Foundation Seminar

ZONE 34THE ROTARY FOUNDATION

2012 SEMINAR

D. Brent Williams

Zone 34 Regional Rotary Foundation CoordinatorGovernor 2006-2007

Rotary International District 6970

Rotary Foundation Seminar

THEROTARY FOUNDATION

MARCY ULLOM

Rotary CoordinatorZone 34

Rotary International District 6990 Governor 2008-2009


Strengthening Clubs Seminar

Carlos Giraldo

Rotary Public Image CoordinatorZone 34



Strengthening Clubs Seminar

D. BRENT WILLIAMS

MARCY ULLOMCARLOS GIRALDO

Partners

D. BRENT WILLIAMS


A Team of Three

D. BRENT WILLIAMS


Working Together

OK… we also play together too…


2012 SEMINAR

Keenan KernAssistant RRFC,

Zone 34 District 6920


Bill GriffinAssistant RRFC,


Assistant RRFC, Zone 34 District 6990

Lee Phares

Russ MillerAssistant RRFC,


Joanne Bertsche

Annual Giving Officer, TRF

Debra Lowe

Major Gifts Officer, TRF

THEROTARY

FOUNDATION


2012 SEMINAR

Peter Deberge

Welcome to Evanston

Deputy General Secretary

Rotary International



2012 SEMINAR

DRFC Chair 6900Zone 34


BILL WOULFIN

Transition to Future Vision


DRFC Chair 6970Zone 34


Bill GriffinTHEROTARY FOUNDATION

Transition to Future Vision

The Rotary FoundationFuture Vision

The Rotary FoundationFuture Vision

• Not as cataclysmic as portrayed

• Keep simple – mission unchanged

• More local control and also responsibility

• Read, talk to Pilot Districts, identify key issues

• Calendar impact

DSG District DDF World Fund

$40,000 $160,000 $200,000

Club Projects Amb Scholar Matching Grants

Matching Grants GSE

HistoricalTotal Giving $400,000

Future VisionTotal Giving $400,000

District Grant Global Fund DDF World Fund

$100,000 $100,000 $200,000

Projects < $30,000 Projects > $30,000 Projects > $30,000

Local Scholars VTT VTT

GSE Scholars Scholars

Foundation Donation Flow

$

$400,000 in 2010

$200,000

$

2011 2012 2013

50% to World Fund

50% to District Designated Fund

$200,000

At least ½ to Global Grants

$100,000$100,000

Up to ½ to District Grants

Matches 1:1 DDF $and 50% of cash $

New Grant Model

• District Grants

• Global Grants

Areas of Focus• Water and Sanitation• Disease Prevention and Treatment• Maternal and Child Health• Basic Education and Literacy• Economic and Community Development• Peace and Conflict Prevention/Resolution

District Grants• Single annual “block” grant

• Spending Plan

• Local projects no minimum

• Local or international

• Local decision making/flexibility

• Can include Scholars &/or GSE

• Not tied to Six Areas of Focus

Global Grants• Humanitarian Work (> $30,000)• Vocational Training Team (VTT)• Scholars• Packaged Grants

• Address Six Areas of Focus• Must show local community buy in• Must show sustainability!!• Proposal/Application

Global Grants – Scholars• Post-graduate work• Can be for more than one year• Global Grant application – must be

greater than $30,000

• Six Areas of Focus• Must show how education will further

mission of TRF• Award decision by TRF• Logistics up to Club/District

Global Grants – Vocational Training Teams

• Have a mission, often skill or knowledge transfer

• Can have more than one Rotarian• Does not require 30 days• More than one trip allowed• Must address one or more of Six

Areas of Focus• Must show sustainability!!• Logistics up to Club/District

Preparation Steps - District

• Establish work teams to address:

– District Structure Requirements

– Club Education Development

– District Grant Process, Expectations and Changes

– Global Grant Process, Expectations and Changes

– Scholar Process Restructure

– VTT vs GSE Understanding Structure and Fundamental Changes

• Comprehend District MOU

• Establish Stewardship/Audit Committee

• Establish District Financial Management Plan and Requirements

• Understand District Qualification Process


• Establish District Calendar of Events

• Create Robust District Foundation Website

• Develop Club Education Plan


• Establish District Grant application process – (forms, review and decision committee)

