GOOD SPIRIT SCHOOL DIVISION STRATEGIC PLAN: 2016 …

GOOD SPIRIT SCHOOL DIVISION

STRATEGIC PLAN: 2016-2017 SCHOOL YEAR

Full Strategic Plan w/Progress for FY16

As of May 10, 2017

GSSD MISSION STATEMENT

GSSD: "Building Strong Foundations to Create Bright Futures"

GSSD VISION STATEMENT

"Learning Without Limits ... Achievement For All"

GSSD VALUES

GSSD Believes in Belonging, Respect, Responsibility, Learning and Nurturing

We belong: A sense of belonging is a team effort where, as we continue to grow and change, the traditions of individuals and families who live, work and play in our communities are celebrated. A safe learning atmosphere where we connect and learn from one another will be shaped by those who work and study in our school division. Diversity is celebrated and welcomed in a caring environment.

We respect: There is a mutual respect among staff, students, families and communities for the individual contributions each of us makes towards a vibrant education experience. A team effort is important to maintain a healthy, culturally-responsive environment that celebrates diversity, fairness, respect, responsibility and enhanced learning. We welcome, understand and value individuals.

We are responsible: All aspects of education are important to the entire school experience. Each of us is responsible to one another in terms of achieving the best education possible and reaching our potential. We are accountable citizens within our schools and our communities.

We learn: We are a community that learns from one another. Learning leaders provide students and families with innovative, relevant education experiences. We are all learners and teachers; all of our daily interactions are opportunities to develop rich life experiences.

We nurture: Students, staff, families and communities play a vital role in the foundation of the Good Spirit School Division. We promote intellectual, physical, emotional and spiritual well-being within the learning environment as well as the community at large. The leaders of tomorrow are in our schools today.

GSSD ASPIRATIONAL STATEMENTS

GSSD Aspirational Statements

Student Learning and Well-Being

We exist to provide the highest level of student learning. All students will experience learning environments rich in the opportunities and experiences necessary to promote intellectual, emotional, spiritual and physical well-being. Students will be provided with differentiated supports to assist them as they commit to develop their personal potential. They will be empowered to achieve success and positively impact the lives of others. Students will have access to relevant, engaging curriculum and instruction supported by effective assessment strategies and tools. A definitive focus on student growth requires the measurement of individual progress toward a clear set of identifiable and measurable outcomes. Data will be used to inform decision-making processes with the ultimate goal of promoting future personal growth and providing students the ability to achieve to their potential.

Equitable and Balanced Opportunities

We are committed to provide equitable, balanced opportunities among schools, students and staff. To achieve this goal, baselines are essential to organizational effectiveness. A baseline, or basic standard guideline, is a pre-determined level that must be established in order to achieve our strategic objectives. Confirmed baselines provide us with the knowledge of the important components of our instructional and operational programs. The implementation of the strategic plan will include the development of baselines to guide future decisions with attention to high-level growth and achievement. In some instances, special circumstances will dictate that we go beyond established baselines to address specific needs. When that is

the case, the division will implement equity processes. Equity is a system of fair and inclusive rules, processes or practices that must be consistently implemented to ensure transparency and student success. For example, in some instances a school might have a higher than average occurrence of students with intensive learning needs. In such a case, the school could appeal to the intensive supports equity process to request additional teacher and/or paraprofessional staff beyond the established baseline. Another example might see a school being allotted additional caretaking staff beyond the established baseline due to the existence of a Pre-Kindergarten program within the facility. When baselines and equity processes are in place and adhered to, students, staff and school needs will be met in a fair and transparent manner. It is fundamentally important that board members, students, staff, families and communities are able to express a shared understanding of the established processes and baselines. The division will determine the “current state” and compare that to the “desired state.” The difference between the current and desired state will be classified as the “gap.” Schools will be provided with the tools to be given the optimum opportunity for success.

Accountability For All We are all accountable. Board members, students, staff, families and community members have a responsibility, both

individually and as part of the learning team, to participate and to contribute positively to public schools. We will provide high level learning opportunities allowing students to reach their potential both in school, in family life and as part of their community. Knowledgeable, skilled staff will provide guidance and support in the development of capable, open-minded, educated citizens. Families and communities, working together with the school and school division, play an essential role in the creation of thriving, challenging learning environments to nurture the leaders of tomorrow. Innovative approaches to the responsible management of division operations and activities will ensure efficiencies and improvements are achieved at all levels. Transparency and accountability in every area of operations is of paramount importance. Each person is held to a high professional standard and maintains a mutual respect for individual contributions to ensure success for our students and continuous school division progress. Individuals contribute to the team effort allowing all to reach their potential. Our success is a direct result of what we are able to accomplish together to achieve our best.

People Engagement

We are all a community of learners. Collaborative partnerships with students, staff, families and community members will enhance educational opportunities. The collective efforts of highly motivated, passionate, dedicated staff will result in successful students and promote continual progress towards ensuring every student is provided with the ability to succeed both within the school environment and after graduation. Internal and external communications focus on fostering and growing positive relations with students, staff, families and our communities to create a sense of confidence, optimism and pride in Good Spirit School Division. Innovative and inspiring board members, students, staff, families and community members in all areas of education will be positive ambassadors of their school experience. A thriving school community is built on a team effort within a healthy, culturally-responsive environment. As we continue to grow and change, our focus remains that of a safe, welcoming learning atmosphere that celebrates diversity, fairness, respect, responsibility and the deepening of knowledge.

Sustainable Infrastructure

We are committed to providing modern, responsible infrastructure to maintain and promote the highest levels of support for students, staff, families and the community. It is a core responsibility of the school division to ensure buildings, grounds, transportation and technology are built and maintained not only to current standards, but that practices and procedures are in place to plan for a strong, vibrant future. We will develop proactive, innovative approaches to sustain, support and grow our facilities and systems. The Good Spirit School Division will continually look for efficiencies both internally and externally to ensure appropriate resources are targeted to our key areas including facilities, transportation and technology. Students, staff, families and communities will have access to infrastructure that is safe and consistently responsive to a changing learning environment. Strong infrastructure will ultimately result in improved student achievement levels.

STRATEGIC ISSUES

Tightening financial resources with increasing student numbers and infrastructure deficits

GSSD PRIORITIES

Transportation

Bus Driver Recruitment & Retention Utilize Educational as Bus Drivers Creation of full-time work Bus driver recruitment strategy

Continue Recognition of Employees

Staff Development

Grade 3 Reading Improvement

Business Education Continuity Planning

Risk management

Comprehensive Plan for Graduation Rates On-line distance learning What happens after grade 12 – readiness

Early Learning

Staff Engagement Awareness of staff morale Resource to minimize burn-out – connected to staff development Staffing levels

Communication

Telling our success stories Communicating effectively with all stakeholders

Facilities Renewal

Identify and Create Efficiency

STRATEGIC PLAN: 2016-2017 SCHOOL YEAR - PROGRESS AT-A-

GLANCE

GSSD STRATEGIC FOCUS AND GSSD LONG-TERM GOALS EOY TARGET, MEASURE ACTUAL STATUS

1 GSSD exists to provide the highest level of student learning & well-being. All students will experience learning environments rich in the opportunities and experiences necessary to promote intellectual, emotional and spiritual growth.

1.1 By June 2020, at least 85% of GSSD students will be at grade level in reading, writing, and math.

85% Fountas and Pinnell BAS,

Outcome Based Report Cards

77% As of 01/15/17

1.2 By June 2020, at least 90% of students exiting Kindergarten in GSSD will be ready for learning

90% EYE TA

84% As of 09/05/16

1.3 By June 2020, GSSD will achieve a 3 year graduation rate of 85%. 84%

Ministry of Education Graduation Data

82% As of 03/14/17

1.4 By June 2020, < 10% of GSSD students will report being affected/impacted by depression and anxiety.

15% Our School Tell Them From Me -

Grade 4 to 12

25% As of 10/12/16

2 GSSD is committed to provide equitable, balanced opportunities among schools, students and staff.

2.1 By June 2020, GSSD will increase service to students and schools through the development, revision and refinement of processes with an aim to improve transparency, communication, efficiency, and equity.

100% Product Measure

42% As of 01/15/17

3 GSSD is a community of learners and believes collaborative partnerships with students, staff, families and community members will enhance educational opportunities.

3.1 By June 2020, GSSD will enhance system effectiveness by investing in staff through training and development.

22 Process Measure

22 As of 12/21/16

3.2 By June 2020, GSSD will enhance system effectiveness by enhancing existing external partnership and by seeking new opportunities.

20 Completed Work Plans

7 As of 02/12/17

4 GSSD believes that we are all accountable. Board members, students, staff, families and community members have a responsibility, both individually and as part of the learning team, to participate and to contribute positively to public education.

4.1 By June 2020, GSSD will implement division wide approaches to find efficiencies and increase value-add in order for the division to be responsive to the challenges of student and staff needs.

21 Work Plans Completed

3 As of 02/12/17

STRATEGIC PLAN: 2016-2017 SCHOOL YEAR - PROGRESS DETAIL

STUDENT & FAMILY GSSD STRATEGIC FOCUS & GSSD LONG-TERM GOALS

1 GSSD exists to provide the highest level of student learning & well-being. All students will experience learning environments rich

in the opportunities and experiences necessary to promote intellectual, emotional and spiritual growth.

1.1 By June 2020, at least 85% of GSSD students will be at grade level in reading, writing, and math. (Learning Support Services) (06/30/20) Comments on Status: In spring assessment 2016, 79% of the students in GSSD at the Grade 3 level were reading at or above grade level.

Measure: Fountas and Pinnell BAS, Outcome Based Report Cards

Target: 85%

77%

GSSD SHORT-TERM GOALS AND DEPARTMENT & TEAM WORK PLANS

START/END DATE

TARGET, MEASURE

ACTUAL STATUS

1.1.1 By June 2017, at least 80% of GSSD students will read at or above grade level in Grades 1 to 6. (Learning Support Services) Comments on Status: Sept. 12/16 - Provincial literacy data would indicate that 80% of GSSD students were reading at or above grade level at the end of the 2015-16 school year. This was approximately 4% higher than the provincial average. As a result, GSSD has met the Sector 2020 Literacy Goal.

09/01/16, 06/30/17

80% F & P BAS (data to be

submitted to the Ministry by the end of

Jan. & June)

77% As of 09/13/16

1.1.1.1 By Sept. 15/16, training for Levelled Literacy Intervention will occur. This will be for new interventionists within GSSD. (Susan Robertson) Comments on Status: Sept. 27/16 - Seven new interventionists were trained using the GSSD LLI training model. Observations and modelling will follow with the LLI Support Coach.

09/01/16, 12/16/16

100% Process measure 100%

As of 09/27/16

1.1.1.2 All students will be assessed using the F&P BAS in Fall, Winter (optional), and Spring. Data will be entered into CLEVR and reviewed for accuracy, and completion (Kerrilyn Trost) Comments on Status: Feb. 15, 2017 All schools have entered F&P data on Clevr for the winter optional assessment window. The data has been reviewed and is accurate and complete. Jan. 2017 - The winter optional assessment window is now open for teachers in grades 2-6. The window for all grade ones to be tested is currently open. Nov. 18, 2016 All schools have entered F&P data on Clevr. The data has been reviewed for accuracy and completion. Sept. 2016 - Fall assessment windows will be opening for grades 2 to 6. Grade 1 students are not initially assessed until the winter assessment window.

09/01/16, 06/30/17

3 Data is readily available for use, and is uploaded to the

ministry (grades 1-3)

2 As of 03/20/17

1.1.1.3 F&P training will occur on September 9, 2016. This will be for grades 1-6 teachers within GSSD who do not already have the training. (Kerrilyn Trost)

09/01/16, 06/30/17

100% Teachers will be

administering the F&P assessment as required by

the division.

100% As of 09/19/16

1.1.1.4 The Literacy Team will in-service grade 6 teachers on independent reading in October 2016. The approx. 35 grade 6 teachers will be split into 3 groups: a south, a central and a north cluster over 3 full days. (Simone Homeniuk) Comments on Status: Grade 6 Independent Reading in-service dates: 13 October/Central, 18 October/South, 20 October/North

09/01/16, 06/30/17 100% 100%

As of 10/26/16

1.1.1.5 Grade one teachers will receive two collaborative visits to support the implementation of Independent reading within their classroom. The first visit will be to work through the independent reading self-reflection guide, and GSSD criteria. The second visit will be to confer with students and debrief with teachers. (Kerrilyn Trost) Comments on Status: March 20/17 Grade 1 independent reading visits have started. 8 visits are complete, the other visits are booked, or in the process of booking. Dec.1/16 This goal has been set to start in March

02/06/17, 06/30/17

All grade one teachers will

have implemented independent reading and

conferring.

As of 03/20/17

1.1.1.6 Review and monitor tracking entered into CLEVR for intermediate and primary LLI groups. This monitoring process will occur in the fall, winter, and spring of the current school year. (Susan Robertson) Comments on Status: May 2nd/17-LLI coach will review CLEVR tracking in late June, The referrals will be reviewed prior to each LLI selection meeting. During the CLEVR conference call discussions will be held around the LLI referral and RTI referral. Mar. 26th/17-Clevr will need to be reviewed

09/01/16, 06/30/17

3 All students in LLI are

entered in CLEVR tracking 2

As of 05/02/17

after all groups are established. Teams are being asked to have referrals complete before team meetings in spring. Mar. 2nd/17-all schools have made adjustments and established Grade One groupings. Feb.19th/17-The LLI coach will be prepared to meet with all teams in the spring to review "red" and "yellow" selection for 2017-2018. All students will be exited from CLEVR tracking 2016-2017 and new groups will be established for 2017-2018. Feb. 15th/17-All schools except for MAC, STU have primary groups established based on grade one winter data. Discussions will be held at the literacy meeting as to next steps with MAC and STU. Jan. 19th/17-The LLI coach has begun the process of monitoring the LLI groups. Meetings dates have been established in most buildings and winter data will be used to make adjustments. Nov. 16th/16-The LLI coach has met with school teams to establish primary and intermediate groups for fall 2016. Tracking and referrals are near completion. Sept. 27/16 - The LLI Support Coach is currently monitoring the completion of the tracking and referral templates on CLEVR for the intermediate groups. Primary groupings will not occur until after the initial F & P assessment windows close in late fall.

1.1.1.7 Grade two teachers will receive two collaborative visits to support the implementation of the P&F word study resource. The first visit will be to work through the word study self-reflection guide. The second visit will be to participate with teachers in delivering a word study lesson to students. (Kerrilyn Trost) Comments on Status: Feb. 2017 19 out of 26 teachers have completed both visits. 4 teachers have completed the first visit. 3 teachers still need both visits. Jan.2017 10 out of the 26 teachers have completed both visits. 8 teachers have completed the first visit. 8 teachers still need both visits. Dec.1/16 6 out of the 26 teachers have completed both visits. 4 teachers have completed the first visit. 16 teachers still need both visits.

09/01/16, 06/30/17

26 Teachers are comfortable

using the word study resource.

As of 02/16/17

1.1.1.8 The LLI Coach will support school teams to establish intervention groups for the primary system based on F & P data for student in the "red zone" (GSSD gradients). (Susan Robertson) Comments on Status: Dec. 14th-Primary groups have been established in all schools with data showing the need. Updates will occur in February based on Grade one data. Nov.16/16-Primary groups have been established for schools based on fall data. MAC, INV, NOR and McKnoll are yet to be finalized. Data does not support the need for LLI in Esterhazy and Calder. Sept. 27/16 - The GSSD F & P assessment window has recently opened. Once the data has been fully uploaded into CLEVR, primary groups will be solidified.

09/26/16, 10/28/16

25 CLEVR LLI Tracking Template and F & P

Gradients

25 As of 12/14/16

1.1.1.9 The LLI Coach will observe new interventionists as part of the training process. New interventionists will be supported in the completion of a self-reflection assessment. If required, the LLI Coach will arrange for or conduct model lessons for new LLI interventionists. (Susan Robertson) Comments on Status: Feb. 15th/17-LLI coach will follow up via e-mail with all new interventionists checking in on individual goals and support needed. Feb. 3rd -LLI coach completed the final observation of teacher in Invermay. Follow up will be based on goals set by interventionist. Jan. 19th-The observation has been scheduled for Feb. 3rd in Invermay. Jan. 5th -Observation for one last interventionist is scheduled for the end of January. This interventionist did not begin LLI until December. Dec. 14th-LLI coach has one observation remaining. Ongoing support will continue based on self-selected goals. Nov. 16th-Model lessons and observations have been ongoing. LLI Coach has two more interventionists to observe and model for. Ongoing support with continue based on interventionist self-reflections and goals. Sept. 27/16 - The LLI Coach will be conducting a model lesson this week to support a new interventionist. Additional supports for new interventionists will occur in the fall to winter.

09/19/16, 02/07/17

7 Process measure 7

As of 02/15/17

1.1.1.10 Co-assessing with newly trained teachers using Fountas and Pinnell. (Kerrilyn Trost) Comments on Status: Jan. 2017 New teachers have been trained, and the co-assessing is complete. Dec. 1/16 All newly trained teachers have been co-assessed with. In January 3 more teachers will be trained, co-assessing will follow.

09/19/16, 11/18/16


administering the F&P assessment as required by

the division.

100% As of 01/22/17

1.1.1.11 Training sessions, along with two collaborative follow up visits, will be given to teachers in grade one and two who have not attended a P&F word study in-service. (Kerrilyn Trost) Comments on Status: Jan. 2017 Two grade 2 teachers have returned from maternity leave, they will receive training within the next month. Oct. 2016 All grade one and two teachers who haven't attended a training session are now trained. The follow up visits will be starting in January.

09/01/16, 01/31/17

100% all grade 1 and 2 teachers

will have word study training

98% As of 02/16/17

1.1.1.12 By mid-winter, the LLI Coach will monitor the Intermediate LLI groups. After the winter assessment period, groups may be adjusted according to Fountas and Pinnell winter data. (Susan Robertson) Comments on Status: Mar. 2nd-all Intermediate groups have been adjusted. Feb. 15th-LLI coach will connect with KCI to check in for group adjustments. Feb. 10th- The LLI coach has 4 more schools to connect with in order to adjust current Intermediate groups based on winter data. Feb. 3rd-The LLI coach has conducted meetings in a total of 5 schools. Conversations are happening around the "yellow" zone students and some schools have established groups with students in the yellow zone including: Miller and CJES. Jan. 19th- The LLI coach has begun scheduling meetings for the adjustment of LLI groups. Data has started to come in as the assessment window has been open for two weeks. The mid-intervention check tab as well as data entered will be used by teams to alter groups as necessary.

01/09/17, 03/03/17

14 Process measure 14

As of 03/06/17

1.1.1.13 By winter, the LLI Coach will Support LLI teams to establish primary groups after the F and P winter assessment period. Grade 1 students in the "red zone" according to the GSSD gradient will be referred in CLEVR and primary groups will be entered into tracking. (Susan Robertson) Comments on Status: Mar. 2nd-STU and MAC meetings have been established to decide on possible addition of LLI groups. Feb. 15th-The LLI coach is planning to connect with the two remaining schools in regards to primary groups. StU and MAC will be connected with in early March. Feb. 10th-The LLI coach has a remaining 7 schools to connect with in regards to grade one data and primary groupings. Feb. 3rd-The LLI coach has met with 6 schools. Miller and CJES have established one groups based on "yellow" zone students. Jan. 19th- The LLI coach has met with two school teams and has established meeting times for many schools. After meeting with the literacy team on Jan. 19th, it was decided to begin conversations with LLI teams around selecting students from the "yellow zone" as well as the "red zone" (grade one). This is in an effort to see more growth in student reading levels. These conversations will take place at the winter meetings. The LLI referral process and a reflection on individual student growth will be at the forefront of the conversations.

