Grading Reports

Overview

Selected Grades Report

Honor Roll

Student Rank

Overview

There are many different Grading Reports that can be generated. This guide will discuss the

Selected Grades Report, Honor Roll Report and the Student Rank Report.

You can find the grading reports by going to Student Management>Office>Grading>

Reports.

Select Grades Report The Selected Grades Report provides information about the grade mark being awarded. You

can generate this report to create a failure list or to check for any blank grades prior to

running report cards.

The Selected Grades report is found by going to Student Management>Office>Grading>

Reports>Grade Information/Analysis>Selected Grades.

You will click on Add to create a new template for the Selected Grades report.

Template Settings

• Template Description – Enter a template name for the report.

• Share this template with other users in entity XXX: This check box will allow

other users in your entity to Print or Clone the template you’ve created and shared.

They will not be able to make modifications to your template.

• Print Greenbar: This will print Green bars across your report when it is printed.

• Lines Per Inch: This will control how condensed the text is when the report

generates. 8 lines per inch will be more condensed than 6 lines per inch.

Report Type

• By Student – If you select ‘By Student,’ the courses will be grouped together based

upon the student. When this option is selected, you can click on the Ranges button

to determine the students who will be looked at to determine if they should print on

the report.

• By Other – When you select ‘By Other,’ the courses will be grouped together based

upon the course. When this option is selected, you can click on the Ranges button

to determine the courses that will be looked at to determine if they should print on

the report.

Activities

• Include All Activities – This option allows you to choose activities to run this report

for. You could use this option to create a report to check grades for extra-curricular

activities. If you uncheck this option, you can click on the Activities button to select

the activities.

• Print Activities – If this option is selected, it will display the activities the student is

enrolled in on the report.

• Sort/Group by Activities – When this option is selected, the sort will be based

upon Activity.

Report Options

• School Year – You will need to select the School Year in which to look at grades. It

will default with the current school year when adding a new template.

• Student ID to Print – This option allows you to select which ID will print for the

students. You can select from None, Alphakey, Social Security Number,

Conversion Key, or Other ID.

• Only Print Selected Grade Marks – If this option is selected, it will only print the

grade marks that have been selected.

• Page Break – This option allows you to select the page break of the report. You can

page break on the first sort or first and second sort.

• Grade Bucket Blocker – This field allows you to enter the characters that will

display for unavailable grade buckets. If you don’t want the unavailable grade

buckets marked, you can leave this field blank.

Course Ranges

• Student Class Status – This option allows you to determine the classes that will be

looked at when running the report. You can choose from Enrolled, Dropped or

Enrolled & Dropped.

• Class Record Type – You will select which class records will be looked at when

running the Selected Grades Report. You can select from Current Year, Historical

or Both. If you are running the report for a prior year, you will want to select

‘Historical.’

• Include All Student Class Lengths – This option allows you to determine the

course lengths of the report. If you uncheck this option, you will be able to select

individual class lengths.

• Grade Mark Selection – You will select the grade mark(s) that will be included on

the report. The grade marks listed are pulling from the grade mark table for the

entity (Student Management>Office>Grading>Setup>Configuration>Grading Setup).

There is an option in the Grade Mark Selection for ‘Blank Grade Bucket.’ By selecting

this option, it will indicate if a grade is missing for the student.

Grade Buckets to Check

You need to select at least one grade bucket to print on the report and be used for grade

verification.

Sort by and Save Options

• Save – This option will save the report template, which can be printed at a later

time.

• Save and Print – If this option is selected, it will save the template and generate

the report.

• Sort By – This option allows you to determine how the report is sorted.

When the Selected Grades report generates, it will give you a listing of students with the

selected grades. The report will also display the courses where these grades were earned.

Honor Roll

The Honor Roll report is used by administration to generate a list of students who qualify

based on GPA and Grade Mark requirements. A GPA must be setup and calculated in order

to use this report.

You can find the Honor Roll report by going to Student Management>Office>Grading>

Reports.

You will click on Add to create a new template for the Honor Roll report.

Template Settings

• Template Description – Enter a template name for the report.

• Share this template with other users in entity XXX: This check box will allow

other users in your entity to Print or Clone the template you’ve created and shared.

They will not be able to make modifications to your template.

• Print Greenbar: This will print Green bars across your report when it is printed.

• Lines Per Inch: This will control how condensed the text is when the report

generates. 8 lines per inch will be more condensed than 6 lines per inch.

