funding/outcome-reports PQF Outcome Report Help to ﬁll out ...Form Preview Word count: Must be no more than 100 words. Promotion of cultural diversity. Max 100 Words. Word count:

PQF Outcome ReportForm Preview

Introduction and instructions

Read this!Please read this document before you commence your project so you know whatinformation you need to collect to report back to Arts Queensland. You will need to collectsome data during your project (rather than at the end) such as feedback from attendees orparticipants.Help to fill out this formFrequently Asked Questions (FAQ), Data Dictionaries, Sample Surveys and tip sheets forevaluating outcomes have been developed to help you. See http://www.arts.qld.gov.au/aq-funding/outcome-reportsWhen do you need to submit this outcome report?We need your outcome report within 30 business days of completing your project orprogram. Call the Client Manager listed in your agreement as soon as possible if you can’tmeet this timeframe.Please submit your outcome report online at https://artsqueensland.smartygrants.com.au/Any technical issues, or if you are unable to submit online, please contact Arts Queenslandon 07 3034 4016, toll free 1800 175 531, [email protected] do we need this data?We use outcome data to prove public funding was used for the purposes intended; to reportto the Minister, arts and cultural sector and the public about the value of public investment;to profile the diversity of arts and cultural practice occurring across Queensland; and toinform improvements to funding programs. You can also use it for future planning andfunding applications.Key performance outcomes (KPOs), indicated by this symbol [KPO] throughout, wereagreed in your original application and funding agreement (as well as any variations wehave approved subsequently with you). Please ensure KPO data is as accurate as possible.

This is about sharing your successes and your learnings with usOutcome reports highlight positive outcomes and are also an opportunity to reflect on whatyou learnt. Be as honest as you can: risk-taking is an important part of the artistic processand evaluation/self-reflection is evidence of high-quality practice. Some questions ask forinformation that may not apply to you so only provide data against outcomes or indicatorsthat were genuinely relevant to you.Financial information is needed for auditingYou need to certify that the funding has been used for the purposes we originally gave it toyou. From time to time, we randomly conduct a simple financial audit on outcome reports.For audit purposes you will need to keep receipts for 3 years from the date you gave usyour outcome reportCase studies are an opportunity for us to promote the value of publicly-fundedworkYou will note a symbol [CS] has been placed beside a range of questions. Your outcomereport may be used by us to compile a short case study for publication on our website. If thishappens we will contact you. See http://www.arts.qld.gov.au/case-studies for examples.

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We care about your PrivacyWe treat all personal information in accordance with the Information Privacy Act2009. For full details of please refer Arts Queensland’s Privacy Statement http://artsengage.initiatives.qld.gov.au/privacy

Applicant information* indicates a required field

Contact details

Please provide the following applicant information.

Applicant name [CS] * ◯ Individual ◯ OrganisationOrganisation Name

Title First Name Last Name Please nominate a contact person Arts Queenslandcan follow up with about this outcome report asrequired.

Name Title First Name Last Name

Phone Number * Must be an Australian phone number.

Email * Must be an email address.

Description of the tour* indicates a required field

General information

Name of tour This question is read only.

How many legs (orsections) was the

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Queensland tourdelivered in? *

Leg Start date End date

Brief description of tour (e.g. key purpose, aims and objectives) Max. 100 Words.

Word count:This question is read only.Provide a short description (100 words recommended) of your project - what are you out to do?

Did you deliver the tour as described above? If not, please note any variances andprovide explanations for any significant changes. Max. 100 Words. *

Word count:Must be no more than 100 words.

Were funded activities targeted towards any of the following target groups? (Onlyindicate those that apply) *☐ Aboriginal peoples ☐ People with a disability☐ Torres Strait Islander peoples ☐ People from a culturally and linguistically

diverse☐ Australian South Sea Islander peoples ☐ Older people (over 55 years of age)☐ Regional Queenslanders ☐ Youth (12 – 25 years of age)All PQF tours are targeted towards Regional Queenslanders

Links

Links to website, images, video clips, critical reviews, awards/recognition or otherinformation. (If you plan to send images as separate attachments to your outcome report,please include no more than three).

Your website (ifrelevant) [CS]

Must be a URL.

Other links (if relevant)[CS]

Must be a URL.


Must be a URL.

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Must be a URL.

Quality* indicates a required field

Attendee / participant / client feedback [KPO]

This data will need to be captured as part of your attendee / participant surveys.

Respondents who rated your work as good or excellent

Percentage * Number * Other data gathered through yoursurveys you would like to share *

Word count:

Direct quotes from attendees /participants. Max. 100 Words. [CS] *


Total number of survey respondents * Percentage of response rate * Survey respondents as a percentage ofyour total attendees / participants *

Brief description of how you gatheredfeedback. Max. 50 Words. *


Peer / partner / presenter feedback (optional)

This data may be captured as part of your peer / partner / presenter surveys.

