Graduation Packet Class of 2019

• All paperwork for graduation and senior activities is in this

packet. Please do not lose the information and be sure to

share it with your parents/guardians.

• Please see Mr. LeHew or Mr. Nation with any questions in

room 204 or Eric.LeHew@lcps.org / Joshua.Nation@lcps.org.

Potomac Falls High School Class of 2019 – Calendar of Events

January 25th Distribution of Senior Class Packet to Seniors in Advisory.

Balfour at PFHS to take Cap & Gown measurements.

March 25th The first day graduation ticket order forms will be accepted by the main office. No

order forms will be accepted before this date. Students may turn in their ticket order

form starting at 12:22 (The end of 6th Block). All students must turn in a ticket order

form. Please see the enclosed order form for details.

May 6th Senior deficiencies given to students (rolling release based on senior textbooks and

spring sports) *All deficiencies must be paid PRIOR to receiving graduation tickets on

June 4th.

May 7th & 8th Cap & Gown distribution during all lunch shifts. Senior dues must be paid in order to receive your cap & gown.

Week of May 24th Tentative Senior yearbook distribution May 28th Tentative Plan for Elementary Graduate Walk-Through May 29th Senior Field Trip to Hershey Park (Optional) June 3rd Senior Breakfast & Procession Line-Up – Cafeteria 8:00 AM

Awards Assembly – Auditorium 9:30 AM Senior Slide Show – Auditorium 11:00 AM Graduation Rehearsal- Gym 12:00 PM Tickets Distributed Following Lunch **Deficiencies must be cleared in order to receive your graduation tickets**

Senior Picnic Lunch 1:30 PM

June 5th All-Night Graduation Party (Project Grad) Payments Due

June 10th Graduation Ceremony 7:00 a.m. SENIORS MUST ARRIVE BY 7:00 AM

* To ease parking concerns, please carpool or be dropped off. * Please remember to leave belongings in your vehicle.

7:30 a.m. Parking shuttles begin for guests. 8:00 a.m. Panther Stadium gates open to ticketed guests (white and purple) 8:55 a.m. Panther Stadium gates open to guests without tickets. 9:00 a.m. Graduate Ceremony for the Class of 2019.

Graduation Ceremony Information WEATHER

The ceremony will be held outside if weather permits. In the event of inclement weather, the ceremony will take place in the main gym. Each senior will choose three ticketed guests to attend the live ceremony in the gym. The remainder of the guests will watch the ceremony via live video feed from the theater or other locations throughout the school. Purple tickets designate guests who may enter the gym. Guests with white tickets and guests without tickets will watch the ceremony via video. It will be especially important for you to designate which of your guests will be in the gymnasium prior to the day of the event to minimize confusion that day. The decision to hold the ceremony outside or inside (weather-dependent) will be made by 8:00 p.m. the night before via a Connect-Ed call/email. It is our intention to hold the ceremony outside unless it becomes absolutely necessary to move it inside (excessive rain, thunder, lightning, etc.). PARKING

Parking is a challenge for graduation, as our lot is not large enough to hold all guests’ cars. We will provide shuttle busses from River Bend Middle School and Algonkian Elementary School starting at 7:30 a.m. We encourage both seniors and guests to carpool and parents to drop off seniors to reduce the number of cars. Potomac Falls Lots: Each student will be issued one parking pass for graduation. He/She will either receive a regular pass or a handicap pass based on their need. If a handicap pass is needed, the car must have a permanent handicap placard. Please contact Michele Dillistin at 571-434-3200 or e-mail Michele.Dillistin@lcps.org. Vehicles without parking passes will not be permitted into the main entrance parking lot. The bus loop can also be utilized as a carpool drop-off point.

Front Lot: Seniors and/or guests with parking passes (parents/family) Back Lot: Faculty/handicapped/distinguished guests (with appropriate identification)

River Bend/Algonkian Lots: Shuttle busses will begin at 7:30 a.m. and continue until 9:00 a.m. Return shuttles will follow graduation and continue as needed. GUESTS

Please remind your guests that this is a formal ceremony and that appropriate dress and personal conduct are required of everyone choosing to attend. Please ask your guests not to bring noise makers, balloons, or umbrellas into the stands as this is an important day in the lives of hundreds and we want to preserve the integrity of the ceremony. Guests will be required to surrender any of these items at the gate.

Any guest needing special seating due to a disability, please email Michele Dillistin at Michele.Dillistin@lcps.org as soon as possible, but no later than June 3rd, to ensure designated seating.

GRADUATES

Graduates should dress appropriately. No shorts or flip-flops will be permitted. We will be walking quite a distance to the stadium from the school and down the track. During the ceremony, you will walk across the turf field to the stage to receive your diplomas. Therefore, it is strongly recommended that you wear lower-heeled shoes, as high heels will be difficult to walk in gracefully, especially if the field is wet.

