Graphic Standards Manual and Editorial Style Guide...1 Graphic Standards Manual & Editorial Style Guide Glenville State College has developed a suite of logos, word marks, and related

Graphic Standards Manualand

Editorial Style Guide

Marketing and Public Relations

Revised Spring 2019

Table of ContentsLogo Usage and Permission Policy .......................... 1Official Colors ........................................................ 2College Logos ......................................................... 2Branding Slogans .................................................... 2College Seal ............................................................ 3Athletic Logos ......................................................... 3Pioneer Mascot ........................................................ 4Other Logos ............................................................ 4Discontinued Logos ................................................. 5Business Cards ........................................................ 6Envelopes ................................................................ 6Letterhead ............................................................... 7Board of Governors Policy 7 ................................... 8Student Organizations.............................................. 8Posting Flyers ......................................................... 8Intellectual Property ................................................ 9Social Media ........................................................... 9Style Guide & Glossary of Terms .......................... 10

Graphic style is the use of logos, typefaces, and colors to create a clearly recognizable image for an institution. Graphic style standards are necessary for Glenville State College to build and communicate a clear institutional brand for its target audiences.

A successful graphic style program will help the college develop strong name recognition by defining a “look” for all materials that audiences instantly identify with Glenville State College. All materials do not have to look exactly alike, but they must all clearly belong to the same family, with wordmarks, logos, typefaces, and colors used consistently.

Glenville State College’s graphic style guidelines apply to all brochures, publications, periodicals, and any other types of marketing materials produced by the college for external audiences.

In addition to following this manual for guidelines, recall that the Marketing and Public Relations Office has been tasked to review materials printed in the campus Print Shop, at off-campus printers, and on your office or department printer to assure a consistent college message. These materials include but are not limited to website changes, signage, posters and flyers, invitations, banners, event programs, brochures, newsletters, business cards, and stationery. All press releases issued on behalf of the College must be sent out by the Marketing and Public Relations Office. Any advertising on behalf of the College should also be coordinated through Marketing and Public Relations. (Source: Memorandum to Glenville State College Faculty and Staff dated January 30, 2019)

1Graphic Standards Manual & Editorial Style Guide

Glenville State College has developed a suite of logos, word marks, and related images that together compose the graphic identity of the college. These images are made available upon request from the Marketing and Public Relations Office.

The images are trademarks of Glenville State College and any use of those images is subject to approval by the college or its designates. Images covered by this policy include all Glenville State College logos, the college seal, as well as alumni, athletics, and fundraising logos. All are governed by established visual and editorial guidelines.

College faculty and staff may use Glenville State College names, marks, and symbols, according to established visual and editorial guidelines, on materials to be used for general promotion of the institution.

People external to Glenville State College may not use the college’s names, marks, or symbols for any promotional or commercial purpose without obtaining permission from the Marketing and Public Relations Office regarding their plans for use and to ensure those plans do not conflict with the interests of the college.

Secondary LogosSecondary logos, such as individual logos for departments, programs or centers, are discouraged, but may be approved. Secondary logos reduce the impact and effectiveness of the College's brand identity. Any secondary logos that are to be used on Glenville State College publications or other marketing materials must be approved in advance by the Marketing and Public Relations Office.

Logo Usage and Permission Policy

.25”

.25”

.25”

.25”

TM

Logo Usage

The logo needs at least .25” of clearance around all sides.

The logo may not be reproduced on an angle.

The logo may not be stretched, skewed, or otherwise distorted.

The logo (PMS 293 or black version) may not be placed over a photograph or dark background. Special permission must be requested for placing the logo (white version) over a photograph or dark background.


The colors below are the college’s official colors designated as Pantone Matching System (PMS) 293 blue and plain white. Where appropriate, the logos can also appear as black only. Any other color usage should be approved by the Marketing and Public Relations Office.

Official Glenville State College Logos

PMS 293 Plain White

Glenville State College Branding SlogansGlenville State College currently employs “Building Value. Securing Futures.” and “The World Needs More Pioneers” as branding slogans. Generally, both slogans should not appear in the same piece.


The official seal of Glenville State College is reserved for official communications that identify the college’s policies and proceedings, for academic honors materials such as diplomas and awards, communications from the President’s Office, and for official transcripts, and receipts.

The seal may also be displayed for special events on the fronts of podiums, as well as inside and outside college buildings. The seal should not be used in advertising, publications or printed materials that publicize a program, activity, or service of the College. The seal should not be used for items of clothing and, in general, any item for resale.

Though the seal is normally restricted to the above mentioned usages, exceptions may be granted by the Marketing and Public Relations Office.

Glenville State College Seal

Colors below are the college’s official colors designated as PMS 293 Blue and plain white. Where appropriate, the logos can also appear as black only. Any other color usage should be approved by the Marketing and Public Relations Office.

Glenville State College Athletic Logos


The Pioneer is the official mascot of Glenville State College.

