Graduation Numeracy Administration Guide 2 Numeracy...Assessment administration and invigilation Morag Masterton, Assessment Administration Coordinator 250-356-0953 [email protected]

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Ministry of Education – October 2017 Ministry of Education

Graduation Numeracy Assessment Administration Guide, Second Edition

Who needs to read this guide? This guide is for schools that are administering the new Graduation Numeracy Assessment in January 2018. It replaces the first edition (“Part 1,” published in June 2017) and contains more specific details and step-by-step instructions to guide you through the administrative process.

Do I need to refer to both editions? No. Everything you need is contained in this second edition.

January 2018 – managed implementation of the Graduation Numeracy Assessment

The implementation of the Graduation Numeracy Assessment will start with a subset of students writing in January 2018. All other schools will administer the assessment in June. If you are

unsure if your school or students are part of the January volunteer cohort, please contact the Ministry of Education: [email protected].

Schools selected to participate in the January 2018 managed implementation must pre-register all students writing in that session in the Ministry’s transcript and examinations (TRAX) system by late fall. Late registrants (formerly referred to as “walk-ins”) will not be possible for January’s session.

Students in the 2018 Graduation Program who do not write in January will have the opportunity to write in June or August 2018, or a subsequent school year.

Did you know? The assessment questions will be delivered electronically and will require both computer-based and handwritten responses. All schools will be required to receive, distribute, collect, and return paper response sheets to the Ministry of Education for marking.

Students in Grades 10–12 may write the assessment if they have completed sufficient learning and feel they will be successful. Schools may help students determine their readiness to write the assessment.

The Graduation Numeracy Assessment is not linked to a specific mathematics course and will be reported on a four-category proficiency scale.

What’s Inside This Guide?

Pre-assessment day technical requirements and planning tipsAssessment day tipsResources

Key Ministry of Education contacts

Model of the Graduation Numeracy AssessmentRevised adjudication criteria

Hand-held tablet technicalrequirements

It is strongly recommended that schools set up their technical systems as soon as possible to ensure a smooth launch of the assessment’s electronic component.

Please start by having your school’s IT staff review the technical specifications.

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Ministry of Education – October 2017

Contents

Key contacts and resources ......................................................................... 1

What you need to know…an overview ......................................................... 2

Graduation Numeracy Assessment schedule ................................................................ 2

All schools must now register students .......................................................................... 2

Technical specifications ................................................................................................. 3

Setting up security on each student workstation ............................................................ 3

What about iPads and other hand-held tablets? ............................................................ 3

What about calculators? ................................................................................................. 3

Late registrations (formerly “walk-ins”) for January’s managed implementation ............ 3

Reporting disqualification incidents ................................................................................ 4

Revised adjudication criteria .......................................................................................... 4

What are schools responsible for? ................................................................................. 4

2–3 weeks prior to assessment date ............................................................ 5

Ensure the BC Mail pre-printed materials are in order ................................................... 5

Set your students up for success! .................................................................................. 5

3 business days before the assessment ....................................................... 6

Access Password Letter ................................................................................................. 6

Organize sign-in sheets ................................................................................................. 6

Day of assessment ....................................................................................... 7

Setting up the computers ............................................................................................... 7

Starting the assessment session ................................................................................... 8

During the assessment session ..................................................................................... 8

Concluding the assessment session .............................................................................. 8

Resources ................................................................................................... 10

Appendix A: Hand-held tablet technical requirements ................................ 11

Appendix B: Model of the Graduation Numeracy Assessment ................... 12

Appendix C: Revised adjudication criteria .................................................. 13

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Key contacts and resources Adjudication Information

CL Mar, Adjudications Coordinator

250-380-8260

[email protected]

Assessment administration and invigilation Morag Masterton, Assessment Administration Coordinator

250-356-0953

[email protected]

Numeracy assessment managed implementation [email protected]

Assessment content Allison Chapman, Numeracy Assessment Coordinator

778-678-1658

[email protected]

Registration and general questions [email protected]

Systems or technical issues AWIS technical support 1-866-558-5339 (toll-free) [email protected]

Shipping Paper material: For pickup and return: Purolator 1-888-744-7123 (toll free)

Shipping address: BC Mail, 1A-6578 Bryn Road, Saanichton, BC, Canada V8M 1X6

Shipping and receiving questions: Mike Thomas: Phone: 250-544-4401, Fax: 250-544-4405

Technical data submission [email protected]

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What you need to know…an overview Graduation Numeracy Assessment schedule The Graduation Numeracy Assessment will take place three times during the 2017/18 school year.