Tassels are worn on the right side of the cap during the ceremony. Pins that have been awarded to you through participation in athletics, academics, and/or extra-curricular activities may be worn on your stole. Caps must be positioned correctly and securely on your head so style your hair appropriately. Students may decorate their caps by following the PFHS guidelines. Decorating your graduation cap is a privilege, and it must not disrupt the importance or seriousness of the commencement ceremony. If you would like to decorate your graduation cap, it must be school appropriate and done nicely. Mr. LeHew MUST approve all decorated graduation caps no later than May 31 at 4:30 p.m. Each approved cap will be stamped to denote approval. This will be checked the day of graduation by your teacher leads to ensure no changes have been made. Expectations for decorated caps:

• Flat and only on top of mortarboard

• Tasteful/Positive

• Clear/Understandable Meaning

• Within parameters established by the LCPS Dress Code Decorations permitted:

• Highlight of future plans (College/University, Career, Branch of Military, etc.)

• Student’s Monogram

• Thank You or In Memorandum to parents/significant individuals in a student’s life

• Graduation Year/Class of 2019

• Patriotic or International Country of Origin decoration

• Highlight of Sports or School Based Activities

• School appropriate quotes or lyrics Decorations not permitted:

• No Acronyms

• No 3D Objects

• No electronic lights

• No decorations that are hanging down or extending up from the cap

• No political statements/references

• No hidden meanings/messages

• No decorations that are divisive, controversial, or offensive If you do not get approval prior to June 7th, and you arrive to graduation with a decorated graduation cap, you will be given a new blank graduation cap to wear for the ceremony. Please see Mr. LeHew (room 204 / 209 / 210) with any questions and approval. Graduates must arrive no later than 7:00 a.m. the day of the ceremony. All purses, bags, flowers, make-up, etc. should be left in your locked vehicle or with a family member. Graduates will not have access to classrooms after graduation. We are not responsible for any items left inside the school during the ceremony. ABSOLUTELY NO CELL PHONES WILL BE ALLOWED DURING THE CEREMONY. If you are found with a cell phone during line-up, a teacher or administrator will place it in a bag labeled with your name. It will be stored in the principal’s office until the end of the ceremony, at which time you may retrieve it. When you walk across the stage during the ceremony, you will receive your diploma cover, but not your diploma. Following the ceremony, you will recess back into the school with your class and report to the auxiliary gym to pick up your diploma before joining your guests outside in the front of the school.

Graduation Ticket Order Form REQUIRED TO BE TURNED IN

DUE ON: Monday, March 25, 2019

Form collection will occur at 12:22 (The end of 6th Block).

This form will NOT BE ACCEPTED PRIOR TO MARCH 25, 2019

Student’s Full Name

(First Name) (Last Name) Phone Number

Parent Full Name

(First Name) (Last Name) Parent Signature

Each senior is guaranteed six tickets. Please circle the number of tickets you would like to receive:

1 2 3 4 5 6

Additional Tickets: We cannot guarantee there will be any additional tickets. However, each senior may

request up to two additional tickets, and we will distribute extra tickets if they become available on a first

come first served basis.

Please circle the number of additional tickets you would like to request:

1 2

Notes:

• We cannot guarantee there will be any additional tickets. • Children under the age of two may sit in the lap of an adult and do NOT require a ticket. • If extras become available, we will distribute the tickets in the order in which this ticket order form is

turned in. • Students should turn in forms directly to Mrs. Dillistin in the main office. • Each form will be stamped with the date and time it was turned in. • You may not change the number of tickets requested after turning in this form. • Seniors will receive tickets on Monday, June 3, after Graduation Practice. • All ticketed guests may enter the stadium at 8:00 a.m. to be seated. After 8:55 a.m., guests without

tickets are welcome, but are not guaranteed seats. • In the event of inclement weather, we will hold the ceremony inside in the PFHS main gym. Each senior

will be allowed three purple ticketed guests to view the ceremony in the gym; all other guests will view the ceremony via live broadcast in the theater or classrooms throughout the school.

LCPS School Day and Extended Day Field Trip Permission Form Page 1 of 1 Edition: July 18, 2012

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FIELD TRIP INFORMATION—See attached Description and Itinerary

School Name: Potomac Falls High School Today’s Date: 01/25/2019 Permission Due Date: 04/26/2019

Class/Grade/or Club Participating: Senior Class

Name of Trip Organizer: Eric LeHew, Joshua C. Nation Title or Position: Co-Senior Class Advisors

Destination(s): Hersey Park, Hershey, PA Date, Time and Place of Departure 05/29/2019; 07:00 AM; Potomac Falls

Date, Time and Place of Return 05/29/2019; 09:00 PM; Potomac Falls HS

Purpose of Trip: Senior Class Trip for Class of 2019

Risks Involved: (check all that apply to trip)

Amusement/Theme Park Activities

Swimming/Boating/Water Activities

Athletic/Sporting Event Participation

Outdoor Activities/Ropes Course

Other (describe):

Transportation (check all that apply to trip) Walking School Bus Commercial Charter Bus/Metro Bus or Rail School Vehicle Private Vehicle Leased Vehicle None—Parents or Participant will be responsible for

transportation to and from the activity.