01/09/17, 03/10/17

22 Process measure

As of 03/31/17

1.1.1.14 Grade three pilot teachers will receive two collaborative visits to support the implementation of the P&F word study resource. The first visit will be to work through the word study self-reflection guide. The second visit will be to participate with teachers in delivering a word study lesson to students. (Kerrilyn Trost) Comments on Status: Jan. 2017 Visits are currently being booked Dec. 1/16 Grade 3 pilot teachers have been contacted with regards to their progress in implementing the word study. The first round of visits will start in January.

11/01/16, 06/30/17


confidently using the Word Study resource in their

classroom

As of 01/22/17

1.1.1.15 The Digital Learning Coach will meet with one Student Service Teacher from each school to help support the implementation of Read Write for Chrome. (Michelle Morley) Comments on Status: I have met with every SST in the school division and provided support for Read & Write for Google.

10/09/16, 02/28/17

28 How many SST teachers I

have met with. 28

As of 04/28/17

1.1.1.16 A Pinnell and Fountas Word Study moodle will be created to use for training purposes. (Kerrilyn Trost)

02/06/17, 06/30/17

A complete Word Study moodle will be ready to

use

As of 02/16/17

1.1.1.17 Grade 9 Dialogical In-service for teachers at the Regional will take place on March 22nd. Resources have been ordered to support the UbD plan. (Simone Homeniuk)

10/04/16, 03/22/17

As of 04/25/17

1.1.1.18 By April the entire model Grade 9 Dialogical Learning unit with all the supports will be posted on the portal for all grade 9 teachers to access. (Simone Homeniuk)

10/04/16, 04/12/17

As of 04/25/17

1.1.1.19 The LLI coach will follow up with all new LLI interventionists around goals established and the miscue analysis. (Susan Robertson) Comments on Status: May 2nd/17-LLI coach will meet with Brenda during the LLI spring selection meeting. Apr. 25th/17-LLI coach will connect with Brenda at INV to review goals. Mar. 29th/17-worked with Shaelynn and Kelly this week. Set goals and reviewed miscue analysis. Mar. 26th/17- The LLI coach has in addition to new interventionists worked with 4 teachers at LCS to address individual needs of students using miscue analysis and the Literacy Continuum. Mar. 21/17-The LLI coach has met with 3 interventionists. These meetings have provided time for miscue analysis and creation of individual reading goals. Mar. 13/17-The LLI coach has met with one interventionist and have two meetings scheduled for this week. Mar. 2/17-The LLI coach has established meetings with 4 of the new interventionists so far. Meetings will continue to be scheduled. Feb.19th-The LLI coach will begin contacting new interventionists to schedule meetings to review goals. The LLi coach will utilize the "LLI Look Fors" to create further discussion.

02/27/17, 05/26/17 7 6

As of 05/02/17

1.1.1.20 The LLI coach will adjust the GSSD Expectations, Procedures and Handbook to reflect the selection of "red" and "yellow" zone students according to the GSSD gradient. (Susan Robertson) Comments on Status: May 2nd/17-The GSSD Literacy Intervention document will be shared with the SSC team on May 9th/17. GSSD LLI expectations and procedures updated and completed. They will be uploaded to portal. April 12th/17-a draft formation of the GSSD Literacy Intervention document is completed. Feedback for all documents is needed. LLI coach will present documents to Lisa W. on May 1st... Mar. 31st/17-The LLI coach continues to make adjustments to the GSSD LLI procedures and expectations based on conversations with SSC team etc. The F and P growth targets will also be reviewed. A flowchart for intervention if a student is not selected for LLI is also being developed with Literacy Coach Kerrilyn Trost. Mar. 26th/17-A reminder to LLI coach that CLEVR has to be contacted to adjust the tracking form (mid-intervention no longer optional) Mar. 21-revisions have been completed on LLI Procedures, Expectations as well as the GSSD LLI handbook. The LLI coach still has to present to team, create PDFs and change items on the portal. The LLI coach plans to utilize these documents during the spring LLI selection meetings. Conversations will be held with Student Services Team/Literacy Team; this may create a few more adjustments to our documents (Literacy Intervention meetings vs. LLI selection meetings, mid-intervention checks mandatory) Mar. 2nd-revisions on LLI documents have begun. LLI coach will bring revisions to Literacy Team on March 27th before adding to portal. Feb.19th-The LLI coach will begin revisions on these documents. A

02/27/17, 05/26/17 100% 85%

As of 05/02/17

conference call will be established with all admin. and LLI interventionists in May to highlight and discuss the changes.

1.1.1.21 Literacy Coaches will develop the Oral Language tab under Literacy on the Portal to reflect Sask Reads. (Simone Homeniuk) Comments on Status: A Dialogical Learning support tab has been added under Literacy on the Portal. Simone has a meeting with Shawn on May, 2nd to post all of these oral language supports.

03/01/17, 06/30/17

As of 04/25/17

1.1.1.22 By June, the LLI Coach will meet with teams to establish the Intermediate and Primary LLI groups for 2017-2018. After the spring assessment period, groups will be established according to Fountas and Pinnell spring 2017 data. (Susan Robertson) Comments on Status: May 2nd/17-Conference call to prep. for LLI spring meetings is scheduled for May 18th. LLI teams will be given a schedule of meeting dates. Meetings will begin June 1st. Mar. 31/17-The LLI coach has begun preparations to meet with teams in the spring. An e-mail will be followed by a conference call will be formulated to review new procedures and expectations around LLI in GSSD. Mar. 31st/17-LLI primary groups for fall will be established in June based on the spring LLI data. Grade 2/3 students in the red and yellow will be selected based on discussions by the team. Intermediate groups will also be established based on spring data. Note: a reminder about permission and conversations to parents (building relationships and a culture around LLI) It is an opportunity. A conference call to be held in May to review changes and adjustments to procedures.

05/26/17, 06/30/17 20

As of 05/02/17

1.1.2 By June 2017, at least 75% of GSSD students in Grades 4, 7, and 9 will score a 3 on the GSSD Compose and Create Rubric. (Learning Support Services)

09/01/16, 06/30/17

GSSD Compose and

Create Rubric

As of 09/01/16

1.1.2.1 GSSD Literacy Team will work to align the GSSD Compose and Create rubrics for grades 4, 7, and 9 to match the Ministry's requirements. (Charlotte Raine) Comments on Status: January 25, 2017 - Grade 9 rubrics have been completed and will be uploaded to the portal by January 27, 2017. November 21, 2016 - Grade 4 have been uploaded to the portal. Grade 7 Compose & Create rubrics have been completed and will be uploaded to the portal on December 1. . October 21, 2016 - The Literacy Team met on October 3 for a full day to begin the work of aligning our rubrics to the Ministry's documents. Sept. 27/16 - The Literacy Team has determined that this work plan can be accomplished without the use of an external consultant.

09/01/16, 01/31/17

3 Grade 4, 7, &9 rubrics

completed and uploaded to portal

3 As of 01/26/17

1.1.2.2 GSSD Literacy Team will share the compose and create rubrics with ELA teachers and administrators and provide ongoing support as requested. (Charlotte Raine) Comments on Status: April 25, 2017 - The April admin meeting agenda will not allow for time to present the writing support plan, so we will find another opportunity to introduce what we need before the school year is out. March 22, 2017 - Further refinement on the Writing Support Plan has been completed and presented to Senior Admin Council. January 25, 2017 - A Spring 2017 roll out plan has been devised. The literacy team will be ready to present to administrators at the April admin meeting. November 21, 2016 - The completed rubrics will be uploaded to the portal and shared after the first reporting period. October 21, 2016 - The Literacy Team will prepare a plan at the October 25th team meeting and/or the October 29th writing outcome meeting for sharing the rubrics.

09/01/16, 06/30/17

100% Product

As of 04/25/17

1.1.2.3 Create an implementation plan with Literacy coaches responsible for Writing to support administrators and grade 4, 7, 9 teachers in using the Ministry holistic writing rubric as well as support writing instruction. (Lisa Wotherspoon) Comments on Status: April 12/17-A writing outcome support plan has been created and shared with Ed. Council. I hope to have the plan shared with Administrators at the April 27 F2F so that administrators are aware of what is coming up. The Writing team has also been working on develop a portal page to support writing instruction. Feb. 24/17-grade 4, 7 & 9 Compose and Create rubrics have been updated and put on the portal. A plan to support the writing outcome has been developed with plans to speak to Administrators at the April 11 Face to Face as well as have a portal page created by June 2017. Jan. 11/17-Charlotte, Simone and I met on January 6 to begin revising the grade 9 writing outcomes on the Compose & Create rubrics. We also drafted an implementation plan for support in using the Ministry Holistic rubric as well writing instruction. Another meeting has been set for January 13th to finish the grade 9 rubric and solidify our plan. Dec. 21/16-a day of planning has been set for January 6/17 where Charlotte, Simone and I will sit down to map out a plan for how we are going to support grade 4, 7 & 9 teachers in using the holistic rubric.

09/01/16, 06/30/17

100% Product 80%

As of 04/12/17

1.1.3 By June 2017, at least 75% of GSSD students in Grades 2, 5, and 8 will score a 3 on the GSSD Number Strand Rubric. (Learning Support Services)

09/01/16, 06/30/19

GSSD Number Strand

Rubric

As of 09/01/16

1.1.3.1 Field test and adjust screeners. Support staffs as they implement screeners. Create alternate versions of the screeners. Continue to work with Clevr on data display. (Cindy Smith) Comments on Status: May 5: Grade 9 screener created, feedback is good. Excel spreadsheet was enhanced by Shawn K and I and is now available on the portal. Clevr at this point is not an option. March 2017 I have created a new version of the screeners, along with teacher versions and keys. These are uploaded to portal. I've been told to wait with Clevr work--we are using the excel

09/01/16, 06/30/17

100% number of versions of

screener 80%

As of 05/05/17

spreadsheet instead. My next goal is a second optional version, and a grade 9 version (Dec 13 2016) Many schools are using the screeners, and I have had the opportunity to speak to staffs about the implementation of screeners. I have clarified the purpose and had dialog about responding. Some schools are tracking data, some schools are responding with interventions. Based on feedback I am reworking version one of the screeners.

1.1.3.2 Work with Clevr to create data displays for screeners (Cindy Smith) Comments on Status: March 2017: We are on hold with Clevr pending budget (Dec 13 2016). Daryl Denys has developed and shared some prototypes for screener data display, and I have given feedback and direction. In light of impending math data collection for the Ministry, Lisa and I are wondering if it would be reasonable to build the Math data template to accommodate both screener data and provincial math rubric data at the same time.

09/01/16, 06/30/19

As of 03/21/17

1.1.3.3 Collaborate with teachers to explore effective math interventions. Study "What to Look For " (Pearson) and "Teaching Math Developmentally (Van De Wall), as well as "What works in Math: Assisting Struggling Students with Mathematics: RtI". Use this learning to co-create a GSSD framework for math interventions in the future. (Cindy Smith) Comments on Status: March 2017: 22 teachers attended the What to Look for Workshop in Dec, and it was very well received. I purchased and read "Visible Learning Math". It was very reaffirming about the path we are on! Because there is no budget this year to bring teachers together to co-create criteria around effective math instruction, I created the criteria myself, using what I have learned from teachers in GSSD and also input from Jenn Brokofsky in the form of some co-created criteria from Saskatoon Public, This work is contained in the GSSD Math document, which is now located on the Portal. (Dec 13 2016)_ I have met informally with 3 teachers around their intervention program. We engaged Pearson to do a workshop on the book "What to Look For" which was attended by 22 teachers, and very well received. My reading list still includes Teaching Math Developmentally but now I will order and read the new John Hattie book, "Visible Learning in Math".

09/01/16, 06/30/19 100% 100%

As of 03/21/17

1.1.3.4 Support instruction and assessment in GSSD by participating in Saskatchewan Math Leaders Community and Provincial Rubric project (Cindy Smith) Comments on Status: March 2017: We are awaiting the final draft of the rubric. This month I meet with Math consultants to address how we support the rubric and math instruction, and I am hoping to get uptake on the Math document and the Web Site I have started. I will be called on by Don Rempel to examine how we consultants from the rubric committee support the roll out of the rubric in the province. (Dec 13 2016) I attended the working group meeting in October and the provincial rubric creation in November. Our Dec meeting was canceled as we are waiting on release of the rubric, but we have planned a January meeting around Pisa results.

09/01/16, 06/30/19

As of 05/05/17

1.2 By June 2020, at least 90% of students exiting Kindergarten in GSSD will be ready for learning (Learning Support Services) (06/30/20) Comments on Status: June 29/16 - GSSD EYE results have been reported to be 84% for 2015/16. Several domains reached over the 90% range.

Measure: EYE TA

Target: 90%

84%


START/END DATE

TARGET, MEASURE

ACTUAL STATUS

1.2.1 By June 2017, at least 85% of students exiting Kindergarten in GSSD will be ready for learning. (Learning Support Services)

08/25/15, 06/30/17

85% 84% As of 09/05/16

1.2.1.1 By fall 2017, the Student Services Department will ensure that Kindergarten Teachers will complete the EYE-TA in the fall to identify students who require interventions to be ready to learn in Grade 1. (Adelle Kopp-McKay)

08/25/15, 06/30/17 100% 100%

As of 11/13/16

1.2.1.2 By fall 2017, the Student Services Department will ensure that Kindergarten teachers, SSTs, SSCs, and PSPs will collaborate to co-construct and implement a plan to target areas of concern as identified from the EYE-TA fall assessment results. (Adelle Kopp-McKay)

08/25/15, 06/30/17

As of 11/13/16

1.2.1.3 By May 2017, the Student Services Department will ensure that Kindergarten students in the yellow and red zones are reassessed using the EYE-TA to determine progress in areas of concern and future areas to provide targeted support. (Tracy Huckell)

04/01/17, 05/30/17

100% 100

As of 10/01/16

1.2.1.4 By June 2017, the Student Services Department will ensure that all Prekindergarten teachers will hold an interagency selection meeting in May/June to collaboratively identify children with vulnerabilities and use this information to fill 8 to 12 PreK spots before the end of June. (Tracy Huckell)

05/01/17, 06/30/17

100% % complete

As of 09/27/16

Comments on Status: Spring 2017 work plan goal

1.2.1.5 By Feb 1, 2017, the PreK PLC Lead and Superintendent will host an SPDU Block Play for PreK teachers so they can implement intentional block play in their PreK programs as an Essential Learning Experience. (Tracy Huckell) Comments on Status: 01/28 - event held yesterday and was a successful learning experience for all PreK teachers, Program EAs, and K teachers involved. Facilitated by Chris Danyluk of GSSD - SPDU Facilitator. 01/11 - all plans finalized for this SPDU event - to be held at Columbia with Chris Danyluk as facilitator. PreK teachers, EAs, and some K teachers attending. 09/18 - SPDU booked, finalizing venue (Columbia or LCS), all PreK teachers and Program EAs will attend this event on Jan 27th. K teachers invited as well.

08/25/15, 02/01/17

100% % complete 100%

As of 01/28/17

1.2.1.6 By Oct 11th, the Student Services Department will collaborate with partner agencies to set up a networking event for PreK teachers to connect with frontline workers from these agencies to gain a better understanding of services these agencies provide. (Tracy Huckell) Comments on Status: 10/01 - This event is planned and will occur on Oct 11th. 10/19 - Event occurred on Oct 11th and PreK teachers reported it to be a valuable event to gain a better understanding of the services provided by our partner agencies.

09/01/16, 10/31/16


As of 10/19/16

1.3 By June 2020, GSSD will achieve a 3 year graduation rate of 85%. (Learning Support Services) (06/30/20) Comments on Status: June 29/16 - GSSD will report its 3 year Graduation Rate in early fall once Ministry data has been provided. Division data would suggest that we will reach our 1 year goal of 80% graduation. Many of our schools will be well over 85%.

Measure: Ministry of Education Graduation Data

Target: 84%

82%


START/END DATE

TARGET, MEASURE

ACTUAL STATUS

1.3.1 By June 2017, every High School within GSSD, will improved upon its graduation rate from the previous school year by 2%, equalling a 10% growth rate over 5 years. (Learning Support Services) Comments on Status: A 5% increase was seen from 2015 to 2016

08/25/15, 06/30/17

84% 82% As of 01/30/17

1.3.1.1 Engaging professional development for grade 11 teachers on iLit will be offered on Wednesday, October 12th at FEC from 9:00am to 3:30pm. Support will be provided for integrating these resources using technology with complete access to a complete set of grade 11 UbD Units. (Simone Homeniuk)

09/01/16, 10/30/16

As of 11/10/16

1.3.1.2 A Credit Recovery AP will be developed to standardize the process and to support High School Students and Teachers/Administrators. (Donna Kriger) Comments on Status: The AP has been developed and implemented in 100% of GSSD High Schools

09/01/16, 10/31/16


As of 09/28/16

1.3.1.3 The High School Assessment Guide will be revised and unpacked with all High School teaching staffs and Administrators. (Donna Kriger) Comments on Status: High School Assessment Guide has been shared with High School Administrators to discuss with their staff. Visits will be made to each school to unpack the contents of the Guide. Highlights shared during August visits.

08/25/15, 03/24/17

A Quintin and/or Donna will complete visits in all

schools offering High School

100 As of 04/05/17

1.3.1.3.1 A survey will be shared with all schools offering grade 12 to collect feedback from students regarding assessment, attendance, engagement, mental health. Follow up visits will take place with each school to speak with a cross section of students. (Donna Kriger) Comments on Status: The survey will be shared with students after the first semester of 2016-17.

08/25/15, 05/18/17

As of 01/11/17

1.3.1.4 A GSSD Attendance Strategy will be developed and unpacked with all High School Teaching staff and Administrators. (Donna Kriger) Comments on Status: GSSD will look to have 3-5 high schools pilot the strategy. Data from these schools will be used to develop future steps in the remainder of High Schools.

08/25/15, 10/31/16


As of 11/02/16

1.3.1.5 GSSD will continue to develop ELA A30/B30, Chemistry 30, Math Pre-Cal 30, Entr 30, Physics 30, Phys Sci 20, Wel 10, and Leadership 20/30, for GSSD students to access through Distributed Learning for the 2017-18 school year. (Donna Kriger)

08/25/15, 08/31/17

40%

As of 01/11/17

Comments on Status: Chemistry 30 is currently being developed by Michael Chapman at the YRHS. Wellness 10 has been developed by Amanda Kornaga.

1.3.1.5.1 Discussions will occur regarding courses offered in the 2017-18 school year. Course development will be planned for the first and second semesters of the next school year. Courses for the 2017-18 school year will be set and communicated to Admin at the January Administrator Meeting. (Donna Kriger) Comments on Status: Thad and Donna have met and established the courses for 2017-18.