Colors below are the college’s official colors designated as PMS 293 (blue). Where appropriate, the logos can also appear as black only. Any other color usage should be approved by the Marketing and Public Relations Office.

Glenville State College Pioneer Mascot

Below are other logos currently sanctioned for use by Glenville State College.

Other Glenville State College Logos

About the Pioneer Mascot Images: Glenville State College Professor Emeritus James W. “Jim” Rogers has sketched three versions of the Pioneer through the years. Originally, in the early 80s, he drew the pioneer head for his friend and former GSC Athletic Director, Joseph Now. In the mid-90s, he drew a second version of the Pioneer at the request of then GSC Bookstore Manager Debbie Nagy. This version, a bust of the Pioneer, is still used in athletic, alumni, and marketing publications. It also can be found as a bronze replica on GSC’s Curtis Elam Athletic Hall of Fame Wall and carved in the President’s Mace, which is used at all formal college ceremonies. Finally, in the fall of 2007, Rogers took to his sketch pad once again to draw a full figure version of the Pioneer to be used in campus publications, recruiting brochures, campus signs, mementos, and more.

The drawings were all done at no cost to Glenville State College. Continuing gratitude is extended to Mr. Rogers for his contribution to the history of the Glenville Pioneer.


The logos below are not to be used for any publication.

Discontinued Glenville State College Logos


Business CardsBusiness card orders may be placed with the Marketing and Public Relations Office. The business card order form can be found online at www.glenville.edu under the Faculty and Staff portal by clicking on Human Resources and then choosing “Forms.” Proofs of the order will be supplied to both the individual and the Marketing and Public Relations Office from the GSC Print Shop. All GSC business cards will adhere to one of two standardized templates (general campus or athletic staff) for uniformity.

Office EnvelopesOffice envelope orders may be placed with the GSC Print Shop.

A Note About Addressing EnvelopesAccording to the United States Postal Service delivery addresses should be either neatly handwritten or printed in a sans serif font, in all capital letters, should use correct and standardized abbreviations, and should avoid commas and periods.Check with the Campus Post Office or www.usps.com for generally accepted addressing standards.

Name

TitleDepartment/Office

Office: (304) 462-0000 Cell: (304) 462-0000 Fax: (304) 462-0000

[email protected]

200 High StreetGlenville, WV 26351

(304) 462-7361www.glenville.edu

Name

TitleDepartment/Office

Office: (304) 462-0000 Cell: (304) 462-0000 Fax: (304) 462-0000

[email protected]

Glenville State College200 High Street

Glenville, WV 26351(304) 462-7361

www.glenville.edu

Department / Office (0000)200 High StreetGlenville, West Virginia 26351

RETURN SERVICE REQUESTED

Department / Office (0000)200 High StreetGlenville, West Virginia 26351

RETURN SERVICE REQUESTED


Department / Office

200 High Street Glenville, West Virginia 26351 (304) 462-0000 (304) 462-0000 (FAX) www.glenville.edu

LetterheadLetterhead orders may be placed with the GSC Print Shop.

A Note About LettersMost offices use Times New Roman as a standard font for letters, memorandums, and other various written communications. For optimal readability, it is best to avoid using script fonts. Generally, left and right margins can be set at 1” or 1.25” while top and bottom margins need to be adjusted appropriately when printing on letterhead.


Student Organization FlyersStudent Organizations that are promoting events are permitted to develop their own flyers, handouts, etc. These promotional materials must be approved by the Student Activities Director. The documents should follow these basic guidelines: • If an appropriate college logo is present it must follow the Logo Usage and Permission Policy (page 1) • Fonts and images used should be clear and sized correctly for proper reproduction • Basic information (time/date/location of the event, sponsoring organization, informational contact, etc.) must be included

• Information on the flyers should be accurate and be free of spelling/grammar errors • Flyers should be posted only in designated areas (i.e.: display cases, bulletin boards, and informational kiosks) and never on

doors, painted surfaces, or windows/glass doors - see Posting Flyers for more information (page 8) • Staff in the Office of Student Life and Marketing and Public Relations Office reserve the right to remove flyers that have been

posted without approval or those that violate these guidelines

movienight

8:00 p.m.

Every Thursday

Mollohan Campus Community CenterMultipurpose Room

Contact Student Activities at ext. 6412 for more information

recyclingdriveMarch 1–April 30

The Glenville Environmental Organization will be collecting recyclables on campus during the months of March and April

Look for the bright green bins and pitch in!

For more information contact Alicia Riggleman [email protected]

One Rose$2.50

Half Dozen Roses$18.00

One Dozen Roses$30.00

Valentine’s Dayrose saleChi Beta Phi’s Annual

Orders will be taken until Monday, February 7

See a Chi Beta Phi member or Deb Starcher-Johnson to

place your order

Pick up will be Thursday, February 10 and Friday, February 11 from 8:00 a.m.-4:00 p.m. in the

Science and Math Department

Posting FlyersStudent organizations and other groups that are directly connected with GSC who wish to post flyers around campus may do so, but only in designated areas. Flyers should never be posted on doors, glass surfaces, walls/painted surfaces, columns, trees, light posts, etc. Improper posting of flyers can lead to obstructed views through doors and windows, damage when flyers are removed from painted or polished surfaces, and a general cluttered look throughout campus. Improperly posted flyers are subject to removal.

