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FRAMEWORK OVERVIEW
HealthTrust Europe (HTE)’s Pharmacy Stores and Ward Based Automation framework agreement helps hospitals eliminate the opportunity for medication errors during packaging and dispensing, ultimately increasing patient safety. It decreases human touches in bar coding, packaging, storing and dispensing unit dose medications. It helps increase pharmacy staff efficiency and provides documentation for regulatory compliance.
The framework will enable trusts to procure pharmacy or ward based automation solutions either by direct award, hybrid award or through mini competition.
HTE procured this framework agreement in compliance with the restricted procedure set out in the Public Contracts Regulations 2015, and the EU Combined Directive (2014/24/EU).
The framework agreement for Pharmacy Automation went live on 15th December 2017 and will expire on the 14th
December 2021.
• Compliant Route to Market
• Competitive Prices
• Improve Patient Safety and Clinical Governance Risks
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SERVICES INCLUDED
Lot 1 – Pharmacy Stores Automated
Dispensing Solution.
• Standalone “Dispensary System”
• Standalone “Stores System” with the ability to pick and pack
ward boxes
• Combined “Dispensary System” and “Stores System” with the
ability to pick and pack ward boxes
• Storage of refrigeration products
• Storage of controlled drugs
• Labelling of medication
• Automated loading
• Remote access to facilitate out of hours dispensing
• Storage and retrieval of part packs
• Interface with an air-tube
• High speed out-put module
• Bidirectional interface with systems like ASCRIBE or JAC and the
organisational ability to engineer compatibility with other existing
and future IT systems
• CCTV with the automation system
• Generator back up and power reserve (as part of the installation)
Lot 2 - Ward Based Automated
Medication Dispensing Cabinets.
• Ward based automation of medicine
• Ward based automation of medical supplies
• Cabinets, dispensers and drawers
• Biometric controlled station
• Password controlled station link to Trust server
• Link to Trust e-procurement system
• Link to Trust pharmacy IT system
• Design support for solution implementation
• Reporting tools for Trust catalogue management
• Complete installation service
• Maintenance programme post installation
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FRAMEWORK SUPPLIERS
Lot 1 – Pharmacy Stores Automated Dispensing Solution.
Lot 2 - Ward Based Automated Medication Dispensing Cabinets.
Becton Dickinson Dispensing UK Limited
HTE-04417 HTE-04419
Omnicell Ltd HTE-04420 HTE-04422
Supply Point Systems Limited (Part of Mediwell Systems)
HTE-04421
HTE-04423
RDP Group (UK) Limited
HTE-04416
HTE-04418
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KEY BENEFITS
Compliant route to market:
The framework will save procurement time and cost. It is fully compliant with the Contracts Public Regulations and with EU procurement Directives so you do not have to carry out a full EU compliant tender yourself
Access:
Lot 1 Direct Award
Hybrid Award
Mini Competition
Lot 2 Direct Award
Hybrid Award
Mini Competition
Competitive rates:
Suppliers appointed to the framework agreement have provide exclusive discounts to HTE customers
Delivery:
The lead time for delivery is reduced
Quick turnaround:
Documentation is already established for a quick turnaround
Key suppliers:
Key suppliers are included on the framework agreement
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ACCESS TO THE FRAMEWORK
HTE’s Pharmacy Stores and Ward Based Automation framework can be accessed by all public-sector bodies, including:
• National Health Service (NHS) bodies
• Health Boards, NHS Trusts, Community Health Councils and other constituent bodies of NHS Wales
• NHS Scotland and its constitute bodies
• Health and social care Trusts, Health Agencies and other constituent bodies of NHS Northern Ireland The framework is accessed via direct award, hybrid award and mini competition for Lot 1 and for Lot 2. Further information relating to these options is provided below: Direct Award An order form should be issued to the supplier and executed by both parties to formalise the call-off contract. This means that you do not need to undertake a mini competition to use this framework. Hybrid Award The Trust can use the submitted framework quality and price methodology to determine the Most Economically Advantageous Tender using individual weighting preferences to reflect their requirements. An order form should be issued to the supplier and executed by both parties to formalise the call-off contract. This means that you do not need to undertake a mini competition to use this framework. Mini Competition. As part of the mini competition process, suppliers will address quality criteria and submit a fixed price based on their most competitive price which should not exceed the maximum price submitted under the framework. If you view the framework references indicated above via HTE’s e-Catalogue, you will be able to see line level detail for all products. The only thing you will not be able to view is the individual product pricing, unless we have already set you up as a participant to be able to order from the framework. If you are unsure how to use the e-catalogue, please contact the Customer Care Team on 0845 887 5000 or by email at [email protected]
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FAQS
What should I do next? For new clients, registration is quick and easy. Contact our Customer Care Team on 0845 887 5000 or by email at [email protected] Existing HTE members should talk to their Account Manager for further details. Once you have made the decision to use the agreement, transfer can be completed promptly.
How can I see more detail regarding the services which are included on this framework? Services are tailored to meet client requirements. Requirements can be discussed with your chosen or prospective supplier(s) after which a proposal may be submitted.
What do I do if the supplier that my organisation uses is not on the framework? Please email HTE’s Customer Care Team at [email protected], providing as much information as possible regarding the services required (i.e. supplier name, requirement, current prices paid excluding VAT). The Customer Care Team will liaise with the Category lead to address your requirements. The Category lead will verify whether your requirements can be met by another supplier on our framework.
How can I be sure that this framework can be used by my organisation and remain compliant? The framework agreement was publicly advertised in the Official Journal of the European Union (2017/S 141-289594) on 21st July 2017 under the restricted procedure. Each of the successful bidders was rigorously vetted in terms of their quality and value propositions through a series of qualification, technical and commercial responses requested for evaluation. A copy of the OJEU notice can be obtained by contacting the Customer Care Team.
How long are the agreements valid for? The current agreements are in place until 14th December 2021. Call-off contracts formed during the life of the current framework agreement may extend beyond the framework expiry date.
For further information regarding this framework agreement, please speak to your Account Manager. Alternatively please contact the Customer Care Team on 0845 887 5000 or by email at [email protected]