10/03/16, 04/28/17 100% 100%

As of 01/11/17

1.3.1.6 A survey link will be provided to all high schools to collect feedback from teachers regarding the Learning Behaviours which were added to the report card. (Donna Kriger) Comments on Status: Feedback was collected via Survey Monkey

11/14/16, 12/02/16

100% Survey Monkey Data

collection 100%

As of 12/22/16

1.3.1.7 A committee involving administrators and teachers will refine the Learning Behaviours for the High School Report Card. (Donna Kriger) Comments on Status: Teachers and Admin were given opportunity to express interest in participating in the vetting process. A group of Admin and teachers will refine the behaviours and survey school staffs and parents regarding the updated Learning Behaviour Section. The refined behaviours will be ready for the second semester midterm report card.

11/21/16, 02/28/17

100% Learning Behaviours will be

refined and sent out for feedback.

50% As of 03/14/17

1.3.2 By June 2017, GSSD will improve the 3 year graduation rate for its First Nations and Metis students by 4%. (Learning Support Services)

09/01/16, 06/30/17

As of 09/05/16

1.3.2.1 Attending meetings with a selected steering committee comprised of 2 GSSD representatives and Yorkton Tribal Council Reps will occur 5 times during the 2016-17 school year. The first will be in September and the second in October. Three future meetings will be scheduled depending on the steering committee. (Mark Forsythe) Comments on Status: April 19, 2017 A meeting with the steering committee for our ISSI team was held on Feb. 15, 2017 at KCI. In attendance were Tracy Forsythe (Administrator from KCI), Louise Lulashnyk (Community Liaison worker), Cathy Sharp (Literacy Leader), Jonas Cote (Administrator from Cote Reserve, Bryant cote (Yorkton Tribal Council director, Mark Forsythe (Superintendent with GSSD), and Felice McKay (ISSI portfolio holder for the Ministry of Education). December 19, 2016 Confirming today that the meeting below will be held as having a difficult time confirming with my YTC partners. November 30, 2016 It has been confirmed with YTC that Melanie McKay, form the Ministry will be joining our ISSI Steering Committee on December 9, 2016. - The steering committee has met out at Cote Reserve to discuss the ISSI report and to review future plans and expectations. This meeting occurred on October 21, 2016. The next meeting is scheduled for December 9, 2016. We are looking at having Ministry representation present. Completed one meeting in September with the Steering Committee at KCI. Completed a second meeting with steering committee and filed Ministry report by Sept. 30, 2016

09/01/16, 06/30/17

5 5 Meetings 3

As of 04/19/17

1.3.2.1.1 Reports will be forwarded to the Ministry for the ISSI data collection by Sept. 30, 2016, October 31, 2017, February 17, 2017, and June 30, 2017. (Mark Forsythe) Comments on Status: February 15, 2017. The Steering committee met with Felice McKay from the Ministry. We reviewed the Mid- Year report and she was pleased with our work and with the many goals we have established, including our plans, strategies and use of budget dollars. She mentioned to the steering committee that this particular ISSI project was exemplar and should be shared with other ISSI teams that are struggling in the province. We have set a follow up meeting for April 24, 2017 and we will review the new data that was after the last meeting as we were waiting on data from the ministry to be posted on Blackboard. The second report for the year plan for ISSI 2016-17 was sent October 15, 2016 and discussed with the steering committee on October 28, 2016. The yearend data (2016-17) template was forwarded to the Ministry September 29, 2016 after being signed off by YTC Chief Isabelle O'Soup.

09/30/16, 06/30/17

4 reports

3 As of 04/19/17

1.3.2.2 Training will be provided for a maximum of 20 GSSD teachers to acquire two days of Teaching Treaties in the classroom. (Mark Forsythe) Comments on Status: December 21, 2016 P.D. Place was checked and currently there are no applicants. It will be reviewed again by January 13, 2017. December 9, 2016 Teaching Treaties in the classroom was posted on P.D. Place for 16 teachers to view and apply. December 6, 2016 After speaking with Dean the following has been decided. This PD opportunity will be posted to see if there is any interest for the first week of December to fill spots. Last year the consensus was to complete it in the spring. November 15, 2016 Discussions have taken place to involve Christy Harrick, Dean Turchenitz and Ron Gilles to assist with the Treaty Training.

09/01/16, 01/27/17

Product

As of 12/21/16

1.3.2.2.1 The target date has been moved forward. (Mark Forsythe) Comments on Status: April 19, 2017 After discussions with the teacher and administrator that were going to facilitate the P.D. for Teaching Treaties in the Classroom and the amount of interest it has been postponed until next year. February 7, 2017 There was not enough interest in the PD so the dates will be forwarded again to put out a call March. January 16, 2017 -

09/01/16, 12/30/16

Product

As of 04/19/17

waiting on confirmation from Paige Kashmere on PD place numbers. December 21, 2016 P.D. Place was checked and currently there are no applicants. It will be reviewed again by January 13, 2017. December 9, 2016 Teaching Treaties in the classroom was posted on P.D. Place for 16 teachers to view and apply. December 7, 2016 Mark will set up a time today with Paige Kashmere to send out in PD place the opportunity for people to register for Treaty Training. December 6, 2016 After speaking with Dean the following has been decided. This PD opportunity will be posted to see if there is any interest for the first week of December to fill spots. Last year the consensus was to complete it in the spring. November 30, 2016 The opportunity to attend training will be placed in PD place in early January, 2017 to determine numbers.

1.3.2.3 Professional development in the area of student engagement, classroom environment and responsive teaching using discursive teaching strategies for Following Their Voices. There will be 8 days of PD training in Saskatoon. (Adelle Kopp-McKay)

08/28/16, 06/30/17

Grad rates pertaining to

one specific school.

As of 10/19/16

1.3.2.4 Utilization of a Cultural Advocate for 5 days per month in GSSD to engage and support schools on topics relating to FNMI. (Mark Forsythe) Comments on Status: April 19, Discussions with the Cultural Advocate on how to proceed next year in terms of Elders and ways to assist the school. The Advocate will contact Miller School SCC to see where to go for next steps on an outdoor FN educational venue. March- Continued work with Macdonald School and their outdoor project as well as the Cultural Advocate met with parents in Esterhazy to discuss residential schools. This was completed with the assistance of Christy Harrick who has been instrumental in having the community and school become more accepting of FN peoples. I have also contacted Invermay and CCS schools as they have not had the advocate in their school. The cultural advocate went to CCS a few years ago to not a great reception but with a new administrator we felt it was time to be in the school again. We are looking at may for the Cultural Advocate to come in and speak about residential schools or misconceptions of FN people. I will contact Colin Knight and Curtis Baillie to see if they are available to have the Cultural Advocate come in May. February- The Cultural Advocate has been in discussion with Miller School in Melville about putting together a park of some sort that would replicate what is been established in Stockholm. I directed the Cultural Advocate to contact the SCC chair and set up a meeting. This was completed and in late spring future ideas will be looked at for the Miller SCC. January 2017- The Cultural advocate was in schools such as Langenburg, Esterhazy and Macdonald School. December 21, 2016 Feedback survey forms were collected from teachers and students on presentations completed by AQ at YRHs, Preeceville and Dr. Brass. December 7, 2016 Contact has been made on December 2 with a variety of administrators to remind them that AQ is available to speak with students and teachers in the new year on various topics. The topic sheet was forwarded to them. Continued phone calls to reach all admin will be completed December 7, 2016 November 30, 2016 The Cultural Advocate will be supporting the outdoor ed program at Macdonald. November 16, 2016 The Advocate is currently scheduled for 4 days in November at YRHS and in Yorkdale for 1 day. The Cultural Advocate has been in Yorkdale, Macdonald School and is scheduled to be in PJ Gillen in October and will be in YRHS as well.

09/01/16, 06/27/17

Process Measure

35 As of 04/19/17

1.3.2.5 Planning for the First Nation Metis Education Achievement Fund will occur as the year progresses. The report will be filed to the Ministry (Adelle Kopp-McKay)

10/03/16, 06/30/17

As of 10/19/16

1.3.2.6 Attending Professional Development opportunities to support the Following Their Voices initiative and to review data and progress with Ministry representatives. (Adelle Kopp-McKay)

08/29/16, 06/07/17

8 days of PD

As of 10/26/16

1.3.2.7 Attending 8 Professional Development days to support and examine findings on the Following their Voices initiative. (Mark Forsythe) Comments on Status: April 19, 2017 I attended the Innovative configurations Framework P.D. sessions in Saskatoon with the Ministry in February on the 9th and 10th. This P.D. involved creating a framework or a rubric that would support new schools that are to join Following their Voices in 2017-18. The framework will assist and guide their work so the school may transition easier in FTV. An additional IC Framework day was needed so I attended in Saskatoon once again on March 15th. December 21, 2106 Next meeting is set for February 14, 2016 for the SCLT Team to attend FTV P.D. in Saskatoon. December 7, 2016 The SCLT attended PD and updated information with Ministry reps at the STF building in Saskatoon on November 24, 2016. October 26, 2016 The SCLTeam attended discursive strategy training and role responsibilities from a division, administrator, facilitator and lead teacher roles and responsibilities. This training occurred in Saskatoon at the STF building on October 24, 2016. September 21, 2016 Professional development was and attended at the STF building in Saskatoon with our SCLTeam attending on September 16, 2016. September 7, 2016 There was professional development with Elders at the KCI for two days of training with a new cohort of FTV teachers along with last year’s cohort on August 29, 30, 2016.

07/30/16, 06/07/17

8 8 days of PD 8

As of 04/19/17

1.3.2.8 Data and reports will be collected and filed with the Ministry on five goals in relation to the First Nation Metis Education Achievement Fund (FNMEAF) and reported to the Ministry in October, February and June of 2017. (Adelle Kopp-McKay)

10/03/16, 06/30/17

3 initial reports

As of 11/02/16

1.3.2.9 Enroll and complete an EdX University of BC class. Reconciliation Through Indigenous Education. (Mark Forsythe) Comments on Status: April 19, 2017- Completed the course and attached the % completed. February 28-March 6- Topic Five- Learning From the Land- was introduced to the group to begin

01/24/17, 03/08/17

100% Completion of course 100.02%

As of 04/19/17

work on. Assignments were completed and the course is going well. February 20- Topic Four- Learning From Story- opens- I was off target on this week as I was away for break so more work to complete once I get home. February 13, Topic three- Learning From the Indigenous Worldviews- opens once again with assignments and readings and this was completed along with discussions about the course with other members of our FTV group in Saskatoon who are also taking the course. It was at this meeting that video links were shared that connected the Indigenous Child and their families and the effects that residential schools had on them and their communities. January 31- Feb. 7, 2017 topic two-History of Indigenous education- opens and I am currently viewing necessary videos and evaluating web based resources. January 24, 2017 Course opened with topic 1- Indigenous Education Through the Lens of Reconciliation-opens and course agreements were completed along with completion of a word activity cloud, completed readings and discussion responses were logged.

1.3.2.9.1 WEEK 1- Indigenous Education Through the Lens of Reconciliation Jan. 24-Jan. 31 WEEK 2- History of Indigenous Education- Feb. 1-Feb. 7 WEEK 3- Learning from Indigenous Worldviews- Feb. 8- Feb. 15 WEEK 4- Learning from the Story- Feb.16-Feb. 23 WEEK 5-Learning from the Land- Feb. 24-Mar. 3 WEEK 6- Engaging in Respectful Relations -mar. 6-Mar. 13 (Mark Forsythe)

01/24/17, 03/13/17

As of 01/16/17

1.3.3 By February 2017, 90% of GSSD students in grade 10 will obtain a minimum of 4 credits. (Learning Support Services)

08/25/15, 06/30/17

90% Ministry Credit

Attainment Data 89%

As of 03/14/17

1.3.3.1 GSSD will communicate to all high schools that it be mandatory for grade 10 students to enrol in 10 credits beginning the 2017-18 school year. (Donna Kriger)

08/25/15, 01/31/17


As of 03/14/17

1.3.3.2 GSSD high schools will implement the use of myBlueprint with all high school students to assist with credit tracking and graduation planning. Implementation will occur with grade 9 and 10 students beginning in November of the 2016-17 school year. (Donna Kriger) Comments on Status: A webinar for all High School Career Counselors was communicated to all schools and a special webinar for GSSD was organized.

08/25/15, 01/31/17

myBlueprint

documentation 100%

As of 03/14/17

1.3.4 By February 2017, 90% of GSSD students in grade 11 will obtain a minimum of 12 credits. (Learning Support Services) Comments on Status: Data as of June 2016

08/25/15, 02/28/17

90% Ministry Data

91% As of 03/14/17

1.3.4.1 GSSD will communicate to all high schools during a spring 2017 Administrator meeting that it be mandatory for students in grade 11 in the 2017-18 school year to be enrolled in a minimum of 9 credits. (Donna Kriger) Comments on Status: Administrators were informed of this change at the January Admin Meeting. Admin teams will be reminded of this through email as well as during the April face to face meeting

08/31/16, 06/30/17 100% 100%

As of 03/14/17

1.3.4.2 GSSD will continue to promote the use of Dual Credit Opportunities and Special Project Credits for students in Grade 11-12 throughout the division. (Donna Kriger) Comments on Status: Collaboration between the Parkland College and GSSD will result in the ELA 100 course being offered by a GSSD teacher for a dual credit (ELA B30).

08/25/15, 01/27/17

100% A locally delivered ELA 100 course will be delivered to

GSSD students.

100% As of 01/16/17

1.3.5 By February 2017, 90% of GSSD students in grade 12 will obtain a minimum of 20 credits... (Learning Support Services) Comments on Status: Data as of February 2017

08/25/15, 02/28/17

90% 89% As of 03/14/17

1.3.6 By February 2017, 75% of FNMI students in grade 10 will obtain a minimum of 4 credits. (Learning Support Services)

09/01/16, 02/28/17

Ministry of Education

Credit Attainment Data/Graduation Rate

Data

As of 01/30/17

1.3.6.1 Tracking of First Nation students will be completed 4 times per year through conversations with administrators to ensure that First Nation and Metis students are on track to obtaining a minimum of 4 credits during each semester of the 2017-17 year. (Mark Forsythe) Comments on Status: April 19, 2017 Conversations were held with Norquay and CCS Admin in February at a face to face as well as phone conversations to see where we were in terms of FNMI students being successful. December 7, 2016 Conversations were held with the administrators of Norquay and CCS to discuss FN students after PTI were completed. Conversations with CCS occurred on November 2, 2016 to update FN status.

10/30/16, 06/30/17

4 Meetings 4 times per year

during Report card periods. 1

As of 04/19/17

1.3.6.1.1 Conversations were held in November with administrators of Mark's schools on the progress of FN and if they were any students that needed supports. (Mark Forsythe)

10/30/16, 06/30/17

Comments on Status: January 16, 2016 Conversations at CCS, Norquay were completed with those administrators.

As of 01/16/17


08/01/16, 02/28/17


Credit Attainment/Graduation

Rate Data

As of 01/30/17


09/01/16, 06/30/20

Ministry/GSSD Data

As of 01/30/17

1.3.9 By June 2017, 90% of GSSD students in grade 11 will obtain a minimum of 16 credits. (Learning Support Services)

09/01/16, 08/11/17

Ministry Data

As of 01/16/17

1.3.10 By June 2017, 84% of GSSD students in grade 12 will obtain a minimum of 24 credits (core & elective) for a Grade 12 standing according to the Ministry of Education requirements. (Learning Support Services)

09/01/16, 06/30/20

As of 01/30/17

1.3.11 By June 2017, 75% of FNMI students in grade 10 will obtain a minimum of 8 credits. (Learning Support Services)

09/01/16, 06/30/20

As of 01/30/17

1.3.12 By June 2017, 75% of FNMI students in grade 11 will obtain a minimum of 16 credits. (Learning Support Services)

09/01/16, 06/30/20

As of 01/30/17

1.3.13 By June 2017, 65% of FNMI students in grade 12 will obtain a minimum of 24 credits (core & elective) for a Grade 12 standing according to the Ministry of Education. (Learning Support Services)

09/01/16, 06/30/17


Credit Attainment Data/Graduation Rate

Data

As of 01/30/17

1.3.14 By June 2017, the 3 pilot schools will receive continued support to address issues surrounding mental health and substance abuse through the CSCH Project with the University of Regina. (Learning Support Services) Comments on Status: Twyla Salm is contracted to work with YRHS, EHS, and CPS. Kyla Christiansen will continue to work on curricular outcomes in Wel 10 and Health 9 with the YRHS.

08/25/16, 06/30/17

17 YRHS, EHS, CPS will

work with Twyla Salm every 3 weeks.

17 As of 04/25/17

1.3.14.1 An application for CSCH funding will be shared with all GSSD Schools. (Donna Kriger) 08/25/15,

10/14/16 100% 100% As of 10/26/16

1.3.14.2 Pilot schools for CSCH will receive in-servicing in the areas of mental health (anxiety, depression, addictions) (Donna Kriger) Comments on Status: Attendance at MH Conference (Edmonton/Saskatoon)

08/25/15, 06/30/17 6 6

As of 04/25/17

1.3.14.3 GSSD will work with Public Health to improve the opportunities for Public Health professionals to work in all schools (Donna Kriger)

08/25/15, 06/30/17 100% 75%

As of 04/25/17

1.3.14.4 GSSD will develop and implement policy and procedures for Gender and Sexually Diverse students and staff. (Donna Kriger)

10/12/16, 05/31/17

100% AP Development 100%

As of 04/25/17

1.3.14.5 GSSD Counsellors will receive training in GSD issues, policies, procedures, etc. (Donna Kriger) Comments on Status: Kyla C. will work with counsellors on January 26th/17

08/25/15, 03/31/17 100%

As of 04/25/17

1.3.14.6 A team from GSSD will take part in GSD Development with Prairie Valley in October and December. (Donna Kriger) Comments on Status: Attendance is complete.

09/30/16, 12/16/16

100% Attendance at 2 PVSD

workshops in October & December

100% As of 12/21/16

1.3.15 By June 2017, all GSSD High Schools will reduce errors in credit tracking by 50% from the previous year. (Learning Support Services) Comments on Status: Mandatory credit tracking using the GSSD Credit Tracking form will be implemented for the current school year.

09/01/16, 09/11/17

SDS and Blackboard

reports.

As of 01/16/17

1.3.15.1 A GSSD Credit Tracking Form will be developed to share with all students Grades 10-12 in all GSSD High Schools. (Donna Kriger)

09/01/16, 10/31/16

As of 01/16/17

1.3.15.2 A GSSD Portal page will be developed to assist guidance counselors, students and parents with graduation requirements, post-secondary information and scholarship opportunities. (Donna Kriger)

09/01/16, 01/30/17

100% Product Measure 100%

As of 12/01/16

1.3.15.3 All GSSD Guidance Counsellors will attend a webinar with myBlueprint to successfully implement Credit Tracking and Graduation plans for high school students. (Donna Kriger)

10/10/16, 04/29/17

100% Representative attendance from all 12 high schools in

myBlueprint Webinars.

100% As of 04/25/17

1.3.15.4 Conversations with all High School Administrators from each High School will take place, raising their awareness of the capabilities of myBlueprint. (Donna Kriger) Comments on Status: Phone calls were made, emails sent, communication at the November Admin Meeting. Webinar for all GSSD counselors/admin.

