Job Description

Programme Administrator – London Creative Network

Employer SPACE FTE 0.6

Hours of Work Three days per week

Salary £21, 000 per annum, pro rata (work days and

times will include some weekend and evening)

Appointment term Fixed term contract to December 2018

Start Date Early April 2016

Context of role:

This is a new fixed-term post to join the team leading London Creative Network,

supported by ERDF. London Creative Network (LCN) assists London-based small

creative companies and sole traders in the digital image, design, designer making

and visual arts sectors to advance their capacities for products, services and

development. The programme is delivered by a consortium of four organisations:

Four Corners, Cockpit Arts, Photofusion & SPACE.

The LCN team at SPACE consists of the Artist Development Manager and is

supported by two in-house mentors to deliver the programme to selected

participants through workshops and one to one sessions. The Programme

Manager is responsible for steering the programme across the four partners and

reporting quarterly to the funders, and is supported by the Programme

Coordinator.

The Programme Administrator will be responsible for assisting with events and the

day-to-day administration of the programme at SPACE.

SPACE is one of the UK’s leading visual arts organisations providing affordable

workspace for artists and creative businesses in London. The first London studio

provider, founded by artists in 1968; its 18 sites currently provide studios for over

700 artists. A further 700 artists are supported through innovative programmes in

Media Arts, Exhibitions, schools and community, Professional Development and

International Artist Residencies, all encouraging the prosperity of artists and the

creativity of communities local to SPACE buildings.

This post is part-funded by the European Union.

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Post managed by: Artist Development Manager

Specific Responsibilities:

To work with the Programme Manager and Artist Development Manager to

ensure accurate reporting and administrative management of the London

Creative Network activity

To work with the LCN team to ensure compliance with ERDF requirements

Provide administrative support for the LCN programme, with regards to (but

not exclusively) collecting, checking and managing all data from delivery

partners, processing grant claims, maintaining evidence files for outputs and

programme checks, audits and closure

To prepare SPACE programme expenditure and client files for quarterly

reporting

To monitor and check the completion of project documentation to help

minimise errors and ensure reporting of programme outputs

To assist the Artist Development Manager with delivery and participant

relationship management

To assist the Artists Development Manager organising and delivering regular

events

To undertake any other duties associated with the London Creative Network

programme as required by the Programme Manager and Artist Development

Manager

General Responsibilities:

To undertake duties pro-actively and work in accordance with SPACE policies, aims and objectives

To undertake duties with an awareness of the need to promote cost effective and efficient management, taking into account your post requirements and company finance as a whole

To maintain confidentiality agreements and to conduct yourself in a professional manner during the course of your duties

To demonstrate a willingness to undertake training as required for the development of the post and enhancement of the company’s skill base.

To engage with staff and clients of SPACE in a positive and constructive manner

To attend staff and other SPACE meetings. Some meetings and training may be held outside of normal office hours, including occasional evening and weekend activities, repaid through TOIL

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To act in accordance with the Equal Opportunities policy and to contribute to

and implement the SPACE cultural diversity strategy

Person specification

We expect to receive a large number of applications for the post, so please read the lists below and be certain you fulfil the necessary criteria.

Essential Desirable

Experience in a customer-facing or client

liaison role (telephone, email etc.)

Experience of working with artists or in the art sector

Experience of an office environment Experience of assisting during

events or workshops

Good administrative skills supported by

basic ICT skills (including Microsoft Word

and Excel)

ERDF programme administration

experience

Systematic and methodical Experience of working with Survey Monkey

Self motivated with excellent interpersonal

skills

An interest in developing in an administrative role

Meticulous with excellent attention to detail when managing and preparing paperwork

Data analysis experience

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Leave and working hours

You will be entitled to 25 days of paid leave (plus Bank Holidays) pro rata per annum,

You will be expected to work occasional evenings and weekends as required.

Deadline for applications: 28 February 2016

Interviews: 3rd March 2016

Please complete and return:Application form

Equal Opportunities Monitoring Form

Email: recruitment@spacestudios.org.uk

Post: 129 – 131 Mare Street, London E8 3RH

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