GAGOC A-Z Style Book - wyx.gdqy.edu.cnwyx.gdqy.edu.cn/News/UploadFile/201047105740142.doc · Web viewStyle. GAGOC English texts follow . British. English. spelling and formats as

1. Spelling Style

GAGOC English texts follow British English spelling and

formats as per the BOCOG English Style Guide developed

for the Beijing 2008 Olympic Games e.g. labour not labor,

colour not color, centre not center, aluminium not aluminum.

2. Dates, Time, Numbers, Ordinals, Currency, Percentages

Dates

GeneralDates should not include the ordinal superscript e.g. July

13, 2001, not July 13th, 2001 / December 2, 2008 not

December 2nd, 2008, in official documents or when

referring to previous correspondence.

Exceptions - For announcements regarding meetings,

press briefings or other public gatherings, dates with or

without the superscript may be used e.g. September 3,

2008 or September 3rd, 2008

AbbreviationsIf abbreviating of months is necessary, for example due a

lack of space, use the first three letters of the month e.g.

Dec, Jan, Jul

1

CommasDo not use a comma between the month and the year

unless there is a date in between e.g. December 2001, but

December 16, 2001

When the day is followed by the date, the two elements

should be separated by a comma e.g. The meeting was

held on Friday, October 21, 2005

Numbered datesDo not use numbered dates if possible, since this is

confusing in some countries e.g. not 12/11/10; not

12.11.10, for November 12, 2010

Periods of timeA dash should always be used to link dates, except when

‘from’ precedes the first date e.g. The Guangzhou 2010

Asian Games will be held from November 12 to 27, 2010

or The Guangzhou 2010 Asian Games will be held

November 12 – 27, 2010; but not The Guangzhou 2010

Asian Games will be held from November 12 – 27

Time

12-hour clock

2

Time should be written using the 12-hour clock ie. The

meeting will begin at 8:00pm on Friday, September 5,

2008. Use a colon : to separate hours from minutes e.g.

11:05am / 3:30pm

24-hour clockIf there is a need to use the 24-hour clock, for example to

comply with a third-party request, note the use of colons

and use of 00 for 12:00am e.g. 00:15; 8:30; 10:00; 13:45

Stopwatch timeUse a colon to separate hours from minutes and minutes

from seconds. Use a single accent for minutes and a

double accent for seconds e.g. 4:31΄:30˝

RedundanciesAvoid redundancies when writing the time e.g. He arrived

for the meeting at 8:00am in the morning.

Numbers

Numbers 0 to 9Use the written form ie. one, two, three, four … ; not

numerals 1, 2, 3, 4…

Exceptions - Text in backdrops banners or other

displayed materials or when used with units of measure

e.g. Ceremony to launch the Top 5 Songs of the 16th Asian

3

Games Song Competition / Free Entry for children under

1.2 m.

Use numerals in addresses, phone numbers, mobile

phone numbers and fax numbers.

Use “zero” except when used with units of measure e.g.

Today the temperature in Vancouver is below zero, but

tomorrow it is expected to reach 0 degrees

Numbers greater than 9Use numerals ie. 10, 11, 12 …

AgeUse numerals when writing ages e.g. a 14-year old boy; a

6-year old girl

DecimalsUse numerals and full stops when writing decimals e.g. 0.1

metres, 2.34 feet

Large numbersFor numbers consisting of four or more digits, use

commas to separate them into groups of three digits each,

beginning at the right e.g. 1,000; 15,000; 200,000

With quantities measuring in the millions or billions ie. very

large numbers with more than six digits, words may be

4

used and should always be written in full e.g. 16 million

cars, 2.4 billion people

Numbers beginning a sentenceNumbers beginning a sentence should be written as words

e.g. Two athletes shared the gold medal in the 10-metre

platform diving event; Fifty seven runners took part in the

Marathon

Ordinals

Ordinals, if used, should have the superscript applied to

the number ie. 1st, 2nd, 3rd… 16th, 100th

Currency

Use the abbreviation of the country or region followed by

the currency symbol when describing amounts in currency

other than RMB e.g. RMB6.5, RMB42,700, RMB1.8 billion,

US$100, HK$514, GBP1,000

When using the word yuan (written with a small y) when

writing amounts of Chinese currency, do so after the figure

e.g. 6.5 yuan, 42,700 yuan, 1.8 billion yuan

Percentages

Spelling

5

percent, not per cent

Spell out percent in a sentence. Percent can be replaced

by the symbol % in charts, tables, lists etc

Use with the plural or singularPercentages can take either a singular or a plural verb,

depending on the meaning e.g. About 15 percent of the

executive board members are women; Only 10 percent

of our income goes on food

3. Telephone Numbers / Fax Numbers / E-mail Addresses

Telephone Numbers / Fax NumbersTel or Fax: +86 20 39337098 not tel or fax: (86 20)

39337098

Mob: +86 12345678910 not mob: (86) 12345678910

E-mail AddressesUse a capital E followed by a hyphen e.g. E-mail:

[email protected]

4. Capitalizations / Abbreviations / Acronymns

Capitalizations

6

mailto:[email protected]

GeneralCapitalize the beginning of each word in a formal title. Use

capital letters with proper nouns, ie. names of people,

places or things, names of days and months, businesses

and organizations, trademarks etc

e.g. Chinese Olympic Committee, New Year’s Day, Kodak,

Lenovo, Hong Kong Special Administrative Region (SAR)

16th Asian Games / Asian Games / GAGOC terminology (also see Terminology in Appendix)

According to the Olympic Charter, capitals are not needed

for the second words of certain terms, except when used

as headings e.g. IOC member, Olympic anthem, Olympic

emblem. This rule can be followed for the 16th Asian

Games, however many words are being adopted for use

as specific terms and so should be capitalized.

GAGOC-related terms should be capitalized e.g.

Guangzhou Asian Games Organizing Committee

(GAGOC), Games Vision, Official Games Mascot,

GAGOC Executive Board

Games venuesAlways capitalize and use the full name when first referring

to a Games venue. Thereafter you may use the short form

if there is one

7

e.g. The main stadium at Asian Games Town is currently

under construction. The AGT stadium will be the venue for

Gymnastics during the 16th Asian Games.

GovernmentThe word government, when referring to a specific entity,

is capitalized e.g. Chinese Government, Guangzhou

Municipal Government. Do not capitalize the word

government when it does not refer to a specific entity or

when it is used in the plural form

e.g. local government; the Dongguan and Foshan

municipal governments

Lower caseUse lower case letters for general terms except when they

are used as headings

e.g. medical station for athletes but Athletes’ Medical

Station; doping control but Doping Control Waiting Area;

other examples are host city, host country, venues

Use lower case letters for plain nouns unless these words

are used as part of a title

e.g. Technical Officials’ Village

Official titles & offices of GAGOC, OCA, AFs, IFs…Official titles and offices are capitalized e.g. President of the OCA

8

Titles / Offices

President

Vice-President

Executive Secretary General

Secretary General

Executive Deputy Secretary

General

Deputy Secretary General

Sports & DisciplinesNote the difference between sports and disciplines.

Aquatics is a sport; Diving is a discipline. There are 42

sports on the program for the 16th Asian Games and some

sports have several disciplines. Refer to sports and

disciplines correctly when composing a story.

e.g. Diving and Synchronized Swimming are disciplines,

not sports. Aquatics is a sport.