• Establish calendar for District Grant applications and awards

• Become familiar with District Grant spending plan requirements and final reporting requirements

• Establish method of storing District Grant completed reports and receipts


• Understand Scholar program and changes

• Identify key stakeholders in past Scholar program – focus on this group with new Scholar program

• Determine how you want to address scholars– understand programs – do you want to continue Ambassadorial Scholar type

program– do you want to consider domestic scholar options


• Understand difference between GSE and VTT

• Identify key GSE stakeholders and engage

• Determine desire for GSE look alike

• Understand Vocational Training Teams– Club driven– Connection potential to Service Projects


• Understand principles of sustainability

• Importance of community needs assessment

• Understand principles of community buy in

• Become familiar with Global Grant on-line application process


• Comprehend Club MOU

• Develop Grant Management Seminar

• Present requirements for clubs to qualify for grants– Signed Club Memorandum of Understanding– Grant Management Seminar attendance– Any other District requirements


• Present revisions to clubs, with lead time for new calendar

• Calendar changes are significant

• Creates higher degree of year to year coordination and move away from “my year” projects

• Revise District Foundation website to support clubs


• Comprehend Club MOU– Terms of qualifications– Club leadership responsibilities– Financial management/stewardship– Document retention (reports and receipts)– Signature of president and president-elect– Submitted annually

Preparation Steps - Club

• Understand requirements for clubs to qualify for grants– Signed Club Memorandum of Understanding– Grant Management Seminar attendance– Any other District requirements

• Understand project development process to meet grant application calendar


• Understand Global vs. District Grant– Global > $30,000

• Understand Sustainability and Measurability

• Understand application process


Future VisionA New VocabularyRevised Concepts and Ways

– Six Areas of Focus– Global Grants – District Grants– DDF allocation to Global and District– Needs Assessment– Sustainable– Measureable– VTTs (and GSEs)– Scholarships as Grants– Member Access as Gateway

Global Projects (2010-2012)

• Marietta (3) Economic Devel. $49,500• Marietta Metro (2)Water $56,100 • Vinings (13) Mobile Health $57,625• Atlanta West End Sanitation $30,000• East Cobb (3) Education $31,000• Clayton Water $30,000• Peachtree City (3) Literacy $34,400


• Roswell Child Health $48,166• Buckhead (1) Disease Prev. $34,460• Emory Druid Hills Water $62,250 • Dunwoody (2) Water (2) $61,589• Atlanta Education $50,000• Newnan Literacy $ 1,000• Thomasville Child Health $30,000


• Griffin Economic,Water $32,650• N. Columbus Health $30,000• District Global Scholar $30,000 • Multiple clubs Health $52,500• Gainesville Global Scholar $73,375


• Bartram Trail Water/Sanitation $35,000

• Orange Park Sunrise Water/Sanitation/School Aids $37,550

• Daytona Beach West Education/Economic Development $36,100

• Multiple clubs Health $52,500

• Gainesville Global Scholar $73,375

District Projects (2010-2012)

• Local grants (141)/(43)• Range $1,000 - $25,000/ $600 - $50,000• Local Scholars International/Domestic• Disaster Recovery• Local/International• GSE teams (2)• Over $400,000/$275,000


REFRESHMENTBREAK


Bill GriffinRRFC Chair

District 6970

ABBY MCNEAR

Manager, Pilot Operations Department

JAMES ROBINSON

Future Vision Pilot Operations

BILL WOULFIN

RRFC Chair District 6900

James Robinson

Future Vision Pilot OperationsDivision Manager

The Rotary Foundation


Future Vision Update From TRF

GLOBAL GRANTS Successes• Greater focus; better project design• Surpassing minimum threshold• Rolling application process• More innovation and collaboration

COMPARISON OF FV DATA

• FY10-11 Pilot Increase: 15.0%– Non-pilot district increase: 9.6%

• FY11-12 Pilot Increase: 7.6%– Non pilot district increase: 6.5%

For the months ended March 2010, 2011 & 2012

CONTRIBUTION TRENDS

PREPARING FOR LAUNCH•2012 International Assembly

•2012 RRFC Institute

•PETS, District meetings

•2012 International Convention workshops

•Future Vision Trainers

TIME

LEARN I NG

Slow beginning

Steep acceleration

Plateau

PREPARING FOR LAUNCH• 2012 GETS &

Rotary Institutes

• 2013 International Assembly

• 2013 PETS and district meetings

• 2013 International Convention

• 1 July 2013—GO!

