frsr

FR & SRFR & SRAn OverviewAn Overview

Prepared by: Savithri S ManiPrepared by: Savithri S Mani

DefinitionsDefinitions

What are the different types of payWhat are the different types of pay

Pay – comprehensive – includes Pay – comprehensive – includes substantive pay, special pay, personal pay substantive pay, special pay, personal pay and other emolumentsand other emoluments

Substantive pay – pay to which a gs is Substantive pay – pay to which a gs is entitled on his appointment substantively entitled on his appointment substantively or by reason of his substantive position in or by reason of his substantive position in thatthat


Presumptive pay - means the pay to which Presumptive pay - means the pay to which a gs would be entitled, presuming that he a gs would be entitled, presuming that he held the post substantively and was held the post substantively and was performing its duties. It includes special performing its duties. It includes special pay only if he performs or discharges the pay only if he performs or discharges the work or responsibilitywork or responsibility

Basic pay – different stages of pay in the Basic pay – different stages of pay in the pay scale at which pay will be fixed.pay scale at which pay will be fixed.


Personal Pay – for protecting from loss – personalPersonal Pay – for protecting from loss – personalSpecial pay – arduous nature of duties or specific Special pay – arduous nature of duties or specific addition of work – attached to the post – is taken into addition of work – attached to the post – is taken into account for calculating of encashment of leave, licence account for calculating of encashment of leave, licence fee and in certain circumstances for fixation of payfee and in certain circumstances for fixation of payCompensatory allowance – given to meet personal Compensatory allowance – given to meet personal expenditure due to special circumstancesexpenditure due to special circumstancesSubsistence allowance – monthly allowance granted to a Subsistence allowance – monthly allowance granted to a gs – equal to half pay leave salary – can be increased or gs – equal to half pay leave salary – can be increased or decreased by 50%decreased by 50%


Officiating Pay – Pay drawn while a GS officiates Officiating Pay – Pay drawn while a GS officiates in a post, I.e. when he performs the duties of a in a post, I.e. when he performs the duties of a post on which another person holds a lien.post on which another person holds a lien.Overseas pay – Pay granted to a Government Overseas pay – Pay granted to a Government servant in consideration of the fact that he is servant in consideration of the fact that he is serving in a country other than the country of his serving in a country other than the country of his domicile. domicile. Reemployment – appointment after retirementReemployment – appointment after retirementExtension of Service – extension of the service Extension of Service – extension of the service in the same cadre / post beyond the date of in the same cadre / post beyond the date of superannuationsuperannuation


Apprentice – a person recruited for training with Apprentice – a person recruited for training with a view to future employment – service does not a view to future employment – service does not count for increment – only entitled to hpl on mc count for increment – only entitled to hpl on mc for one month and EoLfor one month and EoLProbationer - a person appointed with definite Probationer - a person appointed with definite conditions of service like departmental exam – conditions of service like departmental exam – service is counted for increment. Increment is service is counted for increment. Increment is not granted during the period of probationnot granted during the period of probationA person on probation – he holds a post on A person on probation – he holds a post on substantive basis and is appointed to another substantive basis and is appointed to another post. Entitled for pay fixation – Draws incrementpost. Entitled for pay fixation – Draws increment


Fee is a recurring or non-recurring payment to a Fee is a recurring or non-recurring payment to a government servant as remuneration for service government servant as remuneration for service done by him for a private person or body or for a done by him for a private person or body or for a public body including a body administering a public body including a body administering a local fund from a source other than the local fund from a source other than the consolidated fund of India / state / union consolidated fund of India / state / union territory. Unless specially exempted by territory. Unless specially exempted by Government where the fees exceed Rs. 1500/- Government where the fees exceed Rs. 1500/- (in a FY)one-third is to be credited to Govt. (the (in a FY)one-third is to be credited to Govt. (the amount retained should not fall below Rs. 1500) amount retained should not fall below Rs. 1500)


Honorarium – is a recurring or non-Honorarium – is a recurring or non-recurring payment granted to a recurring payment granted to a government servant from the consolidated government servant from the consolidated fund of India / State / Union Territory as fund of India / State / Union Territory as remuneration for a special work of an remuneration for a special work of an occasional or intermittent character. occasional or intermittent character. Government do not have any share in the Government do not have any share in the case of honorarium.case of honorarium.