Students writing in the volunteer January session as part of the managed implementation:

• January 22–26, 2018 (5 days) – French available only on first day

Other students writing in 2017/18:

• June 22–28, 2018 (5 days) – French available only on first day

• August 1–3, 2018 (3 days) – French available only on first day

All schools must now register students Schools will register students through the school’s system (MyEducation BC or other system)

and the Ministry’s TRAX system.

Submit your assessment registrations via your TRAX data submissions – similar to provincial exam registrations. Register students using the English and French Graduation

Numeracy Assessments codes – NME and NMF respectively – and submit them to the Ministry in the TRAX XAM file along with the DEM and CRS files. Registration timelines are outlined in the

2017–2018 Handbook of Procedures for the Graduation Program.

Schools using the MyEducation BC student information system (SIS) will receive registration instructions from MyEd BC by November 2017.

Schools and districts using another SIS must ensure that their SIS is set to allow assessments to be entered so that students are registered via the TRAX data submission process. The main steps to achieve this are as follows:

• Set up assessments like a scheduled provincially examinable course in your SIS. (This is one method that schools have used to enable assessment registrations to be extracted into their TRAX XAM file.)

• Determine which Grade 10 and 11 students will be participating in the January or June administration sessions of the Numeracy Assessment.

• Within your SIS, assign students to the NME (English) or NMF (French) Numeracy Assessment codes for the appropriate session.

• Ensure the Numeracy Assessment records are being extracted correctly when you run your SIS TRAX extract procedure.

• Numeracy Assessment records (NME and NMF) should appear in the TRAX XAM file that your SIS creates in the same way as examinable records such as English 12 (EN 12) and Communications 12 (COM 12).

• Note: Assessment records do not have associated grade levels or credits, so these fields should be blank in the XAM file. The mark fields should also be left blank.

L’évaluation de numératie will be available on the first day only of each of these three sessions.

Keep in mind!

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http://www.bced.gov.bc.ca/exams/handbook/handbook_of_procedures.pdf

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Technical specifications Please check each student workstation to ensure it aligns with the technical specifications.

Setting up security on each student workstation To ensure smooth delivery of the new assessment, it is recommended that schools 1) review and test the workstations well in advance of each administration and 2) go to www.bced.gov.bc.ca/exams (Click on the e-Exams link) and complete the following:

• Ensure each workstation has the required security control installed.

• Have your technical support person test each computer that will be used by logging into the Pre-Administration Systems Test.

• Review the detailed electronic application information in the E-administration Systems User Manual.

What about iPads and other hand-held tablets? The Graduation Numeracy Assessment will work on hand-held tablets (e.g., iPads and Chromebook); however special preparations are required to ensure compatibility, connectivity, and usability. For more information, please see Appendix A.

What about calculators?

The online Graduation Numeracy Assessment includes an online calculator; however, students may bring in their own to work with. Please review the current calculator policy and share it with your students.

Late registrations (formerly “walk-ins”) for January’s managed implementation

Students writing in January must be pre-registered through TRAX by late fall 2017, following the registration instructions on page 2 of this document.

Late registrations (formerly “walk-ins”) will not be possible for January’s session.

Reminder: Students in the 2018 Graduation Program who do not write in January will have the opportunity to write in June or August 2018, or in a subsequent school year.

Please contact the Ministry with questions: [email protected].

Invigilators must check calculators for policy compliance before a student writes the numeracy assessment.

Take note!

https://www.awinfosys.com/eassessment/TechnicalTipSheete-eexams.pdfhttps://curriculum.gov.bc.ca/sites/curriculum.gov.bc.ca/files/pdf/BC_Calculator_Policy.pdfhttps://curriculum.gov.bc.ca/sites/curriculum.gov.bc.ca/files/pdf/BC_Calculator_Policy.pdf

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Reporting disqualification incidents At the conclusion of the assessment, invigilators are required to pick up all the paper material including any suspected disqualifying material. They are also required to write an account of any disqualification incident and report it to the principal. The principal must then prepare a Disqualification Incident Report for the Ministry (instructions are available on the School Secure Web (SSW) under Examination Materials and Forms).