09/01/16, 06/30/17

100%

As of 12/23/16

1.3.16 By June 2017, GSSD will reduce the number of high school students considered "at risk" in attendance by 10%. (At risk defined as less than 10% absenteeism) (Learning Support Services)

08/25/15, 06/30/17

40% As of 02/13/17

1.3.17 By June 2017, 90% of GSSD students in grade 10 will obtain a minimum of 8 credits. (Learning Support Services)

09/01/16, 06/30/20

As of 03/14/17

1.4 By June 2020, < 10% of GSSD students will report being affected/impacted by depression and anxiety. (Learning Support Services) (06/30/20)

Comments on Status: Currently 42% FNM females and 17% FNM males report high levels of anxiety, while 29% non-FNM females and 11% non-FNM males report high levels of anxiety. In GSSD 49% FNM females and 18% FNM males report high levels of depression with 25 non-FNM females and 11% non-FNM males reporting high levels of depression.

Measure: Our School Tell Them From Me - Grade 4 to 12

Target: 15% 25%


START/END DATE

TARGET, MEASURE

ACTUAL STATUS

1.4.1 By June 2017, non FNMI female students in grades 7-12 will report 5% improvement in levels of depression as reported in TTFM. (Learning Support Services)

09/01/16, 06/30/17

20% 25% As of 01/30/17

1.4.2 By June 2017, FNMI female students in grade 7-12 will report 5% improvement in levels of depression as reported in TTFM. (Learning Support Services)

09/01/16, 06/30/20

As of 01/30/17

1.4.3 By June 2017, non FNMI male students in grade 7-12 will report 5% improvement in levels of depression as reported in TTFM. (Learning Support Services)

09/01/16, 06/30/20

7% TTFM Survey

As of 01/30/17

1.4.4 By June 2017, FNMI male students in grade 7-12 will report 5% improvement in levels of depression as reported in TTFM. (Learning Support Services)

09/01/16, 06/30/20

As of 01/30/17

1.4.5 By June 2017, non FNMI female students in grade 7-12 will report 5% improvement in levels of anxiety as reported in TTFM. (Learning Support Services)

09/01/16, 06/30/17

24% Tell Them From Me

Survey 29%

As of 01/30/17

1.4.5.1 GSSD will provide in-servicing to school administrators, counsellors, and school staffs in Gender & Sexual Diversity as well as in Grief and Trauma Response. (Donna Kriger) Comments on Status: To date, Administrators have received in-servicing on GSD.

09/01/16, 06/16/17 100% 34%

As of 04/05/17

1.4.6 By June 2017, FNMI female students in grade 7-12 will report 5% improvement in levels of anxiety as reported in TTFM. (Learning Support Services)

09/01/16, 06/30/17

Tell Them From Me

Survey

As of 01/30/17

1.4.6.1 The information will be collected through TTFM twice during the year. Once in the Fall and again in the Spring. (Mark Forsythe) Comments on Status: In October there were calls made to schools to see if they needed access to the TTFM server to see if they were going to have students take the TTFM survey.

09/01/16, 05/01/17

5% improvements in levels

of anxiety.

As of 11/16/16

1.4.7 By June 2017, non FNMI male students in grade 7-12 will report 5% improvement in levels of anxiety as reported in TTFM. (Learning Support Services)

09/01/16, 06/30/20

7% TTFM Survey

As of 01/30/17

1.4.8 By June 2017, FNMI male students in grade 7-12 will report 5% improvement in levels of anxiety as reported in TTFM. (Learning Support Services)

09/01/16, 06/30/20

As of 01/30/17

1.4.9 By June 2017, GSSD will develop policies and procedures related to Gender & Sexual Diversity within the school division. (Learning Support Services)

09/01/16, 06/30/17

100% Development of GSD

Administrative Procedure and GSD Advocacy Groups

within GSSD.

50% As of 04/05/17

1.4.9.1 Attend GSD Workshops with Prairie Valley School Division in October 2016. (Donna Kriger) 09/01/16,

10/31/16 100%

Attendance at workshop 100% As of 11/16/16

1.4.9.2 Invite Teachers, Administrators, and support staff who are interested in supporting GSD within GSSD to workshops hosted by Kyla Christiansen. (Donna Kriger)

09/01/16, 06/16/17

100 Two Centrally hosted workshops for Admin, Teachers and Support

Staff.

100 As of 04/26/17

1.4.9.3 Attend a GSD Workshop with Prairie Valley School Division in December of 2016. (Donna Kriger) Comments on Status: Reg Leidl & Twila Seeley attended on behalf of GSSD

09/01/16, 06/30/17

Attendance at the

workshop

As of 12/23/16

1.4.9.4 Jan. 11, 2017: An Athletics and Diversity presentation was provided to the group on Jan. 4, 2017. Target Group: East Central District Athletics. Provide an information session re: Gender & Sexual Diversity at the January meeting. (Alisa Leidl)

09/01/16, 01/31/17

1 Session completed. 1

As of 01/17/17

INTERNAL PROCESSES GSSD STRATEGIC FOCUS & GSSD LONG-TERM GOALS

2 GSSD is committed to provide equitable, balanced opportunities among schools, students and staff.

2.1 By June 2020, GSSD will increase service to students and schools through the development, revision and refinement of processes with an aim to improve transparency, communication, efficiency, and equity. (06/30/20) Comments on Status: Dec. 21/16 - The Communications Audit Process is complete. 30 individuals have been interviewed. Information from other sector partners has also been included in the final report. A 3 year actionable plan will be put into place in the new year. Dec. 21/16 - Currently 42% of the Division's Admin. Procedures have been reviewed and updated. An additional 9% of the APs are out for feedback and will be finalized shortly. Additional dates have been planned for review and revision of the current Admin. Procedures to improve transparency, communication, etc. June 29/16 - A RFP has been developed to look critically and the division's communication strategy with an eye on efficiency and implementation of our strategic priorities, etc.

Measure: Product Measure

Target: 100%

42%


START/END DATE

TARGET, MEASURE

ACTUAL STATUS

2.1.1 By June 2017, GSSD will fully utilize the Portal for internal communications. 09/01/16, 06/30/17

100% Based on the number

of work plans developed by the

various departments

As of 09/05/16

2.1.1.1 By winter 2016, a guiding document will be developed to support the population of each department's portal page. (Quintin Robertson) Comments on Status: April 5/17 - More clarity will need to be provided around the portal page construction and population. Implementation of the recommendations from the GSSD Communication Audit will be targeted. Nov. 2/16 - The HR Department will be working on populating the Portal with additional information in the weeks to come. Emphasis will be placed on the development of the HR Coordinator and HR Assistant Roles and Responsibilities on the Portal. Sept. 27/16 - Work on this work plan has not occurred. Currently there are approximately 7 Departments that will be interacting with the portal. Work has occurred in 2 main areas (Curr. Assessment and Instruction and Student Services).

11/01/16, 02/28/17


As of 04/12/17

2.1.1.2 By March 2017, the Human Resources Department will review and revise the presence on the portal (Sherry Todosichuk) Comments on Status: Mar 8/17 - reviewed tabs with HR Coordinator to seek input into most asked for documents/support/questions so can incorporate into content. Added discipline letter templates for supervisors Jan 11/17 - revised target date. Need to review with Shawn. Oct 26/16 - Revised roles and responsibilities for HR committed staff have been updated and are ready for uploading onto portal

10/01/16, 03/31/17

100% All relevant items are

available on the portal (internal) or website

(external)

30% As of 03/08/17

2.1.1.3 Transportation Department will develop its presence on the portal (Eric Sorestad) Comments on Status: 04/05/2017 Progress slow, driver group not utilising or accessing the portal.

09/01/16, 04/30/17

25%

As of 04/05/17

2.1.1.4 Accounting Department will develop its presence on the portal. (Darryl James) Comments on Status: 9/14: Provide guidance reference and deadlines for sgf audit completion 10/26 Added a direct link to Bellamy Version 8 11/09 Added link to schoolcash site direct from the portal 12/21 Developed and added to portal Bellamy V8 Reports Tip sheet, + Audited Financial Statement

09/01/16, 01/31/17

4 # of items posted 5

As of 02/08/17

2.1.1.5 By May 1, 2017 the Facilities Department will expand its presence on the portal. (Teresa Korol) Comments on Status: OHS resources are included on the portal

12/01/16, 04/28/17 100%

As of 09/28/16

2.1.1.6 By May 2017, Corporate Services will identify and develop a plan for services not covered by a specific department to be included on the portal/website For example, Student Accident Insurance. (Sherry Todosichuk) Comments on Status: Jan 16, 2017 - met with Shawn and reviewed current website and portions of

12/01/16, 05/31/17

100% Development of a list and a

plan for these services 20%

As of 01/17/17

the portal and recommended immediate changes and those that need consultation. Dec 8, 2016 - defer project start until January 2017

2.1.1.7 By March 2017, the Payroll Department will review and further develop its presence on the portal (Raquel Spilchuk) Comments on Status: April 2017 - NHS supervision due date and Pay cut-off dates and pay dates for regular and sub employees added to Dept. Calendar, Pay cut-off dates for regular and sub added to forms menu,

11/01/16, 03/31/17

4 All relevant items for

payroll are provided on the portal (internal) or website

4 As of 04/20/17

2.1.1.7.1 Review SSBA tab to update and add applicable information and documentation relevant to employees. Specifically, paper based forms (claim, overage dependent forms) and information regarding using the Manulife website directly for submitting claims. (Raquel Spilchuk) Comments on Status: April 2017 - Benefits booklet, Resilience Brochure, memo to Board Renewal, Summary Fact sheet added to Benefits tab. Aw well, an updated list of forms available on the Manulife website was completed.

11/01/16, 04/21/17

4 # of items posted 4

As of 04/20/17

2.1.1.7.2 Refine links on Payroll 'home page' to ensure all forms are up to date. All timesheets and recap forms will become available. (Raquel Spilchuk)

11/01/16, 12/31/16

4 Number of forms on the

home page 4

As of 12/22/16

2.1.1.8 Review and update the EAL Portal page to add more resources and to make it more user friendly. (Susan Drader) Comments on Status: January 13 - Instructional videos have been uploaded for CLEVR and the centralized library. The portal will continue to be updated monthly to keep content up to date. December 15 - Updated portal will be shared with SST's at January technology in-service and with administrators at an upcoming admin meeting. November 18 - Portal page revisions are almost complete, areas were additional information needs to be added will be the next focus. October 13 - Meet with technology team to discuss the Portal and start the revision process of the structure of the EAL Portal content.

09/01/16, 01/31/17

100% Updated Portal 100%

As of 02/03/17

2.1.1.9 Review, update and maintain the Literacy and Library Services portal pages with the Literacy Team. (Charlotte Raine) Comments on Status: April 25, 2017 - Have begun designing the writing support pages. I have also uploaded the library handbook and procedures pieces to the Library Services portal pages. March 22, 2017 - Simone, Kerrilyn, and Susan have met with Shawn to refine the Literacy portal pages and add new material. We need to ensure that we are promoting the new work that has been added via the Friday File, etc. February 16, 2017 - The literacy team will finalize the plans for additional videos. Plans are underway for guided reading and dialogical learning videos. Portal pages to support the writing component will be developed. January 25, 2017 - The literacy team have reviewed and updated their portal pages paying particular attention to uploading video which they recorded in GSSD classrooms. Charlotte has updated the library pages and added new content to the library technician pages. November 21, 2016 - Word Study and Environment pages for the Literacy section have been completed by the Literacy Team. The online resources sections for the Library Services page have been updated. October 21, 2016 - Charlotte met with Shawn to have her credentials updated for accessing the portal to have a Word Study page created.

09/27/16, 06/30/17

80%

As of 04/25/17

2.1.1.10 The Digital Learning Coach and Network Coordinator will review, update and/or make recommendations on ease of use and functionality of the resources listed on the portal. (Michelle Morley)

09/01/16, 02/28/17

100% Checklist of all

Departments listed on the portal.

As of 11/07/16

2.1.1.11 Review and update the EAL handbook. (Susan Drader) Comments on Status: April 28 - The revised handbook has been uploaded to the portal. March 1 - Emailed Handbook changes to Lisa February 27 - Review Handbook with Lisa Feb 17 - SLP section revised and emailed to SLPs February 9 - Met with SLP PLC to discuss the speech and language section of the handbook. January 26 - Changes made to Handbook from last meeting made and emailed out for evaluation. January 16 - Met with SSCs and superintendent of education to discuss changes made to the EAL Handbook in regards to PSP consultation and involvement with EAL students. Changes discussed during this meeting will be completed on my next work plan day and emailed to the other meeting attendees. December 14 - Changes have been made to the registration section. For the end of Jan the registration section will be completed and assessment sections will be completed December 5 - Meet with ed psychologists to review and finalize changes made to handbook for learning difficulties section. November 18 - Handbook revisions are started. The handbook section on learning disabilities has been reviewed with the educational psychologists and another meeting is set to finalize the changes. Oct 6 - Restructured and reformatted the EAL handbook, analyzed other divisions and provincial handbooks for information that should be included, made contact with ed psych in regards to updating the section on learning disabilities

09/01/16, 03/31/17

100% EAL Handbook 100%

As of 04/28/17

2.1.1.12 With the support of the Digital Learning Coach and Network Coordinator, the division will enhance the GSSD brand on the portal by adding tag lines, statements, quotes which speak to the division's vision of Learning Without Limits Achievement for All. (Quintin Robertson)

04/03/17, 06/29/18

Product Measure

As of 04/20/17

2.1.1.13 The Digital Learning Coach and Network Coordinator will consult with employee groups to ensure buy-in as new role content is created for the portal. (Shawn Kostiuk)

04/03/17, 06/29/18

Product Measure

As of 04/20/17

2.1.1.14 The Digital Learning Coach, Network Coordinator and Deputy Director of Education will include a section featuring a new employee group each month on the portal. This will coincide with the employee group featured on the monthly In Focus Report. (Shawn Kostiuk)

09/01/16, 06/29/18

10 Product Measure

As of 04/20/17

2.1.1.15 The Digital Learning Coach, Network Coordinator and Ex. Assistant from FEC will run monthly contests through the Friday File to encourage employee participation and knowledge of the portal. (Shawn Kostiuk)

04/03/17, 06/29/18 10

As of 04/20/17

2.1.2 By June 2017, GSSD will refine our external Website to reflect the recommendations of the external communications consultant. (Learning Support Services) Comments on Status: Sept. 27/16 - The work on this work plan will begin in October. Internal steps have been taken to improve the functionality of the Website and Portal.

09/01/16, 06/30/17


of work plans developed and

completed by various departments

50% As of 09/27/16

2.1.2.1 Refine website making front page user-friendly for parents and families. Reorganization will place emphasis on enhancing the usability. (Shawn Kostiuk) Comments on Status: 2017.01.11 - Work will continue under a new goal to implement the recommendations of the Communications Report. 2016.12.07 - Next meeting scheduled for December 19th. Will complete remaining work that week. Initial meeting and division of duties. Work completed on front page. Work continues on subsites. Work is continuing but most sections have been refined. 2016.11.04 - Meeting identified a number of tweaks for the website.

09/01/16, 01/11/17


As of 01/11/17

2.1.2.2 The Digital Learning Coach and Network Coordinator will work to replace the image in the banner across the top of the GSSD website home page with an image that is more representative of the GSSD brand. (Shawn Kostiuk)

03/01/17, 06/30/17

Product Measure

As of 04/20/17

2.1.3 By June 2017, GSSD will review existing and develop new processes in all areas with an aim to increase transparency and clarity.

09/01/16, 06/30/17


of work plans developed and

completed by various departments

As of 09/05/16

2.1.3.1 By June 2017, the HR Department will review and refine the Central Office Performance Review Process. (Sherry Todosichuk) Comments on Status: Jan 18, 2016 - Process for performance management scenarios from date of hire and probation through regular bi-annual reviews have been mapped out and incorporated in the Support Staff Performance AP 435. Brittany reviewed this with Sherry on Jan 17th and final edits will follow shortly. Jan 11, 2017 - following governance/admin review with Leroy Sloan Consulting, work on Admin Council roles and responsibilities' will be done in a session with Leroy Mar 1 and 2. From this work we can move forward with connecting the dots with performance management Dec 8, 2016 - due to the vacancy of the HR Manager this project start date will be deferred to January 2017. Possibility of engaging an HR Contractor to complete this work

10/01/16, 06/30/17

100% Completion of AP and

forms 75%

As of 01/17/17

2.1.3.2 By June 2017, the Senior Leadership Team and the Transportation Department will refine the Out of Attendance Area Request Process. (Eric Sorestad) Comments on Status: 04/05/2017 - To date, an application process for out of attendance area requests has been developed. Consistent tracking, communication and reporting has also been developed. A Lean Event will occurred in Jan. 2017 to further enhance and improve this process.

09/01/16, 06/30/17

100% Process Measure 75%

As of 04/05/17

2.1.3.3 By February 1, 2017, the Superintendent who oversees Violence and Threat Risk Assessment will update the GSSD Threat Risk Assessment AP to align with updated Yorkton and Area Community Protocol to support a consistent coordinated response to threats. (Tracy Huckell) Comments on Status: 01/29/17 - AP updated and finalized after incorporating helpful feedback from school counsellors, GSSD board, and administrators. Sent to Sherry to be posted on Jan 29th. 11/30 - AP further updated after VTRA Certification training with Kevin Cameron. Was able to add a few more critical/relevant pieces to it for clarification. 10/01- AP updated to reflect updates in Community Protocol. Ready for review by Admin Council and then send to GSTA and schools for feedback before finalizing.

09/01/16, 02/01/17

100% % Complete 100%

As of 01/29/17

2.1.3.4 By June 2017, the Student Services Department will refine VTRA CLEVR template to reflect the updated VTRA AP and Yorkton and Area Community Protocol. (Tracy Huckell) Comments on Status: 03/08/2017 - just waiting on a few final changes from CLEVR so that we can search by both status of referral and level of risk. All other changes requested are complete.

12/22/16, 04/30/17

100% Percentage 95%

As of 04/12/17

01/29/17 - CLEVR has made most of requested changes to template. A few more to be made. Sup't has reviewed all VTRAs in CLEVR and assigned a status requesting Ed Council team with her to have those 'ready for review' reviewed, documentation made, and then locked if appropriate to make searching for in progress VTRAs easier and more accurate. 12/22/16 - reviewed the VTRA template, compiled a list of updates requested, and emailed to CLEVR to make the changes. Waiting to hear back from CLEVR as a timeline to make these changes.

2.1.3.5 By October 31, 2017, the Superintendent overseeing Student Services will write up and communicate a procedure for Educational Assistants to request Professional Development and submit for reimbursement after attending so this is clear to EA's across GSSD. (Tracy Huckell) Comments on Status: 10/01 - Superintendent has the information needed - just needs to write up the process. 10/19 - Superintendent drafted procedure, had SSCs and HR, review and has sent it out to Administrators and Student Support Teachers to share at their schools.

10/01/16, 06/30/17


As of 10/19/16

2.1.3.6 By June 2017, the Student Services Department will create a Student Support Teacher Year at a Glance Monthly Checklist to communicate month by month expectations and to support consistency of practice and equitable services to students across GSSD. (Tracy Huckell) Comments on Status: Checklist has been created and monthly action items have been linked to more information on the portal to complete the processes. The SSCs and Superintendent of Student Services will continue to update this checklist as we discover other items to add to the monthly checklist. This is posted on the portal under Student Services/SSTs.

