Revenue enhancement policies were reviewed
Revenue enhancement policies reviewed
Revenue enhancement policies review
Send the policies for inputs by other department. Present the draft review to management.
Greater Giyani Municipality
Administration
Income
Operational
Operational
1/1/2017
30/6/2017
N/A N/A N/A
N/A N/A Draft/Final Policies (Rates Policy, Tariff Policy, Credit Control Policy, Debts Collection Policy)
B&T
178
Submit to council for approval.
Contract Management
To improve financial management systems to enhance venue base
To coordinate the signing of contracts and SLA by 30 June 2017
07and 01 SLA Contracts Coordinated in 2015/16
Coordination of signing of 54 contracts and SLA
Contract Managemnt
Coordinate the signing of Contracts and SLA of appointed Service Providers
Greater Giyani Municipality
Administration
Income
Operational
Operational
1/1/2017
30/6/2017
39 Contracts
Target not Achieved.11 Contracts
28 28 Tenders are on the evaluation and adjudication stage
Contracts will be concluded in mid third quarters
Signed Contracts and signed SLA'S
B&T
179
Budget and Reporting
To improve financial management systems to enhance venue base
To table the draft budget to council by 31 March 2017
Draft budget was tabled to council
Draft budget tabled to council
Draft budget
Collect budget from departments, Consolidate the budget, Present the draft to management, Submit to council for approval
Greater Giyani Municipality
Administration
Income
Operational
Operational
1/1/2017
31/3/2017
N/A N/A N/A
N/A N/A Draft budget and Council Resolution
B&T
180
Budget and Reporting
To improve financial management systems to enhance venue base
To submit the final budget to council by 31 May 2017
Final budget was submitted to council
Final budget submitted to council
Final budget
Take the draft budget for public participation with the IDP. Incorporate inputs and submit the budget for final approval
Greater Giyani Municipality
Administration
Income
Operational
Operational
1/4/2017
31/5/2017
N/A N/A N/A
N/A N/A Final budget and Council Resolution
B&T
181
Budget and Reporting
To improve financial management systems to enhance venue base
To submit the Financial statements submitted to AG by 31 August 2016
Financial statements was compiled and submit to AG on the 31 August 2015
Financial statements compiled and submit to AG by 31 August 2016
Financial statements
Compile the financial statement. Review the compiled financial statement. Present to management meeting. Submit to AG for auditing.
Greater Giyani Municipality
Administration
Income
Operational
Operational
1/7/2016
31/8/2016
Financial statements compiled and submitted to AG
Target Achieved. Financial statements compiled and submitted to AG
None
None
None
Copy of Financial statements
B&T
182
Budget and Reporting
To improve financial management systems to enhance venue base
Number of section 71 reports submitted to Treasury within 10 days after the end of the month by 30 June 2017
12 Reports submitted in 2015/16
12 Section 71 Reports to be submitted to Treasury by 30 June 2017
Section 71 report submission
Compile the section 71 report. Submit to treasury within 10 days after month end. Submit to council for approval.
Greater Giyani Municipality
Administration
Income
Operational
Operational
1/7/2016
30/6/2017
6 Target Achieved. 6 Section 71 Reports Compiled and Submitted to Treasury
None
None
None
Copy of acknowledgement of receipt by Treasuries
B&T
183
Supply Chain Management
To improve financial management systems to enhance venue base
% of tenders adjudicated within 90 days of closure period (# tenders adjudicated/# of tenders closed and due for adjudication) by 30 June 2017
100% (# tenders adjudicated/# of tenders closed and due for adjudication)
100% (# tenders adjudicated/# of tenders closed and due for adjudication)
Tender adjudication
Set date for adjudication committee. Adjudicate tenders within timeframe (90 days after closure of the tender). Write adjudication report to the Accounting Offic
Greater Giyani Municipality
Administration
Income
Operational
Operational
1/7/2016
30/6/2017
100% (# tenders adjudicated/# of tenders closed and due for adjudication)
Target not Achieved .11 tender adjudicated, that is, 55% achieved
09 Tender, that is, 45% not achieved
Budget constrain
Secure budget during budget adjustment
Monthly Tender Reports
B&T
184
Supply Chain Management
To improve financial management systems to enhance venue base
% quotations processed within 18 days after approval by Accounting Officer (# of quotations processed/# of quotations received)by 30 June 2017
100% (# of quotations processed/# of quotations received)
100% (# of quotations processed/# of quotations received) by 30 June 2017
Quotations
Set date for quotation committee. Assess the quotation within timeframe (90 days after closure of the tender). Write adjudication report to the Accounting Officer.