Suggested and acceptable places for posting flyers include: classroom bulletin boards, the three-panel display board in the Luanna T. Smith Amphitheater, corkboards throughout various building hallways, the flyer kiosks and sign holders in the Mollohan Campus Community Center, the flyer kiosk in the Fine Arts Center lobby, the board in the Waco Center kitchenette/lounge in the Department of Land Resources area, the display strip in the Robert F. Kidd Library elevator, sign holders in the Science Hall elevator, display cases in the Science Hall hallway, boards in Goodwin Hall, and the boards outside of the suites at Pioneer Village.

Flyers should be displayed using thumbtacks, push pins, or staples (bulletin boards) and by utilizing the available clear plastic sign holders (kiosks). In instances where neither of those options are available, low-adhesive tape or poster gum should be used. Nails and packing, masking, double-sided, duct, gaffers, and other types of tape with strong adhesive should never be used to hang flyers.

Board of Governors Policy 7Per Glenville State College Board of Governors Policy 7: “All solicitation and sales of products and articles is prohibited on campus property except by recognized student organizations and other groups directly connected with the College.” Solicitation includes advertising for events, retail items, external businesses/restaurants, etc.

https://www.glenville.edu/sites/default/files/assets/BOG_policy_007.pdf


Social Media

Intellectual Property

Social media pages designed to represent official Glenville State College offices, departments, programs, etc. should be identified with profile pictures or cover photos that utilize an official GSC logo. Anyone managing such a social media page should contact the Marketing and Public Relations Office to request a custom profile picture image to match their page. Additionally, steps should be taken to make sure that the page, whether in the name of the page or in the description, identifies itself as an official representation of Glenville State College. Doing so helps to establish GSC’s presence on social media and aims to eliminate confusion with fake or unofficial pages.

Photography, videos, and other graphics posted on social media pages should be clear, sized properly, and be an appropriate representation of GSC.

Note that this entry is not intended to be a comprehensive guide regarding social media pages that are used to represent Glenville State College online. For more information, contact the Marketing and Public Relations Office.

In efforts to protect the intellectual property of Glenville State College, the institution has entered into a contract requiring the protection of its trademarks in order to create exclusivity for the brand. As a result of this requirement the College has determined certain marks to be placed under intent to trademark status in order to provide the necessary protections of the Federal Trademark Law. To help in the licensing and enforcement aspects of this endeavor, GSC has contracted with Learfield Licensing, one of the three expert firms in this field.

Although the overall impact to the majority of the staff and faculty on campus is minimal, there are few important aspects that should be noted in regard to the use of the marks (logos) on and off campus and production of items with the marks on them.

• Any printing projects completed by the GSC Print Shop will utilize the properly notated logos with the incorporated TM symbol. If you submit something to be printed that displays an old logo, you will be asked to either update the file or submit a working file so the change can be made for you. If your area currently has printed materials featuring logos without the incorporated TM symbol, you may use those until they run out.

• If you are an individual who has incorporated a GSC mark into your e-mail signature block or if you utilize any mark in an electronic document or template such as letterhead, memo, or presentation, you must change these marks to the new artwork, which is available from the Marketing and Public Relations Office. Note that these logos may be used for electronic communication or insertion into electronic documents only and are not appropriate for use elsewhere.

• In regard to production of items with the marks, if you are an individual who has ordered or orders promotional materials (i.e. coffee mugs, pens, flash drives, etc.) with any of the College marks on them, those vendors you utilize should be licensed to use GSC marks before placing any future orders. Learfield Licensing, who has a working relationship with nearly all such vendors, will contact the vendors to ensure they are in compliance with the process for receiving GSC artwork. Any future orders of such products will have the artwork provided via Learfield’s Trademarx system, which relieves the individual ordering from getting any protected artwork to them. The process also allows Learfield the ability to ensure any use of the College’s marks are licensed uses, and royalties are collected when the products are offered for sale. Any promotional materials ordered for internal use on campus or as giveaways will be royalty-free.

If you have questions about this process or need to find out if a vendor is licensed to utilize GSC artwork, contact the Marketing and Public Relations Office.

(Above) Example of a Twitter page (header photo, profile icon, about, etc.)

(Left) Example of an Instagram page (profile icon, about, etc.)


To help all of us at Glenville State College write in a clear, concise, and contemporary style, this guide uses The Chicago Manual of Style as a primary reference source and the Associated Press Style Guide for guidance when writing press releases.

To ensure consistency across all of our communications, please follow these guidelines.