12/19/16, 04/01/17 100% 100%

As of 01/29/17

2.1.3.7 By Aril 30 2017, the Student Services Department will create a GSSD Form for Declining Services and connect this to a current AP in order to document when parents refuse services for their child. (Tracy Huckell) Comments on Status: 04/05/17 - complete and waiting to bring forward at AP Review Meeting for feedback 03/08/2017 - still need to connect with SSBA on this. Haven't had a chance to follow-up. 1/11 - on Quintin's advice, drafted form as been sent to SSBA for review and Superintendent is awaiting SSBA feedback regarding any changes that should be made. 12/7 - SSCs and Sup't drafted form and will bring forward to AP Review Committee to tie it to AP 211 - Students with Intensive Needs.

12/07/16, 04/30/17 100% 95%

As of 04/12/17

2.1.3.8 By June 2017, the Superintendent overseeing Student Services will create a Functionally Integrated Program Admin. Procedure and associated form. (Tracy Huckell) Comments on Status: 10/01 - Superintendent created AP and associated form and shared with Admin Council which approved. It is ready to be reviewed by the GSTA and school staff members.

09/01/16, 02/01/17


As of 10/19/16

2.1.3.9 By December 2017, the Student Services Department will create a CLEVR template to document Emergency Protocols for students with life threatening conditions in order to keep GSSD students safe and to support staff in knowing how to respond effectively. (Tracy Huckell) Comments on Status: 03/08/2017 - CLEVR would like to team on the creation of this form. Will be a big project that other divisions will be interested as there is not a CLEVR template like this yet in Saskatchewan that has been developed. Will begin creating this template with SSCs in summer/fall of 2017.

03/01/17, 06/30/17 100%

As of 04/05/17

2.1.3.10 By June 2017, the Student Services Department will create a CLEVR intervention template as requested by schools to document student interventions and progress monitoring. (Tracy Huckell) Comments on Status: 10/01 - Student Services team created a word document template for schools to edit and use. This has been emailed to schools and posted on the portal under Student Services/Programming/Intervention Templates.

09/01/16, 10/01/16


As of 10/01/16

2.1.3.11 By June 2017, the Student Services Department, Behavior Coach, and the Sup't of Education will ensure all schools consistently record student behavior incidents and suspensions in Review 360 and collaboratively use the data collected to determine additional supports and interventions required for students and staff. (Tracy Huckell) Comments on Status: 01/11 - all schools including YRHS are using R360 to document student suspensions, physically acting out, seclusion, and restraint incidents. In order to access the Behavior Coach for a referral, schools must be entering all incidents regarding that student in R360. The superintendent will review data to see if all schools are using for office referrals. The next step in this goal is to have all teachers entering behavior incidents and office referrals - that can be a goal for next school year. 10/09 - meeting with YRHS admin. next week to help them set up reports based on data inputted so far this year as they are new to using R360. 10/01- Behavior Coach has been meeting with principals and school staffs to support the use of R360. Behavior Coach and Superintendent overseeing Student Services in regular contact with Doug at R360 to make changes principals request so the program is responsive to their needs. YRHS now using consistently as well this year which is excellent as they used Maplewood instead last year. Still trouble shooting email notifications for those who require notifications from a group of schools (Sup’s, SSCs, and PSPs).

09/01/16, 06/30/17

100% % complete 90%

As of 01/11/17

2.1.3.12 By November 30th 2016, the Superintendent overseeing Violence and Threat Risk Assessment will update Yorkton and Area Community Protocol with CTTCS and partner agencies to ensure communication, collaboration and consistency of practice. (Tracy Huckell)

09/01/16, 12/01/16


Comments on Status: 11/30 - Meeting with Community Partners held on Oct 24th to discuss rationale for protocol and ensure all partners understand and communicate their role in VTRAs within their organization. 10/01 - Superintendent has updated the community protocol, met with CTTCS to review the changes. Has organized a meeting with Community Partner Managers to ensure they understand the protocol and communicate their role in a VTRA within their agency before signing it. Formal signing by partners will occur on Nov 24, 2016 with Kevin Cameron.

As of 11/30/16

2.1.3.13 By November 25, 2016, GSSD will host re-signing event for Yorkton and Area Community Protocol in November with Kevin Cameron involving all agencies that are signatories on the community protocol. (Tracy Huckell) Comments on Status: 11/30 - resigning event held on Nov 24th - waiting for a few signatures of agencies unable to be in attendance and will post on GSSD website one signatures are added and forward a finalized copy to our Community Partner Agencies. 10/01- Draft protocol ready to share with partners on Oct 27th. Will finalize it at that time and re-sign on Nov 24th as part of Level 2 VTRA training.

09/01/16, 11/25/16


As of 11/30/16

2.1.3.14 By June 2017, the Superintendent overseeing Traumatic Events Response and a sub-committee of School Counsellors will develop a Traumatic Events Response Guide to support administrators and Counsellors in effectively responding to tragedies affecting their school community. Actions include: updating the Traumatic Events portion of GSSD Safe Schools AP to align with the Traumatic Events Response Guide, sharing the draft Traumatic Events Response Guide with administrators and school counsellors for feedback, and posting it on the portal for easy access. (Tracy Huckell) Comments on Status: 1/11 - Draft of guide complete. Sharing with Counsellors at PLC meeting on Jan 12th for feedback. Will review in depth with sub-committee by Feb. break and then make updates. Next step after that will be to share at an upcoming admin meeting for feedback. 12/7 - Sup't still working on draft to bring forward to SC PLC. Will have draft ready to share with PLC at January SC PLC meeting. 10/26 - met Oct 24th. Decided on a template to use from another division. Tracy will create a GSSD draft using this and bring back to counsellor sub-committee in early December to review together and further refine. In January will share with full Counsellor PLC for feedback and then with administrators and Admin Council. 10/01 - Meeting booked with sub-committee on Oct 24th. Will review 4 guides from other school divisions, decide what to include from which division, and break the topics into tasks for each member to update for our GSSD Resource Guide.

09/01/16, 06/30/17

100% % complete 70%

As of 01/14/17

2.1.3.15 By September 2017, the Human Resource Department will develop and implement the process in Bellamy to provide electronic reminders for key dates (ie. interim and final probationary periods, evaluations, driver’s licenses, etc.) (Sherry Todosichuk) Comments on Status: Dec 8/16 - Process has been developed and HR staff in populating the HRIS with a variety of reminders Nov 4/16 - HR Coordinator attend Bellamy Symposium. Through the review of HR processes a number of items have been identified for populating the HRIS system. Using system to provide reminders Sept 30/16 - Registered HR Coordinator and Payroll Supervisor to attend Bellamy Symposium to learn more about the tools available Sept 30/16 - HR Staff are updating with new hires to include reminders for probationary period assessments and automatic reminders to supervisors

09/01/16, 12/31/16

100% Process in place and electronic reminders

happening

100% As of 12/07/16

2.1.3.16 By October 2016, GSSD will have a process in place to review all existing personnel files and update to new format (Sherry Todosichuk) Comments on Status: Nov 9/16 - Following up with HR and Payroll staff to ensure each file is reviewed and organized. Sept 30/16 - Process is in place. Need to work with HR and Payroll staff to ensure that each file that is touched is (1) filed correctly if already set up with tabs or (2) set up with tabs and organized.

09/01/16, 10/31/16

100% HR and Payroll staff are

following the new format process and updating all

files

100% As of 11/09/16

2.1.3.17 Ensure that 100% of EAL students who are not considered Independent (B1.2 or below) are recorded in CLEVR along with supporting documents and information sent the ministry. (Susan Drader) Comments on Status: September 30 - Final EAL verification submitted to database administrator.

09/01/16, 09/30/16

100% CFR on CLEVR 100%

As of 09/30/16

2.1.3.18 Review and update all Coaches' (Literacy, Math, EAL) Job Descriptions and upload to portal. (Lisa Wotherspoon) Comments on Status: Jan. 11/17-All job descriptions were reviewed by Ed. Council on Jan. 4th and I received feedback for editing changes. All editing changes have been made and JDs have been submitted to Sherry. Dec. 21/16-All Job Descriptions have been edited and will be submitted to Ed. Council by December 23rd. Nov. 30/16-Charlotte has provided me with a draft of the Literacy Coach job description for my review. All job descriptions will go through a final read during coaches meetings in December and be submitted to Sherry/Ed Council for review. Oct. 26/16-edits have been made to both the Literacy Coach and Math coach job descriptions and are ready for a final read over by the coaches at our November meetings. EAL Coach Job Description will also be ready for a final review at the coaches meeting in November. Sept. 28/16-Literacy, Math & EAL coaches have been given the current job descriptions and asked for feedback for next PLC meeting.

09/01/16, 01/31/17

100% Product 100%

As of 02/24/17

2.1.3.19 Investigate with Database Administrator (Jhonnette) to initiate data flow of CFR information from CLEVR to Maplewood. (Susan Drader) Comments on Status: April 28 - No response has been received from Clevr sent April 13. April 25 - All student records have been updated so that independent students show as independent instead of not applicable. Student records have been double checked to ensure that we are ready to input the new CFR data into Maplewood. April 14 - Clevr has been emailed regarding changes that need to be made before the data flow can begin. No response has been received from Clevr. March 29 - Maplewood updated the EAL Proficiency filed to include Independent. An updated student list was created regarding which students need to be changed to independent and which students need to be left as not applicable. March 21 - We are currently waiting on changes to Maplewood and Clevr to occur to move ahead with this work plan January - Discussed changes needed in Maplewood to facilitate a data flow with CLEVR. November 18 - meeting with Jhonnette is set for Dec 6

09/01/16, 06/30/17

100% Data flow from Clevr to

Maplewood 70%

As of 04/28/17

2.1.3.20 Create Job Description for new Literacy Coordinator position in collaboration with Literacy Coordinator. (Lisa Wotherspoon) Comments on Status: Jan. 4/17-This job description was reviewed at Ed. Council on Jan. 4/17. Feedback was provided and revisions were made. This job description has been submitted to Sherry. Dec. 21/16-A Literacy Coordinator draft job description has been created and is ready for Ed. Council review. It will be submitted to Ed. Council by December 23rd. Nov. 30/16-Charlotte has provided me with a draft copy of a job description for my review. I will review and we will finalize draft at Lit. Coordinator meeting in December. Oct. 26/16-Lit. Coordinator continues to research APs and will bring findings to meeting on November 21st. Sept. 28/16-Lit. Coordinator is currently researching APs to support the development of a Lit. Coordinator Job Description. We will review research at next PLC meeting.

09/01/16, 01/31/17

100% Product 100%

As of 01/11/17

2.1.3.21 Develop school library policies and standards as stated in Section 48 of the Education Act Regulations (2015). (Charlotte Raine) Comments on Status: April 25, 2017 - Seven policy pieces have been completed. Status of AP 270 needs to be investigated. March 22, 2017 - Copyright and School Library policy was shared with Lisa at the Literacy Coordinator meeting. Charlotte needs to book some time to complete the other pieces. February 16, 2017 - Copyright policy has been drafted. School Library policy has been drafted. The procedures section of the School Library policy is underway. January 25, 2017 - Selection of Materials policy has been completed. Edits to 270-1 form for challenged materials need to be completed. Charlotte will ask Lisa to review completed pieces at January literacy meeting. November 21, 2016 Drafts of four library policy pieces have been completed.

11/01/16, 06/30/17

80%

As of 04/25/17

2.1.3.22 The Superintendent overseeing Early Learning will collaborate with the Kindergarten teachers to create Reportfolio Guidelines which will provide Kindergarten teachers clarity and an understanding of what should be included in Kindergarten Reportfolio and how they should communicate these to parents at student led conferences. This information will be posted on the Portal under Early Learning/Kindergarten. (Tracy Huckell) Comments on Status: 11/09 - Superintendent collected information from Kindergarten teachers regarding how they are using the Reportfolio template developed previously as K teachers were asking many questions about expectations. Superintendent drafted guidelines and held a conference call with K teachers to provide feedback and additional information to include. Superintendent updated the draft based on feedback and has posted this on the portal under Early Learning/Kindergarten.

10/01/16, 11/01/16

100% creation of document that

outlines these expectations 100%

As of 11/09/16

2.1.3.23 Revise the Initial Assessment Toolkit from Southeast Cornerstone to better suit the EAL programming needs of Good Spirit School Division. (Susan Drader) Comments on Status: March 24 - toolkits from SECPSD and PSSD were analyzed/compared and a new versions for GSSD was started and formatting completed. March 21 - The toolkit revision will be started in April.

09/01/16, 06/30/17

100% GSSD Assessment Toolkit 15%

As of 03/24/17

2.1.3.24 By June 2017, the Student Services Department will collaborate with Transportation Manager to develop guidelines for school teams to use to create individual emergency bus evacuation plans for students who are wheelchair users or have other accessibility issues. (Tracy Huckell) Comments on Status: 04/12/17 - Maureen noted she will review and provide feedback over the Easter Break. 03/08/17 - waiting for Maureen to review and recommend updates. With her covering the whole division, she is having difficulty addressing items like this. 1/13 - Eric and Tracy drafted initial guidelines based on an ON Ministry document shared by SSBA. Have sent draft to Maureen (OT) for review and input. Then will finalize, format, share with administrators and SSTs, and post on the portal under Alternate Transportation.

01/01/17, 06/30/17


As of 04/12/17

2.1.3.25 By the end of January 2017, the Student Services Department will clarify and communicate documentation and debriefing procedures for administrators to follow when a student has acted out physically or was secluded or restrained, to ensure de-escalation strategies are implemented consistently for student and staff safety. (Tracy Huckell) Comments on Status: 01/14 - Documentation and Debrief Procedures and template shared with Admin on Jan 11/17. Debrief template posted on portal under NCVI. Let admin know that the division team invited to the debrief is there to support discussion regarding what worked well, what

01/01/17, 02/01/17


As of 01/14/17

was tricky, what should be done differently, do safety plans need to be reworked, and were students/staff involved okay.

2.1.4 By June 2017, GSSD will complete the LEAN plan for 2016-2017 Comments on Status: Oct 26/16 - Identified Alisa Leidl as the Co-Lean leader for GSSD Nov 9/16 - Admin Council working on developing a list of processes for CI work Oct 14/16 - 2 Superintendents attended the Continuous Improvement/Lean Sharing Day Sept 30/16 - The lean plan is to tie up all previous lean work started to date and to start a new project for attendance boundary/transportation in Jan/Feb 2017

09/01/16, 06/30/20

As of 11/09/16

2.1.4.1 By June 2017, GSSD will complete 2 new LEAN or Efficiency events (Sherry Todosichuk) Comments on Status: Mar 8/17 - Identified work on Student Registration Process as our formal second event December 2016 - Refined scope of one of the events to focus on attendance areas. Sept 30/16 - Have identified one of the events to be focused on attendance boundaries / transportation

09/01/16, 06/30/17

2 Number of events 2

As of 03/08/17

2.1.4.2 By March 2017, HR and Payroll Departments will review and finalize the continuous improvement plan developed at the HR/Payroll event of March 2015 (Sherry Todosichuk) Comments on Status: Sept 30/16 - during the month of October this will become a priority for the acting HR Manager and Payroll Supervisor to review and implement

09/01/16, 03/31/17

100% CIP is in place

As of 01/11/17

2.1.4.3 By June 2017, Human Resources will review and finalize the continuous improvement plan developed for the leaves of absence process event of March 2015 (Sherry Todosichuk) Comments on Status: Sept 30/16 - This will be a priority of the acting HR Manager in October to review the CIP, meet with the HR staff and revise/implement CIP

09/01/16, 06/30/17

CIP is enacted

As of 01/11/17

2.1.4.4 By February 2017 GSSD will engage in a continuous improvement discussion (LEAN event) to address out of attendance area process (Sherry Todosichuk) Comments on Status: Apr 5/17 - event was completed. Quintin, as the process owner, will need to monitor completion of the CIP and required follow up Mar 8/17 - event begins today Jan 11/16 - Waiting for initial documents and then will proceed with pulling the team together Dec 8/16 - Quintin completing the initial documents and preliminary plan for later in January to bring together a team of Administrators and a Board Member (to be decided at Dec 15th meeting)

12/01/16, 05/31/17

100% Completion of the lean

event 100%

As of 04/05/17

2.1.5 By June 2017, GSSD will enhance the use of current IT solutions to continue to reduce paper and postage requirements

09/01/16, 06/30/20

As of 08/29/16

2.1.5.1 By August 2017, the Facilities department will review tools of Asset Planner software and develop and implement a plan to utilize them fully (Teresa Korol) Comments on Status: Jan 16/17 New EA trained and utilizing Asset Planner

11/01/16, 08/01/17

50%

As of 01/16/17

2.1.5.2 By June 2017, the Payroll department will explore the opportunity to expand the use of Employee Self Service for substitute employees (Raquel Spilchuk)

09/01/16, 06/30/17

80% Full utilization of Employee

Self Service

As of 09/28/16

2.1.6 By June 2016, GSSD will improve inventory and control systems in the IT Department to provide operational efficiency. (Learning Support Services) Comments on Status: 2017.02.08 - Work is progressing.

10/03/16, 06/30/17

100% Process measure

As of 02/08/17

2.1.6.1 Analyze current systems/methods of tracking. (Shawn Kostiuk) Comments on Status: 2016.12.07 - work will now begin on documenting. Priority given to "known systems." Maplewood will be the last system documented. Nov. 29/16 - Data collection is complete. Further analysis and follow-up will be required. In progress - Sysaid, Personal tracking system.

10/03/16, 11/30/16


As of 12/07/16

2.1.6.2 Reduce to two systems of tracking modifying system to meet requirements. (Shawn Kostiuk) Comments on Status: 2017.01.11 - Two systems Library System for Connected Devices and Spreadsheet Inventory for non-connected items. 2016.12.07 - Spoken with D. James about inventory parts/licensing. Also in contact with Charlotte so that we can begin cataloguing all tech units in the Division. Discussions are ongoing. Nov. 29/16 - On target. Implementation will occur in Jan. 2017.

11/01/16, 12/16/16


As of 01/11/17

2.1.6.3 Test System and refine (Adelle Kopp-McKay) 12/01/16,

06/16/17 100% 100

As of 09/28/16

2.1.6.4 Inform schools and central office of process changes related to new system. (Shawn Kostiuk) Comments on Status: 2017.01.25 - Friday File has been completed. Admin Meeting Time is now optional because Charlotte is working actively on this with Tech Services. This will be presented in Friday File with a follow at the February Admin Meeting. Nov. 2916 - This work plan is delayed until the processes are finalized.

01/04/17, 01/13/17


As of 01/25/17

2.1.6.5 Inventory all Tech Services Assets. (Shawn Kostiuk) Comments on Status: 2017.04.05 - FEC remaining as last Phase 1 location. Phase 2 to begin in schools (target all workstations/monitors). Team has been busy labelling and adjusting the Wireless AP inventory. Additional work in schools over the Easter Break. 2017.03.08 - Work is nearing completion with Phase 1 (Laptops). Mobile devices have already been catalogued. 2017.02.08 - Work has begun on the laptops that schools now possess. Arrangement to be made for Lib Tech to catalogue remaining laptops in FEC/YRH. Nov. 29/16 - On-going process. Conversations will occur with the Literacy Coordinator regarding tracking tech. inventory in the Library System.

