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APPLICATION PACKAGE FOR DOUBLE, TRIPLE AND MULTIPLE-ENTRY BUSINESS KAZAKHSTAN VISAS
IMPORTANT NOTICE: If you would like to apply for another type of visa, then please ensure you use the correct Application Package.
This document is available in PDF format only. The Checklist and Instructions below are to assist you in properly filling out the Kazakhstan Visa Application and Cover Letter that are part of this document.
Fill out the Application Form and Cover Letter using computer. You can save what you type in the PDF form. Print Document Checklist, Cover Letter and Application Form, sign LEGIBLY using ONLY blue or black ink the Cover Letter and Application Form.
Gather your documents in the order of the Checklist and check each item. Attach small items such as photo with a paper clip, otherwise leave the documents not stapled together. Place all documents in an unsealed envelope. Do not send any additional documents or originals unless listed in the below Checklist. However, additional documents might be required as determined by Consul upon examination of submitted documents. Should this be the case, we will contact you immediately.
Mail your documents to:
Kazakh Service Centre 275 Slater Street, Suite 900 Ottawa, Ontario, Canada K1P 5H9 Phone 1-888-800-9339
DOCUMENT CHECKLIST Forms and supporting documents (to be completed and submitted by all applicants Format 1 Cover Letter from the applicant’s company on corporate letterhead
See the “How to Complete Cover Letter” for instructions. Original 2 Visa Application Form
See “How to Complete Application Form” for specific instructions on how to answer the specific questions.
Original
3 Passport (or internationally accepted travel document) Passport or travel document must be valid for at least 6 months after the visa expiration date. Original
4 Photocopy of the main page of the Passport (or internationally accepted travel document) Copy 5 One passport-size colour photo (35mm x 45 mm or 1.4in x 1.8in)
The photo must be recently taken at the professional studio (within the past 6 months) and stamped on the back indicating the date.
Original
6 Kazakhstan Citizenship Loss Certificate (only for former Kazakhstan citizens) Copy 7 Letter of Invitation (LOI) with the visa support/telex number
See the “How to Complete Cover Letter” for instructions and requirements for LOI. Copy
8 Payment You can look up our fees for our services in our site’s Visa Fees section but generally we charge 324 CDN$ for double-entry, 349 CDN$ for triple-entry and 459 CDN$ for multiple-entry business visas (regular service) for all methods of payment except for wire transfers. For wire transfers, please add 15 CDN$ as this is our bank's charge.
Please note that the above price for multiple-entry business visa is quoted for standard validity of 6 or 12 months. Please contact us if your visas are for period longer than 1 year as prices will be different.
We accept credit card payments, PayPal, Interac e-transfers, wire transfers, money orders personal and corporate cheques as described in the Payment Methods.
Copy of Confirmation of
Payment or
Original money order or personal
or corporate cheques
9 Self-addressed envelope with prepaid Airway Bill You can use any courier company but we strongly suggest using FedEx, UPS or DHL for faster return of your documents. If you do not enclose return envelope, we will return your documents either via either standard or registered Canada Post mail.
Original
Phone: +1- 403-629-5121 [email protected] http://www.kazakhservicecentre.ca
INSTRUCTIONS How to Complete Business Cover Letter
IMPORTANT NOTICE: Use computer to fill out PDF form that is part of this document below. You can save it for future use or for your records. Help tips about the form fields can be seen from pop-up messages if you hover your mouse for couple of seconds over the fields. Please do not change this template.
Please print the corporate template on your company letterhead and sign it LEGIBLY using ONLY blue or black ink. Sufficient area was left in the template’s header for corporate logo. If you cannot use this template for any reason (e.g., template when printed does not fit into your corporate letterhead format), contact us as soon as possible with your preferences so we send you a proper format.
If your company is planning to send several people, separate Cover Letter for each person should be submitted.
City and Country Many companies may have different office locations across the country/world but the standard letterhead they use can show only the Headquarters’ details. To make it more efficient, use special field provided before the date (see tooltip pop-up message) to identify source location from where this Cover Letter will be sent.