Abbreviations• Use the following abbreviations when used before a full name outside direct quotations: Dr., Gov., Lt. Gov., Mr., Mrs., Rep., the Rev., and Sen. Spell out all except Dr., Mr., and Mrs. when they are used before a name in direct quotations. Use the abbreviations Jr., Sr., and Esq. when used after a full name.• Use the abbreviations Co., Corp., Inc., and Ltd. in the formal names of businesses.• Use the abbreviations a.m., p.m., A.D., B.C., Ave., Blvd., and St. when used with specific numbers: 6:00 p.m.; 600 B.C.; 1600 Pennsylvania Ave.• With place names, abbreviate St. (St. Louis) but spell out Fort (Fort Lauderdale).• See also the guidelines under the separate entry on states and academic degrees.

Academic degrees • If possible, refer to academic degrees in a phrase rather than with an abbreviation: The lecture featured David L. King, who holds a bachelor’s degree in English literature, a master’s degree in psychology, and a doctorate in neurobiology.• Use apostrophes in bachelor’s degree, master’s degree, etc.• Do not capitalize bachelor of science, master of arts, etc. Likewise, do not capitalize the field (bachelor of arts in philosophy) unless it is a proper noun (bachelor of arts in English).• Use abbreviations only in cases where applying the above rule would make whatever you’re writing too cumbersome or confusing.• If you do have to abbreviate, capitalize and punctuate as follows: B.A., M.A., Ph.D., J.D., M.Div., M.A.T., M.Ed.• Use these abbreviations only after full names, and set them off with commas: David L. Yow, Ph.D., will give a lecture.• If possible, do not use courtesy titles (Dr. David L. Yow) to indicate academic degrees.

Academic and Professional Titles• Academic or professional titles are capitalized in sentences only if they precede the person’s name. When the names and titles stand alone, such as in a table, titles may be capitalized: Associate Professor of English Wayne de Rosset served as announcer. Kelly Treece, assistant professor of criminal justice, also attended the event.

Acronyms • Acceptable on second and subsequent references if given in parentheses after a first spelled-out use: The Student Government Association (SGA) held its first meeting today. The next SGA meeting will take place in two weeks.• Acceptable without first spelling out if initials are widely recognized (e.g., CEO, SAT, NCAA, AIDS, HMO, NASA, FBI).• Do not put in parentheses after a first spelled-out use if the organization will not be mentioned again.

Addresses • Use abbreviations only in numbered addresses: She works at 200 High St.• Otherwise, spell out directional modifiers and road designations: He lives on North Charles Street.

African American, Asian American • Do not hyphenate.

Alumnae/Alumni• Alumni refers to a group of persons (male, female, or mixed) who attended GSC. Use alumnus when referring to one male or alumna when referring to one female. Use alumnae when referring to an all female group of graduates.• Graduates of Glenville State College are referred to singularly as alumna and alumnus, and alumnae/alumni as a group. Alumnae/alumni are referred to by full name and year of graduation on first reference as follows: Thomas Gates ‘78.• The name of the official alumnae/alumni body is the Alumnae & Alumni of Glenville State College (note ampersand).• The name of the office on campus responsible for coordinating alumnae/alumni relations is the Alumni Affairs Office.• The building in which you can find the Alumni Affairs Office is the Alumni Center.

Style Guide and Glossary of Terms


Apostrophes • Do not use to form plurals (1950s, not 1950’s) except in the cases of single letters (straight A’s).• Possessives of singular nouns, even those ending in s, are formed by adding apostrophe + s: Susan’s desk, Chris’s office.• Possessives of plural nouns not ending in s are formed by adding apostrophe + s: women’s studies.• Possessives of plural nouns ending in s are formed by adding an apostrophe only: the horses’ mouths.• In the case of plural nouns modifying other nouns, such as the Parents’ Newsletter, the use of the apostrophe is preferred.

Bias-free language • International students is preferred over foreign students.• Juniors and seniors is preferred over upperclass students.

Board of Governors • Capitalize when referring to Glenville State College’s.

Buildings and spaces on campus • It may be acceptable to omit the first name of the person for whom a building was named (Heflin Administration Building, Mollohan Campus Community Center). Below is a list of Glenville State College’s buildings and spaces.

- Alan B. Mollohan Campus Community Center - Mollohan’s Restaurant - Robert C. Byrd Conference Center - Rusty Musket Cyber Cafe- Alumni Center- Clark Hall- Clemons Tower- Crime Scene House- Dora Heflin Garden- Field House- Fine Arts Center- Goodwin Hall- Harry B. Heflin Administration Building - Ernest H. Smith Technology Lab - Presidents Auditorium- I.L. & Sue Morris Stadium - D. Banks Wilburn Track - Jack Woodyard Room- Louis Bennett Hall- Luanna T. Smith Amphitheater- Morris Criminal Justice Training Center- Nature Trail- Physical Education Building - Jesse R. Lilly, Jr. Gymnasium- Pickens Hall- Pioneer Village- Pioneer Stage - Bluegrass Music Education Center- President’s Home- Past President’s Wall- Science Hall- Riverfront Residence- Robert F. Kidd Library - Berlin B. Chapman Special Collections Room - Claude and Ethel Kemper Room- Waco Center (note this is not written in all capital letters) - Landaplenty Center Mike Ross & Ike Morris School of Natural Resources - McPherson Court

Campus • Do not capitalize: GSC’s campus is located in the town of Glenville.


