GOVERNMENT OF TAMIL NADU TAMILNADU HORTICULTURE

Tender Ref: TAN/Tender/4792/2016-17

TANHODA , Chennai.5 Page 1

GOVERNMENT OF TAMIL NADU

TAMILNADU HORTICULTURE DEVELOPMENT AGENCY (TANHODA)

Agriculture Complex, 3rd Floor Chepauk, Chennai – 600 005

TENDER DOCUMENT

TENDER (TWO COVER SYSTEM) FOR PROCUREMENT OF

BIO-PESTICIDE, BIO-FERTILIZERS, BIO CONTROL AGENTS AND MICRO NUTRIENT MIXTURE UNDER FIXED RATE CONTRACT FOR

THE YEAR 2016-17



TABLE OF CONTENTS

Clause Details Page No. Important Notice 5 Acronyms and Definitions 6 1. Preamble 8 2. Tender Schedule 9 2.2 Name of the work 9 2.3 Tender Documents Availability 9 2.3 Tender Document cost 9 2.5 Pre bid meeting 9 2.7 Closing Date and Time for issue of Tender document 9 2.8 Date, Time and Place of Tender receipt and opening 10 3 General Instructions 10 3.1 General 10 3.2 Clarifications in the Tender 11 3.3 Language of the Bid 12 3.4 Bid Currency 12 3.5 Contacting Tender Inviting Authority 12 3.6 Force Majeure 12 3.7 Arbitration 13 4 Eligibility Criteria 13 4.1 Eligibility Conditions 13 4.3 Annual Turnover & Net worth 14 4.4 Solvency Certificate 15 4.5 Technical Experience 16 4.7 Financial Standing 16 4.8 Performance Record 16 5 Bid Preparation and Submission 17 5.1 Cost of Tendering 17 5.2 Tender Document 17 5.7 Tenderer to check Tender Document 17

6 Preparation of Tender 18 7 Tender Validity 18 8 Earnest Money Deposit (EMD) 19



Clause Details Page No. 9 Quoting of Rates 20 10 Signing of the Tender 21 11 Procedures for Submission of Tender 21 12 Submission of Tender 21 13 Late Tender 23 14 Tender Opening and Evaluation 23 14.1 Tender Opening 23 15 Procedures for Tender Evaluation 24 15.1 Initial Scrutiny 24 15.9 Price Bid Opening 25 15.10 Negotiations 25 15.11 Award of Contract 25 15.12 TANHODA Reserves the Right to 26 15.13 Acceptance of Tender and Withdrawals 26 15.14 Letter of Acceptance (LOA) 26 15.15 Payment of Security Deposit (SD) 26 15.16 Execution of Contract 27 15.17 Release of Purchase Order 27 15.18 Refund of EMD 28 15.19 Release of SD 28 15.20 Forfeiture of EMD & SD 28 15.21 Termination of Contract 28 15.21.1 Termination of Default 28 15.21.2 Termination for Insolvency 29 15.21.3 Termination for Convenience 29 15.22 Execution of Work Order 29 15.23 Assigning of Tender Whole (or) in Part 29 15.24 Liquidated Damages (LD) 29 15.25 Penalty for Non-fulfilment of Tender 30 15.26 Other Conditions 30

15.27 Arbitration and Jurisdiction 30

16 Award of Tender 30

17 Notification of Award 31



Clause Details Page No. 18 Signing the Agreement 31

19 Conditions 32

20 Delivery 33

21 Payment and Mode of Payment 34

22 Penalty 35 23 Clarifications by TANHODA 35 23.1 Suppression of facts and misleading information 35 Enclosures to Tender Document 36 Model Form of Contract 37 Appendix-1 Letter of Undertaking 42 Appendix-2 Reference List of Rate Contracts 44 Appendix-2A Financial Capacity 45 Appendix-2B Solvency Certificate 46 Appendix-3 CHECK LIST FOR BIO-PESTICIDE / BIO-FERTILIZERS

/ BIO-CONTROL AGENTS 47

Appendix - 4 Letter of Tender 49 Appendix – 5 Form of Letter Confirming Agreement with Technical

and Commercial Terms and Conditions of the Tender 51

Appendix – 6 Schedule of Price 52 Appendix – 7 Schedule of Confirmation of Technical Information 53 Appendix – 8 Product Specifications 54 Appendix – 9 List of Inputs Proposed to be Procured 57 Appendix – 10 Bank Guarantee Format 58 Appendix – 11 Certificate of Minimum Stock 60 Appendix – 12 Profile of the Bidder 61 Appendix – 13 Undertaking for not blacklisted 63 Appendix – 14 Undertaking for Quoted Price 64 Appendix – 15 Declaration 65



Important Notice This Tender process is governed by The Tamil Nadu Transparency in Tenders Act 1998 and The Tamil Nadu Transparency in Tenders Rules 2000 as amended from time to time. In case of any conflict between the terms and conditions in the tender document and the Tamil Nadu Transparency in Tenders Act 1998 and The Tamil Nadu Transparency in Tenders Rules 2000, the Act and Rules shall prevail



Acronyms and Definitions

CST : Central Sales Tax EMD : Earnest Money Deposit LD : Liquidated Damage LOA : Letter of Acceptance SD : Security Deposit SPOC : Single Point of Contact ST : Service Tax VAT : Value Added Tax SOC : Solvency Certificate FOR : Freight on Rail/Road BIS : Bureau of Indian Standards CSIR : Council of Scientific and Industrial Research ISO : International organization for Standardization SAU : State Agricultural University ICAR : Indian Council of Agricultural Research



Know Your Rights 1. ALL TENDERS WILL BE OPENED ONLY IN THE PRESENCE OF THE BIDDERS. 2. PRICE BID OPENING AND PRICE COMPARISON WILL BE DONE ONLY IN THE PRESENCE OF THE BIDDERS. 3. VENDORS / BIDDERS ARE ELIGIBLE FOR A VENDOR SIGNED COPY OF THE PRICE BID COMPARISON STATEMENT ON THE SPOT. 4. PLEASE INSIST ON YOUR RIGHTS AND AVAIL THE SAME. MANAGING DIRECTOR TANHODA



1. Preamble

1.1 TANHODA is a society registered under the Tamilnadu Societies Registration Act of 1975. Its aim is to promote Hi-Tech Horticulture and Precision farming, promote Public Private Partnership(PPP) for horticulture development, disseminate knowledge in modern technologies in horticulture to the farming community as well as extension personnel, manage the production and distribution of pedigree planting materials through State Horticulture Farms and implement the horticulture development schemes including the schemes under the State schemes and Centrally aided shared schemes by accessing funds from the concerned agencies.

TANHODA proposes to procure, on behalf of Department of Horticulture and Plantation Crops (Purchasers), Bio Pesticides / Bio Fertilizers / Bio Control Agents and Micro nutrient Mixture following procedures in accordance with the Tamil Nadu Transparency in Tenders Act 1998 and Tamil Nadu Transparency in Tenders Rules 2000 as amended from time to time by the Government of Tamil Nadu, only from reputed Producers. 1.2 Short Titles used in the Tender Document:

1) Bidder: Bidder means the party who makes a formal offer in pursuance of the

tender floated.

2) Successful Bidder: Successful Bidder means the Bidder who becomes successful

through the tender process.

3) Day: A day means a calendar day.

1.3 Details about the Regions and Districts: Districts Covered under each Region

North Chennai, Kancheepuram, Thiruvallur, Tiruvannamalai, Villupuram and Vellore.

East Cuddalore, Thanjavur, Tiruchirapalli, Thiruvarur, Nagapattinam, Pudukkottai, Perambalur and Ariyalur

South Ramanathapuram, Madurai, Theni, Dindigul, Kodaikanal, Tirunelveli, Virudhunagar, Thoothukudi, Sivagangai and Kanyakumari.

West Salem, Erode, Karur, Coimbatore, Tirupur, Dharmapuri, Namakkal, Krishnagiri and The Nilgiris.



1.4 Purchaser: Purchaser means the end-user for whom the procurement is indented

through the tender.

2. Tender Schedule 2.1. Tender Inviting Authority

Designation and Address

The Managing Director Tamilnadu Horticulture Development Agency (TANHODA) Agriculture Complex, 3rd Floor Chepauk, Chennai – 600 005 2.2 A) Name of the Work - Supply of Bio-Pesticide/ Bio-Fertilizers / Bio Control

Agent/Micro nutrient Mixture.

B) Tender reference TAN/Tender/4792/2016-17 C) Supply : At the customer premises throughout the State of Tamil Nadu

2.3 Tender document availability:

Tender document can be downloaded from https://tnhorticulture.tn.gov.in and

www.tenders.tn.gov.in till closing date and time of the Tender. While submitting the

Tender document, document cost of Rs.2000/- should be paid by means of Demand

Draft drawn in favour of Managing Director, TANHODA

For those buying from TANHODA, the cost of the tender document inclusive of

VAT will be Rs.2000/- (Rupees Two Thousand only)

For those applying by post to TANHODA, the cost of the tender document inclusive

of VAT will be Rs.2500/- (Rupees Two Thousand Five Hundred only)

2.4 Earnest Money Deposit (EMD) at the rate of 1% of the annual average turnover as specified in clause 8.1 should be paid by way of Demand Draft or Banker's Cheque or

Bank guarantee or specified small saving instruments.

2.5 Pre-Bid Meeting 29.08.2016@ 3.30 P.M 2.6 Tender submission - Two Part Tender comprising of Technical Bid and Price Bid

should be put into the tender box in one cover.

2.7 Closing Date and Time for issue/downloading Tender document 13.09.2016 Upto 5.00 P.M



2.8 Date, Time and Place of receipt and opening of Tender Receipt of Tender documents : 14.09.2016 Upto 11.00 A.M Tender opening : [email protected] Noon at the address mentioned in clause 2.1

2.9 Date, Time and Place of opening of Price Bids will be intimated only to the

Technically Qualified Bidders

3. General Instructions 3.1 General a) The Bidders are requested to examine the instructions, terms and conditions and

specifications given in the Tender. Failure to furnish all required information in every

respect will be at the Bidder's risk and may result in the rejection of bid. There will be no relaxation of the conditions of submission of the documentary proof by existing suppliers. b) It will be imperative for each Bidder(s) to familiarise itself / themselves with the legal

requirements for participation in the tender.

c) It will be the responsibility of the Bidder that all factors have been investigated and

considered while submitting the Bids and no claim whatsoever including those of

financial adjustments to the contract awarded under this tender will be entertained by

TANHODA. Neither any time schedule nor financial adjustments arising thereof shall be

permitted on account of failure by the Bidder to appraise themselves.

d) The Bidder shall be deemed to have satisfied itself fully before Bidding as to the

correctness and sufficiency of its Bids for the contract and price quoted in the Bid to

cover all obligations under this Tender.

e) It must be clearly understood that the Terms and Conditions and specifications are

intended to be strictly enforced. No escalation of cost in the Tender by the Bidder will be

permitted throughout the period of Agreement or throughout the period of completion of

contract whichever is later on account of any reasons whatsoever.

f) The Bidder should be totally responsible to TANHODA and the Government of

Tamil Nadu for all the deliverables.