10/03/16, 06/30/17


As of 04/05/17

2.1.6.6 Establish a formal plan for transferring mail and learning resources within the school division. (Charlotte Raine) Comments on Status: February 1, 2017 - Friday File item has been written. Goal achieved. January 25, 2017 - After conferring with Teresa Korol, Charlotte presented the GSSD Courier plan to administrators at the January meeting. All that remains to write up the plan formally and add to a Friday File. November 21, 2016 - Charlotte outlined the plan with the Coaches group on November 18. The next step will be to articulate Facilities' role in the service and communicate the plan to the schools. October 21, 2016 - Charlotte outlined the plan with the library technicians on October 12. Customized labels for boxes were provided. A brief conversation was held between Charlotte and Teresa. The next step will be to articulate Facilities' role in the service.

10/03/16, 01/31/17 100%

As of 04/25/17

2.1.7 By the end of May 2016, GSSD will update documentation for all Information Technology systems in schools and central office. (Learning Support Services) Comments on Status: 2017.03.08 Overall work is progressing.

09/01/16, 05/31/17

100% Product measure

As of 03/08/17

2.1.7.1 Determine key system for storage of documentation. (Shawn Kostiuk) Comments on Status: 2017.01.11 - Key system: Portal with a backup on O365 and GSFE. Nov. 29/16 - Determination of systems will occur prior to the end of the year. System selection has been postponed due to meeting postponement.

09/01/16, 10/28/16


As of 01/11/17

2.1.7.2 Identify and prioritize key information silos to document. (Shawn Kostiuk) Comments on Status: Most area have been identified. Documenting these areas to work on is the final step. Several areas to concentrate on.

09/01/16, 10/31/16

100% 100 100%

As of 11/29/16

2.1.7.3 Document Systems (Shawn Kostiuk) Comments on Status: 2017.02.08 - Development is slow and will be addressed in our net Department Meeting. 2017.01.25 - Work has begun and it is expected that all Tech Services staff will generate at least two process documents every week. Progress will be assessed weekly by Network Coordinator. Nov. 29/16 - Emphasis will be placed on the development and documentation of current systems. Test Documentation development in progress

11/14/16, 05/31/17


As of 02/08/17

2.1.7.4 Create offline documentation (2 copies) for Education Continuity Purposes. (Shawn Kostiuk) 05/31/17,

05/31/17 100%

Process Measure As of 11/29/16

2.1.8 By the end of March 2016, GSSD will improve storage and security of Tech Services Department, equipment and files. (Learning Support Services) Comments on Status: 2017.02.08 - Pending Ministry announcements.

11/01/16, 03/31/17

100% Process measure

As of 02/08/17

2.1.8.1 Consult with Facilities Department regarding locks for the Tech Services Office. (Shawn Kostiuk) Comments on Status: Met with Teresa November 10th

11/01/16, 11/14/16

100% 100 100%

As of 11/16/16

2.1.8.2 Investigate workspace requirements and plan budget accordingly. (Shawn Kostiuk) Comments on Status: 2017.01.11 - Pending Provincial announcement, we are proceeding with the remodel. 2016.12.07 - Report back from Facilities Dept. Waiting on pricing, but estimates are manageable in this year's budget. Met with Teresa on November 10th. Waiting on Facilities to begin design work.

11/14/16, 12/09/16

100% Process 100%

As of 01/11/17

2.1.8.3 Investigate storage requirements and plan budget accordingly. (Shawn Kostiuk) Comments on Status: 2016.12.07 - Storage will be divided into three parts. Cabinets (upper and lower) around an extended work shelf. Storage cabinets to complete the galley and then personal storage for each staff member. Nov. 29/16 - The Facilities Department will be working with Tech. Services to complete a storage project in the Tech. Services area of FEC.

11/01/16, 12/09/16

100% 100 100%

As of 12/07/16

2.1.8.4 Implement secured storage options. (Shawn Kostiuk) Comments on Status: 2017.05.12 - Discussion in Tech services meeting that we proceed with the upgrades to the furniture. 2017.05.04 - Pending budget being set. Will proceed based on the number of workspaces required. 2017.01.25 - This is pending Ministry announcements. Goal may be terminated should the announcement be that there is massive restructuring.

01/16/17, 04/30/17

100% Process Measure

As of 04/12/17

2.1.9 By June 2016, GSSD will review and update all Administrative Procedures Comments on Status: Jan 18, 2017 - Have indicated this is off target as we have not be able to meet to review latest work. Need to get a date set! Oct. 26, 2016 - The administrative procedures were developed and adopted for Good Spirit School Division in August 2006. Beginning last year a complete review was begun of the existing 255 AP’s. In 2015-2016, Administrative Council met 11 times to review the suggested amendments. So far in 2016-2017 the group has met twice and will continue to meet on a monthly basis until all AP’s are reviewed and updated. The critical review of the division’s administrative procedures by June 2017 plays a key role in achieving the division’s goal of increasing service to students and schools through the development, revision and refinement of processes with an aim to improve transparency, communication, efficiency and equity.

09/01/16, 06/30/17

100% of APs reviewed

As of 01/30/17

2.1.10 By June 30, 2017, GSSD will change over to the Government Purchasing Card Program (Corporate Services) Comments on Status: Feb 10/17 signed up for new card program; March 14 conference call with BMO contacts Duncan/Dinesh; Mar 21 add 3 new cardholders under new program, Mar 22 plan to process cards and pins for distribution at April 27 Administrator Meetings, April 6 Duncan/Kathy showed features of Spend Dynamics to discuss current and potential improvement possibilities if upgraded programs, Pins received April 20,Cards received April 25

09/01/16, 06/30/17

100% All approved

employees will have new purchasing cards

As of 04/26/17

2.1.10.1 The accounting department will switch GSSD from the current MC program to the Government Purchasing Card program (Darryl James)

09/01/16, 06/30/17

100% All approved employees have been provided with

the new program and cards

As of 04/09/17

PEOPLE CAPACITY GSSD STRATEGIC FOCUS & GSSD LONG-TERM GOALS

3 GSSD is a community of learners and believes collaborative partnerships with students, staff, families and community members

will enhance educational opportunities.

3.1 By June 2020, GSSD will enhance system effectiveness by investing in staff through training and development. (06/30/20)

Comments on Status: Dec. 21/16 - Professional development of the staff of GSSD continues to be a focus for the division. Emphasis on PD has been placed on areas, topics, etc. that align with our strategic plan long term and short term goal areas. Oct. 26/16 - In the months of Sept. & Oct., GSSD offered 15 professional development opportunities for the professional and paraprofessional staff of the division. The topics ranged from science lab safety, Fountas and Pinnell assessment training Non Violent Crisis Intervention Training, playground inspection training, etc.

Measure: Process Measure

Target: 22

22


START/END DATE

TARGET, MEASURE

ACTUAL STATUS

3.1.1 By June 2017, GSSD will enhance levels of qualified staff.

09/01/16, 06/30/17

100% Number of Work Plans

completed

As of 01/30/17

3.1.1.1 By November 30th 2016, the Superintendent overseeing VTRA will organize and host Level 1 and Level 2 Training for GSSD, CTTCS, and partner agencies. (Tracy Huckell) Comments on Status: 11/30 - Level 2 training for GSSD and partner agencies complete - held Nov 24 & 25th in conjunction with re-signing. 10/01 - Level 1 will occur on Oct 5 & 6th and will be facilitated by Shaune, Shelly & Tracy from GSSD. Kevin Cameron is booked to carry out Level 2 training on Nov 24 & 25th at the Gallagher Centre. Both will be multi-disciplinary with folks from most of our partner agencies participating.

09/01/16, 06/30/17


As of 11/30/16

3.1.1.2 By April 30th 2017, the Student Services Department will plan one Student Support Teacher PLC day to build capacity of SSTs and support communication, collaboration and consistency of practice in GSSD. (Tracy Huckell) Comments on Status: 04/05/17 - occurred April 4th. Day went well. SSTs trained to use WJIV. Also shared Ministry of Ed updates re IIPs, ROAs and new Alt Ed guidelines. 03/07/2017 - day was to occur March 7th but was postponed to April 4th due to blizzard. Plans are ready to deliver WJIV training, SST year at a glance, and the new Alt Ed Policy guidelines. 10/01 - SST PLC Day topic will be new WJIV training by GSSD psychologists Deb and Gary. Will be held March 7th at the Gallagher Centre for all SSTs. Gary and Deb will facilitate.

09/01/16, 06/30/17


As of 04/05/17

3.1.1.3 By June 2017, the Student Services Department will organize and host January and May EA Professional Development days to build capacity of EAs in GSSD. (Tracy Huckell) Comments on Status: 04/05/17 - May 2017 PD plans confirmed with GSTA and CUPE. EAs, Admin Assistants, Library Techs, and Facilities will join teachers in morning presentation at Anne Portnuff with Dr. Anne Miller on Anxiety. 1/28/17 - Jan 27th day completed and very positive feedback on breakout sessions. Plans for May 24th day finalize with GSSD - EAs will be included in the morning and have the option of attending the 4:00 session if interested. 1/11 - Plans finalized for Jan 27th EA PD day, and collaborating with GSTA to bring Dr. Lynn Miller to speak to GSTA and EAs for May 2017 PD morning. 11/30 - Session choices finalized and sent out to schools. EAs are registering in PD Place in December for a morning and afternoon session. 10/26 - SSCs and Tracy meeting Oct 31st to create list of session choices for EAs which will be sent to schools in November so EAs and SSTs cans sign up. Then we will have approx. numbers to finalize session offerings in Dec. 10/19 - SSCs and Tracy met Oct 18th to plan Jan. 27th PD Day. Will be a similar format to last year's breakout sessions at YRHS. YRHS booked and PSPs being consulted with regarding sessions they will offer. Will add new sessions such as EAL and Google Read and Write.

10/17/16, 06/30/17

100% % Complete 95%

As of 04/05/17

3.1.1.4 By April 30th 2017, the Student Services Department will arrange a two day NVCI training event and a half-day fall and spring NVCI refresher to ensure each GSSD school continues to have a certified NVCI team. (Tracy Huckell) Comments on Status: 04/05/17 - held March 20th. Excellent feedback however school staff participating indicated they feel this should be a full day rather than 3 hour refresher. That is also the recommendation from CPI and our NVCI division trainers as they feel rushed in the delivery of the refresher (Doug, Deb, Craig) so Ed Council will have to consider this feedback for fall. 03/08/17 - spring refresher to be held March 20th. All organized and specific participants have been signed up in PD Place to ensure each school continues to have a certified NVCI team. Two day training booked for Oct 17 & 18th and 2 1/2 day fall refreshers booked for Oct 13th (am & pm). Materials ordered, Painted Hand booked, and those needing training notified of dates through PD Place. 10/19 - 2 day

09/01/16, 06/30/17


As of 04/05/17

training and fall refresher complete. Spring session will be booked on March 20 or 21st. Waiting for Painted Hand to confirm date. Materials have been ordered.

3.1.1.5 By June 2017, the Math & Science Department will partner with FLINN Scientific to offer chemical safety training for all senior science teachers. In conjunction with this training, GSSD will begin using a new chemical management system called Chemventory. (Cindy Smith) Comments on Status: May 5. We see that many schools have not entered their inventory. Cindy will check in with Chem teachers and in-school admin, and encourage them to use an in-school release day to enter inventory or look at one of the four in-school PD days next August.

09/01/16, 06/30/17 100% 100%

As of 05/05/17

3.1.1.6 By January 2017, GSSD will plan PD opportunities for staff that support the goal of improved safety. (Teresa Korol) Comments on Status: Mar 8/17 Continue to have schools updating OHS training - we are on target. Jan 16/17 Asbestos awareness training and fall protection training for Facilities and Transportation techs scheduled. Dec 7/16 Planning first aid for EA's and other staff for Mach 17-18 Oct 12/16 Will work with new Exec Assistant on PD opportunities. EA start date is Nov 1.

10/01/16, 01/31/17

75%

As of 03/08/17

3.1.1.7 Collaborate with the Digital Learning coach to support the use of Google Read and Write with EAL students and classroom teachers. (Susan Drader) Comments on Status: February 14 - Presentation for Senior SST's regarding tech for EAL students January 17 - Presentation for Elementary SST's regarding tech for EAL including google read and write. December 15 - A meeting will be set with digital learning coach to discuss measure for this goal and reset the goal priorities. October 13, 2016 - Met with digital learning coach and discussed new features of Google Read and Write. September 27, 2016 - Met and made a plan for upcoming steps for this goal. September 26, 2016 - Meeting scheduled for September 27, 2016.

09/01/16, 06/30/17

100 Process 100

As of 02/27/17

3.1.1.8 Collaborate with the Literacy Coordinator to create a system for sharing with classroom teachers centralized resources that support EAL learners. (Susan Drader) Comments on Status: April 25 - All of the books have been ordered and cataloging to the centralized library has begun. This goal will be complete when the entire order has been catalogued. March 21 - Books for the oral language story boxes have started to arrive and story box assembly has started. March 17 - Orders for Nelson, Rubicon, Pearson, Amazon and Indigo are all place and Portal has been updated to include the new resources. The last step to this work plan will be to order the remaining part of my budget and to purchase the additional supplies for and assemble the oral language story boxes. March 6 - Emailed Charlotte the Nelson quote we have been waiting on. Order is ready to be submitted. Lists on the portal will need to be updated to include the new resources when they arrive. February 9 - Met with Charlotte to discuss EAL resource order. We are waiting on a response from one of the book vendors. January 16 - Met with Literacy Coordinator to discuss the EAL resource order. Lists are compiled for each vendor and sent for pricing. Final decisions will be made when price lists are complete. January 13 - Made updates to the EAL portal page to make it easier for classroom teacher to access the centralized resources. November 25, 2016 - Included sorted lists on the EAL portal page to make it easier for classroom teacher to know what resources are available through the GSSD centralized library and which levels the resources as for. September 26, 2016 - Met with Literacy Coordinator for training on the library system on September 21, 2016.

09/01/16, 06/30/17

100% Resources 95%

As of 04/25/17

3.1.1.9 Provide Grade 7 Dialogical Learning in-services on 3 separate dates throughout the school year. First In-service Date: September 13th, 2016 Second In-service Date: December 13th, 2016 Third In-service Date: March 29th, 2017 (Simone Homeniuk)

09/01/16, 06/30/17

As of 04/25/17

3.1.1.10 By June 2017, the Literacy Coordinator will facilitate 2.5 days of in-service for library technicians to build capacity for personnel to support division goals. (Charlotte Raine) Comments on Status: April 25, 2017 - All in-service sessions for library technicians have been delivered for 2016-2017. March 22, 2017 - Charlotte will discuss with Lisa CUPE's request to have the library technicians attend the plenary session in May with the speaker on anxiety. February 16, 2017 - Charlotte will discuss with Lisa whether the library technicians should join other support staff at the planned full group session on the topic of anxiety in students at the half day May in-service day. The March PD day is another possible opportunity. January 25, 2017 - Charlotte will present a full day of PD to the eight newly hired library techs. Sessions will be held on configuring Destiny Library Management, Level 1 Cataloguing, Collection Development and Acquisitions, and digital resources. November 21, 2016 - Charlotte will discuss with Lisa at the November meeting the January PD day. October 21, 2016 - The first full day in-service for library technicians was held at YRH on the October 11, 2016 division-wide PD day. The day was well-received. The morning focus was independent reading. The afternoon focus was digital resources.

09/01/16, 06/30/17 66% 100%

As of 04/25/17

3.1.1.11 Facilitate one day of professional development for teacher-librarians/literacy leads to build capacity and define the role in GSSD. (Charlotte Raine) Comments on Status: April 25, 2017 - The fifteen sub days are still available for the PD. We will delay sending invitations to attend until we have a better idea of what 2017-2018 will look like. Charlotte and Lisa will discuss at next Literacy Coordinator meeting. March 22, 2017 - Charlotte will discuss with Lisa at the March meeting once the budget has been released. January 25, 2017 - We have been able to retain the sub days needed to facilitate this day in the spring. November 21, 2016 -

09/01/16, 06/30/17

20%

As of 04/25/17

Charlotte will discuss with Lisa at the November meeting a spring 2017 date for this in-service. October 21, 2016 - A date has yet to be chosen.

3.1.1.12 Develop TEAM orientation modules for library technicians and post them to the portal. (Charlotte Raine) Comments on Status: March 22, 2017 - Charlotte needs to book the necessary time to produce these modules. January 25, 2017 - Charlotte keeps giving up the days she has booked to work on these modules. She will have to commit to sometime if she is going to get this done. November 21, 2016 - Preliminary work on this work plan has begun. Resources from Follett have been gathered. Drafting has yet to begin.

11/01/16, 06/30/17

30%

As of 03/23/17

3.1.1.13 Support 30 level Science Curriculum Renewal with PD facilitated by GSSD Curriculum writers and/or pilots: Bio 30 day Sept 23. Phys 30 day Oct 11. Chem 30 day Nov. (Cindy Smith)

09/01/16, 11/30/16 100% 100%

As of 12/01/16

3.1.1.14 Science: Coach will continue to support curriculum renewal through coordinating equipment and resource purchases. Coach will support implementation of online resources purchases from McGraw Hill (Cindy Smith) Comments on Status: March 2017 To date we are using the online resources, and I have had some very positive feedback. We are continuing to work in the new curriculum, and will do purchase projections in May. (Dec 13 2016) All teachers have received their online MH resources, and most have explored them. I have received some positive feedback. In May I will contact teachers and discuss needed expenditures for new 30 level curriculum.

09/01/16, 06/30/17

50%

As of 03/21/17

3.1.1.15 Identify 2016-2017 target schools from the GSSD Libraries Baseline Report and establish goals and action plans for their library programs. (GSSD, INV, LCS, PRE, SPR, SSS) (Charlotte Raine) Comments on Status: April 25, 2017 - I had a follow-up day in Invermay working with Marie and Penny to reorganize the library. I met with Facilities in Sturgis to plan for the K - 12 library. One more session at PJG should have the reclassification completed. I met with Shaune B at YCS to work on Phase 3 of the library refresh -- was impressed that he still had the document from 2011 outlining my recommendations. March 22, 2017 - I met with Penny Castle and Marie Grychowski in Invermay to set goals for library program. A follow-up appointment has been booked for April. Calder, Miller, Grayson, and PJ Gillen have received additional support this year along with the identified schools due to the hiring of new employees. January 25, 2017 - The library technicians at Preeceville, Invermay and Springside have been invited to the January in-service day. I have made visits to all of the target schools in December - January. November 21, 2016 - Work on the goals and action plans for all of the identified schools except for Preeceville is on target. My visit to Preeceville was rescheduled to December by request from Sharon Bileski. A new hire for the GSSD Centralized Library will be made this week. In addition, there are new hires at CPS and Calder who need assistance as well as Alisa at PJG and Laura at Miller. October 21, 2016 - Charlotte has worked with Jodi in her new position with the centralized library. Charlotte has made her first visit to Springside and LCS and has met up with Heather Mund on a number of occasions while securing resources for SSS. Preliminary plans are in place regarding the goals for the Preeceville library program. Charlotte has learned that the library tech in Invermay is anticipating a medical leave.