TIME

LEARN I NG

Slow beginning

Steep acceleration

Plateau


2012 SEMINAR

Abby McNear

Manager, Pilot Operations DepartmentProgram Officer, District Grants & Global Grants


Future Vision Update From TRF

Areas of Focus• Water and Sanitation• Disease Prevention and Treatment• Maternal and Child Health• Basic Education and Literacy• Economic and Community Development• Peace and Conflict Prevention/Resolution

Area of Focus Policy Statements

• Approved by Trustees in March 2012

• Clarifies how TRF reviews GG applications

• More detail on scholarships

• Biggest changes are in disease prevention & treatment

• May 2012 Future Vision News has link

Area of Focus & Scholarships

Intended for career-minded professionals

TRF reviews:

• Applicant’s prior work experience within A of F• Academic program alignment with A of F• Applicant’s career plans related to A of F

Rotary Scholar ExamplesEligible or Ineligible?

• Architecture studies, career rebuilding/renovating housing in Bosnia (PCPR)

• International relations studies, career in US State Department (PCPR)

• MBA, career helping minorities access financial services in US inner-city environment (ECD)

• International marketing degree, career in marketing (ECD)

Disease Prevention & Treatment• Emphasis on health promotion in addition to disease

• Equipment purchases

• Medical missions/surgeries

• Developing Sustainable Projects• Sustainability means different things to different organizations. For The Rotary Foundation, sustainability means

providing solutions to community needs, ensuring that the benefiting community can maintain the activities after grant funding ends. Global grant projects must be sustainable and display the following characteristics:

CommunityNeeds

Have local sponsors conduct

a thorough assessment of the community’s needs

to identify a need that sponsors

are able to support and that

meets beneficiaries’ needs and fits

their values and culture. Involve

multiple communitypartners in the

planning process.

Materials/Technology

Funding Knowledge MotivationMonitoring/Evaluation

Purchase equipment andnew technology

from local sources,when possible.Ensure spare

parts are readilyavailable.

Involve communitymembers when

selectingtechnology or

equipment, andtrain them to

operate, maintain,and repair it on

their own.

Confirm local funding source

to provide long-term operation,

maintenance, repair, and

project longevity. Compensate

project participants appropriately

for their work to ensure continuity

of services.

Provide training, education, and

communityoutreach to strengthen

beneficiaries’capacity to meet

project objectives. Confirm that

recipients have a plan to transfer

knowledge to new beneficiaries.

Collaborate withlocal agencies/ organizations to

supply expertise, as needed.

Provide incentives for beneficiaries

and project participants to

continue ongoing support. Identify personnel willing

to lead beneficiaries to sustain project

outcomes.Prepare the

community to assume ownership

of the projectonce global grant

funds are fully expended.

Develop clear andmeasurable

project objectives,and identify methods for

collecting projectdata. Establish

baseline data for evaluation capable of demonstrating

significant change for at least three

years.

Global Grant Timeline

Planning Implementation Reporting


2012 SEMINAR

Let’s EAT!



2012 SEMINAR

Robert Hall

Rotary’s Challenge Now


Zone 34 End Polio Now CoordinatorRotary International District 6900 Governor

2001-2002

Polio Eradication is ourlegacy & so are they

Keeping our promise isKey to our Membership

Key to our Brand

Rotary’s #1 Priority

Rotary Chose This Fight

No New Global Project until Polio Eradication

is Completed

Committed to a Polio-Free World

ROTARY’S GOAL IS THE GLOBAL CERTIFICATION OF

THE ERADICATION OF POLIO.

Global certification of eradication will be reached when all countries demonstrate the absence of wild poliovirus transmission for at least three consecutive years in the presence of excellent surveillance.

Polio virus transmission interrupted as of 25 Feb 2012

India

We Made a Difference!

95% reduction in polio cases from 2009 to 2010

Nigeria

Accessing difficult areas

Afghanistan

Improving surveillanceRenewing commitment

Pakistan

Only 3 countries where the wild polio virus has not been interrupted.

