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GPUG® Summit 2011November 8-11
Caesars Palace – Las Vegas, NV
The Worst Mistakes You Can Make With Dynamics
GPMark Polino - I.B.I.S., Inc.
John Lowther – Sta-Home Health
GPUG Summit 2011– Las Vegas www.gpug.com
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Feel free to Tweet, Blog or update Facebook live with things you learned in this session.
Official Tag: #GP2011
GPUG Summit 2011– Las Vegas www.gpug.com
Not Backing Up
Backing up only the sample DB Not backing up files, forms, reports, etc. Not backing up before year end Not backing up before SQL commands Not backing up to separate drive Not performing TEST RESTORES!
GPUG Summit 2011– Las Vegas www.gpug.com
Chart of Accounts Errors
Framework too small Not updating the chart
for GP Wrong account posting
type
GPUG Summit 2011– Las Vegas www.gpug.com
Deleting
Drop Table Remove Delete – Batch– Budget
Deleting the LDF/MDF files Deleting SQL Elements – users,
procedures, views, etc.
GPUG Summit 2011– Las Vegas www.gpug.com
History
Not Maintaining History Maintaining Inconsistent History Running utilities without History
GPUG Summit 2011– Las Vegas www.gpug.com
Ignorance
What does this utility do? Testing Mass Modify in Production Activating Account Security without setup Changing posting settings Testing in production Using Auto Shrink
GPUG Summit 2011– Las Vegas www.gpug.com
Ownership
No process owner Lack of business buy in Separating decision making from
consequences No implementer/poor implementer Lack of internal resources
GPUG Summit 2011– Las Vegas www.gpug.com
Reconciling
Multiple AR/AP accounts Bringing unreconciled accounts into GP Timing Differences– Setup– Transactional
Not maintaining history Posting in summary
GPUG Summit 2011– Las Vegas www.gpug.com
Security
Locking security down to the point that people can’t do their jobs
Security through obscurity Everyone a Power User Turning off company master security Not rebuilding security from v9 to v10+
GPUG Summit 2011– Las Vegas www.gpug.com
Year End
Running Fixed Asset Year End Close without depreciating through Year End
Not checking account types Fixed Asset calendar out of sync with
Fiscal Year Closing year multiple times [GL, Inv., etc.] Not backing up
GPUG Summit 2011– Las Vegas www.gpug.com
Attention to Detail
SQL statements without a Where clause Trying to remove one history record and
removing them all Not validating correct posting [payroll, GL,
etc.] Allow Logs or TempDB to grow
uncontrolled and use up all available space
GPUG Summit 2011– Las Vegas www.gpug.com
Customizations
Customizing to fit old system Customizing instead of using ISV solution Customizing for today with no room for
change Solving problems with complicated
processes instead of customization No customization support
GPUG Summit 2011– Las Vegas www.gpug.com
Implementation
Not running and clearing catch up depreciation before 1st depreciation run
Running the full GP client remotely over VPN
Truncating zeros with Excel/CSV on master data load
Assuming that change is easy Under training Under communicating
GPUG Summit 2011– Las Vegas www.gpug.com
Support
MyGPSearch.com– Custom search engine dedicated to Dynamics
GP– Search more than 100 sites with tens of
thousands of resources for supportinformation on Dynamics GP
– Web (http://mygpsearch.com)– Mobile (http://m.gpsearch.com)– Android (http://tinyurl.com/4uqr3bf)
GPUG Summit 2011– Las Vegas www.gpug.com
More Tipshttp://community.dynamics.com/product/gp/f/32.aspx
GPUG Summit 2011– Las Vegas www.gpug.com
More Tips
Microsoft Dynamics GP 2010 Cookbook– Book, Kinkdle, ePub and PDF options– Amazon, Barnes and Noble, Packt Publishing
GPUG Summit 2011– Las Vegas www.gpug.com
Follow Up
Mark [email protected]/mpolinoTwitter.com/DynAcctNetFacebook.com/DynAcctNetLinkedIn.com/in/mpolino
John LowtherJohn [email protected] Dynamics GP DBA (Blog)GPUG Member Tidbits (Blog)Microsoft Dynamics GP "Ask The Community Website" (Post)