Capitalization • Capitalize all proper nouns and proper names.• As a rule, official names are capitalized (Department of Business, Office of Admissions) and unofficial names are not (business department, admissions office).• Capitalize geographical areas and localities (the Eastern Shore, New York City), government bodies (the U.S. Congress, the Glenville City Council), historical periods (the Depression, the Enlightenment), names referring to a specific deity (God, Allah), sacred books (the Bible, the Koran), religions (Christianity, Judaism), holidays (Memorial Day, Halloween) and registered trademarks (Xerox, General Electric).• Lowercase job titles (president, professor) when they are not used before a proper name; unofficial names of departments or offices (the admissions office); nouns used with numbers to designate chapters, rooms, pages, etc. (chapter 1, room 234, page 125); derivative adjectives (french fries); simple directions (the east coast of Maryland).• Except at the beginning of a sentence, do not capitalize the word “the” before a formal name: He attends the Ohio State University.• See also headlines and titles.

Captions for photos • Use a caption if there’s a person, place, or situation that the reader is likely to want to identify.• Use (left), (from left), or the like if there might be confusion about who’s who.• Do not use a middle initial if the full name with initial is already in the story.• Do not use periods in captions that are not full sentences.

Chair • Use instead of chairman or chairperson (chair of the Language and Literature department).

Cities • Capitalize city when used as part of a proper name: New York City.• Lowercase elsewhere: a Maryland city, the city government, the city of Baltimore.• In running text, some cities do not need to be identified by state. These include Atlanta, Baltimore, Berkeley, Boston, Chicago, Cincinnati, Cleveland, Dallas, Denver, Detroit, Honolulu, Houston, Indianapolis, Las Vegas, Los Angeles, Miami, Milwaukee, Minneapolis, Nashville, New Orleans, New York, Oklahoma City, Philadelphia, Phoenix, Pittsburgh, Salt Lake City, San Antonio, San Diego, San Francisco, Seattle, and St. Louis.• Foreign cities commonly associated with a country do not need a country identification (e.g., London, Bangkok, Tokyo, Toronto).

College • Capitalize only when used as part of a proper name: Glenville State College is located in West Virginia.• Lowercase elsewhere, even when referring to Glenville State College: The college is located in West Virginia.• Use “Glenville State College” in the first reference and GSC after that. For variation, use “the College” and note that the word College is capitalized when referring to GSC. Only in sports publications can the College be referred to as Glenville State.

Colon • Use to introduce bulleted lists and long quotations that require their own paragraph. For short lists, do not use a colon (e.g., Classes offered this semester include yoga, fencing, and aerobics).• Capitalize the first word after the colon if what follows can stand on its own as a complete sentence: He knew one thing: He would never go back there again.• Unless they are part of a quotation, leave colons outside quotation marks.

Comma • Use a comma before and or in a series: Red, white, and blue.• Use a comma to introduce direct quotations: He said, “I will see you in class.”• In general, if you set something apart with a comma, you must follow it with a comma: The bus to Washington, DC, will leave at noon on Friday, November 15, from Mary Fisher Hall.• Commas always go inside quotation marks. Always.

Commencement • Capitalize in reference to Glenville State College’s Commencement Ceremony.

Conferences, lecture series, symposia, etc. • Capitalize formal names (the National Conference on Wrongful Convictions and the Death Penalty).


Convocation • Capitalize in reference to Glenville State College’s Convocation Ceremony.

Contact information • To avoid dating a publication that will be in use for a long period of time, use a job title rather than a name in contact information unless there’s a compelling reason for using a name.• For invitations and materials with a very short lifespan, using a name is preferred.

Course titles • Capitalize.• Do not put in quotation marks or italicize.

Courtesy titles • After a first reference, subsequent references generally use only a person’s last name, except in obituaries. Mr., Mrs., Ms., Dr., Rev., Dean, and Professor should not be used in second references except in quoted material.• See also academic titles for discussion of Dr.

Curriculum• A single plan of study. The plural is curricula.

Dashes • Use a single hyphen to denote a range (pages 40-48) and to join compound adjectives (Baltimore-Washington Parkway).• Em dashes (—) may be used for material that amplifies, explains, or digresses. Commas often may be used for the same purpose.• Hyphens, not em dashes, should be used in sports scores.

Dates • Use a single hyphen to show a range of dates and do not repeat the first two numbers of the year if the second year is part of the same century as the first: 1991-94; 2001-02; 1999-2002.• If the day of the month appears, use a comma before and after the year: Please return your application by the January 15, 2002, deadline.• Do not use a comma between the month and the year alone: Please return your application by the January 2002 deadline.• Use the year with the month only if it’s not the current year.• Times come before days and dates: at 4:00 p.m. Friday; at 9:00 a.m. on Monday, June 7.• Do not abbreviate months.• Use numerals for decades: the 1960s; the ‘60s.