3.2 Clarifications in the Tender a) A prospective Bidder requiring any clarification in the Tender may notify TANHODA

by letter to the Managing Director, TANHODA, Agriculture Complex, Chepauk,

Chennai- 5 or by Fax to 044-28521300 or by e-mail to [email protected]

Such request for clarification in the Tender. e-mail communication from the bidders and

e-mail reply from TANHODA would be treated as valid communication. We encourage

paper free e-mail communication.

b) The responses to the clarifications will be notified in the websites by means of

Corrigendum to the Tender Document. It would be advantageous to commence e-mail

contact with [email protected] to register your email id.

c) A Pre-bid meeting will be held at the Conference hall of Directorate of Horticulture as

mentioned in Clause 2.5 for addressing the clarifications on the terms and conditions

mentioned in the Tender Document. The Bidders are requested to participate in the Pre-

bid meeting and get their doubts clarified.

d) Before closing of the Tender, clarifications and amendments if any will be notified in

the websites mentioned in the Tender Schedule. The Bidders should periodically check

for the amendments or corrigendum or information in the website

https://tnhorticulture.tn.gov.in and www.tenders.tn.gov.in till the closing date of this

Tender. TANHODA will not make any individual communication and will in no way be

responsible for any ignorance pleaded by the Bidders.

e) No clarifications would be offered by TANHODA within 48 hours prior to the due date

and time for opening of the Tender.

f) Before the closing of the Tender, TANHODA may amend the Tender document as per

requirements or wherever TANHODA feels that such amendments are absolutely

necessary.

g) Amendments also may be given in response to the queries by the prospective

Bidders.

h) Such amendments will be notified in the websites mentioned in the tender schedule.

i) TANHODA at its discretion may or may not extend the due date and time for the

submission of bids on account of amendments.



j) TANHODA is not responsible for any misinterpretation of the provisions of this tender

document on account of the Bidders failure to update the Bid documents on changes

announced through the website.

3.3 Language of the Bid

The bid prepared by the Bidder as well as all correspondence and documents relating to

the bid shall be in English only. The supporting documents and printed literature

furnished by the bidder may be in another language provided they are accompanied by

an accurate translation in English duly notarised, in which case, for all purposes of the

bid, the translation shall govern. Bids received without such translation copy are liable to

be rejected.

3.4 Bid Currency Price should be quoted in Indian Rupees (INR) only and Payment shall be made in

Indian Rupees only.

3.5 Contacting Tender Inviting Authority Bidders shall not make any attempt to establish unsolicited and unauthorised contact

with the Tender Inviting Authority, Tender Scrutinizing Committee, Purchase Committee

and Tender Accepting Authority before or after the opening of the Tender and prior to

the notification of the Award and any attempt by any Bidder to bring to bear extraneous

pressures on the Tender Accepting Authority shall be sufficient reason to disqualify the

Bidder.

Notwithstanding anything mentioned above, the Tender Inviting Authority /

Tender Scrutinizing Committee / Purchase Committee / Tender Accepting Authority may

seek bonafide clarifications from Bidders relating to the tenders submitted by them

during the evaluation of tenders.

3.6 Force Majeure

Neither the TANHODA nor the Successful Bidder shall be liable to the other for any

delay or failure in the performance of their respective obligations due to causes or

contingencies beyond their reasonable control such as:

Natural phenomena including but not limited to earthquakes, floods and

epidemics. Acts of any Government authority domestic or foreign including but not

limited to war declared or undeclared, priorities and quarantine restrictions.



3.7 Arbitration In case of any dispute, the matter will be referred to a sole Arbitrator to be engaged by

the Managing Director of TANHODA under the “Arbitration and Conciliation Act 1996”.

The arbitration shall be held in Chennai, Tamil Nadu, India and the proceedings shall be

in English only. Subject to the above, the Courts at Chennai alone only shall have

jurisdiction in the matter.

4. Eligibility Criteria The Bidders should have the following Eligibility for participating in the Tender. The

Bidders should enclose documentary evidence for fulfilling the Eligibility in the Technical

Bid.

4.1 Eligibility Conditions - Documentary Proof to be submitted

The Bidder should be a Company registered in India under the Indian Companies

Act 1956 or a Registered Partnership Firm or a Sole Proprietary Firm.

a) In case the Bidder is a Registered Company in India, they should produce

the copy of the Certificate of Incorporation.

b) In case the Bidder is a Registered Partnership Firm, they should produce

the copy of Registered Partnership Deed.

c) In case the Bidder is a Sole Proprietary Firm, they should produce the copy

of VAT Registration Certificate in Tamil Nadu and IT Clearance Certificate.

4.2 Eligibility for Bio-Pesticide/ Bio-Fertilizers/ Bio-Control Agents/ Micro nutrient Mixture 1. Manufacturers of Bio-Pesticide/ Bio-Fertilizers/Bio-Control Agents/ Micro nutrient

Mixture are only eligible to Bid.

2. Manufacturing license from the concerned licensing authority of State should be

produced. Manufacturers should produce SSI Certificate, issued by District Industrial

Centre and Registration Certificate issued by Industries Department, Government of

India for Large Scale Industries mentioning in the product name viz., Bio-pesticide,

Bio-Fertilizers Bio Control Agents and Micro nutrient Mixture.

3. Tenderer should have minimum 3 years of experience in the Manufacture of

Bio-Pesticide / Bio-Fertilizers/Bio-Control Agents/ Micro nutrient Mixture

4. Manufacturer should produce Certificate of Registration Form F / Letter of

Authorization / Form A2 issued by Department of Agriculture for marketing the product



in Tamil Nadu.

5. The manufacturer should produce the test certificate from any one of the State

Agricultural University / ICAR obtained within a year. In case of Micro nutrient Mixture

analytical report of sample in any State/Central Government notified Fertilizer Control

Laboratory obtained after May 2016 should be enclosed.

6. The Manufacturer should provide evidence for the confirmation (Accession Number) /

CIB registration number for Bio-Pesticide and Bio control Agent only. 7. Shelf life of Azadiractin should be minimum one year.

8. Shelf life of Bio Control Agents should be minimum six months.

9. Manufacturer should produce the Registration Certificate issued by the Central

Insecticides Board under the Insecticides Act 1968 and Rules 1971 for Bio-

Pesticides and Bio Control Agents mentioning shelf life.

10. Accreditation from CSIR/DSIR/SAU should be produced.

11. Manufacturer must have lab equipments (bioreactors, laminar air flow chamber,

Autoclave, Mechanical shaker, Microscope, storage facilities to stock the product.) as

prescribed by Government of India, Ministry of Agriculture & Co-operation.

12. The packing, labeling should be strictly in accordance with Insecticides Act 1968

and Rules 1971 and as per the Registration with the Central Insecticides Board for

Bio- Pesticide and Bio Control Agents.

13. The packing, labeling should be strictly in accordance with the Registration of

Fertilizer Control Order 1985 for Bio-Fertilizers and Micro nutrient Mixture

14. The manufacturer should provide the details of provisional registration certificate for

the purchase of technology from SAU/ICAR institutes for Biopesticides and Bio-

control Agents like Trichoderma viridi and Pseudomonas fluorescense. If own

technology, tested with SAU should be produced.

4.3 Annual turnover and Net worth : The Bidder should have an Annual Turnover and Net worth for each item in the last

continuous three Audited Financial years. Copies of the Audited Balance sheets and

Profit and Loss account for the last 3 financial years (2013-14, 2014-15 and 2015-16)

should be furnished.

The Net worth of the Tenderer shall be calculated from the annual audited

reports of the company for the three preceding financial years (i.e) 2013-14, 2014-15



and 2015-16 which should be attached to Appendix–2A, as stated therein. The net

worth and average annual turnover of the Tenderer shall be as follows:

Sl. No

Name of the Input Average Annual Turnover

(Rs.in lakhs)

Networth (Rs. in lakhs)

1. Bio Pesticide

a. Azadiractin 99.000 49.500

2. Bio-Fertilizers

a. Azospirillum 33.000 16.500

b. Phosphobacteria 32.000 16.000

c. VAM 33.000 16.500

3. Bio Control Agents

a. Pseudomonas fluorescens 26.000 13.000

b. Trichoderma viridi 48.000 24.000

4. Micro nutrient Mixture 8.300 4.150

Total 279.300 139.650

The average annual turnover and net worth of the Tenderer shall be as above for

each item individually and if the Tenderer participates for more than one item, then the

average annual turnover and the net worth shall be calculated accordingly.

4.4 Solvency Certificate (SOC) Additionally, the Tenderer will be judged by his Tender capacity. The applicant shall

furnish a solvency certificate (original) from the bank to fulfill this requirement of

conforming to the Tender capacity which shall be equivalent to the Networth of the

items quoted. The date of issue of the Solvency Certificate shall be after the date of

publication of the tender i.e. 12.08.2016. Solvency Certificate shall be in the format

given in Appendix- 2-B.



4.5 VAT/Sale tax verification: Copy of monthly returns for VAT filed during August 2016 for the month of July 2016

with Commercial Tax Department, Government of Tamil Nadu / Respective states”

should be produced.

4.6 Technical Experience In support of evidence of the experience, the Tenderer shall furnish the following

information along with this Tender as per Appendix-2.

Certified Photostat copies of the relevant pages from the Contract with the

owners for whom the Tenderer has supplied Bio Pesticides / Bio Fertilizers / Bio

Control Agent/ Micro nutrient Mixture in the past 3 years. The certification shall

be done by a person holding a valid power of attorney in the Company and of a

rank not less than the Director of the Company

OR

A Certified copy of the power of attorney (certified by the Managing Director or

the Company Secretary) shall also be enclosed.

4.7 Financial Standing The Tenderer will also be evaluated for financial standing on the following basis

and he shall furnish the following information.

1. Net worth, as per Appendix-2A

2. Performance Record

3. Annual turnover

4. Copy of monthly returns for VAT filed during August 2016 for the month of July

2016 with Commercial Tax Department, Government of Tamil Nadu / Respective states

should be produced.

4.8 Performance Record

It is necessary that the Tenderer has a sound financial standing. For this purpose, the

Tenderer shall submit testimonials from bankers and references from Clients with whom

the Tenderer has been associated. Their reports and the Purchase Committee’s

assessment, wherever possible and necessary will be duly weighed to establish the

overall financial capability.

4.9 The Tenderer should be of high reputation, and have adequate experience in this

specific line of activity.



4.10 No dealers/authorized distributors shall be entitled to quote and the Tenders

quoted by them shall be summarily rejected.

4.11 In case of Micro nutrient Mixture for R&D facility, Certificate issued by Department

of Scientific and Industrial Research (DSIR) / State Agricultural University (SAU) should

be produced.

5. Bid Preparation and Submission 5.1 Cost of Tendering The Tenderer shall bear all costs associated with the preparation and submission of this

Tender and the Tender Accepting Authority will in no case be responsible or liable for

these costs.

5.2 Tender Document This Tender document is for the supply of Bio-Pesticide / Bio-Fertilizer / Bio Control

Agent/Micro nutrient Mixture to TANHODA. The Tender document contains appendices

to conditions of rate contract, specifications and also schedule of price and schedule of

technical information.

5.3 The Tender document duly filled in, signed and stamped on all pages shall be

submitted in accordance with clause 11 of this Tender document.

5.4 The application for obtaining Tender document shall be made to:

The Managing Director, TANHODA, Agriculture Complex, 3rd Floor, Chepauk, Chennai - 600 005.

5.5 The Tender Accepting Authority does not accept responsibility either for delays in

receipt of the Bank draft or any delay experienced by the applicant in receiving the

documents including loss of document in transit. Extension of the date and time for

receipt of the completed documents will not be made on account of any such delays.