Respondents who rated your work as good or excellent

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Percentage Number Other data gathered through yoursurveys you would like to share Direct quotes from peers / partners /presenters. Max. 100 Words. [CS]


Total number of survey respondents Percentigae of response rate Brief description of how you gatheredfeedback. Examples of innovation (if relevant to your tour)

Please provide evidence and examples of innovation from your tour. It is not expectedthat all indicators will be relevant to your tour, but it is valuable to share those that weresignificant.

New or significantly improved goods or services

Development ofcommunity engagementapproaches. Max. 100Words.


Development ofproduct / work. Max. 100Words.


Quality ContinuedNew or significantly improved operational processes

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Artistic / culturalexperimentation or risk-taking. Max 100 Words.


Modes of production.Max 100 Words.


Digital approaches. Max100 Words.


Environmentallysustainable practice.Max 100 Words.


New or significantly improved organisational or managerial processes

Business models or waysof delivering (e.g. newapproaches to touring).Max 100 Words.


Revenue streams. Max100 Words.


New or significantly improved marketing methods

Modes of distribution.Max 100 Words.


Marketing channels. Max100 Words.


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Other innovation (please specify)

Other innovation Other innovationevidence and examples.Max 100 Words.


Overall reflections* indicates a required field

Top three outcomes

What were the topthree outcomes foryour tour and why werethey significant? (Youcan refer to data youhave already reportedas evidence of theseoutcomes.) Provide indot points. Max 300Words. [CS] *


Learnings and reflections

What worked well? Max200 Word. [CS] *


What would you dodifferently next time?Max 200 Word. [CS] *


Tips you would giveother people doingsimilar work? Max 200Word. [CS] *

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Challenges

Did you experience anyparticular challenges?Did you make anysignificant changesfrom what you originallyproposed to do? Max200 Words.


Future opportunities and partnerships

Are there any futureopportunities orpartnerships underwayas a result of your tour?Max 200 Words.


Economic and social outcomesEmployment and volunteering generated for this tour

Number of full-time equivalent (FTE) positions [CS]

Number of volunteers [CS]

Must be a number.

Number of paid artists / arts and cultural workers [CS]

Number of other paid workers (not artists / arts and culturalworkers)

Financial and in-kind partnerships (excluding Arts Queenslandcontribution)

Financial partnerships

Number of partnerships Must be a number.

Dollar value of support $Must be a dollar amount.

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List of partners In-kind partnerships

Number of partnerships Must be a number.

Dollar value of support $Must be a dollar amount.

List of partners Broader social and community outcomes (if relevant to your tour)

Please provide evidence and examples of social and community outcomes from yourtour. It is not expected that all areas will be relevant to your tour, but it is valuable toshare those that were significant. For tips on how to evaluate social outcomes, see http://artsengage.initiatives.qld.gov.au/images/documents/artsqld/Arts%20Acumen/Evaluating-social-outcomes-fact-sheet.PDFComplete relevant outcome areas, if any.

Community building.Max 100 Words.


Educational outcomes.Max 100 Words.


Health and wellbeingoutcomes. Max 100Words.


Community recoveryafter disasters. Max 100Words.


Environmentaloutcomes. Max 100Words.

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Promotion of culturaldiversity. Max 100Words.


Other (please specify) Other social andcommunity outcomes.Max 100 Words.


Tourism contribution for a selected tour (if relevant to your tour)

This data will need to be captured as part of your attendee / participant surveys.

Total number of surveyrespondents

Of the survey respondents:

Number who wereintrastate overnightvisitors

From other areas of Queensland more than 40kms away andstayed overnight

Number who wereinterstate overnightvisitors

From more than 40 kms away and stayed overnight

Number who wereinternational overnightvisitors

Average numberof nights stayed inQueensland

Average total dailyspend

Number who travelledfor the primary purposeof attending your tour

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Estimated total tourismvalue (if known)

$

Contribution to local economy and businesses

Number of Queensland-based businessescontracted to provideservices

Total value of contractswith Queensland-basedbusinesses

$

Reach* indicates a required field

1. Number of activities by type [KPO]

Tour venues *

Performances *

Community engagement activities *

Other (please specify)

Number of other

3. Digital engagement

If you used more than three platforms, report on those that were most significant to yourwork.

1. Web link to your online platform

Must be a URL.

1. Other online statistics (if available)

1. Number of unique users (if available)

Must be a number.

1. Purpose (select as many as relevant)☐ Marketing, promotion, information, ticket sales☐ Distribution/delivery of product or services☐ Active engagement/interaction with public or clients


Must be a URL.



Must be a number.