Degrees • See academic degrees.

Department, Office, Degree, and Program Names• At GSC, all academic departments are “Department of …,” when referred to formally. The names of departments and offices are capitalized when they refer to specific GSC units: Department of Business, Office of Financial Aid• When used informally, however, they are not capitalized: business department faculty.

Departments and programs • Full formal names of Glenville State College departments and programs are capitalized: the Department of Land Resources; the Department of Education; the Department of Science and Mathematics.• Lowercase the majors they offer unless they are proper names: She is double-majoring in business and English.

Degrees or Fields of Study• These are not capitalized except when used in tables, as a proper noun (e.g., English) or special cases where they stand alone. Program names are not capitalized when used generically in reference to fields of study. For example: Smith is an accounting major working on his bachelor of science degree.

Disabilities • People with disabilities, not the disabled or disabled people.• Avoid words like victim, afflicted, and stricken.• Do not use normal to mean the opposite of having a disability.


Dr. • In general, use only when referring to medical doctors and dentists. See academic degrees.

e-mail • Hyphenate and lowercase e-mail except at the beginning of a sentence.• Most dictionaries now define e-mail as a verb as well as a noun, but you should use it sparingly in formal writing.• Avoid ending a sentence with an e-mail address; readers may think that the period ending the sentence is part of the address.• Try to avoid breaking a line in the middle of an e-mail address.• If an address absolutely cannot fit on one line, do not introduce hyphenation when breaking it, and do not break the line at a punctuation mark (a dot or slash) within the address.

Emeritus, emerita • Used to indicate that an individual has retired, but retains his or her rank or title.• Follows the title: professor emeritus, not emeritus professor.• Use emeritus for a man (plural: emeriti), emerita for a woman (plural: emeritae).

Endowed professorships • Capitalize whether before or after the name: Morris Endowed Professor for Criminal Justice Studies.

Faculty • Use as a plural noun to refer collectively to the teachers within an educational institution or department: Many Glenville State College faculty will participate in the conference. The committee consisted of faculty, staff, and students.

Fellowships and other awards • The formal name is capitalized (Fulbright Fellowship), but informal references (Fulbright grant) are not.

Foreign words • In general, italicize unless the word has been Americanized or is commonly used.

Fractions • Write out and hyphenate: two-thirds, three-fifths.

Freshman, freshmen • If possible, use first-year student instead.

Fundraising • One word, no hyphen.

Grades, grade point average • Do not put in quotation marks: He received straight A’s.• Use an apostrophe for plurals: A’s, B’s.• Depending on the publication and context, it may be acceptable to abbreviate GPA in first reference.

Hispanic • Latina or Latino is considered more politically correct, but Hispanic is acceptable. Defer to the preference of the subject.


Hyphenation • In general, do not hyphenate words beginning with the prefixes co, non, pre, post, or re unless there is a possibility of confusion (co-op, post-master’s) or the root word begins with a capital letter (post-Renaissance, post-Baccalaureate).• Hyphenate words beginning with the prefix self.• When a compound modifier - two or more words used to express a single concept - precedes a noun, use hyphens to link all of the words in the compound except the adverb very and all adverbs that end in -ly: a study-abroad program; on-campus housing; a devil-may-care attitude; a very difficult class; an exceptionally good performance.• When a modifier that would be hyphenated before a noun occurs after a form of the verb to be, the hyphen usually must be retained: The professor is very well-known.• Do not hyphenate compounds with vice: vice chair, vice president.• Hyphenate artist-in-residence, writer-in-residence, etc. before a name, do not hyphenate after: Writer-in-residence Seamus Heaney will read; Seamus Heaney is the Fall 2002 writer in residence.• When more than one prefix is joined to a base word, hyphenate any prefixes that stand alone (micro- and macroeconomics).• Do not hyphenate fundraising, freelance, online, yearlong, health care, African American, Asian American.

Initials • Use middle initials in formal publications unless a person prefers otherwise.• Be consistent from person to person in use of the middle initial.• Two initials should be separated by a space (J. P. Morgan).• In scientific citations, it is acceptable to use only a single initial and a last name. A single initial should not be used in running text, however.

International students • Preferred over foreign students.

Internet • Capitalize.• See also e-mail and websites.

Invitations • Invitations do not require end-of-line punctuation.• Numbers greater than 10 may be spelled out.• Street numbers may be spelled out.• O’clock or :00 may be used in times.

Italicization • See foreign words and titles.

Jr., Sr., III in names• Do not set off with commas: Sammy Davis Jr.; Hank Williams Sr.; Clarence Williams III.

Latina, Latino • Preferred over Hispanic, but either is acceptable. Defer to the preference of your subject.