Pakistan - Afghanistan - Nigeria

Year to date Worldwide: 64 Cases June 2, 2012

181 Cases June 2, 2011

650 Cases in 2011 1352 cases in 2010

Where are we today?

TO REMAIN FOCUSED ON OUR GOAL OF WORLDWIDE POLIO

ERADICATION.

ROTARY’S CHALLENGE NOW

Create public awareness and encourage support from government and private sector donorsFinancial support – give if you have not givenTell our childrenEncourage and support Rotarians in polio affected and high-risk countriesHighlight the need for strong surveillancePromote routine immunization

What can we Rotarians do?

THESE MEN AGREE, WE MUST

Please Join Us for the Rotary International

Convention in Beautiful Lisboa, Portugal June 23 - 26, 2013


2012 SEMINAR

Peter Doetschman

Planned Giving OfficerThe Rotary Foundation

Major GiftsPlanned GiftsPeace Centers

Initiatives


2012 Regional Rotary Foundation Coordinator Institute 83

Major and Planned Gifts

Fundraising for Future VisionFundraising for Future Vision


Major Gift Philosophy

SolicitCultivate

Thank

IdentifyIdentify


Testamentary Gifts

• Gifts that benefit The Rotary Foundation’s Permanent Fund after the donor’s death

• Testamentary Gift Options:

• Benefactor

• Bequest Society

• Making a gift of Life Insurance


Benefactors

• A Benefactor is an individual or couple that has made a provision in their estate plan, or made an outright gift of $1,000 to the Permanent Fund.


Bequest Society

A Bequest Society member is an

individual or couple that has made a provision in their

estate plan to gift a minimum $10,000 to

TRF.


Life Income Gifts

• Charitable Gift Annuity

• Deferred Charitable Gift Annuity

• Charitable Remainder Trust


Some Endowed Fund Options

• US$100,000: One Area of Focus via Global Grants

• US$250,000: One Area of Focus + district designation

• US$500,000: One Area of Focus and geographic region

• US$1,000,000+: Tailored to match donor interest

ASKCULTIVATE


Rotary Peace Centers

• Major Gift Initiative- US$95 million goal

• Endowed and Term Gifts

• Multiple Naming Opportunities


Major Donor Recognition

Arch C. Klumph Society Major

Donor

Bequest Society

US$1 Million + Foundation Circle Level Seven

$500,000 to $999,999 Chair’s Circle Level Six

$250,000 to $499,999 Trustee’s Circle Level Five

$100,000 to $249,999 Level Four Level Four

$50,000 to $99,999 Level Three Level Three

$25,000 to $49,999 Level Two Level Two

$10,000 to $24,999 Level One Level One


Review

ASKCULTIVATE

ASKCULTIVATE

ASKCULTIVATE

Annual Fund

Major gifts

Arch C. Klumph Society


Your TRF Resources

• Debra LoweMajor Gifts Officer, Zone 34

• Joanne BertscheAnnual Giving Officer, Zones 33 and 34

• Peter DoetschmanPlanned Giving Officer


• Lead by example• Work as a team• Educate • Ask• Thank SolicitCultivate

Thank

IdentifyIdentify

YOU are the Key to Success


2012 SEMINAR

DDF/SHAREafter Transition to Future Vision

SHARE System Senior Coordinator

Steve Lyons


PAST

How can our district spend the DDF?

SHAREPRESENT FUTURE

DSG (20%)

GSE, MG, Amb Schl, Donations

DG (50%)

GGDonations

When do we start spending the district’s 2013-14 DDF?

SHAREJUL 2012 JAN 2013 JUL 2013 AUG 2013

JUN 2014

Complete Qualification

2013-14

SHARE Kit

Begin Applying for District and Global Grants

Submit Donation Forms

Receive Carry

Forward Amount

Where does the district’s unspent DDF from 2012-13 go?

SHARE2012-13 2013-14

PAST

How can our district spend the DDF?

SHAREPRESENT FUTURE

DSG (20%)

GSE, MG, Amb Schl, Donations

DG (50%)

GGDonations


2012 SEMINAR

TRF Packaged Grants managerThe Rotary Foundation

Packaged Grants


Candice Embling

Packaged Global GrantsOverview

Agenda• What are packaged grants?• Why does TRF offer packaged

grants?• What are the current packaged

grant opportunities?• How are packaged grants funded?

Grant Types in Future Vision

Future Vision

District Grants Global Grants Packaged Grants

Why Package?

• Demonstration projects• Visibility/Promotion with other global organizations• Involvement opportunity for clubs

– with limited resources – with lack of familiarity with TRF

What are Strategic Partners?

• NGOs, universities, corporations• Global scope of work• Expertise in an Area of Focus• Formal relationship to secure resources• Enhance Rotarians’ service opportunities• Lead to Packaged Grants

What are Packaged Grants?

• Opportunities for Rotary clubs and districts• Pre-designed projects funded by the World

Fund and the strategic partner, no DDF or cash required

• Can include scholarships, humanitarian projects, and vocational training

• Rotarians can focus their talents and energies on implementation

Developing Local Entrepreneurs: Oikocredit

• Connection between local Rotary clubs and microfinance institutions

• Training activities – humanitarian projects

• Currently available in India, the Philippines, and Uruguay

• Economic and Community Development Area of Focus

Nursing Scholarships/Training Health Educators: Aga Khan University

• Activities take place at 3 campuses: Kenya, Uganda, and Tanzania

• Scholarships and Vocational Training Teams (2 separate opportunities)

• Maternal and Child Health Area of Focus

Medical Service and Training: Mercy Ships• Activities related to the

Africa Mercy• Upcoming ports in Togo

and Guinea• Vocational Training

Teams• Disease Prevention and

Treatment Area of Focus

Water Scholarships: UNESCO-IHE

• Scholars will study in the Netherlands

• Focus on building long-term connections in the student’s home country

• Water & Sanitation Area of Focus

Questions?


2012 SEMINAR

Jeremy Hurst

Governor 2013-2014Rotary International District 7020

THEROTARY FOUNDATION District 7020

Magical Mystery TourTo The Future

Update on District 7020’s Transition Plan for a Non - Pilot District

• 2650± Rotarians

• 84 Clubs• 10 Countries• 16 Islands• 3 languages• 1300 Miles• 1 day travel time

District 7020 – overview

• Diversity – Population, Economics, Socially, Language.

• Clubs with 10 to 100+ members.

• Small Islands to Substantial Countries

• Extreme Wealth to Dire Poverty

• Natural Disasters……..

Builds strength and resilience.

District 7020 – Challenges

• CHALLENGES: Logistical, Geographical, Climatic, Organisational, Financial,

• OPPORTUNITIES: To serve – need greater organisation, communication and planning.

• STRENGTHS: Strong Organisational structure, Cohesive Leadership Succession Planning. Vibrant Clubs.

Dedicated, passionate Rotarians delivering great Rotary service.

• Dedicated to supporting The Rotary Foundation

District 7020 - Strengths

• Annual Programs Fund 2007/8 $332,854 2008/9 $161,320 2009/10 $264,000 2010/11 $253,543

• 134 PHS Members since 2006 • 64 Major Donors

• PolioPlus Challenge - $382,693.79 raised to date

• Permanent Fund • 138 Benefactors • 30 Bequest Society Members

• NIDs in India • GSE Teams

• Ambassadorial & Peace Scholarships

District 7020 – TRF Support

• Matching Grants $819,407 in 2009-10 $1,143,726 in 2010-11

• Competitive Matching Grants$427,345 - 2009-2011

• Haiti Update• Over $2.2m DAF leveraged to $6.5m• More than 80 projects • No funds used for Administration• District 7020 donated $750k• TRF 45 Matching Grants totaling $1.49m• Coordinated over $18m of donated supplies

“OUR FOUNDATION IS AN ESSENTIAL COMPONENT OF DISTRICT 7020 ROTARY”

District 7020 – TRF Support

• Ensure success of existing TRF programmes whilst implementing Future Vision - in parallel.

• Dedicate the necessary resources – but not to the detriment of current TRF programmes.

• e.g., Haiti etc. - remain focused and effective.

• Build general awareness - buy in - SELL BENEFITS.

• Ramp up to & ensure Seamless Changeover - 7/1/13.

• Future Vision Implementation Team/Plan/Structure.

District 7020 – Goals

Implementation

• Align activities with the areas of focus

• Develop relationship with pilot district

• Build district Rotary Foundation committee

• Stay updated on grant reporting

• Start planning for grant management training and qualification

• Use webinars and resource materials

Preparing the way….