The Tender document can be purchased from the above address as per clause 2.7

on all working days during office hours.

5.6 The Tender document is not transferable under any circumstances.

5.7 Tenderer to Check Tender Document The Tenderer is particularly requested to check all specifications shown in the Tender

document and obtain his own information on all matters which may in any way affect



this Tender as no claim for extras for any alleged ignorance in respect thereof shall be

entertained.

6. Preparation of Tender

6.1 Tenderers are required to quote the price for the supply of Bio-Pesticide / Bio-

Fertilizers / Bio Control Agent/ Micro nutrient Mixture for each item separately in the

schedule of prices [Appendix-6] and fill in all blanks legibly and properly. Tender

documents with corrections/over writings, shall not be entertained.

6.2 In the supply of Bio-Pesticide / Bio-Fertilizers / Bio Control Agent/ Micro nutrient

Mixture for each item, all purchase taxes, duties in purchases, entry tax and any other

taxes and duties and levies on purchases, if any shall be included in the prices but

exclusive of VAT.

6.3 In the supply of Bio-Pesticide / Bio-Fertilizers / Bio Control Agent/ Micro nutrient

Mixture for each item, the quoted price shall be inclusive of all charges like charges on

packaging, forwarding, freight, insurance, loading, unloading, storage, movement at site

and any other charges towards that work, etc., and complete in all respects. (i.e.) FOR.,

destination anywhere in Tamil Nadu of the Department of Horticulture in different

locations of the State.

6.4 The Tenderer shall fill up and sign the letter of Tender (Appendix - 4) all other

schedules etc, which are included in the Tender document.

6.5 Tenderer shall submit their Tenders in accordance with the specifications of the

Tender document only. Alternatives will not be considered.

6.6 The schedule of price shall be firm and fixed during the entire currency of the

contract and completion of all contractual obligations. Any extension in time granted by

Tender Accepting Authority to the completion schedule shall be subject to the condition

and there will be no additional financial implication to TANHODA, Chennai.

7. Tender Validity 7.1 Tenders shall remain valid for a period of 12 months from the date of Execution of

Agreement.

7.2 In exceptional circumstances prior to expiry of the initial time limit (7.1 above), the

Tender Accepting Authority may request the Tenderer to extend the period of

validity for a specified additional period. The request and the Tenderers responses



shall be made in writing or by fax or by e-mail. A Tenderer may refuse the request

without forfeiting his Earnest Money Deposit (EMD). A Tenderer agreeing to the

request will not be permitted to modify his Tender. However, he shall extend the validity

of the Earnest Money Deposit (EMD) for the period of the extension.

7.3 The elasticity of the extension of validity period may be even upto 3 months from the

date of expiry of tender period for which the tenderer should be in a position to extend

his cooperation.

8. Earnest Money Deposit (Tender Security or Tender Bond) 8.1 Each Tender must be accompanied by a Demand Draft / Banker’s Cheque drawn

from any Nationalized or Scheduled Bank or in the form of an irrevocable Bank

Guarantee for a period of one year in the prescribed form drawn in favor of

THE MANAGING DIRECTOR, TANHODA, CHENNAI - 600 005 payable at the

Chennai or specified small savings instruments for the Earnest Money Deposit as given

under. EMD should be paid for each item. Combined EMD for each category is

permitted if the Tenderer participates for more than one item.

Sl.No Name of the Input EMD amount (Rs.)

1. Bio Pesticide

a. Azadiractin 98600

2. Bio-Fertilizers

a. Azospirillum 32800

b. Phosphobacteria 32000

c. VAM 33300


a. Pseudomonas fluorescens 25900

b. Trichoderma viridi 48400

4. Micro nutrient Mixture 8300

8.2 TANHODA will arrange to refund the Earnest Money Deposit (EMD) to unsuccessful

Tenderer after publishing of successful Tenderer, within a reasonable time.



8.3 If the Tenderer is registered as a Small Scale Industries (SSI) unit of Government of

Tamil Nadu or National Small Industries Corporation (NSIC) with Government of India,

valid certificate for the same with the product range mentioned in the certificate should

be enclosed, for the request to waive the Earnest Money Deposit (EMD). Only those products covered under the certificate will be exempted for E.M.D. as per G.O. in force.

8.4 The EMD amount may be forfeited if:

(a) The Tenderer withdraws his Tender after the price cover opening.

(b) In the case of a successful Tenderer, if he fails to furnish the required

security deposit or sign the agreement, within the stipulated time limit.

9. Quoting of Rates 9.1 Only one rate should be quoted for each item in Indian Rupees.

9.2 In the supply of Bio-Pesticide / Bio-Fertilizers / Bio Control Agent/Micro nutrient

Mixture the rates should be FOR., destination and should be inclusive of all charges like

charges on packaging, forwarding, freight, insurance, loading, unloading, storage and

any other charges etc. and complete in all aspects, but exclusive of VAT.

9.3 The rates should not be altered or overwritten. The rates quoted shall always be

both in figures and in words.

9.4 In case there is a difference in the rates quoted in figures and words, the lower of

the two will be taken as the rate quoted.

9.5 The item of the Bio-Pesticide / Bio-Fertilizers / Bio Control Agent/ Micro nutrient

Mixture for which rate is quoted should conform to the specifications mentioned in the

schedule (Appendix- 8)

9.6 The rates furnished in schedule of price (Appendix-6) with any conditions,

stipulations, Force Majeure clause etc, will not be accepted and such Tenders will

be summarily rejected.

9.7 At any cost, the rate quoted by the tenderer should not exceed the market rate

which will be cross checked. Undertaking should be given by the tenderer as per

Appendix - 14.



10 Signing of the Tender

10.1 The Tender shall be signed by a person or persons duly authorized to sign on

behalf of the Tenderer. All pages of the Tender where entries or amendments have

been made shall be signed by the person or persons signing the Tender. The Tenderer

shall enclose a certified copy of the power of attorney authorizing the signatory or

signatories to sign the Tender document. This certification shall be from the Managing

Director or the person authorized by the Managing Director of the firm. 10.2 The Tender shall contain no alterations or additions, except those to comply with

instructions issued by the Managing Director, TANHODA or as necessary to correct

errors made by the Tenderer.

10.3 All the filled in pages in the Tender document should be signed by the Tenderer.

11. Procedure for Submission of Tender

11.1 Due Date for Tender Submission 11.2 Tender in sealed cover as detailed in clause 12 below will be received by the

Managing Director, TANHODA at his office as per clause 2.8. If the said date happens

to be a holiday for this office, the Tenders will be received upto 11.00 AM, on the next

working day.

11.3 The Tender Inviting Authority may extend the due date for submission of Tender

by issuing an amendment, in which case all the rights and obligations of

TANHODA, the Tenderers previously subject to the original due date for

submission will then be subject to the new date for submission as extended.

12. Submission of Tender 12.1 Tenderers are advised to go through the Tender document and understand all

the provisions and stipulations contained therein before submitting the Tender. While submitting the Tender document, all the pages of the Tender document must be page numbered serially. 12.2 The Tender shall be submitted exactly as per the procedures and requirements

stipulated herein. The Tender box will be kept at the Conference Hall of the Directorate of Horticulture, 3rd Floor, Agriculture Complex, Chepauk, Chennai-5. 12.3 The Tender must be submitted so as to be received within the stipulated date

and time as per clause 11



12.4 Tender submitted by telex, cable or fax will not be accepted and will be

summarily rejected.

12.5 The contents in each of the two covers shall be as described in the subsequent

clauses. For all other references, these covers will be referred to briefly as

- First Cover - "Technical Bid" - Second Cover - "Price Bid" Both the first cover and the second cover shall be placed inside a common outer cover,

superscribed on top with name of the input in Capital letters and mentioning the due

date and time.

12.6 Both the Bids shall be sealed using Sealing Wax with the authorized Seal of the

Company embossed on the seal. Technical Bid Cover should be superscribed as

“TANHODA - Supply of Bio-Pesticide / Bio-Fertilizers / Bio Control Agent/ Micro nutrient

Mixture for the year 2016-17”- Technical Bid. Sealed Price Bid Cover should be superscribed as “TANHODA - Supply of Bio-

Pesticide / Bio-Fertilizers /Bio Control Agent/ Micro nutrient Mixture for the year

2016-17”, - Price Bid. 12.7 The package shall be addressed to

The Managing Director, TANHODA, Agriculture Complex, 3rd Floor, Chepauk, Chennai - 600 005. Each cover shall carry the name and address of the Tenderer,

prominently.

12.8 The “Technical Bid cover" shall contain the documents in sequence indicated in

APPENDIX-3 (Checklist).

12.9 The EMD and capability details cover shall NOT contain the following:

i) Schedule of price (Appendix- 6) of the Tender document containing the Tender

price.

ii) Any indication direct or indirect, implicit or explicit or implied regarding

the Tender price or its break-up details or any other related price indication

etc., shall be the cause for outright disqualification of the entire Tender.

12.10 The cover superscribed, as “TANHODA - Supply of Bio-Pesticide / Bio-Fertilizers

/ Bio Control Agent/ Micro nutrient Mixture for the year 2016-17”, - Price Bid shall

contain the following in original.

i) Covering letter



ii) Tender Price as in schedule of price (Appendix-6) of the Tender document with

each page signed, dated and stamped with the seal of the firm. Apart from the

schedule of price duly filled in, the Tenderer shall not enclose any other document or

statement that will influence the price. In such an event, the Tender Accepting Authority

shall summarily disqualify the Tenderer and reject the Tender.

13. Late Tender Any Tender received by the Managing Director, TANHODA after the due date and

time as per clause-11 of this Tender document will not be accepted.

14. Tender Opening and Evaluation 14.1 Tender Opening The authorized representatives of the Tender Scrutinizing Committee will open the

Tender in the presence of the Tenderers or their authorised representative Tender

opening dates as specified in the clause 2.8 in the Conference Hall of the Directorate of Horticulture, Agriculture Complex, 3rd Floor, Chepauk, Chennai-5 in the

presence of all the bidders present at the time of opening. In the event of the specified

date of Tender opening being declared a holiday, the Tender will be opened at the

same time on the next working day.

14.2 During Initial Scrutiny of Technical Bid, if it is found that the tender is not

conforming to the Tender conditions (in terms of documents prescribed), that Bid will be

rejected straightaway. The Price Bids that have qualified in the initial scrutiny will be

separated and put inside the same Tender Box and the Tender Box will be sealed in the

presence of the bidders.

14.3 On opening the "Technical Bid cover", the details as per the checklist of each

Tenderer will be read out and no other details will be disclosed.

14.4 Process to be Confidential

Information relating to the examination, clarification, evaluation and comparison of

Tenders and recommendations for the award of contract shall not be disclosed to any

other persons not officially concerned with such process until the award to the

successful Tenderer has been announced. Any effort by a Tenderer to influence the

Tender Accepting Authority in the processing of Tenders or award decisions may result

in the rejection of his Tender.



15. Procedures for Tender Evaluation 15.1 Initial Scrutiny

After opening the Tenders, the Tender Scrutinizing Committee will determine

whether the Tenderer has fulfilled all the conditions as stipulated under clause 14.2 of

this Tender document through an Initial Scrutiny. Initial Bid scrutiny will be conducted and incomplete details as given below will be

treated as non-responsive. If Tenders are;

1. not submitted in two parts as specified in the Tender

2. received without the Letter of Authorisation

3. received without Postal charges and EMD amount

4. with incomplete information, subjective, conditional offers.

