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FTE SELF-REVIEW 2007-2008ELEMENTARY SCHOOLS

Attendance Services

Ms. Mary Lee SnipesAdministrative DirectorMs. Yvette Senior-StewartCoordinator

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FTE SELF-REVIEW 2007-08• Survey Dates

• Review Areas

• Department Checklists

• Guidelines to conduct an FTE Self-Review

• Student Record Review

• FTE Report

• 2007-08 Self ReviewSummary Memorandum

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SURVEY DATES

• 07-08 Survey 2• October 8 – 12, 2007

• Attendance Eligibility Window 9/28 - 10/12/07

• 07-08 Survey 3

• February 4 – 8, 2008• Attendance Eligibility Window 1/24 - 2/8/08

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REVIEW AREAS

• Self-Review will include the following areas:

• FTE Materials

• Attendance

• Teachers Certification

• Special Education (SPED)

• English Language Learners (ELL)

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FTE MATERIALS CHECKLIST

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FTE MATERIALS CHECKLIST

• Final FTE Report(s)• Verification of Earned FTE

(Balanced with the School Funding Certification signed and dated by the principal)

• School Funding Certifications(Balanced with the Verification of Earned FTE signed and dated by the principal)

• ESOL Techniques Rosters(Verified, signed and dated by teachers)

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ATTENDANCE CHECKLIST

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ATTENDANCE CHECKLIST• Review attendance data during the

eleven day window period for both surveys.

Eleven Day Eligibility Windows

• October Survey 9/28/07 - 10/12/07

• February Survey 1/24/08 - 2/8/08

• Students are eligible to receive funding, if in membership one day during the eleven day window, if not withdrawn prior to the survey week.

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ATTENDANCE CHECKLIST

• Compare Teachers’ Official Daily School Attendance, Daily Reason and ISIS attendance database for accurate reporting.

• Daily attendance Bulletins• Substitute Rosters signed and

dated by person who has takes attendance

• Principal’s Report on Attendance

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ATTENDANCE WORKSHEET

HomeroomSection Teacher's Name

# Students' Name I.D.#1 Home Room

Daily Reason *ISIS

2 Home RoomDaily Reason *ISIS

3 Home RoomDaily Reason *ISIS

4 Home RoomDaily Reason *ISIS

5 Home RoomDaily Reason *ISIS

6 Home RoomDaily Reason *ISIS

Attendance Review Worksheet

Result

Result

Result

Result

Result

Result

LEGEND

* Student with attendance discrepancies with Electronic Gradebook Homeroom attendance and ISIS PF7 screen must review the Daily Reason code to determine if attendance is accurate in ISIS.

RESULT BOXTo indicate if a student's attendance is accurate/incorrect by placing a "OK" or an "X" in the appropriate Result Box

OK X

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ATTENDANCE RESOURCES

• Attendance Review Form

http://attendanceservices.dadesschools.net/fte.asp

• Student Attendance Reporting Procedures Grades Pk-12 Handbook 2007-08

http://enhandbooks.dadeschools.netpolicies/89.pdf

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ATTENDANCE RESOURCES

• Electronic Gradebook• http://gradebooksupport.dadeschool

s.net/gradebookManager.asp• http://gradebooksupport.dadeschool

s.net/videos.asp

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COMMON ATTENDANCE FINDINGS

• Student funded for the survey, but did not meet attendance eligibility (i.e., DNE, withdrawn prior to survey)

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TEACHER CERTIFICATION

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TEACHERS’ CERTIFICATION CHECKLIST

• Verify all teachers are certified in their assigned subject areas.

• Copy of state license for the following positions:• Audiologist (either certificated or

licensure)• Physical Therapist• Speech and language Pathologist

(either certificated or licensure)• Occupational Therapist

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TEACHERS’ CERTIFICATION CHECKLIST

• Statement of Eligibility in the assigned subject area

• Review META requirements to ensure coursework is completed within the required timelines.

• Out-of-Field teaching assignments must be approved by submission of one of the following forms:

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TEACHERS’ CERTIFICATION CHECKLIST

• FM-5783 (ESOL) – Agreement• FM-5784 Agreement for teachers

Accepting Out-of-Field Assignments• Documentation (College transcripts

or completed in-services) of required coursework for in-field designation

• Language Proficiency Test

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CERTIFICATION RESOURCES

• Florida Course Code Directory and Instructional Personnel Assignments

• http://www.firn.educ/doe/curriculum/pdf/ccddatabasefile.pds

• Procedures for Monitoring Teachers’ Certification

• http://enhandbooks.dadeschooslnet/policies/69/index.htm

• Additional information, please contact Ms. Charlene Burks at cburks@dadeschools.net

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COMMON CERTIFICATION FINDINGS

• Out-of-Field teacher did not have an approved waiver.

• Parent did not receive teacher out-of-field letter

• Missing copies of Teacher’s certification and therapist’s licenses.

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SPECIAL EDUCATION (SPED) CHECKLIST

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SPECIAL EDUCATION (SPED) CHECKLIST

• Notification of Meeting FM-4851• Individual Educational Plan (IEP) FM-

4953• Matrix of Services FM-5582• The Informed Notice of Proposal or

Refusal to Change Evaluation Identification, Educational Placement, or Free Appropriate Public Education (FAPE), FM-4877

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Division of Special Education (SPED) Standards Record Review FM-7069

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SPED FORMS AND CHECKLIST

• Policies and Procedures for SPED Addendum 2007-08 10/2007

http://ehandbooks.dadeschools.net/policies/177.pds

• SPED FORMShttp://ese.dadeschools.netformpg.htm#matix

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SPED FORMS AND CHECKLIST

• Matrix of Services Handbook, 2004 Revised Edition, Florida Department of Education

• Matrix of Services Form

http://forms.dadeschools.net/webpdf/5582.pdf

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Common SPED (ESE) Findings

• Missing documents (IEP, Notification of Meetings form, Matrix of Services form, etc.)