Student Selection

• By Range – When selecting this option, it allows you to determine the range of

students for whom the Honor Roll will be created. You will need to click on the

Ranges button to limit which students will pull on this report.

• By Individual – If this option is selected, it will allow you to select individual

students for the Honor Roll report.

• Include All Activities - This option allows you to choose activities to run this report

for. If you uncheck this option, you can click on the Activities button to select the

activities.

Honor Roll Options

Honor Roll Options

• Grading Period – Select the Grading Period the Honor Roll will include.

o Always Use Last Completed – This option will look at the most recently

ended grading period.

o Run for Grading Period – When you select this option, you will be able to

determine the grading period.

• Run GPA Calc each time report is run - If this option is selected, the program will

run a GPA Calc for any student. This option will only be available if you select ‘Run

for Grading Period.’

Honor Roll Type

• Calculate Honor Roll By – You will select how the honor roll is determined.

o GPA – By selecting this option it will look at the student’s GPA for the

selected GPA.

o Grade Mark Points – If you select this option it will average the grade mark

points and not factor in the GPA Credits.

• GPA Method – You will select the GPA Method to use

GPA

• GPA Type to Select – You will need to select the GPA you are generating Honor Roll

for. If selecting to run Honor Roll for Citizenship, Midterm, Term or Semester, you

will need to enter the number to run it for.

Honor Roll Range

• Only include student in one Honor Roll Range – When checked, this option

prevents students appearing on the honor roll list for more than one Honor Roll when

the Honor Roll ranges overlap. Honor Roll ranges are checked in order from 1 to 4.

With this option checked, the student will appear on the first Honor Roll that they

meet the ranges for.

• GPA/Point Range – You will enter the Low and High values of the GPA/Point

Range to use for each Honor Roll you are calculating.

o Honor Roll Description – Enter the description for each Honor Roll you are

calculating. You have a maximum of 50 characters for the description.

o Options - You can use the Options button to create a student exclusion for

each Honor Roll type.

• Student Exclusion – You will enter the number of selected grade marks that will

exclude the student from the Honor Roll.

• Grade Mark Selection – Select the grade mark(s) that will exclude a student from

the Honor Roll.

• Grade Buckets to Use – You will choose the grade bucket(s) that will be looked at

when reviewing for students to exclude from the Honor Roll.

• Courses to Use – This option allows you to determine the class lengths that will be

used to determine exclusions. If you uncheck the ‘Include All Student Class Lengths,’

you will be able to specific class lengths.

• Student Class Status – You can choose what class status should be looked at to

determine an exclusion. You can select from Enrolled & Dropped, Enrolled or

Dropped.

After you have completed the student exclusion, you will click on OK.

Print Options

• Sort Order – This option allows you to determine how the report will be sorted. You

can choose from Student Sort or GPA or Points(AVG).

• Page Break On First Sort – If this option is selected, it will sort the report based

upon the sort selected in the Sort By button.

• Print Earned and Failed Credit – When this option is selected, the student’s

earned and failed credits will display on the report.

• Print GPA Points and GPA Credits – If you select this option, the report will

display the student’s GPA Points and GPA Credits.

• Print GPA – When you select this option, the student’s GPA value will display on the

report.

• Print Grade Mark Points – If this option is selected, it will print the Grade Mark

Points for the students on the Honor Roll report.

• Name Order – This option allows you to determine how the names will display on

the report. You can select from First Last or Last First.

• Print Student’s Other ID – When this option is selected, the student’s Other ID will

print on this report.

• Print Average GPA Per Grad Year – If you select this option, it will display the

average GPA for each grad year on this report.

• Print Student’s Grade Level – When you select this option, the student’s grade

level will print on the report.

• Save to Student Highlights- When this option is selected, it will create an Honor

Roll record on the student’s Portfolio>Highlights tab. If the information is saved to

the Highlights tab, it can print on the student’s report card. You will want to verify

the Honor Roll information prior to selecting this option.

• Overwrite Existing Honor Roll Portfolio Highlights – This option will only be

available if you select to ‘Save to Student Highlights.’ When you select this option,

you will see an Overwrite option listed below each of the Honor Roll Ranges.

• Mailing Labels – This option allows you to determine the format of the information.

You can select to print Report Only, Labels Only and Report & Labels. If you

select either ‘Labels’ or ‘Report & Labels,’ you will be able to click on the Label

Options button to determine the setup of the label.