Capitalize sports and disciplines when describing a sports

event related to the 16th Asian Games but not when used

in a general way

e.g. The Synchronized Swimming Team Event will start at

2:00pm this afternoon; but

A Japanese swimmer fainted during a synchronized

swimming event at the Beijing Olympics.

9

e.g. We are looking forward to watching the Gymnastics at

the Guangzhou 2010 Asian Games.

Story titles & headlinesCapitalize the first word and the main words in the name

or title of a publication, a film, a play, a song, an article or

a TV or radio programme. Use small letters for

prepositions, articles and conjunctions, unless those words

are used at the beginning of the text

e.g. Sports and Venues of the 16th Asian Games; A Guide

to the English Speaking World

Abbreviations

Abbreviations are shortened forms of words that consist of

the first letter, second letter and other letters, but not the

last letter

e.g. Oct, Fri

When writing the shortened form of a name that consists

of more than one word, do not use a full stop after the

initial letter of each word

e.g. WTO: World Trade Organization, IBC: International

Broadcast Centre, OCA: Olympic Council of Asia.

The above abbreviations are pronounced as single letters,

not as words. Use the definite article ‘the’ before such

abbreviations in sentences

10

e.g. The official languages of the IOC are French and

English.

Acronymns

Acronyms are shortened forms of words that are always

pronounced as a word. Acronyms are written without a full

stop after each letter e.g. UNESCO, GAGOC, WADA

Do not put a definite article e.g. ‘the’ in front of an acronym

e.g. GAGOC not the GAGOC; UNESCO not the UNESCO

Always write the words in full and include the acronym in

parenthesis the first time it is used. Thereafter you may

use the acronym

e.g. I work for the Guangzhou Asian Games Organizing

Committee (GAGOC). When I started at GAGOC, there

were only 200 staff members working there.

5. Protocol

Names

GeneralIntroduce a full name once. Further references to that

person can be by his or her family name only e.g. Dr Hans

11

d’Orville gave a lecture on sport and culture today. It was

d’Orville’s first visit to the city.

Full name and initialsAlways include the person’s full name at least once in the

document. Avoid referring to the person by his or her

initials only. Omit middle initials unless specifically

required or requested e.g. The actor Thomas F. Wilson

starred in all three movies about a boy who travels through

time.

Chinese namesWhen writing a Chinese person’s name, place the family

name before the given name and capitalize the initials for

both names. Write a two-character given name as one

word. Capitalize the first initial of the family name only

e.g. Mr Xu Ruisheng or Xu Ruisheng; not Xu Rui sheng or

XU Ruisheng

Japanese namesNormally the family name comes first as in Chinese. But

for 16th Asian Games materials, the Western nomenclature

has been adopted

e.g. Tsunekazu Takeda, Chairman of the OCA

Coordination Committee; not Takeda Tsunekazu as is

usual in Japanese.

Western names / Foreign names

12

Christian (First) name, followed by family (Last) name

unless otherwise requested

e.g. Sven Holmberg; not Holmberg Sven

General Protocols

Job titleUse a comma to separate a person’s name and his or her

title

e.g. Xu Ruisheng, Vice Mayor of Guangzhou

Repeated use of name and job titleUse the full form for the first use of a title e.g. Husain Al-

Musallam, Director General of the Olympic Council of

Asia. Short forms may be used on the second and

subsequent references e.g. Husain Al-Musallam, OCA

Director General or Al-Musallam, OCA Director General

Non-discriminatory languageUse Ms before a woman’s name and Mr before a man’s

name. Use Miss or Mrs only if the person prefers it.

Non-sexist languageThe preferred words and expressions to be used are non-

sexist.

e.g. athlete, not sportsman; police officer not policeman;

spokesperson, not spokesman

13

Hierarchy of Names

When addressing more that one dignitary or officialSeparate the names and corresponding title by a semi-

colon e.g. Sheikh Ahmad Al-Fahad Al-Sabah, President of

the OCA; Husain Al-Musallam, Director General of the

OCA; Takeda Tsunekazu, Chairman of the OCA

Coordination Committee

Order of address in correspondence to the OCA and NOCs / AFs / IFsIn formal letters to the Olympic Council of Asia or National

Olympic Committees, officials of that organization are to

be referred to in order of rank e.g. Sheikh Ahmad Al-

Fahad Al-Sabah, President of the OCA; Husain Al-

Musallam, Director General of the OCA; Tsunekazu

Takeda, Chairman of the OCA Coordination Committee

Order of address in GAGOC written materialsIn documents or materials that are related to GAGOC

activities but also involve other local or foreign parties,

individuals should be mentioned in order of rank

regardless of which party, whether from GAGOC or an

external organization or group, they belong to

14

e.g. Huang Huahua, Executive President of GAGOC and

Governor of Guangdong Province; Zhu Xiaodan, Vice

President of GAGOC, Member of the Standing Committee

of the CPC Guangdong Provincial Committee and

Secretary of the CPC Guangzhou Municipal Committee;

Fok Tsun-ting, Vice President of the Olympic Council of

Asia (OCA) and Hans D’orville, Assistant Director for

Strategic Planning at UNESCO, along with other officials

and representatives from 70 renowned enterprises and

staff from local government agencies, attended the event.

6. Standard Formats for Correspondence to the OCA / NOCs / AFs / IFs

(Sample 1: Official Letter to

OCA / NOCs / AFs / IFs)

To: Addressee,

Job Title + Organization

Today’s Date

Dear (Sir or Madam),

Subject

(Sample 2: Official Letter

to OCA / NOCs / AFs / IFs)

GAGOC / letter no.

Today’s Date

Addressee

Job Title + Organization

Dear (Sir or Madam),

Subject

15

(Letter content starts)

(Letter content ends)

Yours sincerely,

(Last Name First Name)Job TitleOrganization



Yours sincerely,

(Last Name First Name)Job TitleOrganization

(Sender’s tel no. / Sender’s fax no. / Sender’s E-mail address)(GAGOC’s postal address)

(Sample 3: OCA / GAGOC Joint Circular to NOCs /

AFs / IFs)

Subject

Dear NOC Friend,


16


17

(signature) (signature)

Olympic Council of Asia Guangzhou Asian Games Organizing Committee

Letter Elements

SalutationThe opening phrase (salutation) should use the name of

the person if you know them. If you do not know them,

begin the letter with Dear Sir / Madam, or Dear Sir or

Madam,

MarginsEvery line in the letter should start at the left margin

Complimentary CloseFinish the letter with a complimentary close (closing

phrase). The words used depend on who it is you are

writing to:

Use ‘Yours sincerely’ if you know the recipient, ‘Yours

faithfully’ if you do not know them

Use ‘Best regards’ or ‘Best wishes’ if you are writing to a

good friend or colleague

Use ‘Yours faithfully’ when addressing a whole

department

CommasThe salutation (greeting) and complimentary close

(closing phrase) are both followed by a comma

18

7. Standard Formats for Other GAGOC Materials

Competition schedules

When referring to competition schedules, use the following

formats

8 days of competition, August 9 – 16 (Day 1 – Day 8)

10 days of competition, August 15 – 24 (Day 7 – Day 16)

e.g. The swimming competition starts on Day 1, August 9,

2008 and finishes on Day 8, August 16, 2008

e.g. The athletics competition starts on Day 7, August 15,

2008 and finishes on Day 16, August 24, 2008

Speeches / Bilingual

General guidelinesThe layout should make reading as easy as possible for

the speaker. Chinese and English fonts should be

approximately the same size and large enough to read

easily but with an optimal number of pages.