5. submitted without support documents as per the Eligibility criteria and Evaluation

criteria

6. non-compliance of any of the clauses stipulated in the Tender

7. lesser validity period

8. Incomplete Tender Documents.

9. Downloaded document without Demand Draft towards cost of document.

All responsive Bids will be considered for further technical evaluation. The decision of

TANHODA will be final in this regard.

15.2 The Tender Scrutinizing Committee will then proceed with the evaluation of those

Tenders which have not been rejected as per clause 15.1 above.

15.3 Before proceeding with the detailed evaluation, the Tender Accepting Authority will

satisfy himself/herself as to whether the Initial Scrutiny was fair and transparent.

15.4 The evaluation of the Technical Bids shall be done by the Purchase Committee

constituted with the experts from Tamil Nadu Agricultural University, officials from

Department of Horticulture and Department of Agriculture.

15.5 The Purchase Committee shall furnish the technical evaluation report to Managing

Director, TANHODA, and a detailed tabulation containing each and every fulfillment of

the Tender conditions and finally arrive at whether the Tender submitted fulfils all the

Tender conditions. The relevant page no. of the Tenderer in which the Tender

conditions are fulfilled shall also be mentioned in the tabulation. Non-fulfillment of any

one or many of the Tender conditions would make the Tender to be a non-responsive



one as per the guidelines issued in the Tamil Nadu Transparency in Tenders Act 1998

and the Tamil Nadu Transparency in Tenders Rules 2000. Only those Tenders which

fulfil all the Tender conditions and found to be responsive will be proceeded further for

opening of price bid.

15.6 To assist the examination, evaluation and comparison of Tenders, the Purchase

Committee, may at its discretion, ask any Tenderer for clarification on his Tender. The

request for clarification and the response shall be in writing or by fax or by e-mail but no

change in the substance of the Tender shall be sought, offered, or permitted.

15.7 The Tenderer shall be obliged to permit the "Purchase Committee" to visit and

inspect the Production units.

15.8 If a Tender fails to be responsive, it will be rejected by the Purchase

Committee/Tender Accepting Authority and may not subsequently be made responsive

by correction or withdrawal of the non-confirming deviation or reservation.

15.9 The Tender Scrutinizing Committee will then proceed with opening of Second Cover, i.e., "Price Bid Cover” of those Tenderer whose "Technical Bid" has been

accepted. The opening of the "Price Bid Cover" will be done in the presence of those

Tenderers or their authorized representatives who choose to be present. The Tender

Accepting Authority will inform such Tenderers in advance about the acceptance of their

"Technical Bid” and the date and time of opening of the "Price Bid Cover".

The Bidder who quote for the lowest cost for Bio-Pesticide / Bio-Fertilizers / Bio Control Agents/ Micro nutrient Mixture will be called as L1 Bidder for that item. 15.10 Negotiations

Negotiations will be conducted with all the Successful Bidders for improvement in the

Scope of Work, Specification, further reduction in price and advancement of delivery

schedule. 15.11 Award of Contract a) Total quantity will be apportioned among the L1 Bidder and other Bidders who have

agreed to match L1 rate, as per the provisions of Tamil Nadu Transparency in Tenders

Act, 1998 and the Tamil Nadu Transparency in Tenders Rules, 2000 and Terms and

Conditions of the Tender.

b) No dispute can be raised by any Bidder whose Bid has been rejected and no claims

will be entertained or paid on this account.



15.12 TANHODA reserves the right to: a) Negotiate with the Bidder whose offer is the lowest evaluated price for further

reduction of prices.

b) Insist on quality / specification of materials to be supplied.

c) Modify, reduce or increase the quantity requirements to an extent of the tendered

quantity as per the provisions of Tamil Nadu Transparency in Tenders Act 1998 and

Tamil Nadu Transparency in Tenders Rules, 2000.

d) Change the list of areas of supply locations from time to time based upon the

requirement of the purchase.

e) If delivery performance of the Bidder is not as per the Schedule, then TANHODA

reserves the right to reallocate the quantity to other Bidder.

f) TANHODA reserves its right to inspect the bidders' factory before or after placement

of orders and based on the inspection, TANHODA reserves a right to modify the

quantity ordered.

g) TANHODA reserves its right to withhold any amount for the deficiency in the service

aspect of the ordered items supplied to the customers.

15.13 Acceptance of Tender and Withdrawals

The final acceptance of the tender is entirely vested with TANHODA who reserves the

right to accept or reject any or all of the tenders in full or in parts without assigning any

reason whatsoever. The Tender Accepting Authority may also reject all the tenders for

reasons such as change in Scope, Specification, lack of anticipated financial resources,

court orders, calamities or any other unforeseen circumstances. After acceptance of the

Tender by TANHODA, the Successful Bidder shall have no right to withdraw their tender

or claim higher price.

15.14 Letter of Acceptance (LOA) After acceptance of the Tender by TANHODA, a Letter of Acceptance (LOA) will be

issued to the Successful Bidder(s) by TANHODA. Under this rate contract, TANHODA

has the right to issue LOA to more than one bidder.

15.15 Payment of Security Deposit (SD) Payment of Security Deposit (SD) the successful bidder will be required to remit a

Security Deposit (SD) equivalent to two percent of the value of the order, exclusive of

EMD. The SD shall be paid within 10 days from the date of issue Letter of



Acceptance (LOA) by TANHODA. This deposit should be in the form of Small Savings

Deposits Account in any of the post offices and surrender the pass book to the office of

the Managing Director, TANHODA, Chennai duly indicating the pass book pledged to

the Managing Director, TANHODA, Chennai or demand draft or bankers’ Cheque or

where the procuring entity deems fit, irrevocable bank guarantee in a prescribed form. The SD furnished by the Successful Bidder in respect of the tender will be returned to

them after successful completion of work. The Security Deposit held by TANHODA till it

is refunded to the Successful Bidder will not earn any interest thereof. The Security

Deposit will be forfeited if the Successful Bidder withdraws the Bid during the period of

Bid validity specified in the Tender or if the Bidder fails to sign the contract.

15.16 Execution of Contract a) The Successful Bidder should execute a Contract in the INR 20 non-judicial Stamp

Paper bought in Tamil Nadu only in the name of the Bidder within 10 days from the date of Letter of Acceptance issued by TANHODA with such changes/modifications

as may be indicated by TANHODA at the time of execution on receipt of confirmation

from TANHODA.

b) The Successful Bidder shall not assign or make over the contract, the benefit or

burden thereof to any other person or persons or body corporate for the execution of the

contract or any part thereof without the prior written consent of TANHODA.

TANHODA reserves its right to cancel the purchase order either in part or full, if this

condition is violated.

c) The expenses incidental to the execution of the agreement should be borne by the

Successful Bidder.

d) The conditions stipulated in the agreement should be strictly adhered to and violation

of any of the conditions will entail termination of the contract without prejudice to the

rights of TANHODA and TANHODA also have the right to recover any consequential

losses from the Successful Bidder.

15.17 Release of Purchase Order After execution of the Contract and payment of Security Deposit, “Firm Purchase Order” for the supply and commissioning of Tendered items will be issued to the

Successful Bidder/Bidders by TANHODA. The supply and payment will be based on the

Purchase Order(s) issued from time to time.



15.18 Refund of EMD

The EMD amount of the Unsuccessful Bidder will be refunded after publishing of

successful tenderer within a reasonable time, for the Successful Bidder after the

completion of purchase order.

15.19 Release of SD

The Security Deposit will be refunded to the Successful Bidder on completion of entire

supply subject to satisfaction of TANHODA. Such completion would be arrived at when

the entire quantity is supplied by the Bidder as per the Contract Agreement and as per

Purchase Order(s) issued by TANHODA from time to time.

15.20 Forfeiture of EMD and SD

a) If the Successful Bidder fails to act according to the tender conditions or backs out,

after the tender has been accepted, the EMD will be forfeited to TANHODA.

b) If the Successful Bidder fails to remit the SD, the EMD remitted by him will be

forfeited to TANHODA and the tender will be held void.

c) If the Successful Bidder fails to act up on to the tender conditions or backs out from

the contract, the SD mentioned above will also be forfeited by TANHODA

15.21 Termination of Contract 15.21.1 Termination for default a) TANHODA may without prejudice to any other remedy for breach of contract, by

written notice of default with a notice period of 7 days, sent to the Successful Bidder,

terminate the contract in whole or part, (i) if the Successful Bidder fails to deliver any or

all of the goods within the time period(s) specified in the Contract, or fails to supply the

items as per the Delivery Schedule or within any extension thereof granted by

TANHODA;

OR

(ii) if the Successful Bidder fails to perform any of the obligation(s) under the contract; or

(iii) if the Successful Bidder, in the judgement of TANHODA, has engaged in fraudulent

and corrupt practices in competing for or in executing the Contract.

b) In the event TANHODA terminates the Contract in whole or in part, TANHODA may

procure, upon terms and in such manner as it deems appropriate, the goods and

services similar to those and delivered and the Successful Bidder shall be liable to



TANHODA for any additional costs for such similar goods. However, the Successful

Bidder shall continue the performance of the contract to the extent not terminated.

15.21.2 Termination for Insolvency

TANHODA may at any time terminate the Contract by giving written notice with a notice

period of 7 days to the Successful Bidder, if the Successful Bidder becomes bankrupt or

otherwise insolvent. In this event, termination will be without compensation to the

Successful Bidder, provided that such termination will not prejudice or affect any right of

action or remedy that has accrued or will accrue thereafter to TANHODA.

15.21.3 Termination for Convenience

TANHODA may by written notice, with a notice period of seven days sent to the

Successful Bidder, may terminate the Contract, in whole or in part, at any time for its

convenience. The notice of termination shall specify that termination is for TANHODA’s

convenience, the extent to which performance of work under the Contract is terminated,

and the date upon which such termination becomes effective. On termination, the

successful Bidder is not entitled to any compensation whatsoever.

15.22 Execution of Work Order

The Successful Bidder should nominate and intimate TANHODA, an Official as the

Single Point of Contact (SPOC), who should be responsible for effective delivery of

work complying with all the terms and conditions. The Successful Bidder should ensure

that the Account Manager fully familiarises with the Tender Conditions, Scope of Work

and deliverables.

15.23 Assigning of Tender whole or in part The successful Bidder shall not assign or make over the contract, the benefit or burden

thereof to any other person or persons or body corporate. The Bidder should not under-

let or sublet to any person(s) or body corporate for the execution of the contract or any

part thereof without the written consent of TANHODA.

15.24 Liquidated Damages (LD) Liquidated Damages will be levied at the rate specified in the Agreement Format for

nonfulfilment of delivery schedule subject to the force Majeure conditions. Even If the

work is not completed in full beyond this period, such performance may entail

termination of contract and black listing of the Bidder from participating in any of the

TANHODA's Tenders. This alone will not relieve the Bidder and the higher of the



Liquidated Damages specified or an amount equal to the actual loss suffered by the

Purchaser will be recovered from the successful Bidder.

15.25 Penalty for Non-Fulfilment of Tender A penalty will be levied at the rate specified in the Agreement Format in the event of

non-fulfilment or non-observance of any of the conditions stipulated in the Agreement,

Terms and Conditions and Work Order.

15.26 Other Conditions

a) The final decision would be based on the technical capacity and pricing of the Bidder.