Sort By and Save Options

• Save – This option will save the report template, which can be printed at a later

time.

• Save and Print – If this option is selected, it will save the template and generate

the report.

• Sort By – This option allows you to determine how the report is sorted.

After the Honor Roll report generates, it will display a listing of student based upon the

honor roll criteria.

Student Rank

The Student Rank report can be run either as a report for verification or it can update the

student’s rank.

You will find the Student Rank report by going to Student Management>Office>Grading>

Reports.

You will click on Add to create a new template for the Student Rank report.

Template Settings

• Template Description - Enter a template name for the Student Rank report.

Ranges

You can establish the range of students who will have ranked generated for them by clicking

on the Range button.

Additional Student Ranges

• Graduated – This option allows you to choose if graduated students should be

ranked. The Graduated field is found on the Student Profile>General>Profile tab. You

can select from Yes, No or Both.

Rank Options

• Grading Period – Select the Grading Period that Rank will include.

o Always Use Last Completed – This option will look at the most recently

ended grading period.

o Run for Grading Period – When you select this option, you will be able to

determine the grading period.

o Run GPA Calc each time report is run - If this option is selected, the

program will run a GPA Calc for any student. This option will only be available

if you select ‘Run for Grading Period.’

• GPA Method – This option allows you to select the GPA Method used to determine

the rank value. You will only see this option if the entity has multiple GPA Methods.

• GPA Range – The GPA Range allows you to determine a range of GPA to be used

when ranking the students. You could use this option to exclude certain students

from being included in the Rank.

• Rank By – You need to select how the Rank will be determined.

o GPA – By selecting this option it will look at the student’s GPA for the

selected GPA.

o Points – If you select this option it will average the grade mark points and

not factor in the GPA Credits.

o Combination – This option is commonly used for tie-breakers. Combination

will take an average of each student’s GPA and GPA Points and Rank students

based on that average.

• Group By – You will need to select how you would like to group the students

together for ranking. You can select from Grad Year or Grad Req Base Yr. The

student’s Grad Req Base Yr is found on the Student Profile>General>Profile tab.

• GPA Type to Select – Select the GPA Type that will be used to Rank the students.

You can select from Cumulative, Year To Date, Semester, Term, Midterm or

Citizenship. If you select Semester, Term, Midterm or Citizenship you can select the

‘# to Use.’

Additional Processing Information

• Update Rank Info to Student Master – If you select this option it will update the

student’s rank information on the Student Profile>GPA>Rank tab. This process

cannot be undone. You will want to run the report without updating first to verify

that the Rank information is correct.

• Include Non-Ranked Students In Total Counts – When this option is selected it

will include non-ranked students in the total number of students. The Non-Ranked

Student field is based upon the ‘Include in Rank’ field found in Student

Profile>Entity>Entity Information tab.

Save To

The Save To allows you to select which record you would like to save the selected to.

Currently the Cumulative GPA Record Rank is the only rank that can be displayed on the

Report Card and Transcript. If you will be printing rank on these reports, the Cumulative

GPA Record must be checked. You do have the ability to save the rank to multiple records.

Print Options

• Sort Order – Select how the report is sorted. You can sort by Rank or by Student.

• Print Earned and Failed Credit – When this option is selected, the student’s

earned and failed credits will display on the report.

• Print GPA Points and GPA Credits – If you select this option, the report will

display the student’s GPA Point and GPA Credits.

• Print Rank – This option will print the student’s rank value on the report.

• Print Bonus GPA – This option allows you to print the student’s Bonus GPA, if being

used by the entity.

• Name Order – This option allows you to determine how the names will display on

the report. You can select from First Last or Last First.

• Print GPA – When you select this option, the student’s GPA value will display on the

report. After selecting this option, you can click on the GPA Methods button to

select the GPA Method that will print on the report.

• Print Student’s Other ID – When this option is selected, the student’s Other ID will

print on this report.

• Print Average GPA Per Grad Year – If you select this option, it will display the

average GPA for each grad year on this report.

Sort By and Save Options

• Save – This option will save the report template, which can be printed at a later

time.

• Save and Print – If this option is selected, it will save the template and generate

the report.

• Sort By – This option allows you to determine how the report is sorted.

When the Student Rank report generates, it will display the student’s rank value next to

their name. It will also display any additional printing options selected next to the student’s

name.