TitleCentre the speech title

Name of speaker

19

Include the name of the speaker, the speakers’ job title

and date the speech will be given. Use small font. Align

on right hand side.

Text groupingGroup Chinese and (English) text in sections and leave

a space between sections

Complimentary CloseNo need for a Complimentary Close in a speech.

Press Releases / News Stories

General guidelinesThe layout should make reading as easy as possible for

the reader. Fonts, whether Chinese or English, should

be large enough to read easily but with an optimal

number of pages.

TitleCentre the story title. Refer to writing styles regarding

story title and headlines in Section 4.

SourceWrite the name of the source for the story if applicable.

Include it at the bottom and align it on right hand side.

20

8. Appendices

i. The 18 Departments and 70 Functional Areas of GAGOC (currently)

Operations Corporate Support

Sports Department (SPO)

Competition, Sports

Technology, Sports

Services, Sports Policies &

Procedures

Broadcasting and Media

Services Department

(BMS)

Broadcasting and IBC

(International Broadcast

Centre), MPC (Main Press

Centre), Venue Media

Center, Asian Games News

Services, Photo Services,

Media Support Services Information Technology

and Telecommunications

Department (ITT)

IT Planning & Project

Executive Office (EXO)

Planning, Coordination &

Integration, Legal Services,

Secretariat Services,

Administration

Provincial Coordination

Office (PCO)

Coordination and Liaison

with Co-host Cities &

Guangdong Provincial

Government

External Relations and

Protocol Department (ERP)

OCA Services & Events

Management, NOC

Services, Protocol,

Airport/Port Services,

Language Services

21

Management, Network &

Telecommunications

Application System, Venue

Technology, IT Security,

Technical Support

Venues Department (VEN)

Venue Planning

Venue Construction

Supervision, Venue Facilities

& Equipment, Venue Support

Operations

Games Security

Department (SEC)

Games Security,

Accreditation, Traffic

Management

Games Services

Department (GSV)

Accommodation, Transport,

Catering, Environment,

Cleaning, & Waste

Management, Meteorological

Services

Ceremonies and Cultural

Events Department (CCE)

Opening & Closing

Games Communication

and Promotion Department

(COP)

Games Brands

Development, Games

Brands Promotion, Official

Games Website and

Publications, Media

Relations, Public Relations

Marketing Department

(MKT)

Sponsorship, Marketing

Services, Merchandising,

Ticketing, Donation, OCA

Promotion Campaigns

Human Resources

Department (HRS)

HR Planning & Management,

Training, Uniforms

Volunteer Department

Volunteers,

Spectator Services

22

Ceremonies, Victory

Ceremonies, Torch Relay,

Youth Camp, Cultural

Events, Sport Presentation

Medical Services

Department (MED)

Healthcare & Medical

Services, Public Health

Inspection& Surveillance

Doping Control

Asian Para Games

Department (APG)

Preparation for Asian Para

Games

Finance Department (FIN)

Financial Management,

Accounting & Fund

Settlement, Logistics,

Procurement, Rate Card

Supervision & Auditing

Department (SUP)

Supervision, Auditing

ii. 16th Asian Games / Asian Games / GAGOC Terminology

A

16th Asian

Games

Emblem

Emblem not ‘Logo’ 16th Asian

Games

Slogan

16th Asian Le Yangyang – the Five 16th Asian Thrilling Games,

23

Games

Mascots

Goats Games

Vision

Harmonious Asia

Accredi-

tation

Terminology

accreditation Accreditation

Card

accreditation

category

Accredita-

tion Centre

application for

accreditation

form

accreditation

pass

accredited

seating area

Day Pass

closed venue

Guest Pass

Main

Accreditation

Centre (MAC)

Photo Library Press

Accreditation

Application by

Number Form

privilege

quota

Seating

Access

transferable

accreditation

validation Venue

Accreditation

Office

zone code

AF(s) Asian Federation(s)

AGIS Asian Games AGWC Asian Games Work

24

Information System Committee

Arrival

and

Departure

accompanied

baggage

Airside and

landside

Air Waybill

(AWB)

Arrival and

Departure

(A and D)

Arrivals and

Departures

Information

System

(ADIS)

Baggage

carousel

baggage

claim area

business

class ticket

Care, control,

custody

farewell freight and

unaccompani

ed baggage

International

Plant

Protection

Convention

(IPPC)

international /

regional

direct flight

international /

regional

direct route

meet and

greet /

welcome

Off-Airport

Processing

(OAP)

official points

of arrival and

departure

peak

25

(departure)

period

regular

domestic

direct flight

ANOC Association of National

Olympic Committees

Asiad used with a roman

numeral e.g. VI Asiad

A substitute name for

the Asian Games

indicating they are held

at four year intervals

Asian

Games -

plural and

singular

will be followed by

singular or plural

verb depending on

meaning;

e.g. The 16th Asian

Games is a once in a

lifetime event for the

people of

Guangzhou.

The Asian Games

are held every four

years.

Athlete’s

Oath

see Oaths Athletes’

Village

not athletes’ village

Athletes’

Village

Allotment Athlete

Apartment

Calling Centre Chefs de

Mission

Meeting

Chef de

Mission

Office

Courier Service

Dry cleaning

Entry Control

26

Point (CP)

General Store Gymnasium /

Fitness

Centre

Housekeeping

Information

Station

Internal

Shuttle Bus

In-Village

Transport

Jogging Route

Knife and

Fork

Linen

Services

Lounge Area

Main Entry Material

Transfer

Area (MTA)

Media Village

NOC Service

Centre

resident

services

Residential

Zone (RZ)

Storage

Space and

Workshop

Space for

Delegates

Team Office Team

Welcome

Ceremony

Tourism

Information

Centre

Sports Sports

27

Complex Information

Centre

Vehicle

Access and

Parking

Permit

(VAPP)

Vehicle

Control Point

(VCP)

Village

Layout

Vehicle Permit

Check (VPC)

Vehicle

Screening

Area (VSA)

Village

Services

Village

Management

Office (VMO)

B

C

candidate

city

Chef de

Mission

plural, when involving

two or more Chefs, is

Chefs de Mission,

not Chef de Missions

COC Chinese Olympic

Committee; not

Olympic Committee of

China (which would be

OCC)

Construction

&

Environment

Daily average

air

temperature

Environmental

Impact

Environmental

protection

Environmental

Management

Environmental

Manage-

28

Assessment

(EIA)

Plan (EMP) ment System

(EMS)

Environmen-

tally sensitive

area

natural

conservation

area

new waste

and sewage

treatment

facilities

public water

supply

sewage

treatment

solid waste

treatment

The Green

Belt

vehicle

exhaust

Culture

&

Ceremonies

athletes’

escort

cultural

activity

programme

Hair and

Makeup Artist

lap of honour;

victory lap

Marshalling medalist medal

29

Area presenter

photo

opportunity

podium presenter(s)

escort

ribbon

tray

Victory

Ceremony

(VC)

Victory

Ceremony

Manager’s

Office &

Storage Room

for Medals

Victory

Ceremony

Storage /

Preparation

Room for

Flags &

Flowers

Victory

Ceremony

Team (VCT)

Victory

Ceremony

Team

Dressing

Room

(Female)

Victory

Ceremony

Team

Dressing

Room (Male)

Victory

Ceremony

Team

Supervisor

(VCTS)

Victory

Ceremony

Waiting Area

D

E

F

Finance exchange

rate

Furniture,

Fixtures and

Equipment

30

(FF&E)

Insurance

Accident

Reporting

Card

Rate Card

Value-Added

Tax (VAT)

Value in Kind

(VIK)

G

Guangzhou 2010 Asian Games

(short name)

The 16th Asian Games

Guangzhou 2010 (full name)

GAGOC The Guangzhou Asian

Games Organizing

Committee (GAGOC) is

a singular noun so it

takes a singular verb.

e.g. GAGOC is

responsible for

organizing the 16th

Asian Games to be

held in 2010.

