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BOARD OF DIRECTORS

2016-2017

President Ralph Mork

Secretary Trish Stevens

Treasurer

Dave Clubine

Directors at Large Jody Curnow

Linda Forrester Mark Hodgson

PROPERTY MANAGER

Greg Flack (604) 858-7368

Fax: (604) 858-7380

HOMELIFE GLENAYRE

REALTY CHILLIWACK LTD., PROPERTY MANAGEMENT

DIVISION

45269 Keith Wilson Road, Chilliwack, B.C. V2R 5S1

Phone: (604) 858-7368

CALLTO ORDER 10:00AM

(1) ROLL CALL In attendance:Ralph Mork, Dave Clubine, Linda Forrester, Mark Hodgson, Greg Flack – Property Manager Absent: Trish Stevens, Jody Curnow

(2) ADOPTION OF AGENDA Motion by Daveand seconded by Linda. CARRIED

(3) APPROVAL OF March 25, 2017 MINUTES Motioned byDave and seconded by Mark. CARRIED

(4) APPROVAL OF MAY 2017 FINANCIALS Motion by Linda and seconded byRalph. Dave discussed the payroll quarterly remittances, Quail security expense offset by site manager budget. Dave is splitting out the marina insurance to more accurately determine actual costs of the boat slips. CARRIED (5)SALES UPDATE

Sales to date are 185and 133possessions. The sales office has made23 sales since January first. (6)LANDSCAPING ISSUES

The Board is currently researching other options to Grennscape in the event that there is a need to change landscaping companies. Requested that homeowners reporting plant fatalities in the first year of occupancy of their unit advise Van Maren as it is a deficiency not a homeowner corporation responsibility.

(7) EMaint system

GENERAL MEETING MINUTES Saturday June 24, 2017

STELKIA HOMEOWNERS CORPORATION

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This sytem allows for better forcasting and tracking of maintenance items. The system is being populated by a Van Maren employee and ther wages are paid for by the developer.

(8) WASTEWATER PLANT DISPOSAL COST INCREASES

The rate for disposal of the solids from the treatment plant will increase from a $5- minimum charge twice a month to to a $50- minimum charge twice a month. The Board would also like to remond homeowners not to put grease or solids dowen drains. (9) WATER TANK PROBLEM The purchase of a stand-by sensor for the water tank was approved at a cost of $2234.00. Motion made by Linda and second by Mark. CARRIED unanimously. (10) CLUBHOUSE RENTAL AGREEMENT A new rental agreement for private functions in the clubhouse will be posted on the website. There will not be a fee for events open to the enite community. Approved events can only be held if there are volunteers available for the date and time. (11) CONSIDER LEAVING CLUBHOUSE FOYER DOORS UNLOCKED IN DAYTIME Doors at the entry to the community centre will be left unlocked during the day for the month of July as a test to determine if this works for the community going forward. It will also reduse wear and tear on the locks. (12) PROPANE TANK FILLING AND SIZE OPTIONS Quotes are being obtained for larger propane tanks in an effort to get a better price per liter and reduce the incidences of running low or out of the fuel on weekends. (13)PARKING STICKER/TAG PLAN & DISTRIBUTION Parking stickers and visitor tags will continue to be distributed to owners. It will help the board determine future parking needs and also lets everyone know who is on site. (14) POOL TOWER LIGHT PROGRESS REPORT We are waiting fro a response from Jake’s Construction for a price to install the precast concrete base required for the light pole. (15) DIESEL FUEL SPILL The spill was remediated and paid for by Van Maren. (16) BYLAW AMENDMENTS AND ADDITIONS All bylaw amendments or additions requested by homeowners must be submitted no latern than September 1, 2017 tobe considered for voting on at the AGM. (17) PRESIDENT’S REPORT

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Attached to the minutes and on the website. (18) NEW BUSINESS

a) Any increase in CRF must be agreed upon at each AGM per sublease. b) Eric is Looking at supplying new signage on Radio Tower Road as per the traffic study. The

study is currently with the Osoyoos Indian Band for review. c) Greg Curnow is looking onto the purchase of gator type vehicle for the SHC. The purchase

could save homeowners money in the long run as the SHC currently pays Van Maren $500- per month gfor the use of a similar vehicle now. Cost is approximately $6500- pendng further discussions.

d) Mark made a motion, seconded by Ralph, to pay Dave $25 per day to do the pool opening and testing on weekends. Motion passed. The SHC is having difficulty finding an independent contractor to do the work. Greg C is looking for a contractor as well.

e) Greg F will ask Eric to amned the sublease to allow for capital cost expenses up to $5000- from the current limit of $1000-

f) Greg F will look at current bylaws to see how we can accommodate new kayak racks and how to pay for them.

g) Rental committee’s recommendations for a weekly ‘user fee’ were discussed. It wil be put forward as a new bylaw at the AGM.

h) A drone bylaw will be put forward at the AGM. i) Water reservoir cleaning is recommended every 5 years depending on the type of water used

and its treatment. The last cleaningn was March 2015. The old report will be looked at to determine when the next cleaning should be done. The cost of cleaning will be added to the budget for the coming year(s).