Either the invigilator or principal must inform the student who is suspected of breaching the rules that the school intends to submit a report to the Ministry. They must also allow the student an opportunity to respond to the allegations. The student may submit their own response report either by including it with the school report or by sending it independently to the Ministry.

Revised adjudication criteria Schools are responsible for ensuring that text-to-speech or speech-to-text software for students with identified needs is configured to work with the assessment. The Ministry will no longer provide voice exams as students should be using the same form of supports for the assessment as what is routinely used in the classroom.

It is highly recommended that schools complete a practice session with students with identified needs prior to the assessment day.

Appendix C provides an overview of the revised adjudication criteria and contact information.

Further details about the revised adjudication criteria are available on the Ministry’s website under adjudication and Chapter 8 of the Handbook of Procedures for the Graduation Program.

What are schools responsible for? Schools are responsible for all aspects of assessment administration – from organizing the space to meeting deadlines for returning paper materials to the Ministry. This includes:

• reviewing the Password Letter

• reviewing these three checklists (School Secure Website, under Examination Materials and Forms):

– Principal’s Graduation Assessment/Provincial Examination Worksheet

– Invigilator’s Assessment/Provincial Assessment Worksheet

– Procedures for Conducting Graduation Assessments and Provincial Examinations Conducting

• storing paper materials securely in a locked room to which only the principal and/or designate has access

• confirming the contents of packages received from the Ministry against the packing slip (including checking for the sign-in sheet and the preprinted pink and yellow paper response sheets, and resealing and storing any opened packages)

• printing the Confirmation Codes for Completed Assessments report for any online components from https://www.awinfosys.com/eassessment/eexams_admin.htm and storing these securely in case they are needed later. (Note: These reports are the major link to an individual student’s work; it is essential that they be printed and filed.)

• shipping the paper materials back to the Ministry by the deadline (the sign-in sheet, and one pink and one yellow sheet per student), which is listed on the schedule on the Ministry website

If an invigilator suspects or is certain that a student is breaching assessment rules, the student should be allowed to continue writing but be closely monitored for the remainder of the session.

https://www.bced.gov.bc.ca/exams/tsw/tsw/student/https://www.bced.gov.bc.ca/exams/adjudication/http://www.bced.gov.bc.ca/exams/handbook/http://www.bced.gov.bc.ca/exams/handbook/schedules.htmhttps://www.bced.gov.bc.ca/exams/tsw/tsw/student/

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2–3 weeks prior to assessment date Ensure the BC Mail pre-printed materials are in order

Confirm the sign-in sheet and the paper response sheets have arrived (BC Mail Plus will print and deliver by courier). You should receive one pink and one yellow response sheet for each student; each will be preprinted with that student’s personal education number (PEN). Keep the original box the papers were delivered in, as you will use it to return the paper response sheets to the Ministry.

Note missing materials

• If materials are missing, immediately e-mail [email protected] and note the discrepancy.

• If you are advised to make additional copies of the response sheets, try to match the colours sent from the Ministry (pink for question 1, yellow for question 2).

• If you are in doubt or have no colours available, use white

Test systems by referring to the guidelines at https://www.awinfosys.com/eassessment/eexams_setup.htm:

• Test all workstations to be used, plus one or two spares if possible.

• Test iPad/Chromebooks to be used, plus one or two spares if possible.

Set your students up for success! To help activate students’ thinking, make sure they have tried the sample assessment so they are

familiar with the instructions and navigation. See Appendix B for a model of the assessment.

Point them to the scoring guide and student exemplars so they can learn how the in-depth questions will be evaluated, and review real examples of student responses.

Suggest they watch and discuss the demonstration videos illustrating how the numeracy problems work (coming this fall to the Curriculum website).

Ensure they are aware of the calculator policy.

Ensure they know that:

• They will access the Graduation Numeracy Assessment online and the majority of questions will also be answered online.

• There is a handwritten component; two questions will require they show their work on paper response sheets.