(FR 9 (6-A), 9(9) and SR 12)(FR 9 (6-A), 9(9) and SR 12)


Identical Scale – minimum, maximum, the Identical Scale – minimum, maximum, the period and the rate of increments are period and the rate of increments are identical – duties and responsibilities identical – duties and responsibilities attached to the posts are not taken into attached to the posts are not taken into considerationconsiderationSame time scale – scales are identical, Same time scale – scales are identical, they fall within a cadre or a class in a they fall within a cadre or a class in a cadre, - duties and responsibilities are of cadre, - duties and responsibilities are of similar character or degreesimilar character or degree


Foreign Service – paid from a source other Foreign Service – paid from a source other than Consolidated Fund of India / State / than Consolidated Fund of India / State / UTUT

Deputation out of India – Posted Deputation out of India – Posted temporarily for duty out of India but paid temporarily for duty out of India but paid from Consolidated Fund of India / State / from Consolidated Fund of India / State / UTUT


Temporary Post is a post carrying a definite rate Temporary Post is a post carrying a definite rate of pay sanctioned for a limited period and a of pay sanctioned for a limited period and a person can be appointed against that post to person can be appointed against that post to perform its duties.perform its duties.Supernumerary post is a permanent post Supernumerary post is a permanent post created in an abstract form simply to created in an abstract form simply to accommodate the lien of a Government servant. accommodate the lien of a Government servant. Later it is abolishedLater it is abolishedTenure post – is a permanent post (sanctioned Tenure post – is a permanent post (sanctioned without limit on its existence) but individual can without limit on its existence) but individual can hold it for a limited periodhold it for a limited period

Define DutyDefine Duty

Duty means the period during which a GS Duty means the period during which a GS performs the duties of a post.performs the duties of a post.– Service as a Probationer / apprentice – Service as a Probationer / apprentice –

followed by confirmationfollowed by confirmation– Joining timeJoining time– During instruction or training in IndiaDuring instruction or training in India– Even during interval if to be appointed laterEven during interval if to be appointed later

Define LienDefine Lien

‘‘Lien’ means the right / title of GS to hold a Lien’ means the right / title of GS to hold a regular post, whether permanent or temporary, regular post, whether permanent or temporary, either immediately or on the termination of the either immediately or on the termination of the periods of absence.periods of absence.A GS retains a lien:A GS retains a lien:– While performing duties While performing duties – While on foreign service or holding a temporary post While on foreign service or holding a temporary post

or officiating in another postor officiating in another post– During joining timeDuring joining time– While on leaveWhile on leave– While under suspensionWhile under suspension

Service BookService Book

Contemporary record in minute detailsContemporary record in minute details

To be maintained for every GS except for To be maintained for every GS except for those recruited against purely temporary those recruited against purely temporary vacancies not likely to last for more than a vacancies not likely to last for more than a year and not eligible for permanenceyear and not eligible for permanence

Must be maintained from the date of his Must be maintained from the date of his first appointment and to be transferred first appointment and to be transferred with himwith him


EntriesEntries– Every step in the GS’s official lifeEvery step in the GS’s official life– Every period of suspension, interruption, etc. with its Every period of suspension, interruption, etc. with its

periodperiod– Reduction to lower post, with reasons;Reduction to lower post, with reasons;– Certificate of annual verification of services; andCertificate of annual verification of services; and– The fact of availing Leave Travel Concession for The fact of availing Leave Travel Concession for

himself and / or for his familyhimself and / or for his family– To be attested by HOD or by an officer authorised by To be attested by HOD or by an officer authorised by

himhim


Statements / Declarations etc.Statements / Declarations etc.– Electing scale of pay and statements of fixation of Electing scale of pay and statements of fixation of

initial pay in the relevant scales of payinitial pay in the relevant scales of pay– Certificate of medical fitness obtained at the time of Certificate of medical fitness obtained at the time of

initial entry in GSinitial entry in GS– Declaration of details of family obtained under Rs. 54 Declaration of details of family obtained under Rs. 54

(12) of CCS (Pension) Rules, 1972(12) of CCS (Pension) Rules, 1972– Home town declaration furnished by the GSHome town declaration furnished by the GS– All nominations in respect of DCRG, Group Insurance All nominations in respect of DCRG, Group Insurance

Scheme etc.Scheme etc.


Service book to be shown to GS every year and Service book to be shown to GS every year and his signature obtainedhis signature obtained

When transferred to a foreign service and When transferred to a foreign service and transfer back, SB has to be sent to Accounts transfer back, SB has to be sent to Accounts Officer for noting down the details.Officer for noting down the details.

Photograph of the GS has to be affixed on the Photograph of the GS has to be affixed on the first page.first page.

Only copy of SB to be given to GS on Only copy of SB to be given to GS on retirement, resignation or discharge etc. retirement, resignation or discharge etc.

Joining TimeJoining Time

Transfer in Public interestTransfer in Public interestDistance from old HQ to new HQDistance from old HQ to new HQWithin same station & no change of residence 1 Within same station & no change of residence 1 daydayNo JT for temp transfer not exceeding 180 days. No JT for temp transfer not exceeding 180 days. Actual transit time will be admissible.Actual transit time will be admissible.Unavailed JT to be credited to EL on order to Unavailed JT to be credited to EL on order to join before lapse of JT or when he is taking his join before lapse of JT or when he is taking his family subsequently within the time limit. (1 m family subsequently within the time limit. (1 m before relieving or 6 months after relieving. Can before relieving or 6 months after relieving. Can be extended in deserving cases) be extended in deserving cases)


Distance (in Distance (in Kilometers)Kilometers)

JT AdmissibleJT Admissible Involves road Involves road journey for journey for more than 200 more than 200 kms.kms.

1000 or less1000 or less 10 days10 days 12 days12 days

1001-20001001-2000 12 “12 “ 15 “15 “

Above 2000Above 2000 *15 “*15 “ 15 “15 “

* Only 12 days, if the journey is performed by air* Only 12 days, if the journey is performed by air


No credit to EL if the JT of one day is No credit to EL if the JT of one day is admissible from transfer and the same is admissible from transfer and the same is not available.not available.JT can be combined with leave of any kind JT can be combined with leave of any kind and any duration, except CLand any duration, except CLHolidays cannot be prefixed. But if Holidays cannot be prefixed. But if holiday(s) follow(s) JT, it shall be deemed holiday(s) follow(s) JT, it shall be deemed to have been extended to cover such to have been extended to cover such holidays9s)holidays9s)


JT treated as duty and pay & allowances at old JT treated as duty and pay & allowances at old raterateIf increment falls during the period of JT, the If increment falls during the period of JT, the enhanced pay will be drawn only on joining dutyenhanced pay will be drawn only on joining dutyJT may be extended upto 30 days by HOD and JT may be extended upto 30 days by HOD and beyond 30 days by departments of GOIbeyond 30 days by departments of GOIFresh spell of JT if again transferred while in Fresh spell of JT if again transferred while in transittransitJT commences on the same day if forenoon and JT commences on the same day if forenoon and if afternoon the next dayif afternoon the next day


Penalty for overstayalPenalty for overstayal– No pay or leave salaryNo pay or leave salary– Period – dies nonPeriod – dies non– Period will not count for pension or for Period will not count for pension or for

incrementincrement– Willful absence to be treated as misbehaviour Willful absence to be treated as misbehaviour

under FR 15. Action to be taken under the under FR 15. Action to be taken under the relevant discipline rules.relevant discipline rules.

Date of BirthDate of Birth

Declare at the time of entry – Matriculation Declare at the time of entry – Matriculation certificate or Municipal Birth certificatecertificate or Municipal Birth certificateOr declare approximate age or year or month and Or declare approximate age or year or month and year of birthyear of birthAssumed date of birthAssumed date of birth– If approx. age only – the number of years representing If approx. age only – the number of years representing

the age declared to be deduced and assumed date the age declared to be deduced and assumed date arrived atarrived at

– If the year of birth only is declared, assumed date will If the year of birth only is declared, assumed date will be 1be 1stst July of the year July of the year

– If the month and the year are declared, assumed date If the month and the year are declared, assumed date will be 16will be 16thth of that month of the year of that month of the year

Date of BirthDate of Birth

Entry of DOB to be made in service recordsEntry of DOB to be made in service recordsNormally cannot be altered except for clerical Normally cannot be altered except for clerical error. Else prior order of HOD requirederror. Else prior order of HOD requiredSubsequent alteration – sanction of Ministry / Subsequent alteration – sanction of Ministry / DepartmentDepartment– Written request within five years of his entry in to Written request within five years of his entry in to

Government serviceGovernment service– Genuine bona fide mistake had occurredGenuine bona fide mistake had occurred– The change would not make him ineligible to appear The change would not make him ineligible to appear

in the examinations and entry to GSin the examinations and entry to GS– Belated claims to be rejected.Belated claims to be rejected.

Change of NameChange of Name

Addition / deletion or change in name / surname.Addition / deletion or change in name / surname.– Deed in the prescribed form to be executedDeed in the prescribed form to be executed– To be advertised in prominent local newspaper as well To be advertised in prominent local newspaper as well

as Gazette of Indiaas Gazette of India– Submit copy of deed, ad & notificationSubmit copy of deed, ad & notification– Changed will be entered in service recordsChanged will be entered in service records

Addition / change in surname on account of Addition / change in surname on account of marriage / remarriage of a female GS – only marriage / remarriage of a female GS – only intimation with detailsintimation with detailsReversion to maiden name on divorce / death of Reversion to maiden name on divorce / death of husband of Female GS – only intimation & requesthusband of Female GS – only intimation & request

ResignationResignation

Generally to be acceptedGenerally to be accepted

ExceptionsExceptions– Alternative arrangements may take timeAlternative arrangements may take time– Vigilance case is pendingVigilance case is pending

If it is cheaper to the public exchequer and the If it is cheaper to the public exchequer and the case do not involve moral turpitude or the evidence case do not involve moral turpitude or the evidence is not strong, may consider accepting – approval of is not strong, may consider accepting – approval of HOD (Gr. C & D) – Minister (Gr. A & B)HOD (Gr. C & D) – Minister (Gr. A & B)

To be accepted by Appointing authorityTo be accepted by Appointing authority

ResignationResignation

Effective Date - Competent authority to Effective Date - Competent authority to decidedecide– The date from which alternative arrangements The date from which alternative arrangements

can be made; orcan be made; or– If on leave – either immediately or on If on leave – either immediately or on

termination of leavetermination of leave– Where notice is prescribed, leave may be Where notice is prescribed, leave may be

counted towards notice periodcounted towards notice period

Resignation - WithdrawalResignation - Withdrawal

Before it becomes effective – deemed to be Before it becomes effective – deemed to be automatically withdrawnautomatically withdrawn

Accepted but GS not relieved – normally to be Accepted but GS not relieved – normally to be allowance otherwise reasons to be given in allowance otherwise reasons to be given in writingwriting

After it has become effectiveAfter it has become effective– Resignation was tended under compelling Resignation was tended under compelling

circumstances and there is a material change in the circumstances and there is a material change in the circumstancescircumstances

– Do not reflect on his integrity, efficiency or conductDo not reflect on his integrity, efficiency or conduct


– That the conduct of the person was in no way That the conduct of the person was in no way improper during the period from the date on which the improper during the period from the date on which the resignation became effective to the date of request for resignation became effective to the date of request for withdrawal;withdrawal;

– That the period of absence from duty between the That the period of absence from duty between the date on which the resignation became effective and date on which the resignation became effective and the date on which the person is allowed to resume the date on which the person is allowed to resume duty is not more than 90 days;duty is not more than 90 days;