Drivers of Private or Leased Vehicles (check all that apply)

Parent Teacher or Staff Member Chaperone/Other Adult

Vehicle Type (check all that apply) Car Van (10 passenger or less) Other

PARTICIPANT AND EMERGENCY INFORMATION

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Student’s Full Name:

Full Name of Parent(s)/Guardian(s):

Home Address of Student (include number, street, city, state & zip code – NO P.O. Boxes):

Home Phone (w/Area Code): ( ) Cell or Work Phone (w/Area Code): ( )

Emergency Contact #1—Name and Relationship :

Phone Number (w/Area Code):

Phone Number (w/Area Code):

Emergency Contact #2—Name and Relationship :

Phone Number (w/Area Code):

Phone Number (w/Area Code):

Describe any medical condition/s or special needs of the above named student:

Name of Child’s Primary Care Physician: Phone Number (w/Area Code):

Name of Health Insurance Company:

Phone Number (w/Area Code):

Health Insurance Policy/Member #:

For Secondary School Extended Day Field Trips Only: Do you give permission for your child to receive Tylenol or its generic substitute while on this field trip? (Age/weight appropriate dose will be given.) Yes No

FIELD TRIP MEDICATION NOTE: On field trips that occur during the length of the school day, any prescription medication already provided to the school will be carried and administered by Loudoun County Public Schools staff. On Extended Day Field Trips, additional physician’s orders and parental permission may be required for medication that is to be given. Please contact the school nurse or health clinic assistant.

PARENTAL PERMISSION AND AGREEMENT

1. I understand that participation in this field trip is voluntary, that it is not required, and that it exposes my child to some risk. I have read and understand the attached travel itinerary or VHSL schedule and the description of the activities involved, and I give my permission for my child to travel and fully participate in all aspects of the trip.

2. I understand that LCPS will not be responsible for personal property that may become lost or damaged during the trip and that LCPS does not provide medical or accident insurance for student illness or injury which may occur while on the trip.

3. In case of emergency, I authorize and give permission for my child to receive first aid, 911 emergency medical care and transport, or to have the designated emergency contact pick up and transport my child to a physician or hospital. I understand that I will be responsible for any related medical bills, fees, or costs incurred.

4. I understand that non-refundable tickets purchased by parents/students will NOT be reimbursed if the trip is canceled due to inclement weather, hazardous conditions, or if conditions make it inadvisable to have students on a trip. LCPS will provide as much advance notice as possible of any cancellations.

5. I understand that during a middle or high school field trip that there may be periods of time when my child will not be supervised by an adult, but he/she will be required to adhere to check-in times with a chaperone, and that all regular school rules and regulations apply during the field trip.

Parent Signature Date

**SIGNATURE INDICATES AGREEMENT WITH ALL CONDITIONS LISTED ABOVE**

LOUDOUN COUNTY PUBLIC SCHOOLS SCHOOL DAY AND EXTENDED DAY FIELD TRIP PERMISSION FORM

Instructions: This form and an attached field trip description (1) must be provided for each student (K-12) participating in an LCPS field trip or series of VHSL activities, and (2) must be with the vehicle transporting the student named. (3) The Trip Organizer will complete Section I and provide a copy to each student participant. (4) Section II is to be completed and signed by the student’s parent/guardian and returned to the Trip Organizer.

Hello Panther Parents/Guardian, Students, Family, Friends and Staff:

Re: Project Graduation (PG) or All Night Grad Party (ANGP) Fundraiser Information

We need your support to help make Project Graduation a safe, all night, alcohol-free and

drug/tobacco-free event!

Registration Forms are ready for Great Wolf Lodge, https://www.lcps.org/Domain/26169 and

look for the forms to come home this week! Please read, a lot of informative information.

It is not too late: Are you ready to show off your soon to be graduate in style? You can still

share with your family, friends and loved ones. The online store will be open until the end of

year.

IN-KIND DONATIONS Donations are needed for raffle prizes: Will you please consider picking up a gift card of your choice for Project Graduation? All gift cards will be used for raffle prizes! You can drop the donation in the secured lock box in the main office at PFHS! Gift card donation ideas: * Amazon * Gas Card * Bed, Bath & Beyond * Best Buy* Starbucks * Regal* * iTunes * Office Depot *Restaurant Gift Cards * Target * Walmart * Your Choice*

You can always visit us here to support Project Graduation!

Click the link to find out how: https://www.lcps.org/Domain/26169

We cannot be successful without your help, support and generosity! This effort is for the

senior students. All funds will be used for that purpose, so please share this message with

family, friends and love ones.

Questions? Contact Gwen Pride at gwendolynpride@gmail.com or 919-641-7469 (call/text)

Click here to order!

Follow Us On Twitter: @pfhsprojectgrad

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TURN IN AT GRADUATION

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Number of DVDs:

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Credit Card Number:

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For orders placed via mail:

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Please allow 6-8 WEEKSfor shipping/delivery

after graduation season.