• The paper response sheets will be scanned for marking and their answers must be legible in order to be marked (they should use dark pencils or dark pens).

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on your calendar!calendar!

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Why are there different coloured answer sheets? The pink and yellow sheets will make it easy for invigilators to confirm they have distributed and collected both response sheets to and from each student on assessment day. Additionally, these colours are optimal for scanning.

Schools must ensure that each workstation has a writing surface for the handwritten portion of the assessment.Also see workstation technical specifications.Also see iPad/Chromebook technical requirements in Appendix A.

Are your student workstations set up?

https://www.awinfosys.com/eassessment/eexams_sample.htmhttps://curriculum.gov.bc.ca/sites/curriculum.gov.bc.ca/files/pdf/Grad_Numeracy_Scoring_Guide_and_Student_Exemplars.pdfhttps://curriculum.gov.bc.ca/provincial-assessment/graduationhttps://curriculum.gov.bc.ca/sites/curriculum.gov.bc.ca/files/pdf/BC_Calculator_Policy.pdfhttps://www.awinfosys.com/eassessment/TechnicalTipSheete-eexams.pdfhttps://www.awinfosys.com/eassessment/eexams_setup.htm

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3 business days before the assessment Access Password Letter Principals or their designate should access the electronic Password Letter on the School Secure Web. The letter will contain the following:

• passwords needed to enter the assessment site

• administrative username and password for staff to preview the assessment

• technical support contact information for AWIS (A. Willock Information Systems Inc.), the Ministry’s technical support provider

• access to a list of students from your school who are registered to write the assessment

• access to the Confirmation Reports for printing and filing in the school

Organize sign-in sheets The sign-in sheets will be formatted in alphabetical order. On the sign-in sheet is a six-digit number (the litho number) in the same box as the student’s name. This number helps Ministry staff organize the student response sheets after they are returned to the Ministry of Education warehouse. The same number is on the top right of each student’s personalized response sheet.

Review the Password Letter (accessed from the School Secure Web).

Plan how you will organize the sign-in sheets, especially if students will be writing the assessment in multiple rooms.

Try to arrange to have all students on a sign-in sheet in one room rather than cutting and repasting a sign-in sheet, which makes it difficult to match signatures to paper response sheets at the Ministry warehouse.

Do not share sheets among students. Response sheets can only be used for the student whose name is printed on the sheet.




https://www.bced.gov.bc.ca/exams/tsw/princ_terms.jsphttps://www.bced.gov.bc.ca/exams/tsw/princ_terms.jsp

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Day of assessment Setting up the computers • Go to the AWIS website

• Access the Graduation Numeracy Assessment by clicking on Live Secure Login. Note: An Adaptations Secure Login link is available for students using support software if the main administration link does not allow access to that software.

• The invigilator (or designate) must select or enter, where applicable, the following information:

District – select the district associated with the student’s home school, even if they are writing in a different location OR

Independent school – select from the list if the student if registered in an independent school

The student’s Personal Education Number (PEN) – double check against your SIS records that has been entered correctly

Session password – this password is specific to the assessment that the student will be writing (each assessment has a different session password)

The first part of the password is the code of the subject being written.

A different password is provided for each day of the assessment.




https://www.awinfosys.com/eassessment/eexams.htm

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Starting the assessment session Ensure each student writes their signature opposite their name and PEN on the sign-in sheet.

Give each student their two personalized student response sheets: one pink and one yellow.

Ensure all students have a dark pencil or pen for their work; the scanners must be able to clearly read their responses.

Have students confirm they are logged under the correct PEN and name.

Ask students to leave any items not specifically authorized (e.g., notes, cell phones or any other electronic devices) in a designated area.

Inform students that they are not allowed to have any unauthorized equipment, paper, or items on their person. If any such item is detected the school must submit a disqualification report.

Read aloud the rules and online instructions immediately before the assessment begins. It is important that students do not use assessment time to read this information.

Remind students that they must not click “Start Assessment” until the assessment has formally begun and the official time limit is in effect.

During the assessment session Invigilators and supervisors must not read or comment on students’ answers or clarify assessment

questions for them.

Students must be supervised at all times.

Invigilators should walk around and view students’ screens continuously.