Lecture titles • Put quotation marks around the formal title.

Line breaks • If possible, avoid breaking a proper name, breaking a hyphenated word except at the hyphen, ending a column at a hyphen, and allowing more than two consecutive lines to end in a hyphen.


Lists • Do not use a colon after a verb or a preposition introducing a list (members include Smith, Morgan, and Griffin instead of members include: Smith, Morgan, and Griffin) except when the introductory phrase contains some variation of the following or as follows, or when the list is so long as to require bullets.• Maintain parallel construction in listed items.• Avoid numbering unless there will be a reference to the numbers in later text.• If you must number a list in running text, place numbers (without periods) in parentheses.• In bulleted lists, use a period after each item if one or more is a complete sentence. In that case, the first words should be capitalized. Otherwise, capitalization of the first words depends on the context.• Alphabetize or put listed items in some other logical order.

Names • No comma before Jr., Sr., or III.• Space between initials (J. P. Morgan).

Numbers • Spell out one through nine; use numerals for 10 and above.• Spell out first through ninth; thereafter, 10th, 11th, etc.• Use two letters with 22nd, 23rd, etc.• Use numerals with percent (1 percent), dollar sign ($3), temperature (6 degrees), scores (7-3), page (page 2), room (room 9), and chapter (chapter 6).• Numbers beginning a sentence are always spelled out.• For figures greater than 999,999, use million or billion: 2.3 million, 4 billion.• Use a comma in a figure greater than 1,000 unless it’s a date.• For inclusive numbers, the second number should be represented by only its final two digits if its beginning digit(s) are the same as the first number’s: pages 343-47.• A dash should not be used as a substitute for to in a range: from 1967 to 1983, not from 1967-83.

Offices • Capitalize the formal names of all offices (e.g. Office of the President, Student Life Office, etc.).

Online • Do not hyphenate.

Parentheses • If the material inside the parentheses ends a sentence but is not itself a complete sentence, place the period outside the closing parenthesis (as in this example).• (If the material inside the parentheses is a complete sentence, as in this example, capitalize the first word and place the period inside the closing parenthesis.)

Periods

• Always go inside quotation marks.• See parentheses (right above this entry) for information about how to use periods with them.

Pioneer• Always capitalized when referring to GSC’s mascot and anyone who has attended GSC.

Professors • See titles (people).

Resident assistant, RA • Spell out resident assistant in first reference; use RA thereafter.• No periods in RA.• No apostrophe in the plural (RAs).

Second references • Second and subsequent references to a person generally use only the last name, except in obituaries. Mr., Mrs., Ms., Dr., Rev., Dean, and Professor should not be used in second references except in quoted material.


Semesters • Capitalize as follows when used with a specific year: She has been accepted for the Fall 2012 semester.• Lowercase elsewhere: Commencement marks the official end of the spring semester.

Staff• Generally used for all GSC employees who are not faculty or administrators.

States • Except where a greater degree of formality is required, abbreviate state names using two-letter postal codes when they accompany city names: Glenville, WV.• In running text, some cities do not need to be identified by state. These include Atlanta, Baltimore, Berkeley, Boston, Chicago, Cincinnati, Cleveland, Dallas, Denver, Detroit, Honolulu, Houston, Indianapolis, Las Vegas, Los Angeles, Miami, Milwaukee, Minneapolis, Nashville, New Orleans, New York, Oklahoma City, Philadelphia, Phoenix, Pittsburgh, Salt Lake City, San Antonio, San Diego, San Francisco, Seattle, and St. Louis.• Use state abbreviations with smaller and lesser-known cities.• Use commas before and after state abbreviations when they appear with cities: The Glenville, WV, campus is 15 miles off Interstate 79.• If a newspaper bears the name of its city, insert the state in parentheses: The Catonsville (MD) Times. You need not do this for the major newspapers of the cities listed in the second bullet point under this entry

• See the following list of complete state and possession abbreviations for more information:

Symbols • In text, spell out the words percent, degrees (temperature), feet, inches, and cents. In tables, it is acceptable to use symbols for these.• Amounts greater than 99 cents should be in numerals with a dollar sign ($4).

Telephone numbers • Use parentheses around the area code, follow with a space and the phone number: (304) 462-7361; (800) 924-2010• It is preferred to use an extension number if it is listed as a direct inward dial phone number (i.e.: (304) 462-6394 instead of (304) 462-7361 ext. 6394)• If appropriate, denote the extension as part of the phone number as follows: (304) 462-7361 ext. 6394

The • Lowercase before the name of an organization, business, or other group, no matter how they capitalize it: He attended the Johns Hopkins University.• Capitalize at the start of titles of publications or works of art if it is part of the formal title: The Washington Post, The Canterbury Tales.