• Incomplete documents • (Missing signatures, Dates, Demographics, General

Information, etc.)• Student funded on an incorrect FTE Domain

Rating line number • (111, 112, 113, 254, and 255)

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Common SPED (ESE) Findings

• Matrix of Services was either incomplete, missing or added incorrectly.

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ADVANCED ACADEMIC(GIFTED)

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ADVANCE ACADEMICS CHECKLIST

• Notification of Meeting FM-4851

• Gifted Student Educational Plan (EP) FM-6329

• Gifted Student Educational General Educational Teacher’s Statement FM-6865

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GIFTED – ELEMENTARY PRE-AUDIT CHECKLIST

• The checklist is accessible on the Advanced Academic website:

• http://advancedacademicprograms.dadeschools.net

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COMMON ADVANCEDACADEMICS FINDINGS

• Missing documents (EP, Notification of Meetings form, General Education Teacher Statement, etc.)

• Incomplete documents (Missing signatures, Dates, Demographics, General Information, etc.)

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ENGLISH SPEAKERS OF OTHER

LANGUAGES (ESOL)

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ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL)

• Home Language Survey FM-5196• Testing Instrument• Parent/Guardian Notification

Letter• Elementary FM-6576• Secondary FM-6577

• Individual Student LEP Plan• Elementary FM-4649• Secondary FM-4650

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End of Year Bilingual Procedures Checklist - Elementary Schools

• http://bilingual.dadeschools.net• Click the “document” link to access the

page.

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COMMON ESOL FINDINGS

• Missing documents (Home Language Survey Form, Notification Letter Parents, LEP Plan)

• Incomplete documents (Missing dates, signatures, Tests, LEP Committee information, LEP Plan)

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STUDENT RECORD REVIEW

•Compare the reported information from your FTE report listed in the Special Program, ESOL Rosters with students’ documents.

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STUDENT RECORD REVIEW

• Submit DECO amendments for corrective transmission to Attendance Services - 9028.

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ELEMENTARY FTE SPECIAL

PROGRAM ROSTER

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Domain Rating

Students’ Exceptionalities

Students’ services hours

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Verify in the IEP if the student is consultative and

logs are available

Verify services, hours, exceptionality

and IEP documentation

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Verify student’s Domain Rating and funding line #

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Verify if the Matrix is totaled

correctly and funding is accurately reported.

Ensure students are eligible for the ESOL

program and receive the correct services

Ensure Matrix of Services Special Consideration

points are applied according to guidelines

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ELEMENTARY TEACHERS MASTER

LIST

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Verify all teachers are certified in assigned subject

area(s) or an approved

waiver is on file

Schools must maintain a copy of a valid license on

file

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DECO CORRECTIONS AND REPORTING

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FTE REPORT AND REVIEW AREAS

• All findings from your FTE Self-Review must be immediately corrected.

• As appropriate, DECO adjustment must be submitted to attendance Services - 9028

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DECO/ATTENDANCE FORMS

Student DECO Amendment Form (FM-5502)Student DECO Amendment Special Program (ESE, ESOL, Vocational) FM-7191Teachers Course DECO Amendment (FM-5503)Teachers Course DECO Out-of-Field Amendment (FM-5673)

These forms are available on the internet at Http://attendanceservices.dadeschools.net/fte.asp

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DECO/ATTENDANCE FORM

Attendance Correction Form (FM-5556)

This form is available on the internet at Http://attendanceservices.dadeschools.net/fte.asp

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FTE SELF REVIEW FINDINGS ANDDUE DATES

• Compile the results from your FTE Self Review and submit findings on the form accessible on the FTE website by the required date:

• Http://attendanceservices.dadeschools.net/fte.asp

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SUMMARY OF FINDING MEMORANDUM

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FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND DUE DATES

Meeting DatesSelf Review

Memo Due Date

Mon., May 5, 08 Tues., May 13, 08Tues., May 6, 08 Wed., May 14, 08Wed., May 7, 08 Thurs., May 15, 08Thurs., May 8, 08 Fri., May 16, 08Mon., May 12, 08 Wed., May 21, 08Tues., May 13, 08 Thurs., May 22, 08Wed., May 14, 08 Fri., May 23, 08

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FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND DUE DATES

Meeting DatesSelf Review

Memo Due Date

Thurs., May 15, 08 Tues., May 27, 08

Mon., May 19, 08 Thurs., May 29, 08

Tues., May 20, 08 Fri., May 30, 08

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ATTENDANCE SERVICES

Additional information can be obtained from Division of Attendance Services FTE office. Below are contact numbers to address your questions and concerns.

Ms. Mary Lee Snipes, Administrative Director (305) 883-5323

Ms. Yvette Senior-Stewart, Coordinator

FTE Specialists (305) 883-5648Ms. Cynthia Johnson Ext. 2406Ms. Betsy Nadal-McCray Ext. 2402Ms. Pamela Sturrup Ext. 2405Ms. Mariana Vega Ext. 2401