If the assessment is interrupted by an unexpected event (e.g., a fire alarm), ensure the exact amount of time of the interruption (including “settling down” time) is added to the regulation time.

• If the rooms have to be vacated due to such an event, ensure that the doors are locked.

• If there is an indefinite interruption, contact the Assessment Administration Coordinator, Ministry of Education, for instructions on how to proceed: 250-356-0953.

If you have any technical challenges during the assessment (e.g., logging in students), stop using the computer immediately and call AWIS at 1-866-558-5339.

Concluding the assessment session Stop the assessment and collect materials

Instruct students to stop working, click “Submit,” and follow the instructions on the screen.

Students will receive a confirmation number if submission was successful. Tell students to report this number to the invigilator.

Take note! Invigilators must collect all paper from each student, including the pink and yellow response sheets (blank ones too), and any scrap paper used during the assessment. The pink and yellow sheets – whether completed or not – must be returned to the Ministry for marking. Return dates are listed on Ministry website. Schools should hold the paper response sheets in a secure setting and return them in one shipment. Please shred and recycle any scrap paper used by students during the assessment.

Q1 Q2

http://www.bced.gov.bc.ca/exams/handbook/schedules.htm

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Print confirmation codes The invigilator should check the online Confirmation Codes report after the session is complete to

ensure all students have submitted their work and are on the list with correct PEN and surname information.

To do this, go to www.bced.gov.bc.ca/eassessment/eexams.htm and select the Administrative Functions link.

1. Select your school district OR independent school from the drop-down list.

2. Enter the administrator username (your eight-digit school code) and password as indicated in the electronic Password Letter.

3. The following screen will appear, identifying the administrative functions available:

4. Click on Confirmation Codes for Completed Assessments, then print and sign each page confirming accuracy, and give it to the principal for filing.

5. If there are students writing at your site who have a different home school, they will not appear on your Confirmation list; in this case, write the student’s name at the end of the list and indicate their home school.

Organize sheets Organize the response sheets in the same order of names or litho numbers listed on the

sign-in sheet.

Pack the student paper response sheets back into their original box. Shred all scrap paper used by students during the assessment.

Place the sign-in sheet on top of the stack of paper response sheets.

Use the prepaid waybill provided to courier the box back to the Ministry of Education warehouse.

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Resources Handbook of Procedures for the Graduation Program The Handbook sets out graduation requirements, outlining procedures and policies pertaining to the administration of provincial graduation assessments and provincial examinations. This will be a key resource in the delivery of the new Graduation Numeracy Assessment. The 2017/2018 edition is available on the Ministry website.

Graduation Numeracy Assessment Numeracy sample assessment: The sample will give students and teachers a chance to try a version of the assessment so they may familiarize themselves with the new model.

Please note – Individual students may see a difference between classroom marks and provincial assessment proficiency scores as they are different measures of performance. Classroom assessments measure performance on all curricular outcomes in a course, whereas provincial assessments evaluate performance on the application of cross-curricular understandings in numeracy and literacy. Additionally, some students perform better on classroom measures while others do better on provincial assessments.

Numeracy scoring rubric and student exemplars: Students can learn how in-depth questions will be evaluated and review real examples of student responses.

Numeracy design specifications: These describe the final specifications for the Graduation Numeracy Assessment and how numeracy will be measured.

Calculator policy

Graduation assessments – Q&As

Demonstration videos (coming this fall to the Curriculum website): These videos will illustrate how the numeracy problems work and are intended to prompt student discussion.

https://www.bced.gov.bc.ca/exams/handbook/https://www.awinfosys.com/eassessment/eexams_sample.htmhttps://curriculum.gov.bc.ca/sites/curriculum.gov.bc.ca/files/pdf/Grad_Numeracy_Scoring_Guide_and_Student_Exemplars.pdfhttps://curriculum.gov.bc.ca/sites/curriculum.gov.bc.ca/files/pdf/Final_Graduation_Numeracy_Design_Specifications.pdfhttps://curriculum.gov.bc.ca/sites/curriculum.gov.bc.ca/files/pdf/BC_Calculator_Policy.pdfhttps://curriculum.gov.bc.ca/provincial-assessment/graduation/q-and-ahttps://curriculum.gov.bc.ca/provincial-assessment/graduation

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Appendix A: Hand-held tablet technical requirements The Graduation Numeracy Assessment functions on hand-held tablets, such as iPads and Chromebooks.