The above name

should be written in full

with the acronym in

parenthesis when first

mentioned. Thereafter

you may use GAGOC.

Games-time Use as a single word,

not Games time

Games The official 16th Asian Games Vision is “Thrilling Games,

31

Vision Harmonious Asia”.

On backdrops, in headlines etc, when used alone, the

Vision is written down as shown, without quotation marks

i.e. Thrilling Games Harmonious Asia

In other written materials, use quotation marks, with a

comma between “Thrilling Games” and “Harmonious Asia”.

e.g. GAGOC and the people of Guangzhou are keen to

realize the Games Vision of a “Thrilling Games,

Harmonious Asia”.

Guangzhou

Municipal

Government

see Capitalization -

Government

Guangdong

Provincial

Govern-

ment

see Capitalization –

Government

H

Host City;

Co-Host City

if part of a title;

host city, co-host city

at all other times

host

country

Husain Al-

Musallam

Director General of the

OCA

Human

Resources

Deputy

Venue

Manager

Executive

President

Executive

Vice-President

human

resources

32

management

liaison officer

Member of

the Executive

Board

President

Secretary

General

Standard Job

Titles at

Competition

Venues

Supervisor

Venue

Manager

Vice-President

I

IBC International Broadcast

Centre

IF(s) International

Federation(s)

Internet not internet

International

Relations

VIP Lounge

J

Judge’s

Oath

See Oaths

K

L

Legal Affairs

Logistics Assets

Management

System (AMS)

33

Driver Manifest

(DM)

Logistics Centre

Warehouse

Management

System (WMS)

M

24-hour

operation

Macau,

China

not Macao, China

Marketing 16th Asian

Games

Licensed

Products

Official

Merchandise

Venue

Storage

Room

Official Venue

Store

Official Venue

Store

Management

Office

venue

marketing

Marketing

Agreement

Media

Village

not media village

Media &

Communi-

cations

graphic works

Photo

Archives

34

Media

Operations

accredited accredited

journalist

Asia-Pacific

Broadcasting

Union (ABU)

Agence

France

Presse

(AFP)

Associated

Press (AP)

broadcaster

Cable

Television

(CATV)

China Radio

International

(CRI)

Commentary

Control Room

(CCR)

Commen-

tator

Information

System

(CIS)

European

Broadcasting

Union (EBU)

High

Definition

Television

(HDTV)

high fidelity

(Hi-Fi)

Host

Broadcaster

International

Broadcasting

Centre (IBC)

International

Telecommuni-

cations Union

(ITU)

Internet

Services

Media

Accreditation

Centre

Main Press

Centre (MPC)

Mixed Zone

News desk Non-rights-

holding

Non-Rights

Holding

35

Broadcaster Broadcast

Organizations

One-stop

Service

Photo Work

Area

press

conference

Press Help

Desk

Reuters Rights Holders

(RH)

Rights Holders

Agreements

Rights

Holding

Broadcast

Organiza-

tions (RHB)

sports-

specific

journalist

sport-specific

photographer

Transmission

Control Room

Venue

Communica-

tion Centre

Venue Media

Centres

(VMCs)

Venue Media

Centres

Operational

Plan

Video Tape

Recorder

(VTR)

Xinhua News

Agency

Medical

Services

Accommoda-

tion

Centre for

Disease

Prevention

36

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and Control

(CDC)

Doping

Control

Doping

Control Officer

Doping Control

Operation

Centre

Doping

Control

Registrar

Doping

Control

Station

Doping

Control

Targeting Area

Emergency

Services

System

Health

Certificate

Health

Insurance

System

Medical

Station for

Athletes

Menu Card

Public Health

Inspection &

Surveillance

Office

Quarantine

Certificate

Vaccination

Certificate

Yellow Fever

Vaccination

Certificate

WADA

Independent

World Anti-

Doping

37

Observer Agency

(WADA)

MPC Main Press Centre

N

NOC(s) National Olympic

Committee(s)

O

Oaths The oaths taken by

Games’ participants

are:

the Athlete’s Oath; not

‘oath taking by

athletes’; the Judge’s

Oath; not ‘oath taking

by judges’

OCA Olympic Council

of Asia

OCA

Constitu-

tion and

Rules – use

of definite

article

Use 'the' with

Constitution & Rules

since they are taken

collectively as a

singular noun, omit

'the' if the modified

noun is in the plural.

e.g. Applicants’

submissions should

be in strict

accordance with the

OCA Constitution

and Rules; but

38

OCA Rules include

specific provisions

regarding the

Opening and Closing

Ceremonies

Olympiad Used with Roman

numerals e.g. VI

Olympiad, a substitute

name for the Olympic

Games indicating they

are held at four year

intervals

Olympic

ideals

Olympism

Opening &

Closing

Ceremonies

Athlete’s

Oath

Entry of

Nations

(Territories)

Flags)

Flag

Handover

Ceremony

Head of State

Entry

Judge’s Oath

39

Officials’ Oath

Opening of

the Games

Parade of

Athletes

Playing the

National

Anthem

Protocol

Order of the

Opening

Ceremony

P

Pictograms

of the

Guangzhou

2010 Asian

Games

PMIS Project Management

Information System

pre-Games,

post-Games

Use lower case p

unless part of a title or

beginning a sentence.

e.g. Pre-Games

Schedule, Post-Games

Schedule

Project

Management

Concept of

Operation

Detailed

Operational

Design

Functional

Area (FA)

Master

Control

40

Schedule

Operational

Readiness

Planning

Q

R

S

Secretary

General,

Deputy

Secretary

Generals

not Secretary-General

or Deputy Secretary-

Generals

Security Access

Control Point

(ACP)

Accreditation

Check Point

Close

Personal

Protection

(CPP)

Enclosed

Zone

Entrance to

the

Residential

Zone

Exit

Fire Brigade Fire Station

41

Garage

hazardous

material

International

Criminal

Police

Organization

(Interpol /

CPO)

level of

security

narcotics

offence

resident

services

residential

unit

Security

Assistant

Security

Control Area

security

control centre

security

operations

security

personnel

security

perimeter

security

screening

video

Intercom and

Security

system

Zone Control

Point (ZCP)

Sport Access to the

Field of Play

Accredited

Seating

42

Chef de

Mission

Chefs de

Mission

Seminar

Delegation

Registration

Meeting

(DRM)

Field of Play

(FOP)

Medical

Services at the

Competition

Games

Period

Games-time Operating

Hours

National

Technical

Official (NTO)

Opening

Dates

Pre-Delega-

tion

Registration

Meeting (Pre-

DRM)

Sports Entry

Form

Sports

Entries and

Qualification

(SEQ)

Technical Technical Technical

43

Delegate

(TD)

Official (TO) Helpdesk

Sheikh

Ahmad Al-

Fahad Al-

Sabah

President of the

Olympic Council of Asia

(OCA)

T

T&S System Timing & Scoring

Systems

Technical

Officials’

Village

not technical official’s

village

Technology Backup

power

generator

Computing

and Timing

Room

digital cable

TV network

electrical

design

electricity

supply;

supply of

electricity

GPS

technology

On Venue

Results

44

System

(OVR)

power system power

transformer

Results Data

Feed (RDF)