TANHODA does not bind itself in selecting the bidder offering lowest prices.

b) TANHODA reserves the right not to accept lowest price, to reject any or all the

tenders without assigning any reason, to relax or waive any of the conditions stipulated

in the terms and conditions of tender as deemed necessary in the best interest of

TANHODA for good and sufficient reasons.

15.27 Arbitration and Jurisdiction

(a) In case of any dispute, the matter will be referred to a Sole Arbitrator to be appointed

by the Managing Director of TANHODA in accordance with the "Arbitration and

Conciliation Act 1996". The arbitration shall be held in Chennai, India and the language

English only.

(b) Subject to the above, the Courts at Chennai alone only shall have jurisdiction in the

matter

16. Award of Tender 16.1 Notwithstanding anything that is said herein, the Tender Accepting Authority

reserves the right to accept or reject any Tender, and to cancel the Tendering

process and reject all Tenders, at any time prior to the award of Tender, without

thereby incurring any liability to the affected Tenderer or Tenderers or any

obligation to inform the affected Tenderer or Tenderers of the grounds for the

"Tender Accepting Authority's" action.

16.2 The Tender Accepting Authority reserves the right to increase or decrease any of

the quantities mentioned in the Tender document only to the extent of 25% of the

quantity Tendered in each item of Bio Pesticide / Bio Fertilizers / Bio Control Agents/

Micro nutrient Mixture as per the Tamil Nadu Transparency in Tenders Rules 2000.



17. Notification of Award 17.1 The Tenderer whose Tender has been accepted will be notified of the award by

the "Tender Accepting Authority", in writing by registered letter / fax / e-mail.

17.2 The notification of award will constitute the formation of the rate contract,

subject only to the furnishing of a Security Deposit in accordance with the

provisions of clause 18 of this Tender document and the signing of the Agreement as

per clause 19 of this Tender document.

17.3 If the accepted Tenderer fails to remit the security deposit within the above said

period, the Earnest Money paid by him will be forfeited by the Managing Director,

TANHODA, Chennai and his Tender will be held void and the Tender Accepting

Authority shall proceed further with other Tenderers in finalization of the Tender as per

the Tamil Nadu Transparency in Tenders Rules 2000.

18. Signing the Agreement 18.1 The Successful Tenderer will be required to execute an agreement on a non-

judicial stamp paper to the value of INR 20/- embodying the terms and conditions to the

Tender in 10 days from the date of receipt of intimation of the acceptance of the Tender.

18.2 If the agreement mentioned in sub-clause (1) above is not executed in the

prescribed period, the Earnest Money Deposit and Security Deposit of the

Tenderer are liable to be forfeited.

18.3 In case of successful Tenderer being the SSI, if the agreement mentioned in sub

clause (1) above is not executed in the prescribed period, the approval granted

accepting the Tender will become null and void.

18.4 The successful Tenderer if fails to execute the agreement in the stipulated

period of 10 days from the date of receipt of the communication of this office,

accepting the rate approved, he will also be liable for all damages arising there

from such default including the cost of conducting fresh Tenders and the increase in

rates if any, in the subsequent agreement and shall compensate for all losses sustained

by TANHODA in this regard.

18.5 The successful rates of the items of Bio-Pesticide / Bio-Fertilizers / Bio Control

Agent/ Micro nutrient Mixture should be valid for a period of one year from the date of

execution of agreement.



19. Conditions 19.1 The list of each item of Bio Pesticide / Bio Fertilizers / Bio Control Agents/ Micro

nutrient Mixture in the appended statement is an approximate requirement of the

Managing Director, TANHODA, Chennai-600 005.

19.2 One Tenderer can submit only one Tender Document. 19.3 Yester years’s supply defaulters to TANHODA will not be entertained to participate

in the tender for any of the materials invariably of the materials of supply on which they

turned as defaulter with TANHODA.

19.4 Adducing reasons like breakdown of machinery in the factories, power cut if any,

enforced by the Electricity Board, strikes, non-availability of technical grade

materials for formulation, non-availability of containers of required size and quantity for

not accepting orders when placed or for delays if any in actual supplies, will not be

entertained. Non-fulfillment of the contract on any grounds will result in forfeiture of part

or whole of Security deposit / Earnest Money Deposit amount which may be decided by

the Managing Director, TANHODA besides debarring the supplying firm to enter in the

subsequent periods.

19.5 Failure on the part of the Tenderer to execute the orders in time and entailing

TANHODA to resort to the purchase from other sources at higher prices than the

rate contract will also be subject to recovery of the difference in cost from the

Tenderer.

19.6 If a firm fails to supply the Bio Pesticide / Bio Fertilizers / Bio Control Agents/Micro

nutrient Mixture as per the agreement entered, the firm will be debarred from

participating in the subsequent year contract at the discretion of the Tender Accepting

Authority. Action will also be initiated to blacklist the company.

19.7 If at any time during the currency of the Tender period, the items supplied are

found to be not in accordance with the specifications action will be initiated as per the

provisions of the Insecticides Act 1968 and Rules 1971/ Fertilizer Control Order (FCO)

1985, including the criminal action under the Essential Commodities Act.

19.8 In the event of non-compliance of the Tender conditions by the Tenderers, Tender

Accepting Authority reserves the right to reallocate/revise the quantity of Bio Pesticide /



Bio Fertilizers / Bio Control Agents/ Micro nutrient Mixture already approved at the time

during the currency of the Tender period.

19.9 The quantity shown against each item as per Appendix 9 is subject to any

increase or decrease depending upon requirement of TANHODA during the period

covered by the Tender. The purchase by TANHODA of the quantity shown in each item

in the statement in full or in part is also not guaranteed. However, the procurement shall

not vary beyond 25% of the quantities of Bio-Pesticide / Bio-Fertilizers / Bio Control

Agent / Micro nutrient Mixture proposed either ways as per the Tamil Nadu

Transparency in Tenders Rules 2000.

19.10 If the Tender is from outside Tamil Nadu, the proof for having a local stock point in Tamil Nadu should be produced. 19.11 Details of Consignment such as Place of Manufacturing

` Date of Manufacturing

Date of Packing

Date of Expiry

Lot No.

Batch No.

Packing size

and Complete address of the Producer should be printed legibly on the pack. Sticker

shall be provided as per the approved quoting of the department –“Department of

Horticulture, Government of Tamilnadu.”

19.12 Tenderer should not have been blacklisted earlier by any of the State

Government/Central Government/Public sector undertakings for which declaration

should be given by the tenderer (Appendix - 13)

19.13 If the supplied material is not found to conform to the standards in multiple

samples, no payment will be made to the tenderer, in addition to blacklisting the

tenderer along with imposing fine to the quantum of defection.

20. Delivery 20.1 The Tenderer should intimate by post / fax / e-mail, the indenting officer the exact

date of receipt of order and the probable date of supply of Bio-Pesticide / Bio-Fertilizers

/ Bio Control Agent / Micro nutrient Mixture.



20.2 The Tenderer should deliver the materials to destinations in Tamil Nadu as per

the despatch instructions of the purchaser immediately or within 30 days time including

the date of receipt of indent, for the supply of Bio-Pesticide / Bio-Fertilizers / Bio Control

Agent / Micro nutrient Mixture.

20.3 After supply of Bio-Pesticide / Bio-Fertilizers / Bio Control Agent / Micro nutrient

Mixture delivery challan should be provided with proper acknowledgement from the

department for whom supplied along with the invoice for settlement.

20.4 The Tenderer is liable to a cut of 1% (One percent) of the total amount in the bill,

if the despatch is effected beyond 30 days and upto 60 days of receipt of indent.

20.5 If the consignment is supplied between the 61st day and the 90th day, a cut of

2% (two percent) will be imposed on the total amount of the bill.

20.6 Consignments booked after the 90th day will not be accepted and the indent

shall lapse automatically.

20.7 The cuts effected as mentioned in 20.3 and 20.4 above shall be deducted from

the total amount of the bill or from the Security Deposit by the Managing Director,

TANHODA, Chennai – 600 005. If the Security Deposit is in the form of Bank

Guarantee, the same will be discharged only after payment of the deductions by the

Tenderer or the bank guarantee will be enforced for the amount of deductions in the

event of the Tenderer not coming forward to pay the deductions if their Invoices are

settled in full.

20.8 The seller warrants that the goods delivered by him under this agreement will be

suitable and may be used for the purpose for which the buyer is purchasing the same.

If it is found at any stage that the materials offered are not upto the Insecticides Act

1968 and Rules 1971/ Fertilizer Control Order (FCO) 1985, specifications, misbranded,

such material shall be rejected and such rejected goods or materials shall be removed

at the expense of the Tenderer within 7 days of notice given to him and suitable action

also will be initiated as per the Insecticides Act 1968 and Rules 1971/ Fertilizer Control

Order (FCO) 1985.

21. Payment and Mode of Payment 21.1 Payment shall be made to the firm through RTGS by the Tender Inviting Authority

only on receipt of goods and after due verification and testing for quality and quantity in



respect of Department of Horticulture. In case of other Departments supply order will be

issued by them and payment will be made as per their existing department rules.

21.2 Each batch of material will be drawn for a sampling by the quality inspector of the

respective district and after obtaining quality test report passed for its microbial count

from the notified State/Central Government laboratory / Notified fertilizer control

laboratory payment will be made accordingly. In case of failure entire stock should be

taken back without any cost and time impact and action will be initiated.

22. Penalty 22.1 Failure on the part of the Tenderer to execute the orders in time, entailing

TANHODA to resort to purchase from other sources at higher prices than the rate

contract, will also be subject to recovery of the difference in cost from the

Tenderer.

22.2 The Managing Director, TANHODA also reserves the right to decide whether the

EMD or security deposit or both the amounts should be forfeited for non-

fulfillment of the rate contract.

22.3 The Managing Director, TANHODA also reserves the right to blacklist the firm in

the case of non-fulfillment of the Condition of rate contract within the period of rate

contract.

23. Clarifications by TANHODA When deemed necessary, TANHODA may seek bonafide clarifications on any aspect

from the Bidder. However, that would not entitle the Bidder to change or cause any

change in the substance of the Bid or price quoted. During the course of Technical Bid

evaluation, TANHODA may seek additional information or historical documents for

verification to facilitate decision making. In case the Bidder failed to comply with the

requirements of TANHODA as stated above, such Bids may at the discretion of

TANHODA, shall be rejected as technically non-responsive.

23.1 Suppression of facts and misleading information

During the Bid evaluation, if any suppression or misrepresentation of is brought to the

notice of TANHODA. TANHODA shall have the right to reject the Bid and if after

selection, TANHODA would terminate the contract, as the case may be, will be without

any compensation to the Bidder and the EMD / SD, as the case may be, shall be



forfeited. Bidders should note that any figures in the proof documents submitted by the

Bidders for proving their eligibility is found suppressed or erased, TANHODA shall have

the right to seek the correct facts and figures or reject such Bids. It is up to the Bidders

to submit the full copies of the proof documents to meet out the criteria. Otherwise,

TANHODA at its discretion may or may not consider such documents. The Tender calls

for full copies of documents to prove the Bidder's experience and capacity to undertake

the project.

Enclosures to this Tender Document;

1. Model Form of Contract

2. Letter of Undertaking, as Appendix -1.

3. Reference list of rate contracts executed by the applicant, as Appendix - 2.

4. Financial capacity, as Appendix -2A.

5. Solvency Certificate, as Appendix - 2B.

6. Checklist, as Appendix - 3.

7. Letter of Tender, as Appendix - 4.

8. Form of letter confirming agreement with technical and commercial terms and

Conditions of the Tender, as Appendix - 5.

9. Schedule of prices, as Appendix - 6.

10. Schedule of confirmation of technical information, as Appendix - 7.

11. Desired specifications of each item proposed for procurement as Appendix - 8.

12. The tentative quantities of each item proposed to be procured for the year

2016-17, as Appendix-9

13. Bank Guarantee Format, as Appendix-10

14. Certificate for Minimum Stock, as Appendix-11

15. Profile of the Bidder, as Appendix-12

16. Undertaking for not blacklisted Appendix-13

17. Undertaking for quoted price Appendix - 14

18. Declaration, as Appendix-15



Model Form of Contract (To be executed on a INR 20/- Non-Judicial Stamp Paper bought in Tamil Nadu by the Successful Bidder for the supply of Bio-Pesticide / Bio-Fertilizers / Bio Control Agent / Micro nutrient Mixture (NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS SAMPLE FORM AT THE TIME OF SUBMISSION OF TENDER) This CONTRACT is entered into at Chennai on the ................. day of ............. 2016 between TANHODA, a wholly owned Government of Tamil Nadu Undertaking registered under the Tamilnadu Societies Registration Act, 1975 and having its Registered office TANHODA, Agriculture Complex, Chepauk, Chennai- 600 005 herein after referred to as “TANHODA” (which term shall mean and include its Successors and permitted assigns) on behalf of Customer (s) to be communicated by TANHODA from time to time (herein after referred to as “Purchaser (s)”) and ................................. a Company registered under the Indian Companies Act, 1956 and having its Registered Office at .................................................. Hereinafter referred to as the “Successful Bidder” (which term shall mean and include its Successors and permitted assigns) Whereas, TANHODA had floated a Rate Contract Tender vide Tender Reference No. TAN/Tender/4792/2016-17 for the supply of Bio-Pesticide / Bio-Fertilizers / Bio Control Agent / Micro nutrient Mixture and the Successful Tenderer has been selected as one of the suppliers in the Tender and TANHODA as per the following terms and conditions:- 1. This document on having been signed by both the parties shall constitute a binding

contract between the parties and shall remain in force for a period of 12 months from

the date of execution of this Agreement or throughout the period of completion of

contract obligations, whichever is later, on account of any reason whatsoever. But in the

event of any breach of agreement at any time on the part of the Successful Bidder, the

contract shall be determinable by TANHODA without compensation to the Successful

Bidder. The contract may also be put to an end at any time by TANHODA upon giving

seven days notice to the Successful Bidder.

2. The Successful Bidder agrees to deliver the materials detailed in TANHODA Tender

TAN/Tender/4792/2016-17 after carrying out successfully all tests prescribed by the

Purchaser(s) at an unit price plus applicable Taxes as enclosed in Annexure to this

Agreement to the Purchaser(s) before the specified date. The price offered is firm and is

not subject to enhancement on any ground.



3. The ordered materials should be delivered, within 30 (thirty) days including the date

of receipt of the Purchase order.

4. The price of the ordered items as per the Tender includes excise duty, Surcharges,

Freight, Octroi, insurance, commissioning, and such other levies that may be applicable.

5. The goods or materials to be supplied under this contract are to be of the quality and

of the sort mentioned in the TANHODA Tender document.

6. The goods or materials are to be delivered on F.O.R destination indicated by

TANHODA without any extra cost in such quantities or numbers contained in the

purchase order to be issued by TANHODA from time to time. Any amendments to the

orders in terms of quantities or delivery period etc., may be incorporated on a mutually

agreed basis. The delivery of goods to the destination is the responsibility of the

Successful Bidder only. The goods supplied under the contract should be covered for

comprehensive insurance by the Successful Bidder till delivery and acceptance by the

authority concerned.

7. TANHODA is entitled to change the list of consignee address from time to time based

on the requirement of the purchaser(s). In this situation, the suppliers should not claim

any additional charges.

8. If the supply of the Ordered items are not effected as specified in the purchase order,

TANHODA shall have the full authority to cancel the order and to take any such action

that will be deemed fit in the circumstances.

9. In case of failure by the Successful Bidder to deliver goods or materials demanded

from them, within the period specified for delivery or in case of goods or materials

delivered by them, not being of the stipulated quality and specifications or in the case of

goods or materials being delivered without a correct invoice in duplicate, TANHODA or

anyone duly authorized by TANHODA shall have the power to reject any such goods or

materials and to purchase from others instead of any goods or materials so rejected or

not delivered. Unless the successful Bidder shall themselves forthwith supply that shall

be sufficient and satisfactory any excess of cost so incurred by the Purchaser(s) over

the contract price together with all charges and expenses attending the purchase shall

be recoverable by TANHODA from the Successful Bidder.

10. A penalty will be levied at the rate of 0.25% per day on the un-delivered portion of

the material value subject to a maximum of 10% if the delivery has not been completed



in full within the stipulated period subject to force majeure conditions. The delivery

period will effect from the date of receipt of confirmed consignee address. Besides such

performance may entail back-listing of successful bidder. If the Successful Bidder fails

to supply even after the lapse of 91 days after the stipulated date of delivery, then the

orders/contracts are liable for cancellation and the EMD/ Security Deposit will be

forfeited in addition to TANHODA reserving the right to blacklist the suppliers for a

period of three years from participating in TANHODA’s tenders for Government

contracts/projects.

11. A Penalty for non-fulfilment or non-observance of tender conditions will be levied at

10% of the total value of the Purchase Order.

12. Notwithstanding anything contained in the penalty clause, TANHODA reserves the

right to blacklist the bidder from taking part in any of the procurement operations of

TANHODA for a minimum period of three years from the date of blacklisting for failure to

carry out supply in time or according to the quality and quantity prescribed or any such

similar reasons. This penalty shall be over and above all other penalties. Such bidders

would be automatically banned for 3 years from taking part in TANHODA's Tenders.

13. PAYMENT TERMS: a) 100% of the total cost of ordered items will be paid by TANHODA on supply of the

ordered items to the Purchaser, after testing the quality and fulfilling the technical

specifications on submission of an irrevocable Bank Guarantee for 2% of the cost of the

ordered value valid for 12 months.

b) The Successful Bidder hereby agrees to get the refund of incentive, excise duty and

proportionate sales tax from concerned authorities and pass it on to Purchaser(s) if the

Government or any other appropriate agency reduces the Excise duty or Sales tax or

give incentive of any type retrospectively after supplying the Ordered items failing which

action will be taken to recover the balance amount from the Successful Bidder under the

Revenue Recovery Act or any other relevant act.

c) Penalty amount if any will be adjusted in the payment due to the Bidder.

d) All taxes and other levies imposed by Governments in India will be paid at actual as

applicable.

14. The Successful Bidder agrees that in the event of non-fulfilment or non-observance

of any of the conditions stipulated in the contract, the Successful Bidder shall pay as



penalty an amount equivalent to 10% of total value of contract or an amount equal to

the actual loss incurred by the Purchaser (s) whichever is higher subject to the condition

that the loss amount would not exceed the value of the goods supplied.

15. The contract or any part share of interest in it is not be transferred or assigned by

the successful Bidder directly or indirectly to any person or persons whomsoever

without the written consent of the Purchaser(s).

16. Neither the TANHODA nor the Successful Bidder shall be liable to the other for any

delay or failure in the performance of their respective obligations due to causes or

contingencies beyond their reasonable control such as

i) Natural phenomena including but not limited to earthquakes, floods and epidemics.

ii) Acts of any Government authority domestic or foreign including but not limited to war

declared or undeclared, priorities and quarantine restrictions.

iii) Accidents or disruptions including, but not limited to fire, explosions, break down of

essential machinery or equipment, power and water shortages.

17. The following document shall be deemed to form and be read and constructed as

part of this Contract.

a) Tender Terms and Conditions

b) Amendments issued by TANHODA for the Tender document

c) Corrigendum / Clarifications issued by TANHODA for the Tender Document

d) Detailed final offer of the Successful Bidder

e) Purchase Order(s) issued by TANHODA from time to time

f) Correspondence made by TANHODA to the Successful Bidder from time to time

during the period of the contract.

Wherever the offer conditions furnished by the Successful Bidder are at variance with

conditions of this contract or conditions stipulated in the purchase order, the latter shall

prevail over the offer conditions furnished by the Successful Bidder.

18. Unless otherwise provided in the agreement, any notice, request, consent or other

communication given or required to be given hereunder shall be given by mailing the

same by registered mail, postage prepaid, return receipt requested in the case of the

Successful Bidder to the Purchaser(s) at their respective addresses and set forth above

or with other addresses and to the attention of such other person or persons as may

hereafter be designated by like notice hereunder and any such notice sent by post shall



be deemed to have been served on the date when in the ordinary course of post, it

would have been delivered at the address to which it was sent.

Sl. No

Name of Input

Unit Quantity Offered (/Kgs/Lit/MT)

Qualiity Specification

Approved Rate (Rs.)

Total Value (Rs.)

Witnesses: 1. Signature and Address 2. Signature and Address Company Seal, Signature and Date



APPENDIX- 1

LETTER OF UNDERTAKING SUPPLY OF . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . .

(Specify Bio-Pesticide/ Bio-Fertilizers/Bio Control Agent / Micro nutrient Mixture) CERTIFICATE

(To be submitted along with the Tender) To The Managing Director Tamilnadu Horticulture Development Agency (TANHODA) Agriculture Complex, 3rd Floor Chepauk, Chennai – 600 005 Sir, Sub: Undertaking for participating in TANHODA's Procurement Tender – Reg. I/We ----------------------- have gone through the Terms and Conditions, Scope of Work and Specification and will abide by them as laid down (Tender Documents, Technical bid and Price Bid) I/We ------------------------ hereby confirm that our Company was not blacklisted by any State Government/ Central Government/ Public Sector Undertakings during the last three years. We also hereby confirm that our EMD/SD was not forfeited by any State Government / Central Government / Public Sector Undertakings during the last three years due to our non-performance, non-compliance with the tender conditions etc. I/We ----------------------------------------------------------- hereby declare that all the particulars furnished by us in this Tender are true to the best of my/our knowledge and we understand and accept that if at any stage, the information furnished is found to be incorrect or false, we are liable for disqualification from this tender and also are liable for any penal action that may arise due to the above.



I/We --------------------------------------- certify that no refurbished components are used in the manufacturing and supply of Bio-Pesticide / Bio-Fertilizers / Bio Control Agent / Micro nutrient Mixture. In case of violation of any of the conditions above, I/We.......................... Understand that I/ We are liable to be blacklisted by TANHODA for a period of three years. Yours faithfully for _________________ Name, Signature Designation and Seal Note: 1) Declaration in the company’s letter head should be submitted as per format given above: 2) If the bidding firm has been blacklisted by any State Government/Central Government/ Public Sector Undertakings earlier, then the details should be provided.

Signature

Place Name and address Date: Company Seal

WITNESS SIGNATURE:

Name, Address and Occupation of witness.



APPENDIX-2

REFERENCE LIST OF RATE CONTRACTS EXECUTED BY THE APPLICANT . . . . . . . . . . . . . . . . . (Specify the item of Bio-Pesticide / Bio-Fertilizers / Bio Control Agent / Micro nutrient Mixture)

1 Name of the Input :

2 Name of the Department/Purchaser :

3 Address of the Department/Purchaser :

4 Contract reference & Date :

5 Value of the Contract :

6 Scope of work :

7 Contact official of the Department/ Purchaser with whom the

rate contract is executed :

Name

Phone No.

Signature of the Tenderer

Name and Address

Company seal.



APPENDIX-2-A FINANCIAL CAPACITY

1 Name of the firm :

2 Address of the Registered Office :

3 Address of the Office of Communication :

4 Net worth of the Firm (Rupees) :

5 Annual Turnover (Rupees) for

2013-14 2014-15 2015-16 : Average Annual Turnover for the above three years :

6. Furnish Name, Address :

Telephone No. fax No.

and contact person of your

bankers in a separate list

attached to this appendix.

7. Furnish Name, Address :

Telephone No. Fax No. and

contact person of your

Insurance Company in a

separate list attached to

this appendix

I hereby authorize the Managing Director, TANHODA and its Consultants

/Representatives to seek information as required from our Bankers and Insurers.

Signature of person[s] authorized: Date: Name and Designation: Attachments to be submitted along with this Appendix: i) Audited annual reports for the three (3) preceding financial years i.e.

2013-14, 2014-15 and 2015-16

ii) Banker's Solvency Certificate (original) confirming Tender capacity.

iii) Solvency Certificate shall be in the format given in Appendix - 2-B.



APPENDIX-2-B

(Bankers Letter head)

Date:

Place:

To

The Managing Director, TANHODA, Agricultural Complex, Chepauk, Chennai – 600005

SOLVENCY CERTIFICATE

This is to state that to the best of our knowledge and information, M/s.

[Name of the firm with address] ___ ____

a customer of our Bank is respectable and can be treated as good upto a sum of

Rs. Lakhs (Rupees )

This certificate is issued at the specific request of the customer for applying to the tender under reference No. ________________________ for supply of _____________________. (Herein mention the name of the tender)

Yours faithfully,

Name of the bank

Authorized Signatory

Name and designation

Bankers Seal



APPENDIX- 3 CHECK LIST FOR BIO-PESTICIDE / BIO-FERTILIZERS / BIO-CONTROL AGENTS /

MICRO NUTRIENT MIXTURE (Please tick yes / No as the case may be, for each item below) Tender for supply of . . . . . . . . . . . . . . . . . (Specify the item Bio-Pesticide / Bio-Fertilizers / Bio-Control Agents / Micro nutrient Mixture)

Sl No.

Particulars Enclo sure

Page No

i. Covering letter and check list (Appendix-3) Yes/No ii. Certificate as per Appendix -1 Yes/No

iii. Evidence for Technical Experience as per Appendix-2. Yes/No

iv. Evidence for Financial Standing as per Appendix-2 A with copy of annual audited statements for 2013-14, 2014-15 and 2015-16 should be produced.

Yes/No

v. Solvency certificate as per Appendix-2B in original equivalent to net worth from the Bank should be produced.

Yes/No

vi. Income Tax Returns for the year 2013-14, 2014-15 and 2015-16 should be produced. Yes/No

vii. The EMD (Demand Draft/Bankers’ Cheque/irrevocable Bank Guarantee) in original. Yes/No viii. Letter of Tender as per Appendix-4 Yes/No

ix. Declaration by the Tenderer that his Tender is without any technical and commercial deviations in the format of the letter enclosed with the Tender as per Appendix-5

Yes/No

x. Certified power of Attorney authorizing a representative(s) of the firm to sign the Tender and all subsequent communications.

Yes/No

xi. Documentary evidence of unambigouous fulfillment of eligibility criteria of a reputed Manufacturer. Manufacturing license for the concerned licensing authority of State should be produced. Manufacturers should produce SSI Certificate, issued by District Industrial Centre and Registration Certificate issued by Industries Department, Government of India for Large Scale Industries mentioning in the product name viz., Bio-pesticide, Bio-Fertilizers, Bio Control Agents and Micro nutrient Mixture.

Yes/No

xii. Tenderer should have minimum 3 years of experience in the Manufacture of Bio- Pesticide / Bio-Fertilizers / Bio-Control Agents / Micro nutrient Mixture.

Yes/No

xiii. Manufacturer should produce Certificate of Registration Form F / Letter of Authorization / Form A2 issued by Department of Agriculture for marketing the product in Tamil Nadu.

Yes/No

xiv. The manufacturer should produce the test certificate from any one of the State Agricultural University / ICAR / obtained within a year. In case of Micro nutrient Mixture the analytical report of sample tested in any State/Central government notified Fertilizers Control Laboratory obtained after April 2016.

Yes/No

xv. The Manufacturer should provide evidence for the confirmation (Accession Number) for the identity of the organisms from the SAU/ICAR institute through molecular Characterization.

Yes/No

xvi. Accreditation from CSIR/DSIR/SAU should be produced. Yes/No



xvii. The manufacturer should provide the details of provisional registration certificate for the purchase of technology from SAU/ICAR institutes for Bio Pesticides, Trichoderma viridi and Pseudomonas fluorescens. If own technology tested with SAU may be produced.

Yes/No

xviii. Manufacturer should produce the Registration Certificate issued by the Central Insecticides Board under the Insecticides Act 1968 and Rules 1971 for Bio-Pesticides and Bio Control Agents mentioning shelf life.

Yes/No

xix. Manufacturing capacity for the past three years i.e. 2013-14, 2014-15 & 2015-16 and current year capacity (2016-17) should be furnished as self declaration.

Yes/No

xx. Quality Performance Certificate from Department of Agriculture, State Agriculture Universities or any other NABL accredited labs for the past 3 year i.e., 2013-14, 2014-15 and 2015-16 should be produced.

Yes/No

xxi. Copy of monthly returns for VAT filed during August 2016 for the month of July 2016 with Commercial Tax Department, Government of Tamil Nadu / Respective states” should be produced.

Yes/No

xxii. The identical Photostat copy of the Tender document with all pages duly signed by the authorized signatory of the Tenderer and stamped with the company seal. The original document copy shall be submitted as it is (with signature and seal) in token of having read, understood and accepted the various terms conditions and specifications of the Tender document.

Yes/No

xxiii. Schedule of confirmation of technical information as per Appendix-7 Yes/No

xxiv. A photocopy of the schedule of price (Appendix-6) as submitted by the Tenderer in second cover, but with ‘Price details blanked’ to enable the Tender Accepting Authority to verify that the format of the schedule of prices in the Tender document has been strictly followed in the same manner by the Tenderer and without any deviation or alteration of the format.

Yes/No

xxv. In case the bidder is the registered company in India, produce the copy of certificate of incorporation.

Yes/No

xxvi. In case the bidder is the registered Partnership Firm, produce the copy of Registered Partnership Deed

Yes/No

xxvii. In case the bidder is a Sole Proprietary Firm, they should produce the copy of VAT Registration Certificate in Tamil Nadu and IT Clearance Certificate.

Yes/No

xxviii. Valid Proof of having a local stock point in Tamilnadu. Yes/No

xxix. Produce Certificate for Minimum Stock in Appendix -11 Yes/No

xxx. Furnish Profile of the Bidder in Appendix-12 Yes/No xxxi. Undertaking for not blacklisted Appendix - 13 Yes/No

xxxii. Undertaking for quoted price Appendix - 14 Yes/No

xxxiii. Declaration in Appendix-15 (Sl.No.xii,xiv,xv & xvi - Not applicable to Azadiractin and Micro Nutrient Mixture).

Yes/No

Note: Page No. Should be given compulsorily Signature and Name of the authorized signatory of the company Name of the Company Seal of the company



APPENDIX- 4

LETTER OF TENDER To The Managing Director, TANHODA, Agriculture Complex, 1st Floor Chepauk, Chennai-600 005. Sir, Subject: Tender for the supply of ………………. (Specify the Bio-Pesticide / Bio-Fertilizers / Bio Control Agent / Micro nutrient Mixture)

We, the undersigned do hereby Tender and undertake to perform, provide,

execute all the works, materials, matters and things described or intimated in the various schedules hereto annexed and the specifications thereto (which have been produced to and carefully examined by us) in strict accordance with and subject to the terms, provisions and conditions set forth or mentioned in the said schedules, specifications at the rates given and as stated in the price schedule.

We herewith enclose DD/ irrevocable bank guarantee / Bankers’ Cheque No.............Date in favour of the Managing Director, TANHODA, Chepauk, Chennai-5 for Rs. . . . . . . (Rupees . . . . . . . . . . . . . . . . . . . only) as a guarantee for the due fulfillment of our Tender [EMD] and if successful undertake and agree to forward to the Managing Director, TANHODA in ten (10) days after the notification of the acceptance by the Managing Director, TANHODA of this Tender has been received by us, the Security Deposit as demanded in the form and manner required as security for the due fulfillment of our Rate Contract. We, undertake and agree that we will not withdraw this Tender during the period

that will be required for intimation of acceptance or non -acceptance as stipulated in

clause 18.1 of the Tender document such period to date from the last date by which

Tenders are due to be submitted to the Managing Director, TANHODA. If we do so

withdraw, we shall forfeit the Earnest Money Deposit to the Managing Director,



TANHODA. We further agree to execute at our cost the Agreement in (10) ten days

after the notification of the acceptance of our Tender has been received by us

In the event of our failing to make the Security Deposit or to execute the

Agreement in the said manner, the sum of Rs. . . . . (Rupees. . . . . . . . . . . . only )

accompanying this Tender shall be forfeited to the Managing Director, TANHODA and

this concluded Contract shall in such case be considered as having been cancelled or

terminated and we agree to be liable irrespective of the forfeiture aforesaid for all

damages, losses, costs, charges and expenses arising from or by reason of such failure

and arrangements.

As witness our hand this..............day of----------------------2016.

Signature : Name & Address : Company Seal :



APPENDIX- 5 FORM OF LETTER CONFIRMING AGREEMENT WITH TECHNICAL AND COMMERCIAL TERMS & CONDITIONS OF THE TENDER. To The Managing Director, TANHODA, Agriculture Complex, 3rd Floor Chepauk, Chennai-600 005. Sir, Subject: Tender for supply of . . . . . . . . . . (Specify the item Bio-Pesticide / Bio-Fertilizers / Bio Control Agent/ Micro nutrient Mixture)

We, have examined the Tender document, the receipt of which is hereby acknowledged.

We have submitted our Tender ref. Dated.............for the supply of . . . . . . . . . . . . as per the specifications and terms and conditions of the Tender Document.

We confirm that our Tender is in conformity with the technical specifications and commercial terms & conditions as stipulated in the Tender Document and without any deviations whatsoever. We are aware that our Tender is liable for disqualification in the event of technical and commercial deviations are observed by the Tender Accepting Authority at a later date during the process of evaluation of our Tender. Thanking you and assuring you of our best services always. Very truly yours, Name of the Tenderer Signature and name of the authorised signatory Company Seal



APPENDIX- 6

SCHEDULE OF PRICE Name of Item : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Specify the Bio-Pesticide / Bio-Fertilizers / Bio Control Agent / Micro nutrient Mixture)

Name of the Input Unit with Packing size

Price Quoted (in Rs.)