Date Use the drop-down calendar to select the letter’s date.
Your Outgoing Reference Number (Optional) If your company uses a system to reference outgoing correspondence, use the optional field provided after the pop-up calendar to write the reference number. This field can be identified from tooltip pop-up message.
Number of Entries Use keyboard up or down arrow keys to select menu options for double-entry, triple-entry or multiple-entry business visa.
Person Name and Position Write the full name of the person for whom the visa is being requested. The name should be as it appears in his/her passport or international travel document in the format Last, First, Middle Name.
Write his/her position/job title within the company. If he/she is a contractor or consultant (i.e., not an employee/direct hire of your company), write “Contractor” or “Consultant” but with the description of the area/specialization – e.g., “Drilling Consultant” or “Electrical Equipment Installation and Maintenance Contractor”.
Visa Duration Use keyboard up or down arrow keys to select menu options for standard 90 days (for double and triple business visas), 6 or 12 months (for multiple-entry business visas). Periods of longer than 12 months are quite rare.
Visa Validity Start and End Dates Use the drop-down calendar to select the exact dates based on the aforementioned standard Visa Duration. If you do not know the exact dates yet, select the earliest and latest dates respectively. If a person decides to arrive earlier than the validity start date, he/she may not be allowed to enter Kazakhstan. Similarly, fines may be incurred for violating Kazakhstan immigration laws if he/she overstays the visa period.
Business Purpose of Visits Describe the purpose of the visits within the fields provided by providing as many details as possible. Do not just write “business” as this may delay the application. For example, you can write something like “business meetings with John Doe of Company X to discuss supplies for Project Y”.
Please see Question 17 instructions in the “How to Complete Application Form” below.
Description of Company Activities Within the space provided, briefly describe the activities of your company such as products and/or services offered. If your corporate letterhead does not include the website address and if your company has a corporate website, write the address in this field.
Letter of Invitation (LOI)
Phone: +1- 888-800-9339 [email protected] http://canada.kazakhservicecentre.com/
Write the LOI # - it should a handwritten number with possible digits indicating the record # in the consular database of the Kazakhstan Ministry of Foreign Affairs.
It must be from a host company in Kazakhstan, the original of which should have been submitted to the Department of Consular Services of the Ministry of Foreign Affairs of Kazakhstan. It should indicate the following: name of applicant, passport #, name of inviting company, and validity. Inviting company should provide the confirmation number (visa support/telex) for your trip; the confirmation number is usually given in advance and written on the letter of invitation. Please make sure that the spelling of Last, First and Middle Names in the Letter of Invitation, Application Form and Cover Letter are correct and exactly match those in the passport. Furthermore, please double check the passport # is also correct in all aforementioned documents. Otherwise, a mistake in one letter or digit could lead to rejection, and you would have to wait until correction is made.
If you don’t have LOI, we can arrange it for you, please see Letter of Invitation (Visa Support).
Signature After filling out the Cover Letter, print it on your corporate letterhead and sign it LEGIBLY using ONLY blue or black ink.
Address Write your postal address including postal code even if it is the same as in the logo area.
Telephone Write your work telephone # - preferably your work direct landline or mobile so that we can faster contact you should it be needed.
Email Work email in case we need to contact you by email.
Phone: +1- 888-800-9339 [email protected]. http://canada.kazakhservicecentre.com/
Consular Section Embassy of the Republic of Kazakhstan in Canada
Re: request for Kazakhstan business visa
Dear Visa Officer,
Our company hereby requests issuance of business visa for the following person:
The duration of visa requested from to
The business purpose for the visits is as follows:
The following is the brief description of our company activities:
The following is the Visa Support Number in the attached Letter of Invitation (LOI):
Sincerely,
Attachments: 1. Application Form2. Passport 3. Photocopy of passport 4. Photograph 5. Photocopy of Letter of Invitation
Your Corporate Letterhead with Logo here
Fictitious Sample
Toronto, Canada 1 January 2013 Our ref # 124-111-Y
Consular Section Embassy of the Republic of Kazakhstan in Canada
Re: request for Kazakhstan business visa
Dear Visa Officer,
Our company hereby requests issuance of multiple-entry business visa for the following person:
John Junior Doe, Business Development Manager
The duration of visa requested is 1 year from 1 March 2013 to 1 March 2014.