Implementation

• New Grant Model• Global Grants - District Grants (+ Packaged Grants)• DDF allocation to Global and District Funds• VTTs (no GSEs but better)• Scholarships as Grants

• New way of doing TRF Business• Needs Assessment • More local control • Sustainability • Stewardship / Audit• Measurability & Accountability

• Member Access as Gateway• Seven Areas of Focus

Demystify – what changes / stays same?

Seven Areas of Focus

Rum Tasting

Peace and Conflict Resolution

Disease Prevention and Treatment

Water and Sanitation

Maternal and Child Health

Basic Education and Literacy

Economic and Community Development

Six Areas of Focus

Peace and Conflict Resolution

Disease Prevention and Treatment

Water and Sanitation

Maternal and Child Health

Basic Education and Literacy

Economic and Community Development

• Four year plan

• 2010-11 • Appoint District FV Chair

• Build awareness

• High level training

• Develop District Implementation Plan

• 2011-12• District Chair appoints FVACs.

• Steering Committee decides procedures

• FVACs trained

• Clubs appoint FV Chairs

• Prepare resources - PowerPoints, Timelines

District 7020 – 2011-14 FV Plan

• Four year plan

• 2012-13• FVACs and Club FV Chairs

Educate & train clubs

Newsletters, Webinars, Website, E-learning

• Club Certification (100% Goal) March 31st 2013

Attend Grant Management Seminar

Sign Club MoU

Close off /fully report on all open Grants

• Apply for District/Global Grants – 1st quarter 2013

• District Certification – Sign District MOU

• 2013-14 …… HIT THE GROUND RUNNING

District 7020 – FV Plan 2011-14

D7020 Organisational Structure

• District Grants Committee Chair, DG, DGE, DRFC Largest $ APF gross and per capita Largest % increase in APF

• 2013 – 2014 District Grants Maximum 50% of DDF Up to 9 projects of approx US$5,000 DDF = US$45,000 Reserve, District Project, GSE or other = US$20,000

• Eligibility• Club certified annually• Up to date with their District and RI dues • No unreported or delinquent TRF Grants • All members give something to TRF

• Criteria• Need assessment • Merit • Sustainability • Measurability• Alignment w/ District and RI Goals & Six Areas of Focus• Size and impact • Cash contribution

District 7020 – Grant Procedures

Webinars playing a vital role….

• Attend RI - TRF Training Webinars

• District Steering Committee Communication

• Training for Future Vision Area Coordinators

• Preparation for District Meetings – DLT/PETS

• Future Vision Grant Management Seminars

• Develop new 7020 Foundation Website

Implementation

New D7020 Foundation Websiterotaryfoundation7020.org

• Developed with Pilot Mentor District 6970 - via Webinar

• Working on interface withmatchinggrants.orgto manage:

- Grant applications - Document retention- Reporting/Audit Trail

Implementation

http://www.rotaryfoundation7020.org/

http://www.rotaryfoundation7020.org/

On JULY 1st 2013The Future Vision of

The Rotary Foundation

becomes

Our Rotary Foundation.

ONLY 393 DAYS FROM TODAY.


2012 SEMINAR

District 6910 Future Vision Transition Team Chair Rotary International District 6910 Governor 2008-2009

GARLAND MOORETHEROTARY FOUNDATION

District 6910Future Vision

Transition Preparation


District 6910DRFC Chair

Dianne Cammarata


Transition Team Chair

GARLAND MOORE

District 6910Transition Team

Vice Chair

ALAN SMITHRICH PANYIK

District 6910Permanent Fund

Chair

RICH PANYIK

District 6910 Permanent Fund ChairRRFC, Zone 34, 2004-2007






2012 SEMINAR

DRFC Chair 6910Rotary International District 6910 Governor

2005-2006

DIANNE CAMMARATA





2012 SEMINAR

District 6910 Future Vision Transition Team Vice ChairAssistant District Governor

Rotary International District 6910

ALAN SMITHTHEROTARY FOUNDATION




2012 SEMINAR

Sally Platt

Rotary International District 6900 Grants Chair

Grants Workshop



2012 SEMINAR


2012 SEMINAR

Documents

Foundation Seminar