Greater Giyani Municipality
Administration
Income
Operational
Operational
1/7/2016
30/6/2017
100% (# of quotations processed/# of quotations received)
Target Achieved. 100% % quotation processed
N/A
N/A N/A Quotations Report
B&T
185
Asset Management
To improve financial management systems to enhance venue base
To update a GRAP compliant Asset Register by 30 June 2017
GRAP Compliant Asset Register was updated
GRAP Compliant Asset Register updated by 30 June 2017
Asset Register
Receive new acquisitions, Bar code and capture into the asset register. Capture the expense of the project in progress. When the project is completed the unbundling and
Greater Giyani Municipality
Administration
Income
Operational
Operational
1/7/2016
30/6/2017
Receive new acquisitions, Bar code and capture into the asset register. Capture the expense of the project in progress. When the project is completed the unbundling and capit
Target Achieved. New acquisition received and bar code captured into the new assets
None
None
None
Schedules of Asset Register movement
B&T
186
capitalisation into the asset register takes effect
alisation into the asset register takes effect
187
Priority Issue/Programme
Development Objective
Key Performance Indicators/Measurable Objective
Baseline
Annual Targets
Project Name
Project Description
Location
Ward
Funding Source
Budget 16/17R'000
Start Date
End date
Mid -Year Target
Actual Performance
Variance
Reason For Variance
Measures to Improve Performane
Portfolio Of Evidence
Dept
5.6. GOOD GOVERNANCE AND PUBLIC PARTICIPATION (LOWER SDBIP)
Fraud and Anti - Corruption
To develop governance structures and systems that will ensure effective public consultatio
% Fraud and Anti - Corruption cases attended by 30 June 2017 (# of cases attended/# of cases reported)
100% (# of cases attended/# of cases reported) by June 2017
Fraud and Anti - Corruption
Investigate allegations of fraud and corruption
Greater Giyani Municipality
Admistration
Income
Operational
1/7/2016
30/6/2017
100% (# of cases attended/# of cases reported)
Target Achieved. No Fraud and Corruption reported.
N/A N/A N/A Case Register
MM
188
n and organizational discipline
Public Participation
To develop governance structures and systems that will ensure effective public consultation and
To coordinate 310 ward committee meetings by 3o June 2017
210 310 Ward Committee meetings coordinated by 30 June 2017
Support services for monthly ward committee meetings
Support services through PPOs to have monthly ward committee meetings in each of 31 wards
Greater Giyani Municipality
Admiration
Income
Operational
1/7/2016
30/6/2017
Coordinate 62 ward committee meetings and submit quarterly ward committees' report to Council.
Target Not Achieved. 40 Ward Committee meeting coordinated
20 Council Transition
To adhere to schedule of meetings after the re-establishment of new Ward Committees
Minutes, Attendance register, Ward committee quarterly report
CORP
189
organizational discipline
Internal Auditing
To develop governance structures and systems that will ensure effective public consultatio
To submit the three (3) year Internal Audit rolling plan and Annual plan to council for approval by 30 June 2017
Three (3) year Internal Audit rolling plan and Annual plan was approved
Approved three (3) year Internal Audit rolling plan and Annual plan by 30 June 2017
Internal Audit 3 Year Plan
Develop the internal audit 3 year plan
Greater Giyani Municipality
Administration
Income
Operational
1/4/2017
30/6/2017
N/A N/A N/A N/A N/A Copy of the plan
MM
190
n and organizational discipline
Internal Auditing
To develop governance structures and systems that will ensure effective public consultation
% implementation of the Approved Internal Audit Plan by 30th June 2017 (# of queries addressed/# of queries in the action plan)
75% implementation in 2015/16
100% implementation of the Approved Internal Audit Plan by 30 June 2017
Internal Audit Plan
Implementation of the Approved Internal Audit Plan
Greater Giyani Municipality
Admistration
Income
Operational
1/7/2016
30/6/2017
100% (# of projects executed/# of projects in the action plan)
Target Not Achieved.71% of internal audit queries resolved
29% of internal audit queries
some queries were raised during the second quarter
Continues monitoring of implementation of the action plan
Internal Audit report to Audit and Performance Audit Committee
MM
191
and organizational discipline
Internal Auditing
To develop governance structures and systems that will ensure effective public consultatio
% implementation of the AG(SA) action plan by 30 June 2017
80% implementation AG(SA) actional
100% implementation of the AG(SA) action plan by 30 June 2017
AG(SA) action plan
Implementation of the AG(SA) action plan
Greater Giyani Municipality
Admiration
Income
Operational
1/7/2016
30/6/2017
100% (# of queries resolved/# of queries in the action plan)
Target Not Achieved. 80% of queries resolved
20% of queries
The remainder of the queries could only be certified resolved after 2015/16 AGSA report issued
Obtain AGSA report and verify implementation status. Ensure monthly monitoring of implementation of the new action plan.
Progress report
MM
192
n and organizational discipline
Internal Auditing
To develop governance structures and systems that will ensure effective public consultation and
# of Audit and Performance Audit Committee meetings held by 30 June 2017
4 4 Audit and Performance Committte to be held by 30 June 2017
Audit and Performance Audit Committee
Organize Audit and Performance Audit Committee meetings
Greater Giyani Municipality
Admistration
Income
Operational
1/7/2016
30/6/2017
2 Audit and Performance Audit Committee
Target Achieved. 4 audit and perfomance committee meetings held
2 audit amd perfomance committee meetings
2 special audit and perfomance committee meeting held
None Minutes, Attendance register, invitations
MM
193
organizational discipline
Internal Auditing
To develop governance structures and systems that will ensure effective public consultation and organiz
# of Audit and Performance Audit Committee Reports developed and submitted to Council by 30 June 2017
4 4 Audit and Performance Audit Committee Reports developed and submitted to Council by 30 June 2017
Audit and Performance Audit Committee Reports
Develop Audit and Performance Audit Committee Reports
Greater Giyani Municipality
Admistration
Income
Operational
1/7/2016
30/6/2017
2 Audit and Performance Audit Committee Reports
Target Achieved. 2 Audit and performance committee Reports developed
None
None None Council resolution, Attendance register
MM
194
ational discipline
Internal Auditing
To develop governance structures and systems that will ensure effective public consultation and
# of Audit Steering Committee meetings held by 30 June 2017
12 Audit Steering Committee held in 2015/16 Financial Year
8 Audit Steering Committee meetings held by 30 June 2017
Audit Steering Committee
Organize Audit Steering Committee meetings
Greater Giyani Municipality
Admistration
Income
Operational
1/7/2016
30/6/2017
4 Audit Steering Committee
Target Achieved. 10 Audit steering committee meeting held
6 audit steering committee meetings
There were special meetings due to AGSA being in the office
None Minutes, Attendance register, invitations
MM
195
organizational discipline
Performance Management
To develop governance structures and systems that will ensure effective public consultation and organizatio
# of organisational performance reports developed and submitted to Council by 30 June 2017
8 8 organisational performance reports developed and submitted to Council by 30 June 2017
Quarterly performance reports
Develop a reporting template and send to departments, Receive completed template and consolidate into one
Greater Giyani Municipality
Admistration
Income
Operational
1/7/2016
30/6/2017
3 SDBIP reports developed. (Draft Annual Report 2015/2016 in term of Section 46 MSA, Fourth Quarter SDB
Target Achieved.3 SDBIP reports developed. (Draft Annual Report 2015/2016 in term of Section 46 MSA, Fourth Quarter SDBIP performance Report 2015/2016 and (First Quarte
None
None None Draft Annual Report, Fourth Quarter SDBIP Report 2015/2016, First Quarter SDBIP Report 2016/2017, Mid Year
MM
196
nal discipline
report. Organise SDBIP Management meeting to consider the report. Submit the report to Council for approval.
IP performance Report 2015/2016 and (First Quarter SDBIP performance Report 2016/2017)
r SDBIP performance Report 2016/2017) Compiled
Performance Report 2016/2017, Oversight, Final Annual Report, Council Resolutions
197
Performance Management
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
% Section 54/56 Managers with signed performance agreements by 30 June 2017 (# of managers with signed performance agreements/# of managers appointed)
100% (5/5)
100%(5/ 5) Secion 56 Manager signed Performance Agreements in 2015/16
Performance agreements
Develop draft performance agreements. Engage the relevant Section 54/56 Managers. Submit the final performance agreement to Municipal Manager for
Greater Giyani Municipality
Admistration
Income
Operational
1/7/2016
30/6/2017
100%(5/ 5) Secion 56 Manager signed Performance Agreements in 2016/17
Target Achieved. 100%(5/ 5) Secion 56 Manager signed Performance Agreements in 2016/17
None
None None Signed Performance Agreements
MM
198
signing. Submit the signed agreement to MEC for Cooperative Governance Human Settlement and Traditional Affairs.
199
Performance Management
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
# of section 54/56 managers individual assessment conucted by 30 June 2017
2 Assessment conduted in 2015/16
5 section 54/56 managers individual assessment conducted
Individual Performance Assessment
Write a memorandum for approval of panel members and dates. Invite the participate Conduct assessment and compile assessment report.
Greater Giyani Municipality
Admistration
Income
Operational
1/7/2016
30/6/2017
2 Assessmnets conducted (1 Annual Assessment 2015/2016) and 1 (Informal Assessment 2016/2017)
Target Achieved. 2 Assessments Conducted.
None
None None Scorecards, Attendance Register
MM
200
Promote community and environmental welfare
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
To award 15 bursaries to qualifying learners by 30 June 2017
10 Buraries awarded in 2015/16
15 Bursaries to be awarded qualifying needy learners by 31 March 2017
Bursaries
Awarding of bursaries to needy students
Greater Giyani Municipality
All wards
Income
R 150 000
1/7/2016
30/6/2017
Advertisement for applicants to respond and Selection of the qualifiying students
Target Achieved.Advertisement for applicants to respond and Selection of the qualifiying students done
None
None None Advert and Letters of bursary awards
CORP
201
Promote community and environmental welfare
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
# of activities conducted on special programs by 30 June 2017( HIV/AIDS, Disability, Gender, Child and Old age and Youth)
16 Special programs coordinated in 2015/16
20 Special Programs organized by 30 June 2017
Special Programs
Organize and conduct the special programs undertaken in the different desks of the Special Programs Unit
Greater Giyani Municipality
All wards
Income
R1.100.00
1/7/2016
30/6/2017
8 Target Achieved. 8 Special Programms conducted.
None
None
None Attendance registers, Signed minutes, Invitations, programs Close out report
MM
202
Communication
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
To review Greater Giyani Communications Strategy by 30 September 2016
Draft Communication Strategy in place
Communication Strategy reviewed by30 September 2016
Review of Communication Strategy
Submission of the draft commucation strategy to council
Greater Giyani Municipality
Admistration
Income
Operational
1/7/2016
30/09/2016
Submit the Draft Communication Strategy to Council for approval
Target Achieved. the Draft Communication Strategy to Council for approval not yet submitted to Council
Submit the Draft Communication Strategy to Council for approval
To be Submitted to Council in
Approved Communication strategy and council resolution policy and council resolution
MM
203
Public Participation
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
# of imbizos convened by 30 June 2017
2 Imbizos held in 2015/16
4 imbizos convened by 30 June 2017
Public Participation
Consult members of the public on service delivery issues
Greater Giyani Municipality
Admistration
Income
300 000
1/7/2016
30/06/2017
2 Imbizo
Target Achieved. 4 Imbizos held
2 Responding to Comminity needs.
None Attendance register and Programme
MM
204
Public Participation
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
# Councillors Report back meetings coordinated by 30 June 2017
120 Report back meetings held
124 Report Councillors Back meetings convened by 30 June 2017
Ward Public Report Back meetings
Consult members of the public on service delivery issues
Greater Giyani Municipality
All wards
Income
Operational
1/7/2016
30/06/2017
62 Ward Public Meetings
Target Not Achieved.
Attendance Registers and Minutes
CORP
205
Public Hearing of MPAC
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
# of MPAC Public Hearing to be coordinated by 31 March 2017
1 MPAC Public hearing conducted on the 23 Feb 2016
1 MPAC Public Hearing to be coordinated by 31 March 2017
MPAC Public Hearing
Conduct public hearing of the 2015/16 Annual Report
Greater Giyani Municipality
Admistration
Income
Operational
1/7/2016
31/03/2017
N/A N/A N/A N/A N/A Attendance registers and Advert
CORP
206
Customer Satisfaction Survey
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
To conduct Customer Satisfaction Survey by 30 Septmber 2016
New Indicator
1 Customer satisfaction Survey conducted by 30 September 2016
Customer Satisfaction Survey
Distribution of Customer Satisfaction survey quationaire to communities to collect information on customer satisfation
Greater Giyani Municipality
All wards
Income
Operational
1/07/2016
30/09/2016
Development of Customer Satisfaction Survey Forms and distribute to communities for completion and Compile a report
Target Achieved. Customer Satisfaction Survey Forms and distributed to communities for completion and report compiled
None
None None Reports and Quationaires
MM
207
Disaster Response coordination
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
% Disaster cases attended to
100% disaster cases attended
100% ( 500)Disaster cases attended as and when need arises BY 30 June 2017
Disaster Response coordination
Attending to disaster cases
All wards
Income
Operational
1/07/2017
30/06/2017
100% Disaster cases attended as and when need arises
Target Achieved. 100% Disaster cases attended as and when need arises
None
None None Assessment reports
MM
208
Disaster Response coordination
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
% national disaster recovery projects coordinated
100% disaster recoevery projects coordinated in 2015/16
100%(32 National Projects) Disaster Recover Projects Cordinated
Disaster Recovery Projects
Coordination of national disaster projects
Greater Giyani Municipality
All wards
Income
Operational
1/07/2016
30/06/2017
100% Disaster Recover Projects Coordinated
Target Achieved. 100% Disaster Recover Projects Coordinated
None
None None Reports
MM
209
Disaster risk reduction
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
To develop of Disaster Management Plan
Disaster Reponse Framework
1 Disaster Management Plan developed
Disaster Management Plan
Development of the disaster managemnet plan
Greater Giyani Municipality
All wards
Income
550000
1/07/2016
30/06/2017
Appointment of service provider & project schedule and Research
Target Achieved. Service provider appointed, & project schedule developed and research conducted an draft DMP report in place.
None
None None Copy of approved DM plan
MM
210
DM Awareness Campaigns
To develop governance structures and systems that will ensure effective public consultation and organizational discipline
# of disaster campaign conducted
1 Campaign conducted in 2015/16
Conduct 4 disaster risk reduction awareness campaigns by 30 June 2017
Disaster Awareness Campaigns
coordinate disaster campaigns
Greater Giyani Municipality
All wards
Income
Operational
1/07/2016
30/06/2017
Conduct 2 awareness campaign
Target Achieved. 5 awareness campaigns conducted
3 Development and implementation joint capacity building action plan with WVSA
None Reports and Attendance Register
MM
211
1. BUDGETED MONTHLY CASH FLOW
LIM331 Greater Giyani - Supporting Table SA30 Budgeted monthly cash flow
MONTHLY CASH FLOWS Budget Year 2016/17 Medium Term Revenue and
Expenditure Framework
R thousand July August Sept. October November December January February March April May June Budget
Year 2016/17
Budget Year +1 2017/18
Budget Year +2 2018/19
Cash Receipts By Source 1
Property rates
Property rates - penalties & collection charges
Service charges - electricity revenue
Service charges - water revenue
Service charges - sanitation revenue
Service charges - refuse revenue
Service charges - other
Rental of facilities and equipment
Interest earned - external investments
Interest earned - outstanding debtors
Dividends received
Fines
Licences and permits
Agency services
Transfer receipts - operational
Other revenue
Cash Receipts by Source
212
Other Cash Flows by Source
Transfer receipts - capital
Contributions recognised - capital & Contributed assets
Proceeds on disposal of PPE
Short term loans
Borrowing long term/refinancing
Increase (decrease) in consumer deposits
Decrease (Increase) in non-current debtors
Decrease (increase) other non-current receivables
Decrease (increase) in non-current investments
Total Cash Receipts by Source
Cash Payments by Type
Employee related costs
Remuneration of councillors
Finance charges
Bulk purchases - Electricity
Bulk purchases - Water & Sewer
Other materials
Contracted services
Transfers and grants - other municipalities
Transfers and grants - other
Other expenditure
Cash Payments by Type
Other Cash Flows/Payments by Type
Capital assets
Repayment of borrowing
213
Other Cash Flows/Payments
Total Cash Payments by Type
NET INCREASE/(DECREASE) IN CASH HELD
Cash/cash equivalents at the month/year begin:
Cash/cash equivalents at the month/year end:
References
1. Note that this section of Table SA 30 is deliberately not linked to Table A4 because timing differences between the invoicing of clients and receiving the cash means that the cashflow will differ from budgeted revenue, and similarly for budgeted expenditure. However for the MTREF it is now directly linked to A7.
214
CHAPTER 5: MUNICIPAL MANAGER ‘S QUALITY CERTIFICATION
I MALULEKE RISIMATI HITLER The Acting Municipal Manager of Greater Giyani Municipality ,hereby certify that:
The Section 72 report ending 31 December 2016 on implementation of the IDP/Budget and state of affairs of the Municipality
For the year 2016/17 in accordance with Municipal Finance Management Act and Regulations made under the ACT.
Print Name: MALULEKE RISIMATI HITLER
Acting Municipal Manager of Greater Giyani Municipality LIM331
Signature