Name of the Tenderer : Signature of Authorised Signatory : Designation : Date : ____________________________________________________________________ Foot Note: “Quote the price for different standard packings Bio Pesticide - 100 ml, 250 ml, 500 ml, 1 lit Bio Fertilizers - 200gm, Kg, 5 kg Bio Control Agents - 100gm, Kg, 5 Kg Micro nutrient Mixture - kg,5kg



APPENDIX - 7

SCHEDULE OF CONFIRMATION OF TECHNICAL INFORMATION Name of the Item ….......................................................... (Specify the item of Bio-Pesticide / Bio-Fertilizers /Bio Control Agents / Micro nutrient Mixture) (Tenderer is to complete this schedule and submit it with the Tender) Name of the input Technical Specifications Name of the Tenderer

Signature of Authorised Signatory

Designation

Date



APPENDIX – 8

Product Specifications

1. BIO-PESTICIDE

1. The formulation of the PP Chemicals shall be strictly in accordance with the Registration Certification issued by the Central Insecticides Board and Registration Committee under the Insecticides Act 1968 and Rule 1971

2. The toxicants of the PP Chemicals should not exceed the parameters laid down in the Registration with the Central Insecticides Board and Registration Committee

3. The packing, labeling should be strictly in accordance with Insecticides Act 1968 and Rules 1971 and as per the Registration with the Central Insecticides Board and Registration Committee.

4. The label should be printed with the Batch No. Date/Month of manufacture with the year and the shelf life/expiry date as per the norms of registration with the Central Insecticides Board and Registration Committee.

2. BIO-FERTILIZERS

a. Azospirillum (Solid)

1. Carriers like lignite, peat soil, charcoal / FCO approved carrier based formulation.

2. CFU minimum 5x108 cell / g of powder / granules or carrier material.

3. Contaminants should be nil at 105 dilution.

4. pH - 6.5 to 7.5

5. Moisture content - 30 to 40%

6. Carrier material used should pass through 100 micron mesh

7. Polythene bag 50-75 micron sized low density bags

8. Expiry period - not less than 6 months



b. Phosphobacteria (Solid)

1. Carriers like lignite, peat soil, charcoal / FCO approved carrier based formulation.

2. CFU minimum 5x108 cell / g of powder / granules or carrier material.

3. Contaminants should be nil at 105 dilution.

4. pH - 6.5 to 7.5

5. Moisture content - 30 to 40%

6. Carrier material used should pass through 100 micron mesh

7. Polythene bag 50-75 micron sized low density bags

8. Expiry period - not less than 6 months

c. VAM

1. Vermiculite (Grade IV or V)/ perlite / FCO approved carrier based formulation

2. Total Viable Propagules should be minimum 100 /gm of finished product.

3. VAM infection percent should be more than 80%

4. Expiry period - not less than one year.

3. BIO CONTROL AGENTS a.Trichoderma viridi

Sl. No Parameter Standard 1. Colony forming Unit Minimum 2 x 106 cfu/gram 2. Moisture content Should not be more than 8% 3. Contaminants Salmonella - absent

Shigella - absent Vibrio - absent Other microbes - less than 1 x 104 cfu/gm

4. Shelf Life 4 months 5. Carrier Size of the carrier should be 500 microns 6. Package Product should be packed in white

polythene bags.



b. Pseudomonos fluorescens

Sl. No Parameter Standard 1. Colony forming Unit Minimum 2.5 x 108 cfu/gram 2. Moisture content Should not be more than 12% 3. Contaminants Should not exceed 1 x 104 cfu/gm 4. Shelf Life 4 months 5. Carrier Size of the carrier should be 500

microns 6. Package Product should be packed in white

polythene bags.

4. MICRONUTRIENT MIXTURE Micro Nutrient Mixture (For foliar application of Horticultural crop (Percentage by weight – minimum)

1. Zinc (As Zn) 8.0

2. Ferrous Iron (As Fe) 4.00

3. Manganese (As Mn) 2.0

4. Molybdenum (As Mo) 0.10

5. Copper (As Cu) 0.30

6. Borax (As B) 0.40



APPENDIX-9

List of Inputs to be procured along with the intended quantity of Purchase for the year 2016-17

Sl. No

Name of the Input Unit Approximate Quantity of Purchase

1. Bio Pesticide

a. Azadiractin (300 ppm) EC lit 50551.250

2. Bio-Fertilizers

a. Azospirillum Kg 174970.500

b. Phosphobacteria Kg 168549.250

c. VAM Kg 127905.000

Total 471424.750


a. Pseudomonas fluorescens Kg 54001.500

b. Trichoderma viridi Kg 100790.750

Total 154792.250

4. Micro nutrient Mixture Kg 26794.000



APPENDIX-10

BANK GUARANTEE FORMAT

(To be executed in INR.100/- non Judicial Stamp Paper) To The Managing Director TANHODA Agriculture Complex,1st Floor Chepauk, Chennai - 600005 Bank Guarantee No: Amount of Guarantee: Guarantee covers from: Last date for lodgement of claim: This Deed of Guarantee executed by ……………….. (Banker's Name & Address) having our Head Office at …………………..(address) (hereinafter referred to as “the Bank”) in favour of The Managing Director, TANHODA, Chepauk, Chennai - 600005 (hereinafter referred to as “the Beneficiary”) for an amount not exceeding Rs._______/- (Rupees ________ Only) as per the request of M/s. ______ having its office address at ___________ (hereinafter referred to as “Supplier”) against Letter of Acceptance reference ___________ dated __/__/____ of M/s. TANHODA. This guarantee is issued subject to the condition that the liability of the Bank under this guarantee is limited to a maximum Rs._______/- (Rupees ________ Only) and the guarantee shall remain in full force up to ___ months from the date of Bank Guarantee and cannot be invoked otherwise by a written demand or claim by the beneficiary under the Guarantee served on the Bank before ___ months from the date of Bank Guarantee. AND WHEREAS it has been stipulated by you in the said ORDER that the Supplier shall furnish you with a Bank Guarantee by a Scheduled/Nationalised Bank for the sum specified therein as security for compliance with the Contractor’s performance obligations for a period in accordance with the contract.



AND WHEREAS we have agreed to give the Supplier a Guarantee. THEREFORE, we (Bankers address)……………., hereby affirm that we are Guarantors and responsible to you on behalf of the Supplier up to a total of Rs.____________/- (Rupees ___________________________________ Only) and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the contract and without any demur, cavil or argument, any sum or sums within the limit of Rs._______/- (Rupees ________________________________ Only) as aforesaid, without your needing to prove or show grounds or reasons for your demand or the sum specified therein. We will pay the guaranteed amount notwithstanding any objection or dispute whatsoever raised by the Supplier. This Guarantee is valid until _______ months from the date of Bank Guarantee. Notwithstanding, anything contained herein Our liability under this guarantee shall not be exceed Rs._______/- (Rupees _____________________________________ Only). This bank guarantee shall be valid up to __ months from the date of Bank Guarantee and we are liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only and only if you serve upon us a written claim or demand on or before ____________In witness whereof the Bank, through its authorised Officer, has set its, hand and stamp on this …………………………………. at ____________. Witness: (Signature) (Name in Block Letters) Date of submission: __/___/____ Vendor Name : Vendor Address : Tender No. :



APPENDIX-11 CERTIFICATE FOR MINIMUM STOCK

To The Managing Director, TANHODA Agriculture Complex, 1st Floor, Chepauk, Chennai – 600 005. Sir, We, M/s ............................... hereby undertake and ensure that as per the Tender reference TAN/Tender/4792/2016-17 for Bio-Pesticide / Bio-Fertilizers /Bio Control Agent/Micro nutrient Mixture floated by TANHODA for the supply of Bio-Pesticide / Bio-Fertilizers / Bio Control Agent / Micro nutrient Mixture will maintain the minimum stock for the tendered items and strictly follow the instructions of TANHODA for the immediate delivery of the Bio-Pesticide / Bio-Fertilizers / Bio Control Agent / Micro nutrient Mixture as per the conditions stipulated in the Tender. No financial commitment will be claimed by us for maintaining the ex-stock items. We ensure that at any point of time 5% of the Tender quantity as minimum ex-stock level will be maintained. TANHODA can inspect the Minimum stock level at any point of time and may impose a penalty of 20% of the cost of the quantity which are shortage of the specified quantity. If we fail to maintain the minimum stock level in three instances during the Rate Contract period, TANHODA reserves the right to terminate the RC contract with us and we may be declared as non performer which may not permit us in participating tenders floated by TANHODA in future, for the next three years. In case of violation of any of the conditions above, I/We ............................................................................ understand that I/ We are liable to be blacklisted by TANHODA for a period of three years. (Signature for and on behalf of Principal)



APPENDIX- 12

PROFILE OF THE BIDDER 1. Name of the Company Principal Bidder 2. Year of incorporation 3. Nature of the Company (Registered Company or Partnership or Proprietary) 4. Registered office Telegraphic Address Office Telephone Number Fax Number 5. Contact Person Name Personal Telephone Number Email Address 6. Local presence at Tamil Nadu Telegraphic Address Office Telephone Number Fax Number 7. Contact Person Name Personal Telephone Number Email Address 8. Registration Details Permanent Account Number VAT Registration Number CST Registration Number Service Tax Registration Number



9. Banker's Name, Address and Account Number 10. Details in support of Eligibility Criteria Description Please give details along with proof 1. Certificate of Incorporation 2. Production capacity for the past 3 years 2015-2016 2014-2015 2013-2014 Current year 2016-17 production capacity 4. R&D facility Proof of having own R&D facility should be produced. 5. The Producer shall posses the laboratory facilities and ensure the quality of the product supplied with a test certificate signed by the approved Chemist of the laboratory of the supplying firm. 6. Annual Turnover (INR) 2015-2016 2014-2015 2013-2014 7. Networth (INR) 2015-2016 2014-2015 2013-2014 8. Solvency Certificate in original enclosed Yes/No 9. VAT/Sale tax Certificate enclosed Yes/No



APPENDIX-13 Undertaking for not blacklisted

(should be given company’s letterhead)

I/We ……………………. declare that our firm had not turned as a defaulter to TANHODA by any supply of non-standard quality in the past till date and the also declared that our firm has not been blacklisted by any State Government/Central Government/Public Sector undertakings earlier. Yours faithfully for _________________ Name, Signature Designation and Seal

Signature Place Name and address Date: Company Seal

WITNESS SIGNATURE:




APPENDIX-14 Undertaking for Quoted Price (should be given company’s letterhead)

I/We ……………………. declare that the products quoted by our firm will not be available in local market lesser than the rate quoted. Yours faithfully for _________________ Name, Signature Designation and Seal

Signature Place Name and address Date: Company Seal

WITNESS SIGNATURE:




APPENDIX-15

Declaration I/We agree that the offer shall remain open for acceptance for a minimum period as stipulated in the Tender from the date of opening of the tender and thereafter until it is withdrawn by us by notice in writing duly addressed to the authority of opening the tender and sent by registered post with acknowledgement due or otherwise delivered at the office of the authority. The EMD amount shall not bear any interest and shall be liable to be forfeited to TANHODA should I/We fail to abide by the stipulations to keep the offer open for a period mentioned above or fail to sign and complete the contract document as required by TANHODA and furnish the Security Deposit as specified in the terms and conditions of the contract. I/We agree to adhere with the schedule of implementation and deliver the items as specified in the tender. I/We declare that the Price bid has been submitted without any conditions and strictly as per the Terms and Conditions of the tender document and I/We am/are aware that the Price bid is liable to be rejected if it contains any other conditions. I/We declare that the information furnished in the tender is true to the best of my/our knowledge. If any false/fictitious information is found I/We agree to the rejection of the bids and consequence action. I/We read all the clauses mentioned in the Tender document from Page No. 1 - 65, understood and accepted the various terms, conditions and specifications of the Tender document.