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January, 2016 25-27 Al Bustan Hotel, Dubai, UAE
EXHIBITOR
MANUAL
Organised By:
Supported By:
Organizer: +971 6 5529592 [email protected] www.geospatialmedia.net
Contractor: +971 4 3203118 [email protected] www.domeexhibition.ae
MESSAGE TO EXHIBITORS
Dear Exhibitor,
The Exhibitor Manual has been produced to help you in successfully planning your
company’s participation at the Middle East Geospatial Forum 2016 (MEGSF 2016).
Please take the time to go through each section of the manual and be aware of
appropriate deadlines and responsibilities.
It should be your priority to assign one person to coordinate and plan your
participation, liaise with the organizers and contractors and adhere to the regulations.
Should you have any queries, please do not hesitate to contact our team. Thank you for your participation at MEGSF 2016 and on behalf of Dome Exhibitions
we wish you a successful event.
Sincerely yours,
FREIGHT FORWARDING
ELF SHIPPING L.L.C. has been appointed the official freight forwarder of SHOW.
They may be contacted for any shipping requirements.
ELF SHIPPING Contact Person : Mr. Shibin Aslam Address : PO Box 30344, Deira, Dubai, UAE Email : [email protected] Website : www.elfshipping.com
STAND CLEANING
The main contractor will arrange for the general cleaning of the exhibition premises
and stand, excluding exhibits. All stands will be cleaned twice daily. The exhibitors
are responsible for maintaining their stands in a tidy condition at all times.
ONSITE ORDERING
As per the contract agreement with the organizer, any additional items ordered on
site by the exhibitors will be supplied and charged separately, provided it is done
with the consent of the organizer or a representative.
STAND BUILDING REGULATIONS
No stand building contractor is allowed to carry out construction of stands until
necessary permission is obtained from the main contractor.
If the necessary permission is granted to the contractor, he must abide by the terms
and conditions laid down by the organizer.
The following regulations must be observed when planning a stand presentation
No free standing structure may exceed the height of 2.5m or extend
beyond the boundaries of the site allocated.
Any change to the type or colour of the floor covering provided, must be by prior
negotiation with the official stand building contractor, any costs incurred will be paid
by the exhibitor concerned. No financial credit will be given by the
organizer/contractor for the available carpet not utilized.
An exhibitor occupying a corner booth is not permitted to close any part of the corner
even though he may require a corner for display.
"SPACE ONLY" (Special Design Stand)
Space Only Stand includes: - Open space only (ideal for customization). Services like electricity, carpeting to be ordered separately, Form No.4. No structure may exceed a height of 3 m in halls. No part of any structure may extend beyond the boundary of site allocated. No suspension may be made from the ceiling of exhibition halls nor may anything be
fixed to the floor, walls or any other part of the building. No form of ceiling is allowed to be structured to the stands unless approval has been
granted by the organizer. All exhibitors must provide their own wall panels instead of using the back walls of
the adjacent exhibitor.
FURNITURE
DF-1 DF-2a DF-2b DF-2c DF-2d
DF-3 DF-4a DF-4b
DF-4c DF-4d DF-5 DF-6 DF-7a
DF-7b DF-7c DF-8a DF-8b DF-8c
DF-8d DF-9 DF-10 DF-11a DF-11b
DF-12 DF-13 DF-14 DF-15a DF-15b
DF-15c DF-16 DF-17 DF-18a DF-18b
DF-18c DF-18d DF-18e DF-18f DF-19
DF-20a DF-20b DF-21a DF-21b
DF-21c DF-22 DF-23 DF-24
DF-25a DF-25b
DF-25c DF-25d
DF-25e
DF-26a DF-26b DF-26c
DF-26d DF-27a DF-27b DF-27c DF-27d
DF-28 DF-29 DF-30
Order Form - Furniture Form No. 1
This form must be submitted at least 30 days prior to the event
Name of the Coordinator: _________________________________ Date: ____________ Booth Name: _____________________________ Stand No.: _______ Hall No.: _______ Location: ___________________________________________________________ Contact Person: ______________________________ Position: ___________________ Telephone: ___________________________________________________________ Email: ____________________________________ Signature: __________________
Please Note: Orders are valid only when accompanied by full remittance. Payment should be made in favor of
DOME EXHIBITIONS LLC Bank transfer to our account as below.