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Must be a URL.



Must be a number.


4. New attendees/participants/locations/online visitors [KPO]

Some of this data may need to be captured as part of your attendee/participant surveys.

Did your tour involvenew attendees/participants/locations/online visitors? *

Percentage Number Data sourceNew attendees/participants for you

New attendees/participants for yourart form/area ofpractice

New locations for you

Location [KPO]* indicates a required field

Please note if there are more than 21 locations for your tour you can add additional spacesby clicking on the "Add more" button on the bottom right hand side of the 21st location.

Number of tour locations*

Location 1

Location *

Other:

Number of performances / exhibitions

Number of community engagement activities

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Number of days per location *

number of days at this locationto undertake performance/exhibition/engagement activities.

Number of attendees at performances /exhibitions

Number of participants at communityengagement activities

Location 2

Location *

Other:







Location 3

Location *

Other:







Location 4

Location *

Other:







Location 5

Location * Number of performances / exhibitions Number of community engagement activities

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Other:





Location 6

Location *

Other:







Location 7

Location *

Other:

Nmber of days per location *






Location 8

Location *

Other:







Location 9

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Location *

Other:







Location 10

Location *

Other:







Location 11

Location *

Other:







Location 12

Location *

Other:







Location 13

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Location *

Other:







Location 14

Location *

Other:







Location 15

Location *

Other:







Location 16

Location *

Other:







Location 17

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Location *

Other:







Location 18

Location *

Other:







Location 19

Location *

Other:







Location 20

Location *

Other:


Number of days at this locationto undertake performance/exhibition/engagement activities.





Location 21+

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Please note if there are more than 21 locations for your tour you can addadditional spaces by clicking on the "Add more" button on the bottom right handside of this section.

Location *

Other:


Number of days at this locationto undertake performance/exhibition/engagement activities.





Total numbers achieved [CS]





Target for the tour





If you exceeded or did not meet yourtargets, please share your reflectionswhy. Max 100 Words.


Full Financial Budget* indicates a required field

Please note that if you add and/or delete rows, click on the SAVE PROGRESSbutton to refresh the totals.

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Your outcome report budget will be compared with your application budget. Please checkoff with your application budget and explain any variances in the section provided at thebottom of this page.

A. Earned income (please itemise) A. Actual Amount ($) $

A. Earned Income Total ($)

$This number/amount iscalculated.

B. Other income (please itemise) B. Actual Amount ($) $

B. Other Income Total ($)


C. Your own contribution (pleaseitemise)

C. Actual Amount ($)

$

C. Own Contribution Total ($)


D. Sponsorships, fundraising &donations (please itemise)

D. Actual Amount ($)

$

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D. Sponsorships, Fundraising Donations Total


AQ Funding Received (E)

$Income (A+B+C+D)


Total Income (A+B+C+D+E)


Expenditure

F. Salaries, feesand allowances(please itemise)

F. Actual Amount ($) F. AQ Amount

$ $

F. Salaries, Fees and Allowances Total


F. AQ Amount Total ($)


G. Production/programand direct costs (pleaseitemise)

G. Actual Amount ($) G. AQ Amount

$ $

G. Production / program and Direct CostsTotal


G. AQ Amount Total ($)


H. Promotion,documentation andmarketing costs (pleaseitemise)

H. Actual Amount ($) H. AQ Amount ($)

$ $

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H. Promotion, Documentation & MarketingTotal


H. AQ Amount Total ($)


I. Administration costs(please itemise)

I. Actual Amount ($) I. AQ Amount ($)

$ $

I. Administration Costs Total


I. AQ Amount Total($)


Totals

Total Income


Total Expenditure (F+G+H+I)


Total AQ Amount


Variances

Explanation of variances

Financial information [KPO]

Economic and Financial Outcomes

Targets *

% of income from non-Queensland Government sources

Actuals *

Must be a number.

Explanation of variances *

Support material and certification* indicates a required field

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Support materialAttach a file:

Certification

I, the undersigned, certify that:Funds have been expended according to the budget contained in the originalapplication, or in variations to budget previously approved by Arts Queensland.You are reminded that you must retain receipts for 3 years from submission of youroutcome report for Arts Queensland audit purposes. Arts Queensland will randomly conducta simple financial audit on outcome reports for the Playing Queensland Fund.

Name in full (Fororganisations, theperson signing warrantsthey have authority tosign on behalf of theorganisation) *

Title First Name Last Name

Position in groupor organisation (ifapplicable) *

Date * By entering your name and date you are confirming thatthe certification above is true.

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Documents

funding/outcome-reports PQF Outcome Report Help to ﬁll out ...Form Preview Word count: Must be no more than 100 words. Promotion of cultural diversity. Max 100 Words. Word count: