Grassroots Government Advocacy Committee Region [Number] CRC [RVC name] [RVC email] [RVC phone] [Date]

Grassroots GovernmentAdvocacy CommitteeRegion [Number] CRC

[RVC name]

[RVC email]

[RVC phone]

[Date]

Why? Member involvement and engagement

Guidance and education

Broad scope

Not U.S.-centric

Official structure for these activities

Discrete emphasis on interactions with local governments

Reports to Members Council

GGAC Responsibilities

GGAC shall be responsible for grassroots activities and issues that relate to local, state, federal and provincial government bodies in areas of interest to ASHRAE members, in order to better coordinate efforts and understanding between ASHRAE grassroots members and local government.

Society GGAC Structure Chair

First Vice Chair

Second Vice Chair

Communications Coordinator

Fourteen Regional Vice-Chairs

Four At-Large Members

Two BOD ex officios (one of whom must be the Society Treasurer)

Consultant

Chair of Members Council

Chair of Publishing and Education Council

Chair of Tech Council

Staff Liaisons

Where Does GGAC Fit In? Many ASHRAE-relevant policy

issues are decided at the at the provincial, state and local level

Chapter members are most knowledgeable about their community

Establish your chapter as a resource for local decision makers

How Do You Do It?

CommunicationBetween chapters/sections/members

and with ASHRAE staff liaison

Coalition Building“Force multiplier”

Grassroots Relationships Chapters and sections should

develop relationships with local chapters of other organizations Institutes of Architects Building Owners and Managers

Association International Code Council International Facilities Managers Assn. National Society of Professional

Engineers Green Building Councils

Grassroots Relationships Many Society-level Memoranda of

Understanding Formalize scope of relationships

between ASHRAE and other organizations

List of MOUs – updated regularly – available on

ASHRAE’s website

https://www.ashrae.org/about-ashrae/policies-and-procedures



Grassroots Relationships Joint meetings and networking

events Regular discussions about

possible opportunities for collaborationTechnical programmingWorking with policymakers to

speak to ASHRAE core policy concerns that may impact their organizations as well

Connections•Inventory relationships with

policymakers

•Include them in events, communications

What Chapters and Members Can Say

Engagement with Policymakers

Serve as clearinghouse of grassroots government adoptions of ASHRAE-endorsed standards,

guidelines, and positions


Encourage active, informed membership by keeping local, provincial,

state and federal governments updated on

technical issues


Promote appointment of local members to local, provincial, state, federal

and, beyond North America,

national governmental bodies

Limitations

If requested by grassroots governmental body to assist in writing or development of

regulations, codes, ordinances, or laws, or law, or

to participate in advisory group to grassroots

government agency, upon BOG approval, go ahead,

BUT

LimitationsChapters, sections, and members must not take any action that conflicts with:Society or chapter bylawsSociety‐approved documents or publications

Any existing Memorandum of Understanding or contractual obligation between ASHRAE and another code or standards writing organization

Limitations

Chapters, sections, and members may speak to technical or method‐of‐enforcement aspects of public policy only and must not support of political party or candidate

Limitations

Chapters, sections, and members must not jeopardize chapter’s tax status, or cause chapter, section, or member to exceed local, provincial or state limits regarding registration as “lobbyist” or “lobbying organization”

LimitationsChapters, sections, and members must not request or receive any travel or transportation reimbursement (as defined by ASHRAE Travel Policy), nor any reimbursement for time away from regular employment, for activity

NO LOBBYING!ASHRAE has comprehensive matrix of what constitutes “lobbying” in all U.S. states – and is working to get similar materials for non-U.S. jurisdictions

“Lobbying” vs. “Advocacy”

In the simplest terms…

“Lobbying” v. “Advocacy”

Lobbying


Advocacy


Laws and regulations vary state to state, jurisdiction to jurisdiction, country to country, so consult the law no matter what

Staying Out of Trouble

It is your responsibility to know what can and can’t be done – and to convey the same to your chapter chairs

Limitations OutlinedROB Section 2.433

MCO Section 2.6

GGAC MOP

GGAC Resource Manual

GGAC Public Policy Priorities

https://www.ashrae.org/government-affairs/grassroots-government-advocacy





ASHRAE-Approved Documents

Published Standards and Guidelines

Public Policy Issue BriefsPosition Documents

All are available on ASHRAE website

Management by Objectives (MBOs)

RVC to fill in as each RVC will assign these to the chapters

Chapter Chair Responsibilities Review Section 2.6 of the MCO

Work with the chapter to keep local, provincial and state governments updated on technical issues

Inform the chapter members of local, provincial and state government issues

Seek the appointment of chapter members to local, provincial and state governmental bodies

Maintaining a list of all elected officials in the jurisdictions within the chapter’s geographical boundaries

Maintaining a list of appointed or hired government employees who have a role in the enforcement or adoption of local codes or standards relevant to the building sciences

Chapter Chair Responsibilities Provide tools to train and enable chapter

members to effect positive interactions with government entities in their communities

Serve as a conduit to keep their chapter leaders, RVC, and the Government Affairs Office staff informed on local governmental activities of interest to ASHRAE

Liaising chapter members with educational, advocacy and programs-related groups within ASHRAE

Serving as a clearinghouse of grassroots government adoptions of ASHRAE-endorsed standards, guidelines, and positions

Public Policy PrioritiesASHRAE standards

“Doing business”

Energy efficiency in the built environment

Future of the profession

Presidential Award of Excellence•Categories outline Society GGAC priority activities

•Should serve as guidance for chapters and sections on how to organize GGAC programming – especially in initial phases

Presidential Award of Excellence

ASHRAE’s President-Elect decides the specific point allocations

Presidential Award of ExcellencePAOE recognizes and rewards members who perform activities to support ASHRAE initiatives

PAOE Newsletter, Instructions, and Award Descriptions are available at www.ashrae.org

GGAC PAOE POINTS 2015-16

GRASSROOTS GOVERNMENT ACTIVITIES:

CRITERIA

MINIMUM PAR

See slides below 500 Points

650 Points

GGAC PAOE POINTS 2015-16 POINTS RELATED TO THE PRESIDENTIAL THEME

EFFICIENT USE OF VOLUNTEERS’ TIME:

300 points for each building receiving a Building Energy Quotient (bEQ) rating in which the Chapter promoted bEQ and/or provided technical assistance in the rating process (1200 points maximum)50 points for establishing and maintaining a chapter Grassroots Government Activities Committee with at least 2 members to promote ASHRAE with state, provincial, and local government.50 points for grassroots government activities training for chapter officers and future leaders (minimum 1 hour of training) (100 points maximum)25 points for a Young Engineers in ASHRAE (YEA) member assigned to the Grassroots Government Activities Committee to provide YEA ideas and participation

GGAC PAOE POINTS 2015-16 POINTS RELATED TO EFFICIENT CONDUCT OF CHAPTER ACTIVITIES

ADMINISTRATIVE AND TRAINING ACTIVITIES

150 points for establishing and annually updating a list of government officials (at any level of government relevant to buildings, engineering or construction, including building officials, school system facility staff, state energy code officials, etc.) along with their contact information. (List must be sent to RVC by October 15.)

