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FY 2021 Budget Kickoff
February 21, 2020
Agenda• Introductions• Budget Update• FAMIS Re-Platform Update• Dates & Reminders• Phase II Update• Resources• Discussion & Questions
BUDGET UPDATE
State Budget Overview
Legislative Budget Board
Distribution of Texas General Revenue by Function
Source: LBB
GR Funding by University System (Academics Only) $5.3B
2020-21 Biennium
Texas State University System
9%
Texas A&M University System
28%
Texas Tech University System
7%
University of Texas System
34%
University of Houston System
10%
University of North Texas System
5%
Independents7%
GR Funding by University System (Academics + Health Related) $8.4B
2020-21 Biennium
Texas State University System
6%
Texas A&M University System
21%
Texas Tech University System
10%
University of Texas System
47%
University of Houston System
6%
University of North Texas System
6%
Independents4%
Growth in TAMU Enrollment
Fall Undergraduates
2001: 44K2019: 63.7K
30,000
35,000
40,000
45,000
50,000
55,000
60,000
65,000
70,00020
01
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
Stud
ents
Growth in TAMU Expense Budget
TAMU Board Budgets(Including Debt)
1995: $500M2006: $1B2016: $1.5B2020: $1.9B2021: ?
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$1,800
$2,000
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Mill
ions
State Funding vs. Tuition & Feesas a % of Total Revenues
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
35.0%
40.0%
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Tuition Deregulation
Tuition & Fees
Appropriations
TAMU Board Budgets
Revenue by Source
FY2020 Board Budget
Total Revenues(in millions)
$2,046.9
Expenses by Category
FY2020 Board Budget
Total Expenses(in millions)
$1,966.1
Budget Trivia• 4367 Budgeted expense categories• 1883 Expense budgets by account• 710 Revenue budgets by account• 257 Expense budgets by department• 1693 New FAMIS accounts• Largest Budget: $110.9M• Smallest Budget: $1
2020 Done Budget
FAMIS Re-Platform Update
FAMIS Re-Platform Update• High level of risk with current FAMIS system
• Based on code licensed by company in Germany that no longer provides support
• Attrition of support staff knowledgeable with source code• Renewed interest in new finance system after Workday HCM was
implemented• Evaluated PeopleSoft (Oracle), Banner & Workday• Settled on Workday
• Barriers:• High cost• Maturity of Workday Financials
• Considered other options: re-platforming FAMIS
FAMIS Re-Platform Update• Advantages
• Lower cost than new system• Leverage current and future staff• Easier to hire new staff familiar with new code• Keep current add-on systems
• Concur• Aggie Buy• Maestro• Canopy
• Keep current integrations with Workday HCM and Data Warehouse
FAMIS Re-Platform UpdateConvert 4M lines of code to new language• Phase I – Proof of Concept - completed• Phase II – Conversion
• Feb 2020 – Conversion begins• Oct 2020 – Data fully converted, testing begins• June 2021 – Integrated testing• Feb 2022 – Go live
• Phase III – Modernization• Investment in enhanced reporting• Canopy enhancements• Improve/replace Budget & Annual Financial Report Modules
DATES & REMINDERS
Budget DatesFeb 24 (Mon) Phase 1 Begins
Budget Guidelines posted FAMIS Budget Module open for entry
Central allocations available in FAMIS
Mar 2 (Mon) Distribution of Variance Analysis Reports begins
March 6 (Fri) Phase I Ends FAMIS Budget Module closes for departmental entry
Variance Analysis due to Budget Office
Mar 9-13 Spring Break Mar 18 (Wed) Budget due to System Office of Budgets & Accounting
TBD Phase II Begins
What you need to know …• Guidelines posted on our website• President has authorized a 2% merit program• 2088 Working Hours• Estimated Benefit Rate Percentages
• Percent of salary dollars
• E&G Benefits paid at colleges/divisions
Faculty 22.5Staff 29.8Grad Student 9.2Student 1.4
Reminders-Phase I• No beginning balances on E&G, DT, UAF (many SL’s
to one GL accounts)• Budget enough in expense dollars to cover salaries
in Phase II• If you need to utilize a beginning balance as a source
of funding for salaries in Phase II, you must budget that BB in Phase I
• We will reconcile beginning balance, revenue & expenses by fund group
Reminders-Phase I• Budget merit in Unallocated Faculty or Non-Faculty Merit
• Re-allocated in Phase II• Budget new planned positions in Unallocated Salaries
• Positions not yet created in Workday• Will feed to Budget Pool 1005 in FAMIS
• Please … no pennies in budgets or allocations/transfers• Let us know if you have any NO FEED accounts• Contact FMO Access & Security if you have budget
access issues in FAMIS
PHASE II UPDATE
Phase II Tentative DatesApril 1 Statement of Responsibility Forms Due for PBA and
Workday Merit PlannerMay 11th Snapshot from Workday loaded to PBAMay/July (TBD) PBA Access July 6th FAMIS budget module opens and daily salary feeds
begin July 31st FAMIS budget module closes to users August 3rd Workday Merit Launched August 12th Workday Merit submitted by unitsAugust 15th One-Time Merit templates dueAugust 17th Merit is finalized in Workday
Enhancements/Changes• Merit Planner role expanded• PBA available earlier• File upload capability to PBA• EIB upload from PBA to Workday Merit• Workday Merit module upgrades• Reporting
RESOURCES
Resources available on website• Budget Module Refresher• Budget Workpaper• Budgeting Business Rules• Budget Screen Information• Budget Module Training Presentation• Merit 2020 Preview Webinar March 25th
ContactsHotline: 845-8145E-mail: [email protected]: budget.tamu.edu
Mark Herzog 862-2371 [email protected] Janac 458-2882 [email protected] Foster 862-2364 [email protected] Pleasant 862-1732 [email protected] Wright 862-1622 [email protected]
Don’t panic … everything is fixable
