Getting more out of your Botanical Collection Using IrisBGAPGA 2015 Annual Conference

Minneapolis, 26th June 2015

Agenda

09:30 am Morning session

11:45 am Plenary Lunch

01:15 pm Afternoon session

03:45 pm Finish (in time for evening event)

Getting more out of your Botanical Collection Using IrisBG

Havard Ostgaard

Collection Management WorkshopGetting more out of your botanical collection using IrisBG

Manager Software Architect

15/8 years with IrisBG

Greg Payton Laura Caddy

Plant Records Specialist Head of Horticulture and Living Collections

University Of Delaware Botanic Gardens Jason VeilUC Davis Arboretum & Public Garden Mary BurkeThe Trustees Of Reservations Lucinda BrockwayThe Arboretum At Penn State Shari EdelsonSprings Preserve Brandi EideRoyal Botanic Garden Of Jordan Tariq Abu Taleb

Ryan GuillouHatem Taifour

Rose Garden At Mesa Community College Peter CondenJared Langkilde

Mt. Cuba Center Catherine MeholicMesa Community College Thomas BulinskiLongwood Graduate Program Gary Shanks

Sara Helm WallaceLewis Ginter Botanical Garden Grace ChapmanFranklin Park Conservatory & Botanical Gardens Patrick HoehnEsri Brian MorganCornell Plantations Rhoda MaurerChicago Botanic Garden Shannon StillBoyce Thompson Arboretum Lisa GalfordBG_BASE (UK) Ltd. Mahir AkbalikBedrock Gardens Robert Munger

Passion AND Skills

BotanySoftware

Engineering

Record

Keeper

Complete Software Solution

Maturity

1996Ver. 1

2004Ver. 2

2011Ver. 3

2015Ver. 3.5.2

Productive from day one

Advanced aftera few months,

not years

For geeks only, Not!

Usability

Collection Management

Using IrisBG

Collection Management

Mission Statement

Collection Policy

Development Information Access Care

Management

“..an establishment for the increase and diffusion of knowledge.“

James Smithson’s will, October 23rd 1826 Smithsonian Institution, est. 1846

Collection Management

scientific research, conservation,

display and education.

Botanic gardens rely on documented

plant collections for the purposes of

What is of value in my collection?

DisplayaceaeLearniaceae

Teachiaceae

Conservaceae

Standaroundiaceae

DisplayaceaeLearniaceae

TeachiaceaeConservaceae

Standaroundiaceae

Throwawayaiceae

What is of value in my collection?

The value of a plant collection

=

Quality of Plant Material

+

Quality of Plant Records

The most widely used record keeping system in the world

Terminology / Data Model

Institutions Collections

Accessions

Items(I.e. plants)

Locations

Taxa

Taxon

names

Localities

Getting startedNavigation, Recording data, Access control

AccessioningA simple example

Screen types1. List

2. List with details

3. Full screen

Example1. Item Status

2. Personnel

3. Accession

Updating records

Finding your dataSimple searching, Advanced search, reports

AccessioningA more advanced example

Where are my maps?

Mapping in IrisBG

ArcGIS->IrisBG

o Base maps

o Data Import

o ArcGIS Hyperlinks

IrisBG and ArcGISIrisBG->ArcGIS

o Export KML, CSV, Excel, etc

o IrisBG-ArcGIS Toolbox

o IrisBG-APGG Toolbox

Restrictions

Data qualityComplete, Accurate, Available, Timely

LabellingManaging plant labels

Managing the taxonomy

How to handle changes in nomenclature

• Fully formalized recording of name

• Taxon name in line with ICBN and ICNCP

• Common names

• Duplicates not allowed

• Merge and split taxa

• IPNI integration

• Web Search

• Self populated lists

Managing Taxonomy

Example Complex Taxonomy

(Hybrid formula)

Taxonomic Ranks

Events ~ Superglue

Tasks

InspectionsTrails Funding

Exchanges

Index Seminum

Sharing Your Data

xlsx

docx

pdf

csv…

kml

xlsx

csv

Darwin Core 2

xlsx

csv

… GardenExplorer

Share OnlineImport data

Share with othersStandards

Data import

What is considered to be the first botanic garden in the world?

Which hemisphere is hottest (N or S) When was Systema Naturæ first published? What is the world's northernmost botanic

garden? How many images can you store in IrisBG? What is the species of the oldest known

currently living tree?

Quiz

Summary

The Living Collection, Dr David Rae, Royal Botanic Garden Edinburgh.http://www.rbge.org.uk/about-us/publications/publications-catalogue/general-interest/environmental-and-botanical-interest

Collections Management,The Arnold Arboretum of Harvard University. http://arboretum.harvard.edu/plants/collections-management/

Cataloguing and Record Keeping for Plant Collections.Dr Matthew Jebb, National Botanic Gardens of Ireland, Glasnevin.http://www.botanicgardens.ie/educ/accnosho.pdf

Starting a Botanic Garden (BGCI).https://www.bgci.org/resources/start_a_garden/

www.irisbg.com/blog

Resources

www.irisbg.com

Thank you