The business purpose for the visits is as follows:
Business development meetings with Kazakhstan’s John Doe of company XYZ to discuss project XXX.
The following is the brief description of our company activities:
Our company specializes in offering XYZ products and services.
The following is the Visa Support Number in the attached Letter of Invitation (LOI):
LOI # 12345678910.
Sincerely,
John Senior Doe President 1 Main Street Toronto, Ontario XXX XXX Tel.: 111-111-1111 Email: [email protected]
Attachments: 1. Application Form2. Passport 3. Photocopy of passport 4. Photograph 5. Photocopy of Letter of Invitation
INSTRUCTIONSHow to Complete Application Form
IMPORTANT NOTICE: Use computer to fill out PDF form that is part of this document below. Help tips about the form fields can be seen from pop-up messages if you hover your mouse for couple of seconds over the fields. Please do not change this template. You can save it for future use or for your records. Print it and sign it LEGIBLY using ONLY blue or black ink.
GENERAL: Items on the Visa Application Form are self-explanatory or are discussed below. The numbers match the numbered items on the form. If you are completing this form for someone else, please complete the items as they apply to that person.
Question 11. For example, Bachelor of Science in Engineering/Business Development Manager
Question 14. If you current citizenship (nationality) differs from that by birth in Question 7, you can answer “No” if you had lost/renounced citizenship after acquiring new citizenship and returned your old passport as some countries may not allow dual citizenship. For example, such is the case in Kazakhstan where citizens lose their Kazakhstan citizenship when they acquire Canadian citizenship. They are supposed to obtain Kazakhstan Citizenship Loss Certificate needed during Kazakhstan visa application process.
If you country of birth allows dual citizenship (e.g., Russia), then you can answer “Yes” and indicate another passport details such as number, date of issue, Passport Agency who issued it and its validity.
Or if you country of birth allows entry without visas to Canadians, then you could write “Yes” and indicate “under Canadian passport above”.
Question 15. You don’t have to provide exact dates of your actual visit. You could say something like “October 2009 private visa to visit relatives”. Or if you happen to visit Kazakhstan often, then you could write “multiple visits in 2011-2012 under business visa”. Or if you have been to Kazakhstan several times only, then you could state “October 2009 private visit, January 2010 business visit, March 2013 private visit”.
Question 16. Do not answer “Yes” if your documents were returned to you without processing by any Kazakhstan embassy just because you did not submit proper documents. Only answer “Yes” if Kazakhstan actually rejected you a visa or if you had a visa but were refused entry to Kazakhstan by Kazakhstan Border Services.
Question 17. Kazakhstan clearly separates types of visas into private, business, work, tourist, transit, etc. Do not mix or confuse “business” with “work”. If you have a Work Permit from Kazakhstan and plan to work either rotational or residential jobs, then you need another application package as this package is only for double, triple and multiple-entry business visas.
If you don’t have the actual Work Permit and plan to visit Kazakhstan with any other business reason (including consultancy or installation works), then write “Business” and provide details of your planned visit.
See the “How to Complete Cover Letter” for instructions.
Question 23. Lack of insurance will not be grounds for visa rejection. This is only for information purposes in case if the Embassy is contacted in any emergency by anyone with regard to e.g. medical evacuation. Write “No” if you don’t have any insurance.
Question 24. Leave blank unless you are applying for transit visa.
Question 25. Use drop-down menu to select the exact date. Please see the instructions in the “How to Complete Cover Letter” above. The dates have to match to your Cover Letter.
Question 27. Leave blank if your children are not travelling with you. Fill out only if they will travel with you but separate Application Forms for every child will have to be filled out as well. Sign on behalf of your children if they are younger than 16 years of age.
