Format of Project Report

Guidelines for Preparation of Project Report for MBA/BBA

AL-FALAH University, Dhauj, Faridabad, Haryana Page 1

Format of Project

Report

Guidelines and Help for Preparation of Project

Report for MBA/BBA



Format of

Project Report

(With general guidelines on how to write a

Project Report)

(For the students of MBA/BBA)

Consult your Guide from time to time, as well as whenever necessary,

carry out suggested changes by your guide and then proceed for next

step.

Do take signatures of your project guide as required on your progress report sheet.

Do not include in the report the text printed in the BLUE INK. These are simply

instructions or guidelines to be used while preparing the report.

Work regularly with com ment and ensure you are following Project Report

Activity Completion Schedule and avoid last minutes hustle.



Purpose of This Document

This document, henceforth referred to as the Manual, presents the general and specific

requirements for the preparation of the Management Project Report. It presents guidelines for

arrangement of the contents of the report. Detailed accounts on possible styles, structures and

presentations of business reports are available in literature. The purpose of this Manual is to

maintain uniformity in the project reports submitted by individual students of management

discipline in Al-Falah School of Engineering & Technology, Dhauj, Faridabad.

Project Report Submission

For the purposes of examination and record, one copy of the report is required to be submitted

to the Department of Management Studies. Also, the students are required to submit the same

in soft copy in MS word format. The Project Supervisors are required to ensure that the

specifications and guidelines as prescribed in this Manual are adhered to by the students while

preparing the Project Report.

Preparation of Manuscript

The report shall be typeset on any electronic medium with uniform sized and spaced

characters, lines and margins on every page. The font used shall be Times New Roman for

the entire text in the report, irrespective of whether it appears in the text, figures, tables or

appendices.

The report shall be free from typographical errors and handwritten correction. The

spell-check facility available with the word processors should be utilized for this purpose.

The use of tape as an adhesive is not permitted. All photographs shall be pasted with a good

quality adhesive applied at the back side of the photographs.

The matter shall be printed on good quality white sheets either by laser printers. The

pages may be printed back to back. In such a case, care must be taken to ensure that the paper

quality is not too translucent to show the material on the backside, and mirror margins are

used to ensure same distance of the leading and finishing text from the edge of the page.



All copies of the report shall be clear, adequately dark and even. Again, when pages

are photocopied back to back, care must be taken to ensure that the paper quality is not too

translucent to show the material on the backside.

Sizes and Margins

The finished size of the report shall be that of an A4 page, i.e., 210mm297mm (8.27

inches 11.69 inches). The margins at the top, bottom and outside shall be 25mm (1 inch),

while that in the inside shall be 32mm (1.27 inches). These limits are applicable for the entire

report, including pages having tables and figures.

Footnotes, if required, are permitted only in the bottom margin area. The format of the

footnotes is demonstrated at the bottom of this the page1. In case, more than a line is required

for accommodating the footnotes, the bottom margin on that page may be increased.

Any subheading placed near the bottom of the page, shall have at least two lines of text

following it oil that page; else, it must be started on the next page. The text in all tables and

figures shall conform to the same requirements as applicable to the running text.

Style of Writing

All text shall be cast in third person singular. The sentences shall be kept in passive

voice. Personal opinions, thoughts and feelings shall not be included in the report, however

valid, important and correct they may be.

Page Numbering

The report is printed with back to back pages. Beginning with the first page of Chapter

1, all pages of the report including the appendices shall be numbered sequentially in Arabic

numerals, e.g., 1,2,3,. The pages preceding Chapter 1, which are referred to as the

preliminary pages, shall be numbered in lower case Roman numerals, e.g., i,ii,iii,. In this

regard, the title page (the first page inside the front cover) is considered to be having number

i; this number is, however, not printed on the title page.



All page numbers shall be placed in the lower outside corner of the page in the footer area at

the bottom the page; the number shall be right justified to the available footer text area on the

odd pages (right hand side pages) and left justified to the available footer text area on the even

pages (left hand side pages).

The font type for page number shall be same as that of the text in the whole report, i.e., Times

New Roman. The font size, however, shall be 12 pt and in bold style.

References

All formal literature used in the project work is referred to at the appropriate locations

in the text. The citation placed in square brackets consists of last name followed by a comma

and the year of publication of that reference. This reference shall be placed at the appropriate

location in the sentence, but before the full stop. For example, the text presented in this

document is derived from two other documents available.

The list of references is arranged in alphabetical order as shown in the list of

References at the end of this Manual. All references are in. single spacing with second and

subsequent lines indented forward by 5mm. Only those references cited in text are included in

the list of references.

Example:

Arlekar,J.N., Jain,S.K., and Murty,C.V.R, (1997), Seismic Response of RC Frame Buildings with Soft First Storey, Tata McGraw Hill Publishing Company Ltd., New Delhi.

Jain,S.K., and Navin,R., 1995, "Seismic Overstrength in Reinforced Concrete

Frames," Journal of Structural Engineering, ASCE, Vol. 32, No. 1, pp 17-

32. Paulay,T., John Wiley and Sons, New York, NY, USA.

PH, (1978), Prentice Hall Author's Guide, Prentice-Hall,Inc., Englewood Cliffs,

NJ, USA.



Appendices

Each appendix starts on a fresh page. Each appendix is identified by capital letters of

English alphabet in the sequence of their appearance. The sub-sections in the appendices shall

be numbered with the first letter being that of the English alphabet corresponding to that

appendix. Please see Appendix A for examples.

All specifications applicable for the main text of the report are equally applicable to

the appendices too. When appendices are making the report voluminous, they may be printed

in reduced font size to limit the size of the report; in such cases, the font size is not smaller

than 8pt.

Printing and Binding

The three copies of the report are to be submitted in the hard bound form. The paper

quality is white bond paper, at least of 80g/m2 quality. The front cover of the bound volume

bears the same material as the Title Page of the report. The cover of the report is in light sky

blue colour. On the cover of the report along its thickness, the following matter shall be

placed: students name, report title (abbreviated, if required), degree name, department, and

year of graduation.

Sample of Project Report is given below:



A PROJECT REPORT

ON

(Title of the project report in CAPITAL)

In Partial Fulfillment for the award of the degree of

MASTER OF BUSINESS ADMINISTRATION (MBA) /

BACHELOR OF BUSINESS ADMINISTRATION (BBA)

Submitted to

(College Symbol)

Department of Management studies,

Al-Falah School of Engineering & Technology,

Dhauj, Faridabad, Haryana-121004

Under the guidance of

(Name & Designation of the Guide)

Submitted BY (Name of the student in CAPITAL)

University Roll No.:......................

College No.:................................

MBA/BBA: ....... Semester

Maharishi Dayanand University,

Rohtak, Haryana, India



DECLARATION

I, Mr. /Ms. hereby declare that this project report is the record of authentic

work carried out by me during the period from ----------to -----and has not been

submitted to any other University or Institute for the award of any degree /

diploma etc.

Signature

(Name of the student)

Course: MBA/BBA

University Roll No.:......................

College No.:................................

Date:



ACKNOWLEDGEMENT

(To be written and signed by the individual student. Name

and designation of the Project Guide (Internal) and

Company/ Organisation Guide should be written correctly



Certificate From The Company/Organisation

(On the letterhead of the Company/ Organisation, given and signed by

the concerned authority in the Company / Organisation where student

has done the Project/Summer Training. It should also have Company/

Organisation Seal /Stamp.)



CERTIFICATE

This is to certify that Mr. / Ms.-------------------------------------- of Al-Falah School of

Engineering & Technology has successfully completed the project work titled ----------------

-------------------- in partial fulfillment of requirement for the completion of

MBA/BBA course .

This project report is the record of authentic work carried out by him/her during the period

from ------- to -------.

He/She has worked under my guidance.

Signature

Name of Project Guide (Internal)

Date:



Table of C O N T E N T S

Chapter

No.

Title Page No.