Radio

Frequency

(RF)

Results

System

scoreboard

Telecommuni

cations

Timing &

Scoring

Systems

(T&S)

Uninterrupted

Power Supply

(UPS)

Venue

Management

Information

System

Ticketing Ticket Rip

Area (TRA)

Ticket Check

Point (TCP)

Torch Relay Cauldron Convoy

flame lighting flame out flame

protocol

Handover

Ceremony

45

lantern carry

box

lantern cradle Lighting

Ceremony

portable torch

stand

Principles of

Torchbearer

Selection

route marking

vehicle

safety lantern

fuel

safety lantern Security

Envelope

support

vehicle

support runner;

escort runner

torchbearer Torchbearer

Collection

Point

Torchbearer

Database

Torchbearer

Drop Off

Shuttle

Torchbearer

Identification

Number

Torchbearer

Envelope

Torchbearer

Leg

Torchbearer

Pick Up Shuttle

Torchbearer

Segment

Torchbearer

Selection

Criteria

Torchbearer

Selection

Programme

Torch Relay

Route

torch relay

sponsorship

participants

Wick

Transport Departure

Gate / Arrival

Gate

Tsunekazu

Takeda

Chairman of the OCA

Co-ordination

Committee

46

U

V

Vice

Chairman

Vice

Director

Vice

President

Venue

Management

Affiliated

Training

Venue (ATV)

Back of

House (BOH)

cluster competition

venue

Daily Run

Sheet (DRS)

exclusive

access period

Front of

House (FOH)

model venue

on-site

simulation

public domain

Stand-alone

Training

Venue /

Independent

stand-alone

venue

47

Training

Venue (ITV)

Training

venue / site

venue access

code

Venue

Communica-

tion Centre

venue local

support

Venue Local

Support Team

venue

operations

venue

operation

centre (VOC)

venue

operational

design

venue

integrated

schedule

venuisation Venue

Operation

Manual

venue

operation

procedure

venue

operation

policy

venue

preliminary

operational

design

venue team venue zone

Volunteers city

volunteers

core

volunteers

Games-time

volunteers

Information

booth

Lost and

Found

Principles of

Recruitment

of Volunteers

Public

Address

System (PA

System)

48

Minority

Languages

Test for

Volunteers

Pedestrian

Flow

Planning

Technical

Volunteers

Pedestrian

Flow

Management

Systems

social

volunteers

sport

volunteers

Team Leader

volunteers at

general

positions

volunteers at

special

positions

volunteers on

key positions

W

X

Y

Your

Highness

not Your highness

Z

iii. Sports of the 16th Asian Games (42 Sports - 28 Olympic Sports / 14 non-Olympic Sports)

49

Olympic Sports and Disciplines

Sport disciplines Sport disciplines

Aquatics Swimming / Diving /

Water Polo /

Synchronized

Swimming

Judo

Archery Modern

Pentathlon

Athletics

Badminton Rowing

Baseball Sailing

Basketball Shooting

Boxing Softball

Canoe &

Kayak

Flatwater / Slalom Table Tennis

Cycling Track Cycling /

Road Cycling

Taekwondo

Equestrian Equestrian Eventing

/ Equestrian Show

Jumping /

Equestrian

Endurance

Tennis Tennis / Soft

Tennis

Fencing Triathlon

Football Volleyball Beach

Volleyball /

Indoor

Gymnastics Artistic Gymnastics / Weightlifting

50

Rhythmic

Gymnastics /

Trampoline

Handball Wrestling Freestyle

Wrestling /

Greco-Roman

Wrestling

Hockey

Non-Olympic Sports

Bowling Kabaddi

Chess Chess / Weiqi /

Xiangqi

Karate

Cricket Roller Sports

Cue Sports Rugby

DanceSport Sepaktakraw

Dragon Boat Squash

Golf Wushu

iv. Venues of the 16th Asian GamesNew Venues

No Venue Sport Competition

/ Training

1. Asian Games Town (AGT)

51

1 Athletes’ Village

2 Technical Officials’ Village

3 Media Village

4 Main Media Centre (MMC)

including Main Press

Centre (MPC) and

International Broadcast

Centre (IBC)

5 Asian Games Town

Gymnasium

Gymnastics

(Artistic,

Rhythmic,

Trampoline) /

Cue Sports /

Squash

competition /

training

6 Beach Volleyball Venue at

Asian Games Park, AGT

Beach

Volleyball

competition /

training

2. Tianhe Sports Centre

7 Main Stadium and

Affiliated Stadium at

Tianhe Sports Centre

Football competition

8 Tianhe Gymnasium Badminton /

Basketball

Badminton

(training) /

Basketball

Final

9 Natatorium at Tianhe

Sports Centre

Water Polo competition /

training

52

10 Tennis Courts at Tianhe

Sports Centre

Soft Tennis training

11 Tianhe Baseball Field Baseball /

Softball

training

12 Badminton Courts at

Guangzhou Badminton

Management Centre

Badminton training

13 Big World Bowling Hall Bowling competition /

training

3. Guangdong Olympic Sports Centre

14 Main Stadium and

affiliated stadiums at

Guangdong Olympic

Sports Centre

Opening

Ceremony /

Closing

Ceremony /

Athletics

competition

15 Guangdong Olympic

Aquatics Centre

Swimming,

Diving /

Swimming

(Modern

Pentathlon)

competition /

training

16 Guangdong Olympic

Tennis Centre

Tennis competition /

training

17 Equestrian Venue at

Guangdong Olympic

Sports Centre

Equestrian

(Modern

Pentathlon)

competition /

training

53

18 Shooting Range at

Guangdong Olympic

Sports Centre

Shooting /

Shooting event

(Modern

Pentathlon)

competition /

training

19 Archery Range at

Guangdong Olympic

Sports Centre

Archery competition /

training

20 Baseball / Softball Field at

Guangdong Olympic

Sports Centre

Baseball /

Softball

competition /

training

21 Main & Affiliated Stadiums

at Guangdong Olympic

Sports Centre

Opening &

Closing

Ceremonies

4. Guangzhou Higher Education Mega Centre

(University Town)

22 Central Stadium, Higher

Education Mega Centre

Football /

Rugby

competition

23 Guangdong University of

Technology Gymnasium,

Guangzhou Higher


Basketball competition

24 Guangzhou University

Gymnasium, Guangzhou

Higher Education Mega

Fencing /

Fencing event

(Modern

competition

54

Centre Pentathlon)

25 South China University of

Technology Stadium,

Guangzhou Higher



26 South China Normal

University Gymnasium

and affiliated gymnasium,

Guangzhou Higher


Handball competition

27 South China University of

Technology Gymnasium,

Guangzhou Higher


Judo /

Wrestling

competition

28 Guangdong

Pharmaceutical University



Centre

Volleyball competition

29 Sun Yat-Sen University




55

Centre


Foreign Studies



Centre


31 Cricket Stadium,

Guangdong University of

Technology, Guangzhou


Centre

Cricket competition


Foreign Studies Stadium,

Guangzhou Higher


Football training

33 Sun Yat-Sen University

Stadium, Guangzhou


Centre

Football training

34 Guangdong

Pharmaceutical University

Stadium, Guangzhou


Centre

Football training

56


Technology Stadium,

Guangzhou Higher


Athletics (Field

Games)

training

36 Guangzhou University

Stadium and affiliated

stadium, Guangzhou


Centre

Rugby training


University Stadium,

Guangzhou Higher


Cricket training

38 Guangzhou University of

Chinese Medicine

Stadium, Guangzhou


Centre

Cricket training

39 Guangzhou University of

Chinese Medicine

Stadium, Guangzhou


Centre

Volleyball training


University Natatorium,

Guangzhou Higher

Swimming /

Swimming

Triathlon

training

57


5. Training Base at Guangzhou Sports Training and

Technical College (Weilun Physical Education School)