Phone: +1- 888-800-9339 [email protected] http://canada.kazakhservicecentre.com
Ескертпе! Сауалнама баспалық әріптермен толық және ұқыпты түрде толтырылуы тиіс. Дұрыс толтырылмаған сауалнама кіру визасын беруден бас тартуға себеп болуы мүмкін. Attention! Application form should be filled in fully and accurately, in block letters. Wrong filling of application form can become a cause of refuse in issue of entry visa.
1. Тегі/Surname(s):_____________________________________________________________________2. Аты/First names: ____________________________________________________________________
3. Ӛзге де тегі мен аты/Other names and surnames: _________________________________________
4. Жынысы/Sex: Ер/Мale Әйел/Female
5. Туған күні/Date of birth:
күні/day айы/month жылы/year
6. Туған жері (қала және ел)/Place of birth (city and country): _______________________________________________________7. Азаматтығы/Nationality: ___________________________________________________________________________________Туған кезіндегі азаматтығы/Nationality by birth: _________________________________________________________________ 8. Отбасы жағдайы/Marital status:
бойдақ/single үйленген (күйеуде)/married
ажырасқан/divorced тұл ер (жесір)/widow(er)
9. Егер үйленген (күйеуде) болсаңыз жұбайыңыздың (зайыбыңыздың) аты-жӛнін және азаматтығын кӛрсетіңіз/If youare married, please, inform your spouse’s full name and nationality: ____________________________________________________ __________________________________________________________________________________________________________ 10. Тұрақты тұратын мекен-жайы/Your permanent home address: __________________________________________________________________________________________________________тел/tel. ____________________________________________ 11. Мамандығы және лауазымы/Occupation (educational background and position): ______________________________________________________________________________________________________________________________________________ 12. Жұмыс орны/Place of work:________________________________________________________________________________ мекен-жайы/address:______________________________________________________тел/tel.____________________________
13. Паспорт түрі/Type of passport:
дипломаттық/diplomatic қызметтік/service
ұлттық/ordinary басқа құжат түрі/other type of document Нӛмірі/Number: ___________________________берілген күні/date of issue: __________________берілген жері/issued by:
___________________________________________________қолданыс мерзімі/valid till:________________________________14. Туған елінен тыс тұратын адамдар үшін: тұратын мемлекетіне қайтуға рұқсаты бар ма?/For person who lives outside
of the country of origin: have you got a permission to return to the country of living?: Жоқ/No Бар/Yes
Рұқсаты болған жағдайда, құжат нӛмірін және қолданыс мерзімін кӛрсетіңіз/If yes, please indicate the number of this document and its validity:______________________________________________________________________________________ 15. Бұрын Қазақстанда болғансыз ба?/Have you visited the Republic of Kazakhstan before?: Жоқ/No Иә/Yes
Болған жағдайда, бұрынғы сапарларыңыздың күндерін және мақсатын кӛрсетіңіз/If yes, indicate the date and purpose of the visit(s): _______________________________________________________________________________________________
__________________________________________________________________________________________________________ 16. Сіздің Қазақстан Республикасына келуіңізге бұрын рұқсат берілмеген жағдай болды ма?/Have you ever been refused
entry to the Republic of Kazakhstan?: Жоқ/No Иә/Yes. Бас тартылған жағдайда, себептерін жазыңыз (қашан
және кім рұқсатты берген жоқ)/If yes, please give details below (when and by whom):___________________________________
__________________________________________________________________________________________________________ 17. Сапардың мақсаты/Purpose of travel: _______________________________________________________________________18. Қабылдайтын тарап (мекен-жайы, тел.)/Inviting organization (address, tel.):_________________________________________________________________________________________________________________________________________________немесе жауапты тұлға туралы мәлімет (толық аты-жӛні, мекен-жайы, тел.)/or person, arranging your visit to Kazakhstan (full name, address, tel.):__________________________________________________________________________________________ __________________________________________________________________________________________________________
фотоcуреті