State/Possession AbbreviationAlabama ............................................. ALAlaska ................................................AKAmerican Samoa ................................ ASArizona ...............................................AZArkansas .............................................ARCalifornia ...........................................CAColorado .............................................COConnecticut ........................................ CTDelaware ............................................DEDistrict Of Columbia ..........................DCFederated States Of Micronesia .........FMFlorida .................................................FLGeorgia ...............................................GAGuam ..................................................GUHawaii ................................................. HIIdaho ................................................... IDIllinois ..................................................ILIndiana ................................................. INIowa ..................................................... IAKansas ................................................ KSKentucky ............................................KYLouisiana ............................................ LAMaine ................................................ ME

Marshall Islands ................................MHMaryland ...........................................MDMassachusetts ................................... MAMichigan ............................................ MIMinnesota ..........................................MNMississippi .........................................MSMissouri ............................................MOMontana ............................................ MTNebraska ............................................NENevada ...............................................NVNew Hampshire .................................NHNew Jersey ..........................................NJNew Mexico ......................................NMNew York ...........................................NYNorth Carolina ...................................NCNorth Dakota ......................................NDNorthern Mariana Islands ..................MPOhio....................................................OHOklahoma ...........................................OKOregon ................................................ORPalau .................................................. PWPennsylvania .......................................PAPuerto Rico ......................................... PRRhode Island ....................................... RI

South Carolina ................................... SCSouth Dakota ...................................... SDTennessee ...........................................TNTexas ..................................................TXUtah .................................................... UTVermont .............................................. VTVirgin Islands ...................................... VIVirginia............................................... VAWashington........................................ WAWest Virginia .....................................WVWisconsin ........................................... WIWyoming ...........................................WY

Military "State" AbbreviationArmed Forces Africa ..........................AEArmed Forces Americas(except Canada) .................................AAArmed Forces Canada ........................AEArmed Forces Europe ........................AEArmed Forces Middle East ................AEArmed Forces Pacific ......................... AP


Times • Use figures except for noon and midnight. • Lowercase a.m. and p.m.• Noon and midnight, not 12:00 p.m., 12 noon., 12:00 a.m., or 12 midnight.• Do not use a dash in place of to in a range of times introduced by from: from 5:00 to 7:00 p.m., not from 5:00-7:00 p.m.• Do not use o’clock except in quoted material or contexts such as formal invitations.

Titles (dissertations, theses) • Capitalize and place in quotation marks.

Titles (legal citations) • Italicize and use v. for “versus”: Brown v. Board of Education.

Titles (organizations) • Names of associations, organizations, conferences, meetings, etc., follow the same guidelines as for compositions, except that the article the preceding a name is lowercased even when it is part of the formal title and the organization capitalizes it. Use the group’s punctuation and abbreviations for its name.• Use Co. when a business uses the word as part of its formal name. Inc., Corp., and Ltd. are usually not needed but when used after the name of a corporate entity should be abbreviated.• Such words as club, team, and conference are lowercased when used alone.

Titles (people) • Capitalize and spell out formal titles when they precede a full name (Professor Sherry Jones); use lowercase elsewhere (Sherry Jones, professor of business, will give a lecture).• Use lowercase for modifiers such as history, even when they precede a name: The lecture featured business Professor Sherry Jones.• Always capitalize endowed professorships whether before or after the name: James Spears, the Morris Endowed Professor for Criminal Justice Studies, will give a lecture.

Titles (publications and creative works) • Italicize titles of books, newspapers, periodicals (including online magazines), movies, television and radio series, plays, works of art, musical compositions or albums, collections of poetry, and long poems published as singular works.• Titles of lectures, speeches, individual episodes of television and radio series, songs, poems, articles from newspapers and periodicals, chapters, short stories, essays, and individual parts of books should be placed in quotation marks.• Unless they come first in a title, lowercase articles (a, an, the), coordinate conjunctions (and, or, for, nor), prepositions regardless of length, and to in infinitives. Capitalize everything else, including those parts of speech if they appear as the first or last word in a title: To Kill a Mockingbird; The Sopranos; On the Waterfront; Blood on the Tracks.

Vice president (and other such titles) • No hyphen.

Websites, the Web • Capitalize Web in reference to the World Wide Web.• Lowercase website and use as one word.• Writing out World Wide Web is not necessary; Web is sufficient.• http:// is not needed at the start of a Web address unless the address doesn’t start with www. or there might be some confusion about whether it is a Web address.• Use homepage as one word, unhyphenated.• Use database as one word.• Avoid ending a sentence with a Web address; readers may think the period ending the sentence is part of the address. In running text it may be helpful to set off the Web address in parentheses or put it in midsentence.• Try to avoid breaking a line in the middle of an website or e-mail address.• If an address absolutely cannot fit on one line, do not introduce hyphenation when breaking it, and do not break the line at a punctuation mark (a dot or slash) within the address.


Notes________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________


Notes________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

Marketing and Public Relations200 High Street

Glenville, WV 26351(304) 462-4115

www.glenville.edu

Documents

Graphic Standards Manual and Editorial Style Guide...1 Graphic Standards Manual & Editorial Style Guide Glenville State College has developed a suite of logos, word marks, and related