(17) NEXT MEETING Saturday August 26, 2017. 10am in the Great Room (18)OPEN DISCUSSION FOR 15 MINUTES

A second town hall meeting was requested to explain the proposed bylaw changes and additions. To be held on a weekend. There was a request to put the waterfront committee back on the website. Dave will do this. A recommendation was put forward that there be an actual board member position that includes looking after the pool on Saturday and Sunday throughout the season but as a paid position to meet liability issues. Wooden stairs are felt to be a safety issue based on the construction. Ralph will discuss with Van Maren. Request was made to clarify voting procedure before next AGM. Request was made to post April financials on website. Dave will do this . Suggestion was made to have a bylaw committee. Linda moved to do so, Dave seconded. Dave will be the liason. Veronica Vinge stood to be the chair.

(19)IN CAMERA Dave moved the meeting be adjourned at 11:57, Ralph seconded. Linda Forrester–Took minutes as Temporary Secretary

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Stelkia Homeowners Corporation President’s Report - Ralph Mork

20170624 COMMITTEE REPORTS The clubhouse committee recommendations for great room rentals have been reviewed and accepted by the Board. There are currently no rental bookings. The rental process will be reviewed following some rentals to adjust it as necessary. Waterfront committee reports no new issues at present. The beach has been cleaned and raked of debris from the high water of this spring. The beach marker buoys have been put in place and the no wake buoys have been readjusted due to the receding water level. The burlap control test coverage for milfoil is scheduled for mid July. Visibility is improving with the slowing of runoff coming into the lake which will allow for safer diving conditions for the volunteers. MARINA The final phase of construction is completewith lighting to be installed soon as well as power cables to allow use of more bubblers through the coming winters. The license conversion to a lease in the name of the SHC is in the works with the government and Eric is keeping the Board updated on the progress. The deadline of July 1st, 2017 will not be met but we will be considered monthly tenants until the decision is made on renewal.This information was provided by Eric at the Town hall. A “boat slip for rent” list will be issued to those owners looking to rent one. The list has been made with the permission of ownersoffering their slip for rent. PLANT & SITE OPERATIONS The EMaint system is being populated with data by Eric’s contractor for the project. This would provide us with a full record of all of the infrastructure on site. This will allow more efficient tracking of materials and scheduling of maintenance for equipment. It will also ensure a record of duties to be performed by current and future employees and allow for more accurate budgeting. CLUBHOUSE & COMMON PROPERTY After-hours use of the hot tub has been an ongoing problem and will prompt more restricted access to the pool area deck. Dead bolts have been installed on the doors from the hallway to the change rooms. This effectively secures access to the pool deck to prevent any after hours hot tub use.This will also increase security of the Clubhouse by not having the doors left unlocked by pool and hot tub users when they leave. Pool hours will also be revisedto all close at 10PM once the installation of additional lighting at the pools is completed. Quail security has been doing the pool and clubhouse closing since May 12th. Road painting and no parking painted signs have been completed the week of June 19th. Parking signs have been installed along the snake fence on Stelkia to provide additional golf cart parking spaces for upcoming ‘busy season’ and beyond. SITE CONSTRUCTION Phase 2 services are in the process of being installed for several months. Irrigation has needed modifications, electrical systems have been adjusted and repaired and some landscaping features have been removed to allow connection of services. The off leash area is currently closed due to the construction as there is an adjacent open excavation and no fence on the south side. Cutting of grass in the off leash has not been done due to this construction activity.

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BYLAWS Proposed new Bylaws and revisions were discussed at the Town hall prior to submittal for the September 1st, 2017 deadline to allow sufficient time for review and preparation to include in the AGM package. They will posted to the homeowners website shortly. TOWN HALL MEETING Was held on June 21st with a presentation by Eric Van Maren to a good sized group of owners attending. He covered sales numbers and projected completion date for the development as well as some preliminary general information on the 11 new proposed house designs up on Skyview. Summaries were given on the boat slips, water and sewer plant and high water damage to the beach. Eric also addressed questions from owners that had been sent in before the town hall as well as some from the floor. His written notes will posted to the SHC website. Bylaw proposals were discussed with two board members present to answer comments and questions as well.