EMIRATES NBD Dubai U.A.E. A/C No.: 1014143876301 Swift Code EBIL AEAD IBAN: AE960260001014143876301
You may order the above online through: www.domeexhibition.ae
You may order the above online through: www.domeexhibition.ae
6.2 ELECTRICAL
DE-1 DE-2 DE-3 DE-4 DE-5
DE-6 DE-7 DE-8 DE-9 DE-10
DE-11 DE-12 DE-13 DE-14 DE-15
DE-16 DE-17 DE-18 DE-19 DE-20
DE-21 DE-22 DE-23
Order Form - Electrical Form No. 2
This form must be submitted at least 30 days prior to the event
Name of the Coordinator: _________________________________ Date: ____________ Booth Name: _____________________________ Stand No.: _______ Hall No.: _______ Location: ___________________________________________________________ Contact Person: ______________________________ Position: ___________________ Telephone: ___________________________________________________________ Email: ____________________________________ Signature: __________________
Please Note: Shell Scheme stands are provided with one 13Amp socket and 3 spotlights for every 9 Sqm. Any
other requirements will be charged extra. Space only stand are not provided with main supply. Please
indicate quantity of electrical fittings & mains required. Orders are valid only when accompanied by
full remittance. Payment should be made in favor of DOME EXHIBITIONS LLC in US. Dollars Bank
transfer to our account as below.
EMIRATES NBD Dubai U.A.E. A/C No.: 1014143876301 Swift Code EBIL AEAD IBAN: AE960260001014143876301
You may order the above online through: www.domeexhibition.ae
6.3 AUDIO VISUAL
DAV-1b DAV-2a DAV-5b DAV-7 DAV-8
DAV-9 DAV-10 DAV-11 DAV-12
Order Form - Audio Visual Form No. 3
This form must be submitted at least 30 days prior to the event
Name of Exhibition: _____________________________________ Date: ____________ Booth Name: _____________________________ Stand No.: _______ Hall No.: _______ Location: ___________________________________________________________ Contact Person: ______________________________ Position: ___________________ Telephone: ___________________________________________________________ Email: ____________________________________ Signature: __________________
Please Note: Orders are valid only when accompanied by full remittance. Payment should be made in favour of
DOME EXHIBITIONS LLC in Bank transfer to our account as below. EMIRATES NBD Dubai U.A.E. A/C No.: 1014143876301 Swift Code EBIL AEAD IBAN: AE960260001014143876301 You may order the above online through: www.domeexhibition.ae
6.5 STAND BUILDING CONTRACTOR
Order Form - Stand Building Contractor Form No. 5
This form must be submitted at least 30 days prior to the event Date:
Please print
Company Name
Stand No.
Telephone
Contact Person
Signature
To be retured only by Email/Fax/Post to: DOME EXHIBITIONS PO BOX 37783, Dubai, UAE Tel: +971 4 320 3118 Fax: 971 320 3119 Email: [email protected] Website: www.domeexhibition.ae
This form must be submitted only if you are using a Non-Official stand Building Contractor
THIS SERVES TO CONFIRM THAT OUR STAND BUILDING CONTRACTOR IS:
Name of the Coordinator: _____________________________________________ Address: __________________________ Fax: ___________________________ Telephone: _______________________________________________________ Email: ____________________________ Contact Person: ___________________
Kindly supply passes to their personnel stated below, subject to them signing an undertaking to
observe all Hotel/organizer regulations.
1. 6.
2. 7.
3. 8.
4. 9.
5. 10. Note: Only company names with a minimum of 20 characters are included in the shell scheme price and no
logos are included. Reproduction of logo is at the Exhibitor,s expense. If you wish to have your logo
on the fascia, please send a clear sample along with a draft amounting to US$75/per fascia logo
reproduce.
RIGGING
For all kinds of rigging requirements the exhibitors need to directly coordinate with
the hotel for permission and approval.
IT & TELE – COMMUNICATION
Hotel Contact shall be approached for all kinds of IT Tele communication
requirements for the subject event.
CLEANING
The cleaning schedule of the exhibition stands will be in accordance to the hotel
cleaning schedule.
SECURITY
Exhibitors can directly coordinate with hotel for all kinds of security requirements.
Dome Exhibitions P.O. Box. 37783, Dubai, U.A.E.
Tel: +971 4 320 3118 Fax: +971 320 3119 email: [email protected] website: www.domeexhibition.ae