photo
ҚАЗАҚСТАН РЕСПУБЛИКАСЫ
ВИЗАЛЫҚ САУАЛНАМА
The Republic of Kazakhstan
VISA APPLICATION FORM
19. Қазақстан Республикасында болатын пункттері/Places of destination in the Republic of Kazakhstan:__________________
__________________________________________________________________________________________________________
20. Қазақстан Республикасындағы келетін бастапқы пункті/The first place of entry into the Republic of Kazakhstan:_________
__________________________________________________________________________________________________________
21. Қазақстандағы уақытша тұратын мекен-жайы/Temporary address in Kazakhstan:__________________________________
__________________________________________________________________________________________________________
22. Сіздің сапарыңызды және Қазақстанда болу мерзімінде тұру шығыстарыңызды кім қаржыландырады?/Who is
paying for your cost of travelling and for your costs of living during your stay in Kazakhstan?:________________________________
__________________________________________________________________________________________________________
23. Қазақстанда болу мерзіміне сақтандыруыңыз бар ма?/Have you got an insurance for the period of your stay in Kazakh-
stan?: Жоқ/No Бар/Yes. Сақтандыру болған жағдайда, оның қолданыс мерзімін және сақтандыру
компаниясының атауын кӛрсетіңіз/If yes, please indicate its validity and the name of insurance
company:__________________________________________________________________________________________________
24. Қазақстан арқылы транзитпен ӛткен жағдайда, негізгі баратын мемлекеттің визасы немесе тұруға ықтиярхаты бар
ма?/In case of transit through Kazakhstan, have you got an entry visa or residence permit for your destination?:
Жоқ/No Бар/Yes. Болған жағдайда, баратын мемлекетті/if yes, indicate the country of
destination:______________________________________кіру жоспарланған шекара пунктін/border point through which entry is
planned:_________________________________________________________________транзиттің бағытын кӛрсетіңіз/route of
transit:_____________________________________________________________________________________________________
25. Сұрау салынатын визаның мерзімі/Period of requested visa: from________________ бастап to _____________ дейін
26. Сұрау салынатын визаның мәртелігі/Number of entries requested: 1 2 3 кӛп мәртелік/multiple
27. Балалары (сізбен бірге жүрген балалар паспортыңызға енгізілген жағдайда ғана толтырылады)/Children (please
indicate whether they are traveling with you and are entered in your passport):
№ Тегі, аты/
Surname, First names
Туған жері мен күні/
Date and plaсe of birth
Азаматтығы/Nationality
Мен жоғарыда көрсетілген мәліметтердің толық және дұрыс екенін растаймын. Жалған мәліметтер беріліп қойған
визаны жоюға немесе оны беруден бас тартуға себеп болуы мүмкін екендігі маған мәлім. Маған берілген визаның іске асу мерзімі
аяқталуына дейін Қазақстан Республикасының аумағынан шығып кетуге міндеттімін.
Мен 2001 жылғы 12 маусымдағы Қазақстан Республикасының «Салық және бюджетке төленетін басқа да міндетті
төлемдер туралы» № 209-II Кодексінің (Салық Кодексі) 514-бабына сәйкес төленген консулдық алымдар сомасының
қайтарылмайтыны; берілген виза Қазақстанға кіруге толық кепілдік бермейтіні және Қазақстан Республикасының құзыретті
органдары менің Қазақстан аумағына кіруіме келісім беруден бас тартқан жағдайда өтемақыға құқық бермейтіні туралы
хабардармын.
I undertake that the above mentioned personal data are full and correct. I am aware, that wrong data can cause refuse and canceling of
already issued visa. I am obliged to leave the territory of the Republic of Kazakhstan before visa expiration.
I am told, that in accordance with the article 514 of the Tax Code of the Republic of Kazakhstan № 209-II of the 12 of June 2001 the sum of
money paid as consular fee is not subject for return; the issued visa does not fully guarantee entry into Kazakhstan and will not serve as basis for
compensation in case the authorized bodies of the Republic of Kazakhstan refuse entry for the owner of visa into territory of Kazakhstan.
Күні және жері/
Place and date: _______________________________________
Қолы/Signature: ______________________________________
Қызметтік жазбалар үшін
For official use only