41 Guangzhou Sports

Training and Technical

College Training Base

Aquatics /

Athletics

training

1. Natatorium Swimming /

Diving

training

2. Archery Range Archery training

3. Badminton Courts Badminton Training

4. Fencing, Taekwondo

and Gymnastics

Gymnasium

Fencing /

Karate /

Wrestling /

Gymnastics /

Rhythmic

Gymnastics

training

5. Trampoline Gymnasium

(Gymnasium no.3)

Judo /

Trampoline

training

6. Track & Field Ground

(Basketball Courts

included)

Athletics /

Kabaddi /

Handball

training

7. Wushu Gymnasium Wushu training

6. Equestrian Venue

58

42 Guangzhou Equestrian

Venue (Chonghua)

Equestrian competition /

training

7. Other newly built Municipal Venues

43 Guangzhou Velodrome Cycling Roller

Sports

competition /

training

44 Guangzhou Chess Centre Chess competition /

training

45 Guangzhou Clay Target

Shooting Centre

Clay Target

Shooting

competition /

training

8. Other Municipal Venues

46 Mount Yuexiu Stadium Football competition

47 Guangzhou Gymnasium Table Tennis/

Volleyball Final

competition

48 Triathlon Venue Marathon

Course/Guangzhou Higher


Triathlon /

Marathon /

Cross Country

Event (Modern

Pentathlon)

competition /

training

49 Mount Yuexie Swimming

Pool

Water Polo training

50 Yan Zi Gang Stadium Football training

51 Shamian Tennis Stadium Soft Tennis training

52 Public Golf Training Venue

of the Guangzhou Golf

Association

Golf training

59

53 Guangdong Heavy

Athletics Gymnasium

Wrestling /

Judo

training

54 Guangzhou Physical

Education Institute

Gymnasium

Basketball competition /

training

55 Guangdong Gymnasium Taekwondo /

Karate

competition /

training

56 Guangdong International

Rowing Centre

Rowing /

Canoe &

Kayak

competition /

training

57 Guangdong People’s

Stadium


58 Guangdong Water Sports

Centre (Shanwei)

Sailing competition /

training

10. District Venues

59 Nansha Gymnasium Wushu /

Handball

competition /

training

60 International Badminton

Training Centre (Luogang

District)

Badminton training

61 Huangpu Stadium Football competition

62 Haizhu Sports Centre

Gymnasium (Temporary

name)

Sepak Takraw competition /

training

63 Huangpu Sports Centre Basketball competition /

60

Gymnasium (Temporary

name)

training

64 Zengcheng Gymnasium DanceSport competition /

training

65 Zengcheng Dragon Boat

Lake

Dragon Boat competition /

training

66 Huadu Sports Centre Kabaddi competition

67 Panyu Ying Dong Stadium Football competition

68 Panyu Ying Dong

Gymnasium

Basketball competition /

training

69 Panyu Sports Training

Base (10 middle schools)

Football /

Volleyball /

Handball

training

Panyu Football Training

Base no.1 (Panyu

Dongyong Middle School

Football /

Volleyball

training


Base no.2 (Guangdong

Panyu Middle School)

Football training


Base no.3 (Panyu

Xiangxian Middle School)

Football training


Base no.4 (Panyu

Physical Education

School)

Football training

61


Base no.5 (Panyu

Hualong Middle School)

Football /

Handball

training


Base no.6 (Zhongyuan

Middle School)

Football training


Base no.7 (Panyu Shilou

Middle School)

Football training


Base no.8 (Panyu Nancun

Middle School)

Football training


Base no.9 (Panyu Yushan

Middle School)

Football /

Volleyball

training


Base no.10 (Panyu Zhixin

Middle School)

Football /

Volleyball

training

11. Venues in Co-host Cities

70 Dongguan Sports Centre

Gymnasium

Weightlifting competition /

training

71 Foshan Lingnan Pearl

Gymnasium

Boxing competition /

training

72 Foshan Shijilian Aquatics

Centre

Synchronized

Swimming

competition /

training

73 Shunde Gymnasium Boxing training

62

12. Outer City Venues

74 Guangzhou Dragon Lake

Golf Club

Golf competition /

training

13. Reserve Venues

75 Mineral Water Natatorium Water Polo Reserve

Venue

76 Workers' Stadium Football Reserve

Venue

77 Guangzhou Shooting and

Archery Centre

Shooting Reserve

Venue

78 Fangcun Tennis Centre Tennis Reserve

Venue

79 Zengcheng Stadium Football Reserve

Venue

80 Huadu New Gymnasium

(Temporary name)

Kabaddi Reserve

Venue

81 Huadu New Gymnasium Basketball Reserve

Venue

82 Haizhu Gymnasium Sepak Takraw Reserve

Venue

83 Liwan Gymnasium Taekwondo Reserve

Venue

84 Wrestling Stadium at

Guangdong Sports School

Wrestling /

Judo

Reserve

Venue

63

v. Common Words / Correct Spelling

A

analyse not analyze

B

C

centre not center

colour not color

D

E

e-mail Lower case ‘e’.

Use E-mail

when beginning

a sentence

F

G

H

I

Internet not internet

J

K

L

64

labour not labor

M

Mr Mr (UK); not Mr.

(US)

metric

units of

measurem

ent –

abbrevia-

tions

Do not use a full

stop after the

abbreviation of a

metric unit.

e.g. 250 g, not

250 g.

Leave a single

space between

the figure and

the abbreviation.

Spell out units of

measurement in

sentences and

use their

abbreviations in

charts, tables,

lists, etc.

metric

units of

measure

ment –

common

units

The following are

some of the most

commonly used units

of measurement and

their abbreviations in

the metric system:

e.g. millimetre, mm;

centimetre, cm;

metre, m;

kilometre, km;

gram, g;

kilogram, kg;

millilitre, ml;

litre, l;

hectare, ha

metric

units of

measure-

ment -

plurals

Do not add ‘s’ to

the abbreviation

of a metric unit.

e.g. 10 km; not

10 kms

multi-

faceted

not multiface

ted

65

N

O

P

Province not province

e.g. Guangdong

Province

Q

R

RMB Full spelling is

renminbi

S

spelling Always check

your work for

accuracy of

spelling.

When using

Microsoft Word,

use the spell-

check after

completing your

document.

South

East

as a location

e.g. south east

England

Southeas

t

as a direction

e.g. He took the road

that went southeast

spelling – British US British US

66

difference

s between

British &

US

spelling

adviser advisor acknowledg

ement

acknowledg

ment

autho-

rise

authorize

centre center colour color

cooperate co-operate

equalled equaled

fulfil fulfill

grey gray

honour honor

jewellery jewelry

kilome-

ter

kilometer

licensed licenced

practice n. practise n. practise v. practice v.

programme

but compu-

ter program

program

skilful skillful

travelling traveling

T

U

V

W

X

67

Y

yuan Also see

format for

currencies

Z

vi. Grammar

A

active voice The active voice is more direct and uses fewer

words. Therefore, use the active instead of

passive wherever possible.

E.g. The player hit the takraw over the net, not

The takraw was hit over the net by the player.

B

C

collective

nouns -

plural or

singular

Collective nouns take a single or plural verb

depending on the meaning;

The football team was beaten 1-0;

The team’s lockers were broken into;

His family lives next door to mine;

Family members are asked to remain silent

contractions Contractions are shortened forms of words that

consist of at least the first and the last letters of

a word or words. They are written without a full

stop

E.g. Dept, Ltd, Dr

68

D

E

F

G

H

I

J

K

L

M

N

O

P

passive voice Passive voice is used to put emphasis on the

action rather than the doer of the action or

when we do not know who did the action.

e.g. The Guangzhou Asian Games Organizing

Committee was established in July, 2005.

69

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plural nouns (Also see singular nouns)

A plural noun takes a plural verb

Nouns that do not have a singular form take a

plural verb eg belongings, proceeds, clothes,

goods

e.g. The athletes’ belongings were placed in

storage.

Q

R

S

singular

nouns

A singular noun takes a singular verb.

Use a singular noun when talking about an

organization or a group e.g. GAGOC has

agreed to sign the Marketing Release

Agreement. The Marketing Department has 16

staff.

T

U

uncountable

nouns

Some nouns do not have a plural form e.g.

luggage, clothing, equipment, furniture,

information, news. In such cases, the singular

verb is used.

70

e.g. His luggage is arriving on another flight.

V

W

X

Y

Z

vii. Punctuation

A

apostrophe

s

Apostrophes indicate possession.

e.g. The swimmer’s cap = the cap belonging to

one swimmer

e.g. The swimmers’ caps = more than one cap

belonging to more than one swimmer

Plurals not requiring ‘s’ at the end, still have an

apostrophe after the word.

e.g. The women’s singles event, The men’s

double tennis event.

When the term is descriptive rather than

71

possessive, the apostrophe is not used

e.g. Athletes Village, Technical Officials Village,

Runners World

However some terms can be interpreted either

way and for the purposes of consistency the

apostrophe will be used in this case e.g. Athletes’

Village, Technical Officials’ Village

An apostrophe also indicates the omission of one

or more letters in a contraction. Do not use such

contractions in formal writing.

e.g. Do not, not don’t; I will not I’ll; It is, not It’s

B

C

commas Commas are used in a sentence to indicate a

short pause in reading. Use commas to separate

parts of a sentence or items in a list. If readability

is improved by using commas, put them in. Omit

commas if they are not absolutely essential for

clarity.

E.g. The room is clean, spacious and well-

ventilated.

Do not use a comma before ‘and’ in a list of

words or phrases, unless its omission causes

ambiguity.

72

E.g. He likes ball games such as basketball,

football and tennis.

Use commas as ‘parenthesis’. If you can take out

the words enclosed by the commas and the

sentence still makes sense, the use of the

commas is correct.

E.g. Guangdong Olympic Sports Centre, the

venue to be used for the Opening Ceremony, is

under construction.

colons A colon is used to introduce more information.

The information can be a list, words, phrases,

clauses or a quotation.

Use a colon to introduce words, phrases or even

clauses that explain, enlarge or summarize.

e.g. There was only one word for it: spectacular.

Use a colon to introduce a list. The list is

sometimes preceded by the following or as

follows.

e.g. Some of the most popular Asian Games

sports are as follows: athletics, aquatics, football

and table tennis.

If a list is introduced using, for example, including,

such as, that is, namely … a colon is not usually

required.

e.g. Over 50 people attended the meeting,

73

including representatives from the district

government, Guangzhou Municipal Government

and the Guangdong Provincial Government.

D

E

ellipses Ellipses are used to indicate omissions of one or

more words. In English, an ellipsis consists of

three dots. Avoid using six dots to show

omission of one or more words as is done in

Chinese.

Use one space before and after an ellipsis.

e.g. “I want to compete in every sport, Athletes,

Aquatics … Football,” he said.

Not “I want to compete in every sport, Athletes,

Aquatics……Football,” he said.

em dash An em dash is longer than an en dash (named

for the width of a typesetter's m key). Use an

em dash sparingly in formal writing. Don't use it

just because you are uncertain about correct

punctuation. In informal writing, em dashes

may replace commas, semicolons, colons, and

parentheses to indicate added emphasis, an

interruption, or an abrupt change of thought.

E.g. Please call my agent — Jessica Cohen —

about hiring me.

en dash An en dash, named for the width of a

typesetter's n key, is a little longer than a

74

hyphen. It is used for periods of time when you

might otherwise use to.

e.g. The years 2001 – 2003

F

G

H

hyphens Hyphens are used to join two or more words to

make compounds.

Compound adjectives are always hyphenated.

e.g. A well-known athlete

A two-day meeting

State-of-the-art technology

Do not use a hyphen between an adverb ending

in –ly and ad adjective or a past participle used to

modify a noun.

e.g. A newly built stadium, a highly skilled worker

Do not use hyphens after prefixes when the word

is well known and unlikely to be mispronounced.

e.g. Cooperate, not co-operate; coordinate, not

co-ordinate; Coordination Committee, not Co-

ordination Committee

When you add a prefix to a word that is

capitalized, it must be hyphenated.

75

e.g. pre-Games, post-Games;

The current trend is to do away with unnecessary

hyphens. Therefore, attach most prefixes and

suffixes onto root words without a hyphen.

e.g. semifinal, quarterfinal, semiconscious,

fortyish (not semi-final, quarter-final, semi-

conscious, forty-ish)

I

italics Italics are used when referring to the names or

titles of books, documents, newspapers,

magazines, films, plays and operas

e.g. China Daily, Gone with the Wind

Use italics for foreign words unless they have

become part of the English language.

e.g. Fédération Equestre Internationale, la dolce

vita, lese grande majeste, ad inifinitum but not

sashimi, futon or kimchi,

J

K

L

lists -

em dash or

colons

— em dash, for a list that occurs in the middle of

a sentence;

: colon, for a list that occurs at the end of a

sentence

76

e.g. Three countries – Australia, China and the

US – have sent delegates to the APEC summit

e.g. He said there were three things that were

important for a healthy lifestyle: money, love and

exercise.

lists -

no period

required

no need for . (period) after each item in a bullet

list

M

N

O

P

Q

quotation

marks

Use quotation marks when the exact words of a

writer or speaker are quoted.

eg “Young, dynamic – bringing together the

historic and cultural heritage, as well as the

future, of China”, were the words used by

Jacques Rogge, IOC President, to describe the

emblem of the Beijing 2008 Olympic Games.

Commas and full stops at the end of a quotation

go inside the quotation marks.

e.g. “I’d like to be a volunteer,” said the girl.

e.g. Article 62 of Appendix I, regarding provisions

77

for the Opening Ceremony of the Asian Games,

states that “The Opening Ceremony of the Asian

Games shall be held in strict compliance with

OCA Protocol Guidelines.”

For a quotation within a quotation, use single

quotation marks inside double quotation marks.

e.g. He said “’Thrilling Games, Harmonious Asia’,

is the Vision of the 16th Asian Games.”

Use quotation marks to show special words or

phrases. In this case, commas and full stops go

outside the quotation marks.

E.g. The official Vision of the 16th Asian Games

is, “Thrilling Games, Harmonious Asia”.

E.g. He used such words as “spectacular” and

“magnificent” to describe the Opening Ceremony.

R

S

semicolons Semicolons are used to separate independent

parts of a sentence that require a stronger break

than that marked by a comma, but are too closely

related to be broken into separate sentences.

E.g. He went to the Angana Spa at the

Guangzhou Garden Hotel; the first time he’d been

this summer.

78

Use a semicolon to join two complete thoughts

that are not connected by a conjunction such as

and, but and or.

e.g. She enjoys swimming; she goes swimming

every day

Use a semicolon at the end of each item in a list

when the items themselves are phrases or

contain commas

e.g. semicolons needed: Officials must consider

the following: the number of athletes; the number

of seats allotted to Tennis Centre ticket holders,

including VIPs and guests; the number of days,

counting from the start of the Games, it is likely to

rain, and the cost involved.

e.g. semicolons not needed: The following are

some of the competition venues at the 16 th Asian

Games: the Guangdong Stadium, Shamian

Stadium and Fancun Tennis Centre

spacing Use one line of space between paragraphs. Do

not indent the first line of a paragraph.

spelling

accuracy

Always check your work for accuracy of spelling.

When using MS Word, use the British English

spell-check.

The Longman Dictionary of Contemporary

English is the preferred English dictionary for

79

spelling. When the dictionary gives more than

one spelling of a word, always use the first one.

T

U

V

W

X

Y

Z

viii. Asian Sports Federations (AFs) / International Sports Federations (IFs)

Asian Federations International Federations

AAA Asian Athletic

Association

AIBA International Boxing

Association

(Association

Internationale de

Boxe Amateur)

AAF Asian Archery

Federation

BWF Badminton World

Federation

AAKF Asian Amateur FEI Fédération Equestre

80

Kabaddi Federation Internationale

AASF Asian Amateur

Swimming Federation

FIBA International

Basketball

Federation

(Fédération

Internationale de

Basketball Amateur)

AAWC Asian Associated

Wrestling Committee

FIDE World Chess

Federation

(Fédération

Internationale des

Échecs)

ABF Asian Bowling

Federation

FIE International Fencing

Federation

(Fédération

Internationale

d’Escrime)

ACBS Asian Confederation of

Billiard Sports

FIFA International Football

Association

(Fédération

Internationale de

Football Association)

ACC Asian Canoe

Confederation

FIG International

Gymnastics

Federation

(Fédération

Internationale de

Gymnastique)

81

ACC Asian Cricket Council FIH International Hockey

Federation

(Fédération

Internationale de

Hockey )

ACF Asian Chess

Federation

FILA International

Federation of

Associated Wrestling

Styles

(Fédération

Internationale de

Luttes Association)

ACYC Asian Cycling

Confederation

FINA International

Swimming

Federation

(Fédération

Internationale de

Natation)

ADBF Asian Dragon Boat

Ferderation

FIQ International Bowling

Federation

(Fédération

Internationale des

Quilleurs)

ADSF Asian DanceSport

Federation

FIRS International Roller

Sports Federation

(Fédération

Internationale des

Roller Sports)

82

AEF Asian Equestrian

Federation

FISA International Rowing

Federation

(Fédération

Internationale des

Sociétés d’Aviron)

AFC Asian Football

Confederation

FITA International Archery

Federation

(Fédération

Internationale De Tir

A L’arc)

AGF Asian Go Federation FIVB International

Volleyball Federation

(Fédération

Internationale de

Volleyball)

AGU Asian Gymnastics

Union

IAAF International

Association of

Athletics Federations

AHF Asian Handball

Federation

IBAF International

Baseball Federation

AHF Asian Hockey

Federation

ICC International Cricket

Council

AKF Asian Karatedo

Federation

ICF International Canoe

Federation

AMPBC Asian Modern

Pentathlon & Biathlon

Confederation

IDBF International Dragon

Boat Federation

APGC Asia Pacific Golf IDSF International

83

Confederation DanceSport

Federation

ARF Asian Rowing

Federation

IGF International Golf

Federation

ARFU Asian Rugby Football

Union

IGF International Go

Federation

ASAF Asian Sailing

Federation

IHF International

Handballl Federation

ASC Asian Shooting

Confederation

IJF International Judo

Federation

ASF Asian Squash

Federation

IRB International Rugby

Board

ASTAF Asian Sepaktakraw

Federation

ISAF International Sailing

Federation

ASTC Asian Triathlon

Confederation

ISF International Softball

Federation

ASTF Asian Soft Tennis

Federation

ISSF International

Shooting Sport

Federation

ATF Asian Tennis

Federation

ISTAF International

Sepaktakraw

Federation

ATTU Asian Table Tennis

Union

ISTF International Soft

Tennis Federation

ATUAsian Taekwondo

Union

ITF International Tennis

Federation

AVC Asian Volleyball ITTF International Table

84

Confederation Tennis Federation

AWF Asian Weightlifting

Federation

ITU International

Triathlon Union

AXF Asian Xiangqi

Federation

IWF International

Weightlifting

Federation

BAC Badminton Asia

Confederation

IWUF International Wushu

Federation

BFA Baseball Federation of

Asia

UCI International Cycling

Union

(Union Cycliste

Internationale)

CARS Confederation of Asian

Roller Sports

UIPM International Union

of the Modern

Pentathlon

(Union Internationale

de Pentathlon

Moderne)

FAAB Federation of Asian

Amateur Boxing

WCBS World Confederation

of Billiard Sports

FCA Fencing Confederation

of Asia

WKF World Kabaddi

Federation

FIBA Asian Basketball

Confederation

WKF World Karate

Federation

JUA Judo Union of Asia WSF World Squash

Federation

SCA Softball Confederation

of Asia

WTF World Taekwondo

Federation

85

WFA Wushu Federation of

Asia

WXF World Xiangqi

Federation

ix. Participating Countries and Regions / Designator

Country/Region

Name

Designator Country/Region

Name

Designato

r

Afghanistan AFG Maldives MDV

Bangladesh BAN Mongolia MGL

Bhutan BHU Myanmar MYA

Bahrain BRN Nepal NEP

Brunei BRU Oman OMA

Cambodia CAM Pakistan PAK

China CHN Philippines PHI

Hong Kong, China HKG Palestine PLE

Indonesia INA DPR Korea PRK

India IND Qatar QAT

Iran IRI Singapore SIN

Iraq IRQ Sri Lanka SRI

Jordan JOR Syria SYR

Japan JPN Thailand THA

Kazakhstan KAZ Tajikistan TJK

Kyrgyzstan KGZ Turkmenistan TKM

R.O. Korea KOR Timor-Leste TLS

86

Saudi Arabia KSA Chinese Taipei TPE

Kuwait KUW United Arab

Emirates

UAE

Lao PDR LAO Uzbekistan UZB

Lebanon LIB Viet Nam VIE

Macau, China MAC Yemen YEM

Malaysia MAS

9. Comments / Suggestions

Any suggestions or comments can be made via e-mail to

the English editor c/o External Relations & Protocol

Department. A suggested format is as follows:

Name Dept. No

.

Comments / Suggestions Date

1.

2.

87

3.

Email : [email protected]

后记为了确保广州亚组委各类英文材料的用语规

范和准确及语言风格的一致性，我们根据国际通行的英语使用规范，结合在校审委内各部门送审的英文材料时发现的问题，编制了这本《广州亚组委英语规范手册》（第一版）（以下简称《手册》）。

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广州亚组委对外联络部语言服务处

89

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GAGOC A-Z Style Book - wyx.gdqy.edu.cnwyx.gdqy.edu.cn/News/UploadFile/201047105740142.doc · Web viewStyle. GAGOC English texts follow . British. English. spelling and formats as