Declaration from student i

Acknowledgement ii

Certificate from Company/Organisation iii

Certificate from Guide iv

Chapter Scheme v

List of Tables vi

List of Graphs vii

List if Abbreviations, if any viii

Executive Summary ix

Chapter 1 Introduction to the study 01

Chapter 2 Review of Literature

2.1 Review of Company /& Industry profile

2.2 Background of the study domain

2.3 Background of the topic: Research Evidence

Chapter 3 Research Problem

3.1 Research Gaps in Literature

3.2 Need of the study

3.3 Scope of the study

3.4 Objectives of the study

3.5 Research Hypotheses

Chapter 4 Research Methodology

4.1 Research design

4.2 Primary data

4.3 Secondary data

4.4 Sample design

4.5 Population

4.6 Sample size

4.7 Sampling method

4.8 Method of data collection

4.9 Instrument for data collection

4.10 Data- analysis techniques



Chapter 5 Data Processing and Analysis

Chapter 6 Findings

Chapter 7 Conclusions & Recommendations

Bibliography & References

Appendices / Annexure

Questionnaire/(s), if any



List of Tables

(To be written sequentially as they appear in the text)

Table No. Title Page No.



List of Graphs

(To be written sequentially as they appear in the text)

Graph No. Title Page No.



List of Abbreviations

(To be written alphabetically) Abbreviation Full form



EXECUTIVE SUMMARY

An executive summary is a one-page statement of the problem, Objectives of the study,

Research methodology used, a summary of the results, conclusions, and recommendations. The

Executive Summary should be concise but contain sufficient detail for an outsider to read and

completely understand the report purpose and content. Normally it should not be more than 250

- 500 words.



Chapter 1

Introduction to the study

A good introduction should tell the reader what the project is about without assuming special

knowledge and without introducing any specific material that might difficult to understand the

overview. It should anticipate and combine main points described in more detail in the rest of the

project report. Normally it should include such things as:

Tell the reader what the topic of the report is

It outlines the purpose and specific objectives of the project.

It provides a road map for the rest of the report.

the intended audience or beneficiaries of the work done;

Chapter Layout: The structure and logical flow of the remainder of this Project

should be outlined in brief (short summary of each chapter).



Chapter 2 Review of Literature

Review of Company /& Industry profile: Company Profile

Normally it should include:

Name, Location and address of the Company, type of the Organisation, type of Industry,

Organizational set up, Products /Services, Annual turnover, Number of employees, future

plans etc.

For Project dealing with marketing aspects:

Product: uses, prices, Brands, Present market share, After sales service, Major

competitors, Major markets, Customers profile, Distribution channels ,

Advertising/Promotion strategy, Product Life Cycle and present stage, Positioning and

Branding, Segmentation, Marketing control system, Organizational set up, Marketing

strategies, future plans, if any, .etc.

For Project dealing with Human Resource aspects:

Culture, Values/ethical values, Mission, Organizational set up, Number of employees,

Job profile and responsibilities, Corporate Social Responsibly, HR practices followed

(Recruitments and selection strategies, composition policies, and fringe/ non monetary

benefits, appraisal, growth prospects, retention policies, career prospects, succession

planning etc).

For project dealing with Financial aspects:

Financial performance in terms of abridged financial statements for current and preceding

year/(s)( may be a published data), Important ratios: liquidity, profitability, solvency

( may be given in tabular form, no need of showing calculations), Important

Auditor Comment/(s), if any, Information regarding corporate governance or CSR, Corporate

Social Responsibility : ( may be found in the Annual Report), Funding structures ( i.e.



Share Capital and Debt Capital composition), Market price of shares in case of a

listed company, Comparative data of 52 weeks high/ low and ratio to book value of

shares plus price earning (PE), multiple. Land mark developments in the Company like

mergers/acquisitions, technology tie-ups/ new issues etc.

Background of the study domain

It should explain why the project is addressing the problem described in the report, indicate an

awareness of other work relevant to this problem and show clearly that the problem has not been

solved by anyone else. This section may describe such things as:

Any theory associated with the problem area;

existing solutions relevant to the problem area, and why these are unsuitable or

insufficient in this particular case;



Chapter 3 Research Problem

3.1 Research Gaps in Literature

3.2 Need of the study

3.3 Scope of the study

3.4 Objectives of the study

3.5 Research Hypotheses



Chapter 4 Research Methodology

4.1 Research design

4.2 Primary data

4.3 Secondary data

4.4 Sample design

4.5 Population

4.6 Sample size

4.7 Sampling method

4.8 Method of data collection

4.9 Instrument for data collection

4.10 Data- analysis techniques



Chapter 5 Data Processing and Analysis



Chapter 6 Findings



Chapter 7 Conclusions & Recommendations



Bibliography & References



Appendices / Annexure



Questionnaire/(s), if any

Documents

Format of Project Report