Gaelic Show ‘n Tell Workshop held at the National Library, Pretoria

09 September 2010

Maria Shibanda

University of Limpopo

Millennium Statistics

Millennium Statistics - Overview

What is Millennium Statistics?Types of Statistical ReportsFinding and fixing bad codes

Millennium Statistics A tool for creating a wide range of statistical reports about your millennium

database. Database queries can be saved, can be calculated again at any time and may be

scheduled to be run at a specific date and time Reports that you can generate are:

-How many records were catalogued in a specific time period

-Counts of record in each call number range

- How many records are for titles in foreign languages Millennium Statistics offers two main modes of operation:

-Saved queries: this option is used to create a new query, to run a

saved query,to schedule a saved query or to edit a saved query

-Results files: this option is used to view the statistical results of the query

and to create reports based on these results.

Millennium Statistics examines and reports on a particular record type when gathering statistics

Record types

Bibliographic records Order records Item records Checkin records Patron records Course records Authority records Resource records License records

Types of Statistical Reports

Field statistics reportPeriodic reportCross tabulation report

Field Statistics Report

Reports are based on fixed-length field and call numberTrack totals of all records in the databaseGathers statistics on all fixed-length field in a specified

record type

Field statistical report

Creating Field Statistics Report

Field statistics report

Periodic Report

Reports are based on date field contain in the record.eg CATDATE,Created date,Update Date,LCHKIN,ODUE DATE etc

Allows limiting the query to only those records in which a selected date field matches a specified range of years, quarters, months or days

Periodic report on bibliographic records

Periodic Report on Patron Records

Cross Tabulation ReportsReports based on crossing two specific

fixed fields.eg PTYPE on the vertical lines and Home library on the horizontal lines

Cross Tabulation Report on Total Checkout

Finding and Fixing bad codes

Bad codes are entries that appear in statistical reports under a heading labelled “Bad code” or “No code”

Annually, run a field statistics report for the entire range of records in the database to seek out, clean bad codes and Scat range not in the table.

Finding and fixing bad codes

Gap and Call No not in Scat table

References

http://yourIP address/manual/gmstat_main_page.html http://csdirect.iii.com/documentation/milstats.shtml http://csdirect.iii.com/documentation/badcode.shtml http://csdirect.iii.com/documentation/booltroubleshooter.shtml http://csdirect.iii.com/documentation/startmilstats.shtml http://csdirect.iii.com/documentation/scat.shtml

Thank you

marias@ul.ac.za