– That the period of absence from duty between the That the period of absence from duty between the date on which the resignation became effective and date on which the resignation became effective and the date on which the person is allowed to resume the date on which the person is allowed to resume duty is not more than 90 daysduty is not more than 90 days


That the post which was vacated by the GS on That the post which was vacated by the GS on the acceptance of the resignation or any other the acceptance of the resignation or any other comparable post, is availablecomparable post, is availableThat the GS did not resign his post with a view That the GS did not resign his post with a view to taking up an appointment in a private to taking up an appointment in a private commercial company, or public sector commercial company, or public sector undertaking / body controlled and financed by undertaking / body controlled and financed by the Governmentthe GovernmentThe acceptance order will include condonation The acceptance order will include condonation of interruption in service but the period will not of interruption in service but the period will not qualify for service. qualify for service.

Medical Certificate of Health - Medical Certificate of Health - ExceptionsExceptions

A GS recruited through a competitive examA GS recruited through a competitive exam

A temporary GS when transferredA temporary GS when transferred

A retired GS on reemployment immediatelyA retired GS on reemployment immediately

A GS appointed in a temp vacancy for a period A GS appointed in a temp vacancy for a period not exceeding three monthsnot exceeding three months

A person reemployed after resignation provided A person reemployed after resignation provided he has been certified fit according to medical he has been certified fit according to medical standards not lower than those required for his standards not lower than those required for his new post.new post.

Unauthorised absenceUnauthorised absence

Unauthorised absence not covered by Unauthorised absence not covered by grant of leave will constitute interruption in grant of leave will constitute interruption in service entailing forfeiture of past service service entailing forfeiture of past service for the purpose of pension.for the purpose of pension.Requires condonation by the appointing Requires condonation by the appointing authority which should be considered by it authority which should be considered by it suo motosuo motoOnly individual cases will be treated as Only individual cases will be treated as dies nondies non

Unauthorised absenceUnauthorised absence

Unauthorised absence will be treated as break Unauthorised absence will be treated as break in servicein service– During a strike declared illegal – industrial During a strike declared illegal – industrial

establishmentsestablishments– Acting in combination or in concerted manner, such Acting in combination or in concerted manner, such

as during a strike of other employeesas during a strike of other employees– Remaining absent unauthorisedly or deserting a post Remaining absent unauthorisedly or deserting a post

– by an individual employee– by an individual employee– Strike includes a general, token, sympathetic or Strike includes a general, token, sympathetic or

similar strike and participation in a bandh or similar similar strike and participation in a bandh or similar activitiesactivities

Attendant disabilitiesAttendant disabilities

Dies non – period will be counted out for Dies non – period will be counted out for increment, leave and pensionincrement, leave and pensionBreak in service – ineligibility to LTC, to appear Break in service – ineligibility to LTC, to appear in departmental examination etc.in departmental examination etc.Will not affect special pay, allowances and Will not affect special pay, allowances and promotion through DPCpromotion through DPCFor the purpose of pension, to be condoned by For the purpose of pension, to be condoned by AAAAOrder imposing Break In.Service to be issued Order imposing Break In.Service to be issued after giving opportunityafter giving opportunity

Unauthorised absence in Unauthorised absence in continuation of leavecontinuation of leave

Will be debited against half pay leave Will be debited against half pay leave account. Excess if any will be treated as account. Excess if any will be treated as EoL.EoL.

No leave salaryNo leave salary

Will also render to disciplinary action Will also render to disciplinary action treating as misconduct. treating as misconduct.

Dies NonDies Non

When the official remains absent from duty When the official remains absent from duty without prior informationwithout prior information

When on duty in office, the official leaves When on duty in office, the official leaves the office without proper permission; andthe office without proper permission; and

The official remains in office, but refuses The official remains in office, but refuses to perform duty assigned to himto perform duty assigned to him

Dies non can not be marked for late Dies non can not be marked for late comingcoming

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