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Grammar and Punctuation

Faculty titles

Academic ranks (professor, associate professor, assistant professor, lecturer) are capitalized when associated with a

person. They may be followed by the units in which the faculty member has appointments.

Do not use Professor of... unless the of is part of the official name of the professorship.

Use the only when the professorship is the only one of its kind, such as a named professorship.

Franoise Meltzer is the Edward Carson Waller Distinguished Service Professor.

Gary Becker is University Professor in the Departments of Economics and Sociology and the University of Chicago

Booth School of Business.

Jane Doe is Associate Professor, Departments of History and Political Science, and the College.

Jane Doe is Associate Professor in History. (Her primary appointment is in the History Department.)

John Doe, Assistant Professor in Physics, Enrico Fermi Institute, and the College

Professor Epstein

a professor at the Law School

Professional titles

Capitalize a professional title if it is preceded by the or when it immediately precedes the persons name otherwise

use lowercase. (This is a rule you can break if the professional in question requests to be referred to a different way.)

President Zimmer

the Assistant Director of Communications

the Managing Partner

a partner

an associate

Academic degrees and class years

Omit periods in degrees:

YES: JD, LLM, JSD

NO: J.D., LL.M., J.S.D.

If only the graduation year is given and unless context implies otherwise, the degree is assumed to be JD. Add LLM or

JSD when necessary for comprehension.

Randall Zack, 14

Hui Zhang, LLM 14Fredrick Huszagh, JSD 62

Set the graduation information apart with commas on both sides.

Old King Cole, JSD 42, was a merry old soul

The punctuation mark before the graduation year should be an apostrophe, not an opening quote. Microsoft Word often

gets this wrong you can force it to use an apostrophe by typing Alt + 0146.

YES: Randall Zack, 14

NO: Randall Zack, 14

The Law School has been around long enough that 05 could mean either 1905 or 2005. When it is unclear, we

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standardize by abbreviating the more recent year (2005 becomes 05) and writing out the less recent year (1905 always

stays 1905). In most cases, a graduation year before 1930 should be written out.

Headlines, page titles, and bullet points

Capitalize all important words in page titles and main headlines, but capitalize only the first letter in subheadings. (An

example of a subheading is Headlines, page titles, and bullet points above.)

If a bulletpoint is a complete sentence, capitalize the first letter and use a period at the end.

Serial comma

When there are three or more items in a series, put a comma before the and or or that precedes the last item.

YES: I invited my parents, Mother Theresa, and the Pope.

NO: I invited my parents, Mother Theresa and the Pope.

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