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Internal
PTP
Free Internet application.
The service is available 24/7.
.
1.1.2015
PTP in English 1
Internal
PTP in a nutshell
Who is it for?
For ordering large, recurring publication and advertisement deliveries and for
preparing mailing plans
Why?
You can prepare annual publication plans and order marketing deliveries well in advance in order to obtain the best price for your items.
Other benefits
A free Internet application.
The service is available 24/7.
Guides and helps mailing work.
Matters concerning ordering and mailing are visible to all parties.
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PTP in English
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What is PTP?
• PTP is a free Internet application, which is intended for use by our contract customers. PTP is available
through our Extranet services 24/7.
• Through PTP, you can easily order large, recurring publication and advertisement mailings, and your
mailer company can also use it for creating mailing plans for the orders.
• It is easy to change the information reported, and PTP will prepare the documents/files needed at the
time of mailing, based on final information.
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PTP in English
Mailing
planning
Ordering
a delivery
Mailing
documents
Customer and
product
information
Maintaining your contact details
Displaying recorded details to all parties
PTP
Customer
Posti Sales /
Customer Service
Posti´s new extranet https://extranet.posti.com
Mailer
company
Easy to modify
information
Posti production
Internal
What is PTP used for?
• As an ordering customer, you can display on PTP the annual publishing plan for your
publication and order advertisement deliveries for each batch or for the whole year.
• You can determine delivery time, delivery items, delivery area and the mailer.
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PTP in English
Agreeing on
the service
Ordering a
delivery Mailing plan
Mailing
list
Invoicing
material
Ordering a
delivery
Mailing plan
• As the mailer company selected by the customer, you can complement a completed
order/preliminary information with details concerning mailing:
• The transport units to be used, bundle sizes, posting places (if available)
Updating changes
• The customer and the mailer company can easily update the information before
posting time.
Updating changes
Internal
What is shown on PTP?
• After the acceptance of the mailing plan, PTP forms batch-specific information for each ordered delivery
day, and the information is displayed to the users of PTP.
• the mailer company’s information, content of mailing, and the bundling and transport units used
• mailing batch posting place and time according to unidirectional mailing batch
• In addition, a more detailed unitizing proposal and an Excel table showing the quantities to be delivered according to postal code (only displayed for the main product) can also be printed.
• The information displayed on the screen can easily be changed using the ‘Edit’ function.
• When the mailing of the mailing batch is approaching, PTP desktop transfers the mailing information onto an electronic mailing list for invoicing; as the mailer company, you can determine the transfer date.
• The subscriber customer, the mailer company and Posti have a simultaneous view on PTP information.
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PTP in English
Mailing
list Mailing plan
Agreeing on
the service
Ordering a
delivery Mailing plan
Mailing
list
Invoicing
material
Updating changes
Internal
Deployment of PTP
• PTP is intended for use by our contract customers.
• PTP is part of the Extranet service, which checks a person’s service
utilization rights upon log-in and indicates to PTP the company whose
information will be shown to the user logging in with the service.
• Order PTP utilization rights for your company. Fill in and send the electronic
from the address:
• http://www.posti.fi/business/forms/extranetorder.html
• A form-based order can be made by a person authorized to sign for the
company.
• When creating user rights, the company’s extranet administrator is created.
The company’s administrator appoints other users in the company.
• The new administrator receives e-mail about the creation of user rights.
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PTP in English
Roles and tasks of PTP
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Internal
General role descriptions of PTP
Publisher / Customer
Maintaining your contact details
Reporting publication-specific advance information Filling in information related to ordering an advertisement delivery Authorizing the mailer company
Approving advance information
Activating a new planning period, where necessary
Responding to and guiding corporate customer contact requests
Posti Sales and
Customer Service
Determining mailing information (dimensions, bundling information and
the units used) based on the authorizations granted to the mailer
company
Agreeing on the mailing batch posting time with Itella’s production,
where necessary
Maintaining your contact details
Mailer company
Posti’s production Agreeing on a differing posting time and place, where necessary
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PTP in English
PTP
Generating unitizing guidelines for mailing based on the information
received Transferring mailing batch information to an electronic mailing list
for invoicing
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PTP in English
The
applicati
on
checks
the
posting
time
Publisher
Sales Mailer
company Posti´s
production
• Checks contract
information
• Opens a planning period, where
necessary
Indicates
publication dates number of copies to
be delivered
publication dimensions
Maintains personal contact information
Determines the mailer
company
Indicates
bundle sizes transport units
posting time and
place
• processes where necessary and
communicates with
the mailer company
Advance
information
ready
Reporting the publication’s advance information
The
applicatio
n checks
the
success
of the
delivery
Customer
Mailer
company Posti´s production
Indicates
publication / delivery dates
number of copies to
be delivered dimensions
Maintains personal contact information
Determines the mailer
company
Indicates
bundle sizes transport units
posting place
Order ready for
delivery
Ordering
an adver-
tisement
delivery
Internal
Publisher’s / Customer’s tasks
• Preparing a publication’s annual plan or making an advertisement delivery order
• Publication dates are indicated using the calendar functionality
• Using the generated ‘Publication date’ rule or by entering the dates in the calendar one
at a time.
• The quantities to be delivered are entered from a separate Excel table
• Batch quantities indicated according to postal code or the subscriber register in table
form
• Dimensions and weight of the item to be delivered (length x width x thickness + weight)
• Selects the item’s mailer company (authorization) and the invoicing address
• Approves advance information or an advertisement delivery order electronically
• Updating the necessary information if it changes
• Maintaining the company’s contact details
• Shows the mailing plan of its selected mailer company
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PTP in English
Internal
Mailer company’s tasks:
• Complementing/updating information on the received mailing batch
• Checks item size information (length x width x thickness + weight)
• Adds the bundling information it has used, and transport unit information
• Immediately sees the posting place and time presented by Itella
• Can propose a change to the posting time and/or place (service-specific
possibility)
• Electronically approves the mailing plan displayed
• Seeks to use the unitizing proposal generated by the system
• Maintains the company’s contact details
• View of customer-made advance information/order information
• The system generates complete mailing list rows for each mailing batch at the
time that the mailer company has determined in the system (default 6 days
before posting)
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PTP in English
Internal
Further information:
www.posti.fi
Customer service
Puh. 0200 77000
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