09/01/16, 06/30/17

80%

As of 04/25/17

3.1.1.16 Provide planning documents to teachers to support teaching in a multi-grade classroom. (Lisa Wotherspoon) Comments on Status: Feb. 24/17-A Multi-Grades portal page has been created and communicated to schools through the Friday file. Currently exploring the possibility of a Teaching in a Multi-Grade Classroom webinar or Moodle. Jan. 11/16-Documents were shared with Ed.Council on Jan. 4th. It was decided that a new portal page called Multi-Grade Support will be created under Curriculum, Instruction & Assessment. Meeting scheduled for Jan. 12th with Shawn to start working on this. A suggestion was made at Ed. Council that perhaps a PD session could be offered in June to teachers who will be teaching multi-grades in the 2017-2018 school year. Dec. 21/16-I will request to get on the January 4th Ed. Council meeting agenda to share planning documents that I have collected and created for multi-grade classrooms and invite feedback on where this could be shared on the portal. I will also finish up with the Science Long-Range planning documents for grades 5/6 and 7/8. Nov. 23/16-I plan to set up a meeting with Quintin to look at where we can house some supporting documents on the portal. I am thinking we should have a heading titled Multi-Grade Classrooms. Erica Morris shared a link to google docs with a number planning documents for Mulit-grade classrooms that I need to review and share with our teachers. Oct. 26/16-created a document, Planning for Combined Grades and have gathered some planning documents from a variety of sources. Updated OBR to have generic descriptions for strands in Science, Social and Health so that teachers can comment more specifically on the grade specific outcomes that were achieved that term. Sept. 28/16-shared Gr.1/2-3/4 Long Range science plans with Ed. Council along with a document to support teachers in planning for a multi-grade classroom. Will continue to work on grades 4/5-7/8 with the hope of having these documents uploaded to the portal. A conversation has been had with Cheryl Erlandson regarding supporting us in this area.

09/01/16, 06/30/17

100% Product 75%

As of 02/24/17

3.1.1.17 GSSD will conduct two training sessions with our new teachers to the division. The first, session in August will be mandatory. The focus will be on UbD planning, tech. support, behavior and academic supports, overview of the division strategic plan, etc. The second session will be optional. The focus will be on supporting new teachers in their UbD planning. This session will occur on Oct. 11, 2016. (Alisa Leidl)

08/26/16, 10/11/16


As of 12/07/16

Comments on Status: Oct. 12, 2016- New Teachers participated in an optional UbD planning day held at FEC on Tuesday, October 11. Literacy coaches facilitated this event. Sept. 28/16 - GSSD has provided 1 of 2 sessions for our new teachers. The next optional session is scheduled for Oct. 11/16. Currently we have 5 teachers registered for the event.

3.1.1.18 Promote the use of the new GSSD Centralized Library (Charlotte Raine) Comments on Status: February 1, 2017 - Friday File item submitted today. Goal is achieved. January 25, 2017 - Charlotte had the opportunity to introduce the new GSSD library at the January admin meeting. A Friday File promotion memo will be created introducing Sheila Tillman as the library technician (the fourth person to hold that position since June!) November 21, 2016 - Interviews for the library technician position for the Centralized Library will be held this week. Charlotte will also talk to Mike regarding the increased usage of the downstairs by classes. Promotion plans are on hold until the new library technician is established. October 21, 2016 - Charlotte needs to meet with Mike Haczkewicz to determine the extent to which YRH needs to use the downstairs classroom. Charlotte toured library techs through the GSSD Centralized library on October 11 and discussed inter-library loan procedures. ELA 6 teachers were introduced to the centralized library at the independent reading in-services.

09/01/16, 01/31/17 100% 100%

As of 02/01/17

3.1.1.19 GSSD will support the division's PAA Teachers in the actualization of the Suncorp PAA Lab Audit recommendations. With the support of a contracted PAA Consultant, focus will be placed on the First Stage items, such as housekeeping, eye wash stations, hearing protection, equipment safety, lab layout, high pressure cylinders, welding booth isolation, etc. (Alisa Leidl) Comments on Status: Jan. 17, 2017 Six of the ten shops have now received an initial consultant visit. Action plans are not yet available. Jan. 11, 2017 PAA consultant role was discussed with administration and shop teachers. Goal and action plan documents have been drafted. Three of the ten shops have had initial visits.

12/01/16, 06/30/17


As of 01/18/17

3.1.1.19.1 March 23, 2017 The consultant has completed initial visits to all GSSD industrial shops. Jan. 17, 2017 The consultant has added visits to Norquay, KCI and Sturgis Jan. 11, 2017 Shop visits have been held in Canora, Sturgis and Churchbridge. By February 28, 2017 the PAA consultant will visit all 10 industrial shops to review Suncorp findings and meet with PAA teachers. (Alisa Leidl)

12/01/16, 02/28/17 10 10

As of 03/23/17

3.1.1.19.2 April 5, 2017 An additional school has received goals and recommendations (YRHS). March 23, 2017 Goals and recommendations have been set for 5 GSSD schools (EHS, CCS, KCI, Norquay, SCHS). By April 15, 2017 the PAA consultant will have identified goals and action plans for all 10 industrial shops. (Alisa Leidl)

12/01/16, 06/30/17 10 6

As of 04/05/17

3.1.1.20 By March 2017, Michelle Morley and Student Services Department will facilitate two division-wide days for SSTs focused on trialing programs and apps that support student independence in learning, accessing curriculum, and attaining credits (such as Google Read and Write, Distributed Learning, Audio books, etc.). (Tracy Huckell) Comments on Status: 03/08/2017 - both days complete and excellent feedback received from SSTs who participated in these days. 1/13 - SSCs, Superintendent & Michelle Morley met to plan Elementary SST day for Jan 17th and draft initial plans for high school day. Will meet on Feb 1st to reflect on elementary day and plan high school SST day for Feb 14th.

01/06/17, 03/01/17


As of 03/08/17

3.1.1.21 By June 2017, the School Counsellor PLC and Superintendent overseeing VTRA will create a VTRA presentation which principals will deliver to their staff each fall so that all staff members are aware of worrisome and high risk behaviours to report, documentation of behaviours to determine if baseline is increasing, and to have a general understanding of how they can support the VTRA assessment/intervention process to ensure safety of students and staff. (Tracy Huckell) Comments on Status: 04/05/17 - SC PLC discussed at March meeting. A sub-group are meeting to pull from other presentations created (Tracy's presentation to board, Kevin's VTRA presentation) to put this together. Also have a 15 minute video that will be used as part of the presentation at school staff meetings. 1/14 - SC PLC discussed combining 2 presentations - one from CTTATR and one Tracy revised from SPSD to create a common one for school use in GSSD. Will begin to work on this at February PLC meeting.

01/12/17, 06/30/17

100% % 50%

As of 04/05/17

3.1.1.22 By March 2017, Human Resources will refine the certification requirements for support staff and incorporate into an Administrative Procedure. (Sherry Todosichuk) Comments on Status: March 20 - discussed certification at the CUPE LM Meeting. Finalized EA and agreed to a committee to review the AA requirements Mar 8/17 - had to postpone meeting due to illness. Revised date TBD

01/17/17, 03/31/17

1 Completed Administrative

Procedure

As of 04/09/17

3.1.2 By June 2017, GSSD will increase leadership capacity.

09/01/16, 06/30/17


completed

As of 01/30/17

3.1.2.1 By Sept. 2016, GSSD will convene a working group with the goal of building and supporting the leadership of the division's leaders as a key step towards ensuring the learning success of students. The working group will identify successful leadership models, connect leadership actions to student's learning success, consider the role of leadership in successful division learning

10/15/15, 06/30/17

75% Development of a

leadership paper and matrix

75% As of 04/12/17

improvement efforts, and consider the wider research beyond education. (Quintin Robertson) Comments on Status: April 5/17 - Considerable work has been done in this area over the year. Dr. Leroy Sloan has been contracted to work with the Board of Ed., Senior Admin., and Admin. Council, Central Office Staff, Administrators, Coaches, Coordinators, etc. around role description, job evaluation, quality indicators, etc... Interview guides, administrator meeting templates, staff meeting templates will be developed that align with the leadership matrix. Dec. 21/16 - The topic of leadership and the GSSD Leadership Framework will continue to be discussed at the next Administrators' Meeting on Jan. 10/17. Approx. one hour will be dedicated to the topic. Work will begin in the new year to develop the leadership evaluation process in GSSD. Nov. 16/16 - Administrators will participate in a training session on Nov. 24/16. The event will have the following outcomes: The GSSD Shared understanding about the directions for leadership in Good Spirit School Division. Increased capacity to conduct learning focused conversations. Utilization of templates to guide planning, reflecting and monitoring of Professional Learning Goals and Learning Improvement Plans that are aligned and linked to research and support effective practices. Oct. 10/16 - Administrators will participate in an inquiry session on Nov. 22/16. The focus of the session will be the GSSD Leadership Framework and the Leadership Paper. Sept. 27/16 - GSSD has completed phase 1 of this project. Planning for phase 2 (development of leadership modules) will occur in the fall of 2016. Implementation will occur throughout the remainder of the 2016 and 2017 school year.

3.1.2.2 Meet with Education Services Superintendents to complete and review Professional Growth Plans (Donna Kriger) Comments on Status: PGP Conversations will take place in October, January, and May.

09/01/16, 06/30/17 12 4

As of 04/26/17

3.1.2.3 By Sept. 30/16, department leads will meet with Corporate and Education Services team members to complete and review Professional Growth Plans (PGP). PGP goals will align with the division strategic plan. A final review of the PGPs will be conducted prior to the end of June 2017. (Quintin Robertson) Comments on Status: April 5/17 - Midyear discussions occurred with Department Leads and their teams. This work also connects to the actions being taken with the support of Dr. Sloan. Dec. 21/16 - The Deputy Directors of Education and Corporate Services have been requested to work with their teams on midyear PGP conversations. The Director will be involved in these conversations as well. The Director will be meeting with the Deputy Directors to review their growth plan progress in the new year. A quarterly review of the GSSD Strategic Plan will occur on Jan. 18/17 with all of Admin. Council & the Payroll Manager. The intent is to complete a "deep dive" of the work plan progress to date. Sept. 30/16 - Each department lead met with their team to develop PGPs. Senior Leadership have also completed PGPs. Final review will occur at the end of the school year.

09/01/16, 06/30/17


As of 04/05/17

3.1.2.4 Facilitate opportunities for school administrators to learn how they can support reading, writing and math in their schools through portal documents (rubrics, UbD, co-criteria, self-reflections, look fors, etc.), accessing coaches, as well as sessions at admin. meetings. (Lisa Wotherspoon) Comments on Status: April 12/17-To date, I have completed Literacy Walkthroughs in 14 classrooms alongside in-school administrators and have 4 more walkthroughs scheduled in Sturgis on May 9th. I have also had meetings with 5 schools that have been identified as "red schools" to discuss literacy instruction and intervention in their schools. I hope to schedule 2 more meetings prior to June. I have also done a fair amount of work the For Admin page on the Literacy portal page. I will communicate this with admin at the F2F meeting on April 27th. Feb. 24/17-A session on Word Study will be presented by Kerrilyn and myself at the Feb. 28th Face to Face Admin meeting. We will also do a Word Study workshop with Ed. Council on March 15th. I have completed Word Study walk throughs with 3 principals (DRB, SPR and SAL). Will sit down with Shawn K. to create a For Admin page on the Literacy portal page. Jan. 11/17-a session on Math screeners was presented by Cindy at the Jan. 10th Admin meeting as well as a session on Independent Reading by Charlotte & Simone. The Connecting with a Literacy Coach was shared at the Admin meeting also. Future plans would be for Sue Drader, EAL coach to present the updates that have been made to the EAL portal page as well as plans for implementation for the Writing Outcome. Dec. 21/16-The Literacy team has created a document titled, "Connecting with a Literacy Coach" which I will share with Administrators at the January 10th Admin meeting. In the new year I would like to focus on creating a GSSD Reads for Administrators presence on the portal. Nov. 30/16-Susan R. & Kerrilyn T. presented to Elementary School Administrators at the November Face to Face Admin meeting on tracking LLI & F&P in CLEVR. Sept. 23/16-a presentation on the balanced literacy framework/SKReads & the GSSD Literacy page was facilitated with elementary school administrators at the Sept. 20 Admin. Meeting. Future plans for a presentation on the Writing Rubrics as well as Math screeners to take place at admin. meetings.

09/01/16, 06/30/17

100% Product 80%

As of 04/12/17

3.1.2.5 GSSD will support the U of S model of in-school administrator acting as the intern. facilitator leader. Currently GSSD has two administrators supporting three intern. in the division. Admin. will conduct three in house sessions with the interns from Sept. to Dec. 2016. (Alisa Leidl) Comments on Status: Nov. 2, 2016- The final U of S intern session was held at FEC on October 20, 2016. Sept. 28/16 - Two sessions have been conducted to date by the in-school admin. facilitators. A final session will be conducted prior to the end of December 2016.

09/01/16, 06/30/17


As of 12/07/16

3.1.2.6 By Dec. 20, 2016 GSSD will provide all U of S and U of R intern teachers’ two growth opportunities: a resume and interview building workshop, and an information and mock interview session. (Alisa Leidl)

09/01/16, 12/20/16

100% Session completed. 100%

As of 12/21/16

Comments on Status: Dec. 21, 2016- On Dec. 12 the final intern session was held at FEC, all GSSD intern teachers attended. Dec. 7, 2016- A resume and interview skill workshop was held at FEC on Nov. 23, 2016, 8 interns attended. Nov. 16, 2016 The resume and interview building workshop is scheduled for the afternoon of Nov. 23. 9 out of 10 interns have indicated they plan to attend.

3.1.2.7 By Dec. 20, 2016 GSSD will identify, recruit and contract a mentor to support industrial shop teachers in developing and maintaining safe environments and practices. (Alisa Leidl) Comments on Status: Nov. 23, 2016 A consultant is now contracted to provide this service to GSSD. Nov. 16, 2016 We are in the process of drafting the contract and hope to have it signed in by the end of this week.

09/01/16, 12/20/16 100% 100%

As of 12/07/16

3.1.3 By June 2017, GSSD will strengthen staff engagement and morale.

09/01/16, 06/30/17


completed

As of 01/30/17

3.1.3.1 By fall 2017, the Admin. Council will develop and conduct an engagement survey with the staff of the Fairview Education Centre. An ad hoc committee will be formed to review the findings and to develop strategies moving forward. (Donna Kriger)

08/18/16, 06/30/17 100% 100%

As of 09/28/16

3.1.3.2 By Oct 31, 2017, the HR Department will hold the Board's Annual Service Recognition Event (Sherry Todosichuk) Comments on Status: Sept 30/16 - HR Coordinator has been meeting weekly with her committee. All plans in place. Invites sent out to service award recipients and online registration opens Oct 4/16.

09/01/16, 10/31/16

1 Completion of the event 1

As of 11/09/16

3.1.3.3 By Oct 31 2017 GSSD will recognize staff excellence called the Sea Star Awards. (Sherry Todosichuk) Comments on Status: Oct 22/16 - all awards were presented Sept 30/16 - Sea Star Nominations close today and will be reviewed by the committee next week.

09/01/16, 10/31/16

100% Completion of Sea Star

Awards 100%

As of 11/17/16

3.1.3.4 In June 2017, GSSD will honor and recognize staff superannuation and retirements (Sherry Todosichuk) Comments on Status: Apr 3/17 - Brittany provided approval for team to organized the event

04/01/17, 06/30/17

100% Retirement Event is

completed

As of 04/09/17

3.1.3.5 By the end of Sept. 2016, Ed. Council will have visited all GSSD Schools to review the Ed. Council Belief Statements, review the One Page Strategic Plan, and to discuss areas of celebration from the 2015/16 school year. (Quintin Robertson) Comments on Status: Jan. 9/17 - All schools will have received information on the GSSD Strategic Plan. Opportunities to visit schools as a leadership team will be explored and developed in the months of February / March. Sept. 27/16 - To date, Senior Leadership has visited 26/29 schools. The remaining 3 schools will be visited in the fall of 2016.

09/01/16, 06/30/17

29 Process measure 29

As of 01/11/17

3.1.3.6 By the fall 2016, the Board of Education will conduct an Out of Scope Salary Review. Information will be gathered from 13 like school divisions to determine provincial average for each job classification (ie. Ex. Assistant, Network Technician, etc.). Once the average salary is determined, Senior Admin. will meet with each classification type to unpack the possible changes to the GSSD pay grid. Changes to these pay grids will take effect with the Sept. 2016 payroll. In the event the salary range for a classification is over provincial average, the Board has committed not to reduce salary. Rather, the Board will "red circle" the grid for the job classification. The Board will continue to apply a .5% increase to all job classifications. (Sherry Todosichuk) Comments on Status: October 3/16 - Followed up by email with Facilities Staff (as requested by them) that I was available to discuss information. They were fine with that. Also spoke with the Bus Garages to indicate they would receive retro after negotiations with the CBA process was completed. Sept. 12/16 - To date GSSD has conducted the salary review and met with several of the functional groups. Final meetings will occur prior to the Sept. payroll.

09/01/16, 09/30/16

100% GSSD out of scope functional areas

100% As of 10/04/16

3.1.3.7 School celebration videos will be shared at each of the face-to-face administrator meeting in 2016-2017. Videos will have representation from all GSSD schools. (Alisa Leidl) Comments on Status: March 9, 2017 videos were shared at the Feb. 28, 2017 administrator meeting. Jan. 17, 2017 videos were shared at the Jan. 10 administrator meeting. Dec. 7, 2016- The second set of videos were shared at the admin. meeting on Nov. 22, 2016. Sept. 28/16- The first video was shared at the Sept. 20 admin. meeting. All schools were represented.

09/20/16, 05/30/17

6 Video shared at each meeting. All schools

represented.

4 As of 03/09/17

3.1.3.8 Celebration videos will be shared at each FEC staff meeting. (Alisa Leidl) Comments on Status: November 22, 2016 our second celebration video was shared during our FEC staff meeting. October 25, 2016 our first celebration video was shared with FEC staff.

10/13/16, 06/30/17 100% 34%

As of 12/07/16

3.2 By June 2020, GSSD will enhance system effectiveness by enhancing existing external partnership and by seeking new opportunities. (06/30/20) Comments on Status: Oct. 26/16 - GSSD continues to seek opportunities to partner with community organizations. A recent example would be the service agreement developed between the former RIC Coordinator and GSSD to oversee the Regional KidsFirst Community Developer Position. This position will now be under the responsibility of GSSD.

Measure: Completed Work Plans

Target: 20 7


START/END DATE

TARGET, MEASURE

ACTUAL STATUS

3.2.1 By June 2017, GSSD will engage in conversations with their local First Nations. (Governance) Comments on Status: Nov 4/16 - Conversation with Board member Dukochie. Gilda will be attempting to set up meetings between GSSD Board and Key, Keeseekoose, Cote and Cowessess First Nations which are the majority of our federal student partners

09/01/16, 06/30/17


completed

As of 01/30/17

3.2.1.1 Work with the Board and Cowessess First Nation to develop a relationship and education service agreement. (Lois Smandych)

09/01/16, 06/30/17

100% Completed education

service agreement

As of 01/30/17

3.2.1.2 Work with the Board and Key First Nation to develop a relationship and education service agreement. (Lois Smandych)

09/01/16, 06/30/17


service agreement

As of 01/30/17

3.2.1.3 Work with the Board and Cote First Nation to develop a relationship and education service agreement. (Lois Smandych)

09/01/16, 06/30/17


service agreement

As of 01/30/17

3.2.1.4 Work with the Board and Keeseekoose First Nation to develop a relationship and education service agreement. (Lois Smandych)

09/01/16, 06/30/17


service agreement

As of 01/30/17

3.2.2 By June 2017, GSSD will engage in conversations with their local teachers' association (GSTA). (Governance) Comments on Status: Jan. 29/17 - Continued work will occur throughout the year to engage with the GTSA. For instance, the Director's from CTTSD and GSSD will collaborate with the GSTA President to construct a school calendar for 2017/18.