AWARDS AND SUBMISSION ACTIVITIES

100 points for each Chapter Government Activities Award entry into Society competition (each Award entry counted only once)50 points for each Chapter Government Activities Award entry into Regional competition (each Award entry counted only once)50 points for each article on a grassroots government activities-related (e.g., state provincial, or local legislative or regulatory issue) published in a chapter newsletter or posted on a chapter website with copy sent to RVC (maximum of two articles per month)

GGAC PAOE POINTS 2015-16

MEETINGS, PRESENTATIONS OR EVENTS

100 points for each announced and promoted or held joint chapter meeting with local, state, or provincial government entity to discuss a built environment or HVAC&R industry-related topic (maximum 1000 points)100 points for each documented personal contact (meeting) by a chapter member with government officials (at any level of government relevant to buildings, engineering or construction, including building officials, school system facility staff, state energy code officials, etc.) with the goal of promoting ASHRAE related subjects or Chapter goals and objectives, with notification sent to the ASHRAE Government Affairs Office. (Points doubled if the topic is ASHRAE/USGBC/IES, Standard 189.1 or bEQ) (maximum 800 points)100 points for each National Engineers’ Week or non-US equivalent activity that promotes Engineering50 points for maintaining a current listing of local and state Energy code(s) for entities within chapter area. Include contacts for people managing the Energy Code(s).50 points for each Chapter program on the topic of Government Activities (minimum 45 minute presentation; maximum 2; maximum 100 points )

GGAC PAOE POINTS 2015-16 RVC ASSIGNS

650 points for a complete application submitted to the GGAC for the Government Affairs Award

200 points for the incoming Chapter GGA committee chair attending the GGAC CRC workshop (50 points for chapter representative other than the chair who is a senior officer or member of GGAC)

100 points for chapter GGAC chair continuing a second year as chair (200 points for an additional year with a cap of 300 points in one year) 50 points for planning/goal setting session with RVC (points assigned by RVC by October 1)

10 points for each GGAC meeting to promote using an Energy Code based on ASHRAE standards with Energy Code contacts. Must report to RVC. (maximum 100 points)

0 – 200 points for chapter interaction with local or state government to advocate policy related to buildings, engineering or construction. The total points shall be determined by the RVC based on effort.

0 to 50 points for achieving goals established in the planning/goal-setting session with RVC (points assigned by RVC by June 30)

Government Activities Award•Recognizes an individual or group of individuals demonstrating outstanding efforts, in state, federal, provincial, and/or local government on technical or policy issues important to ASHRAE

•Chapter Chairs submit nominations to the RVC for regional award

•Additional information regarding the Award can be found in Section 1 of the GGAC Resource Manual Section I

ENGINEERS WEEK PROCLAMATIONS

ENGINEERS WEEK IS FEBRUARY 21-27, 2016

We are working on how do it easily (check GGAC website for information)Puts chapters in front of government officialsCan be a proclamation from a Mayor, Governor or any other elected officialWe recommend other activities with E Week as well, visit the NSPE website

below

Learn more at:

http://www.discovere.org/our-programs/engineers-week

http://www.nspe.org/resources/partners-and-state-societies/national-engineers-week

MORE TO COME ON THIS!!!

http://www.discovere.org/our-programs/engineers-week



Resources RVC Other Chapter Chairs Society Staff Liaison (Jim

Scarborough [DC Office], [email protected])

ASHRAE Government Affairs website (http://www.ashrae.org/government-affairs)

ASHRAE’s bi-weekly Government Affairs Update (https://www.ashrae.org/government-affairs/government-affairs-updates)

mailto:[email protected]

http://www.ashrae.org/government-affairs

http://www.ashrae.org/government-affairs

https://www.ashrae.org/government-affairs/government-affairs-updates




SOCIETY GGAC LEADERSHIP Chair – William Bahnfleth

([email protected]) First Vice Chair – Tom Phoenix

([email protected]) Second Vice Chair – Rob Craddock (

[email protected]) Communications Coordinator – Vikram

Murthy ([email protected]) Consultant – Keith Reihl

([email protected])






SOCIETY GGAC LEADERSHIP Chair of Members Council – Tim Wentz

([email protected]) Chair of PubEd Council – Chuck Gulledge

([email protected]) Chair of Tech Council – Jim Vallort

([email protected]) Ex Officio/Society Treasurer – Bjarne Olesen

([email protected]) Ex Officio – Erich Binder

([email protected])




