Global Forum on eProcurement:ILMS at Department of State

Ms. Debra WoodardDirector, Logistics Systems

US Department of State

eLogistics for the Department of State

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U.S. Department of State

eLogistics for the Department of State

P hysical m ovemen t of

Goo ds

Flow o f Inf ormat ion

Exch ange

St ate Dept Billi ng/ Payi ng

St ate Dept

P aymen ts to Com mercialVend ors

Consoli date d Re cei ving P oi nt

US Despatch Age ntE LSO Consoli date d Shi pme nt Despatch

E LSO Consol idate d

Re ce ivi ng Point

RPSO

GSO

Ad min Of fi cer

Bud get & F iscal O ff icer

Custome r

Budg et & Fis ca l O ffice r Em bas sy Bonn

St at es id e Vend or

F SC

Process Diagram for Delivery Order by RPSO to Stateside Vendor with Shipment via ELSO

ELSO No tified o f Con tainer Sh ip ment

Con ta in er Ship to Europ eTr anss hipm e ntPo int

Em bas sy War eho use

Shipmen t to Destination Port

Truck ed from Po rt

to Em bassy

Rece iv in g, In ven tory,S to ck

Item Issued to Cus to mer

F MP SA- 15

eProcurement: The Case for Change

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eLogistics for the Department of State

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ILMS Applications

= eProcurement Module

VendorVendor

eLogistics for the Department of State

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ILMS eProcurement Process

Procurement Team- Review request

- Enter procurement data

- Approve purchase

Warehouse/Shipping- Receive shipment- Determine shipping

method to post

Requester- Enter request data

into Ariba- PR # assigned

Vendor

ILMS users can have visibility through the entire process via

ILMS Status Tracking

Contracting Officer- Award to Vendor- PO # Assigned

Receiving Clerk-Receive goods in

Final Receipt- Create DS-127

Receiving Clerk- Create asset (if applicable)

Property Management-Track goods in Asset

Management

ILMS Status Tracking

Budget Team- Check funds

availability- Approve order

Paperless eProcurement Process