09/01/16, 06/30/17


completed 100%

As of 01/30/17

3.2.2.1 By Nov. 2016, the Board of Education will conduct an advocacy session with the GSTA Executive to discuss common issues, concerns, and celebrations. (Lois Smandych) Comments on Status: Jan. 9/17 - Four meetings per year will occur between the Director and the GSTA President. The next meeting will occur on Jan. 13/17. Nov. 2/16 - A discussion matrix will be reviewed with the Board of Education and provided to the GSTA Ex. prior to the Nov. 24/16 Advocacy Session. Oct. 10/16 - An advocacy date has been tentatively set for Nov. 24/16. Topics will be presented to the Board of Education for approval on Oct. 20/16. Sept. 28/16 - A planning meeting has occurred between the Director and the GSTA President. Potential advocacy topics will be presented to the Board on Oct. 20. If approved, the Board will arrange for a meeting with the GSTA Ex. on Nov. 3/16.

09/01/16, 11/04/16

100% Process measures 100%

As of 01/30/17

3.2.2.2 By Aug. 2016, the Board of Education will ratify a local agreement (LINC) with the GSTA Membership. (Lois Smandych)

03/01/15, 10/30/16

100% Signed LINC Agreement 100%

As of 01/30/17

3.2.2.3 By June 30, 2017, the Director of Education and GSTA President will meet approximately 4 times to collaboratively problem solve areas of concern and to share information as to the status of the division on various work plans and actions related to our strategic plan. (Quintin Robertson)

09/01/16, 06/30/17

4 Process Measure 3

As of 01/11/17

3.2.3 By June 2017, GSSD will engage in conversations with their local political representatives. (Governance) Comments on Status: Jan. 29/17 - The GSSD Board of Education has been actively engaging with local leaders at the community and provincial level. Board Advocacy has been particularly active in the Governance Review Process. GSSD hosted a discussion evening prior to Christmas with 3 local MLAs. GSSD also had an opportunity to present to the 6 person panel on Governance Restructuring on Jan. 25/17.

09/01/16, 06/30/17


completed 100%

As of 01/30/17

3.2.3.1 Arrange for a meeting between the Board and local MLAs (Lois Smandych) Comments on Status: Dec. 15/16 - The Board of Education (7 Trustees) met with 3 local MLAs to discuss topics ranging from transformational change, amalgamation, efficiency, etc. The division will be provided additional information on the Dan Perrins' report on Dec. 21/16. Dec. 6/16 - The Board of Education was able to conduct an advocacy session with the Deputy Minister of Education (Julie M.), Assistant Deputy Minister of Education (Donna J.) and Dan Perrins. Dan has been tasked by the Minister of Education to review the current Governance Structure in Saskatchewan. This event occurred on Nov. 24/16. A written submission of the Board of Education position, along with individual trustee thoughts was submitted after the session on Nov. 24/16. An advocacy session has been planned for Dec. 15/16 between the Board of Education and our area MLAs to discussion topics ranging from transformational change, budget, etc. A discussion matrix was developed and circulated to the meeting participants prior to Nov. 24/16.

09/01/16, 12/31/16

100% Meeting completed 100%

As of 01/30/17

3.2.3.2 By December 2016, the Board of Education will conduct 3 regional SCC Symposiums to connect with the local community representation. (Lois Smandych) Comments on Status: Dec. 21/16 - All three regional SCC Symposiums were held in Nov. & Dec. (South, North and Central locations). The Board of Education had an opportunity to discuss the process on Dec. 15/16 and determined that we will revert back to one centralized SCC Symposium held in Yorkton for the 2017/18 School year. Dec. 7/16 - Two SCC Symposium Sessions have been conducted to date. One in the North Cluster (Kamsack) at the end of Nov. The second in the South Cluster (Esterhazy). Each was well attended by SCC Members, Board Trustees, school staff, etc. The final session will occur on Dec. 7th/16 in the Central Cluster (Yorkton).

09/01/16, 01/31/17

3 Process Measure 3

As of 01/30/17

3.2.4 By June 2017, GSSD will engage in conversations with their local community college. (Governance)

09/01/16, 06/30/17


completed

As of 01/30/17

3.2.4.1 The GSSD Board of Education will collaborate with the Parkland College to review and revise the Learning Alliance between our two organizations. (Lois Smandych)

08/24/17, 06/30/18

Completion of a new

learning alliance

As of 01/30/17

3.2.4.2 By June 2017, GSSD will renew the service agreement between the Parkland College and the division for the designated space at YRHS and MCS. (Sherry Todosichuk) Comments on Status: Apr 9/17 - Agreement for MCS space reviewed, updated and approved by both GSSD and PC.

08/24/17, 06/30/18

Revised Service

Agreements for designated space at YRHS and MCS.

100% As of 04/09/17

3.2.5 By June 2017, GSSD will engage in conversations with their local union & out of scope groups. (Governance) Comments on Status: Nov 8 and 9/16 - Engaged in negotiations with DPEA. Next meeting set for Dec 2/16

09/01/16, 06/30/17


completed

As of 01/30/17

3.2.5.1 Hold labour management meetings with CUPE 4784 three times (Sherry Todosichuk) Comments on Status: Mar 20/17 - LM Meeting with CUPE held Nov 30/16 - LM Meeting with CUPE 4784 set. Communications with President to establish agenda (Nov 17/16) Sept 30/16 - Requested dates from CUPE

09/01/16, 06/30/17

3 Completion of 3 LM

Meetings 2

As of 04/05/17

3.2.5.2 Complete employment contract negotiations with CUPE 5123 (Sherry Todosichuk) Comments on Status: Jan 18, 2017 - Tentative dates booked for March 29 and 30. Nov 17, 2016 - Checked files and waiting to hear back from CUPE 5123 regarding dates. Intent of negotiation committee is to commence with this group upon completion of the DPEA discussions Sept 30, 2016 - Need to make arrangements for a negotiator - LAR found it to be a conflict of interest and therefore terminated agreement. Employee group had requested to wait until after harvest to commence with discussions Sept 19, 2016 - Contracted LAR Consulting for negotiations

09/01/16, 12/31/16

1 Completion of a ratified

agreement

As of 01/17/17

3.2.5.3 Complete employment contract negotiations with DPEA (Sherry Todosichuk) Comments on Status: Apr 4/17 - reached a tentative agreement for 2016-2017 Jan 25, 2017 - Negotiations were held on Jan 23. At this point the remaining outstanding item is financial and given directive of the Provincial Government the employees have opted to wait until after the Provincial Budget (Mar 15th) before meeting again. Jan 18, 2017 - Two days of negotiations completed in December. Next dates are January 23 and 24.Using the SSBA Employee Relations staff to assist at the bargaining table Sept 30/16 - Need to secure services of a negotiator. LAR provided notification that it would now be a conflict of interest and therefore contract terminated. Employee group had indicated wanting to commence discussions after harvest. Sept 19/16 - Contract with LAR Consulting for bargaining contracts.

09/01/16, 12/31/16

1 Completion of ratified

agreement

As of 04/09/17

3.2.5.4 Complete employment compensation and benefit discussions with out of scope bus drivers (Teresa Korol) Comments on Status: April 10/17 A letter was sent to all out of scope drivers advising them of our position and inviting to a meeting on April 24/17. Mar 8/17 A meeting date needs to be set Jan

11/01/16, 04/30/17 100%

As of 04/12/17

17/17 The last communication with this driver group was that they would meet with us after harvest. Due to the late harvest no further discussions have occurred. Now waiting for clarification with other CBA's before proceeding. Dec 7/16 Waiting for clarification on budget and other CBA's

3.2.5.5 Meet with GSTA for the annual LINC review. (Sherry Todosichuk) Comments on Status: Dec 8/16 - Set meeting date for March 16, 2017

09/01/16, 04/30/17 1

As of 01/30/17

3.2.6 By June 2017, GSSD will engage in conversations with the Sunrise Health Region, PECIP, & Christ the Teacher SD to enhance services to our most vulnerable students. (Learning Support Services) Comments on Status: Oct. 3/16 - The first of two meetings was held on Oct. 3. The meeting involved representatives from Children's Therapies, CTTSD, PECIP and GSSD. A follow-up meeting with occur in the spring.

09/01/16, 06/30/17

2 Process Measure

1 As of 10/10/16

3.2.6.1 On Oct 3rd, the SSCs and Superintendent overseeing Student Services met with Sunrise Children’s Therapies, PECIP, and Christ the Teacher Catholic Schools to review our joint transition processes and timelines for students transitioning to Prekindergarten and Kindergarten. GSSD continues to collaborate with these agencies and collectively refine processes to ensure consistency regarding smooth transitions for GSSD students with vulnerabilities and intensive needs. (Tracy Huckell) Comments on Status: Oct. 3/16 - The GSSD Team met with CTTSD, PECIP and Children's Therapy to review and refine the current transition process. A follow-up meeting with occur in the spring.

09/01/16, 10/30/16


As of 10/10/16

3.2.6.2 By the end of June 2017, GSSD and Mental Health will collaborate to implement the 10 week FRIENDS Resilience Program in Grades 1, 4, 6, and 9 at pilot schools. This involves certified training of 3 GSSD school counsellors and Mental Health staff, who will then train teachers and other counsellors to deliver program as a Tier 1 mental health education tool in pilot schools between April 1st and June 10th. (Tracy Huckell) Comments on Status: 04/05/17 - Trainers have trained all teachers that are part of the spring pilot. Participating grades/schools will give pre-assessment this week and begin the 10 modules right after to be complete mid-June when a post-assessment is given to students. Mental Health will collect feedback from teachers and counsellors/trainers participating and use that to plan fall implementation. 03/08/17 - Trainers will complete all 5 sessions of training by March 10th. Will host Facilitator training for teachers and counsellors on March 27 and 28th. Then teachers, Counsellors and admin will work to implement the 5 modules (10 hour course) to students in selected grades/schools. Mental Health workers will also support the delivery of lessons to students. 01/25 - grades and schools finalized for spring 10 week pilot. Just waiting to hear training dates from Mental Health. 01/14 - Mental Health arranging WEBEX training from Austria for Certified Mental Health and GSSD Trainers (Kim, Amber, Twila) to occur in Feb/March. Teachers and School Counsellors in pilot schools will need to be trained March as Facilitators to deliver the 10 week program between April 1 - June 10th. After 10 week session is delivered, Mental Health and GSSD team will meet to reflect and determine any changes to the delivery and what schools/grades to target in fall 2017.

01/12/17, 06/30/17

100% Process Measures 50%

As of 04/05/17

3.2.7 By June 2017, GSSD will conduct a review of all schools partnering with Big Brothers Big Sisters mentoring program. (Learning Support Services)

09/01/16, 06/30/17


completed

As of 01/30/17

3.2.7.1 By June 2017, we will compile a list of schools currently offering Big Brothers, Big Sisters in-school mentoring. The organization will have a presence on the GSSD website. Mentoring resources will be accessible on the GSSD portal. (Alisa Leidl) Comments on Status: Dec. 21, 2016- A list of GSSD/ BBBS partner schools has been developed and posted in the My Site. Dec. 7, 2016- A Mentoring Resources, My Site folder has been added to the portal.

09/01/16, 06/30/17

3 Three action items. 1

As of 12/21/16

FINANCIAL STEWARDSHIP GSSD STRATEGIC FOCUS & GSSD LONG-TERM GOALS

4 GSSD believes that we are all accountable. Board members, students, staff, families and community members have a

responsibility, both individually and as part of the learning team, to participate and to contribute positively to public education.

4.1 By June 2020, GSSD will implement division wide approaches to find efficiencies and increase value-add in order for the division to be responsive to the challenges of student and staff needs. (Corporate Services) (06/30/20)

Comments on Status: Feb. 12/17 - As of Feb. 12/17 GSSD has completed 3 of 21 work plans in this area.

Measure: Work Plans Completed

Target: 21

3


START/END DATE

TARGET, MEASURE

ACTUAL STATUS

4.1.1 By June 2017, GSSD will continue to improve alignment and transparency of resource allocation.

09/01/16, 06/30/17

As of 01/30/17

4.1.1.1 Commencing in January 2017, Admin. Council will review department budgets on a monthly basis to find efficiencies that can be applied towards other areas of the division operations through the end of fiscal 2016-2017 (Sherry Todosichuk) Comments on Status: Jan 18, 2017 - Have reviewed and performed a trend analysis to determine available resources from professional staff contingency to accommodate and an additional 0.45 FTE for Columbia for the balance of the year. Provide for discussion at the Jan 25th AC meeting to discuss other areas.

01/01/17, 06/30/17

6 Budget forecast discussions at Admin Council meetings monthly beginning in Jan.

As of 01/30/17

4.1.1.2 By March 31, 2017, Ed. Council will review and refine the professional staffing ratios for implementation in the 2017-2018 staff budget. (Sherry Todosichuk) Comments on Status: Apr 5/17 - will be reviewing additional considerations Mar 29/17 - reviewed with EC

02/01/17, 03/31/17

100% Completion of staffing

ratios

As of 04/05/17

4.1.1.3 By April 30, 2017, Admin Council will review and refine the support staffing ratios for implementation in the 2017-2018 staff budget. (Sherry Todosichuk) Comments on Status: Apr 5/17 - developed Administrator and Administrative Assistant proposals for discussion with EC

03/01/17, 04/30/17

100% Completion of staffing

rations

As of 04/05/17

4.1.1.4 By June 30, 2017, the 2017-2018 budget will be finalized and submitted to the Ministry. Interim targets: Preliminary Budget to Admin Council by April 30th, to the Board by May 30th. (Sherry Todosichuk)

02/01/17, 06/30/17

100% Completion of 2017-2018

Budget

As of 01/30/17

4.1.1.5 By April 2017, GSSD will review pilot project using fleet vehicles for division staff and prepare a recommendation for the 2017-2018 budget. (Teresa Korol) Comments on Status: Dec 7/16 New fleet vehicles purchased and delivered.

09/01/16, 04/30/17

1 Completion of

recommendation 10

As of 01/30/17

4.1.1.6 By June 2017, GSSD will review utility costs to identify areas for improvement. (Teresa Korol) Comments on Status: Jan 16/17 Data collection has begun. EA is compiling info. Oct 12/16 Data collection for this needs to be completed by new EA. EA starts Nov 1.

09/01/16, 06/30/17

55%

As of 01/30/17

4.1.1.7 By June 2017, the LLI Coach will have conducted 7 of the LLI referral and tracking meeting through the use of Adobe Connect and/or conference call. (Susan Robertson) Comments on Status: Apr. 12th-LLI coach will be meeting with digital learning coach to review "Zoom" as a tool for conference call including video and screen sharing. Conference call to Victoria school occurred April 12th. Mar 10th-Connecting call with Robyn at NOR Feb. 15th-The LLI coach connected with NOR via conference call to establish grade one group. Feb. 3rd-The LLI coach led another two meetings via conference call. 4 in total so far. Jan. 19th- The LLI coach has recently lead two LLI team meetings via conference call. Jan. 5th-Our next coaches meeting takes place on Jan. 23rd. We will discuss the use of adobe connect. If this is not an option, the LLI Coach will use conference calls and a headset to meet with teams that are a distance away from Yorkton. Nov. 16th-LLI Coach plans to connect with team mid-winter via Adobe connect. Further practice and training will occur before this time. Sept. 27/16 - The LLI Coach has received the required training in the utilization of Adobe Connect. Necessary equipment has also been put in place.

09/01/16, 06/30/17

7 Process measure 7

As of 04/12/17

4.1.1.8 By June 2017, GSSD will review how the modules of the professional development continuum are implemented in the school for the 2016-17 school year. A distributed learning model will be investigated. (Quintin Robertson) Comments on Status: April 12/17 - Module 9 has been completed. Division and school level personnel have been given the opportunity to provide input into the module. Modules 10 & 11 will be constructed prior to the end of June. The GSSD Calendar will align with the module work. March 16/17 - Work has been done to complete the online modules for next year.

02/08/17, 06/30/17


As of 04/12/17

4.1.1.9 By June 2017, the Transportation Committee of the Board will review and provide recommendations for a Board Policy on Student Transportation (Policy 16). (Lois Smandych)

09/01/16, 06/30/17

100% Completion of Board Policy

16

As of 01/30/17

4.1.2 By June 2017, GSSD will continue to strive to reduce risk to the Board of Education.

09/01/16, 06/30/17

As of 01/30/17

4.1.2.1 By fall 2016, Admin. Council will revise its current field trip application process to exclude student travel outside of Canada and the continental United States. (Alisa Leidl) Comments on Status: Nov. 30, 2016 This AP has been reviewed, but will require an additional check.

05/02/16, 02/28/17

100% 50% 90%

As of 03/09/17

4.1.2.2 By fall 2016, the Corporate Services Department will utilize the Board of Education committee structure to develop and implement a Finance Committee to review and approve all contracts over $100000. (Sherry Todosichuk)

09/01/16, 06/30/17 100% 100%

As of 09/01/16

4.1.2.3 By June 2017, all licensing renewals for fleet vehicles will be completed in one month. (Eric Sorestad) Comments on Status: 12/13/2016 Mostly completed, new purchases need to be changed

09/01/16, 06/30/17 90% 90%

As of 12/13/16

4.1.2.4 By June 2017, the Transportation Department will review the implementation plan of GPS, cameras, and 2-Way radios on bus fleet (Eric Sorestad) Comments on Status: 02/08/2017 ongoing GPS installations, cameras installed as required, 2way radios installed as directed

09/01/16, 06/30/17 40% 50%

As of 04/05/17

4.1.2.5 By August 2017, the Facilities Department will develop the PAA improvement plan in consultation with the PAA Consultant (Teresa Korol) Comments on Status: April 5/17 Initial reports from the PAA consultant have been received.

02/01/17, 08/31/17

100% Development of the plan

As of 04/05/17

4.1.3 By June 2017, GSSD will continue to strive for improved infrastructure. (Corporate Services)

09/01/16, 06/30/17

As of 09/05/16

4.1.3.1 By March 2017, GSSD will inspect each facility to assess the building condition and identify potential capital projects (Teresa Korol)

09/01/16, 03/31/17

As of 09/28/16

4.1.3.2 By June 2017, GSSD will prepare and updated PMR plan for board approval and submission to the Ministry (Teresa Korol)

09/01/16, 06/30/17

As of 09/28/16

4.1.3.3 By December 2016, GSSD will refine the facilities baseline (Teresa Korol) Comments on Status: April 5/17 17 out of 25 schools will be completed by the end of this week Mar 8/17 In conjunction with board reports on facilities I am updating the baseline and will have a complete matrix upon completion of the board reports. Jan 17/17 While preliminary work has been completed more work on the baseline refinement should occur along with review of schools and recommendations for PMR.

09/01/16, 12/30/16

70%

As of 04/05/17

4.1.3.4 By October 2016, GSSD will review school capacity levels and calculate school utilization rates (Teresa Korol) Comments on Status: Oct 12/16 One quarter of the school utilization rates have been calculated and analyzed. Oct 26/16 All school utilization rates have been calculated.

09/01/16, 10/31/16 100% 100%

As of 10/26/16

Not Started

Deferred

On Target

Off Target

Waiting on Someone

Critical Achieved