General technical information for iPad Minimum iOS version: 9.0+

Recommended Browser: Safari

Note: Pop-up blocker must be turned off in Safari. Go to Settings Safari Block Pop-ups and turn off.

Suggested technical requirements to ensure each device is locked down and access to other sites is restricted Using Guided Access on an iPad Guided Access can be used on iPad devices to restrict a student from being able to access anything other than their assessment while they are completing it. In Guided Access mode, the student cannot access the Internet or take pictures and screenshots. Guided Access mode does not affect how the student is able to interact with the questions or use the assessment tools.

Guided Access is not a required download to be able to complete the assessment. The assessment will work on an iPad without needing to download or activate any additional programs. All that is required is access to a Safari browser and an Internet connection. Read detailed Guided Access set-up instructions.

Using the Kiosk App on a Chromebook Kiosk mode can be used on Chromebook devices to restrict a student from being able to access anything other than their assessment while they are completing it. In Kiosk mode, the student cannot access the Internet or take pictures and screenshots. Kiosk mode does not affect how the student is able to interact with the questions or use the assessment tools.

Kiosk mode is not a required download to be able to complete the assessment. It will work on a Chromebook without needing to download or activate any additional programs. All that is required is access to a browser and an Internet connection. Read detailed Kiosk app set-up instructions.

If you have a student who wants to use a different type of hand-held tablet, please contact the Ministry by December 1, 2017: [email protected]

https://www.awinfosys.com/eassessment/chromebook_kiosk_eexam.pdfhttps://www.awinfosys.com/eassessment/ipad_guided_access_eexam.pdf

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Appendix B: Model of the Graduation Numeracy Assessment

For more details, please review the Graduation Numeracy Assessment Design Specifications.

https://curriculum.gov.bc.ca/sites/curriculum.gov.bc.ca/files/pdf/Final_Graduation_Numeracy_Design_Specifications.pdf

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Appendix C: Revised adjudication criteria The Ministry of Education, in consultation with a committee comprised of provincial stakeholders, conducted a review of the adjudication criteria in spring 2017, resulting in changes that took effect for the 2017/18 school year. Based on the review, the Ministry will move to a universal model of supports in the 2017/18 school year. This model allows for supports currently provided to students in the classroom (extra time and speech-to-text or text-to-speech software) to also be provided during the Provincial Graduation Assessments.

Universal supports may be used on Provincial Graduation Assessments if the required supports:

are routinely used in the classroom

have been recommended by the School Based Team (rather than an individual teacher, administrator, or other school staff member)

have been recommended in consultation with a BCASP-certified school psychologist or BC-registered psychologist (who may be part of the School Based Team)

are documented in either an Individual Education Plan (IEP) or Student Learning Plan (SLP)

show use over time

If use of the supports began during the secondary years, in addition to demonstrated need for the specific supports, documentation is required in the form of:

• report cards, School Based Team minutes, and/or other school records indicating the student’s need for assistance in reaching academic goals

• standardized academic achievement results or a psycho-educational assessment report and/or relevant reports from outside agencies

Adaptations to Provincial Graduation Assessment conditions will only be allowed when the specific adaptations relate directly to the individual student’s identified needs:

The specific adaptations must be appropriate for the student’s documented needs in the Individual Education Plan or the Student Learning Plan.

The adaptation must be consistent with classroom assessment practices.

Further demonstration of use could be reflected in report card data referencing how the supports assisted the student in achieving goals.

For more information about adjudication, please see Chapter 8 of the 2017–2018 Handbook of Procedures for the Graduation Program.

For questions regarding adjudication, please email [email protected].

Further details about the revised adjudication criteria are available on the adjudication website.

http://www.bced.gov.bc.ca/exams/handbook/handbook_of_procedures.pdfhttp://www.bced.gov.bc.ca/exams/handbook/handbook_of_procedures.pdfhttps://www.bced.gov.bc.ca/exams/adjudication/

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Documents

Graduation Numeracy Administration Guide 2 Numeracy...Assessment administration and invigilation Morag Masterton, Assessment Administration Coordinator 250-356-0953 [email protected]