For DESIGN OF MULTI-MODAL TRANSPORTATION … · 10/16/2019 · County of Fairfax, Virginia Department of Transportation 7 2.1 - Procurement Overview Contract Terms: Project and Yearly

County of Fairfax, Virginia

Department of Transportation

Fairfax County Dept. of Transportation

REQUEST FOR QUALIFICATIONS (RFQ)

For

DESIGN OF MULTI-MODAL

TRANSPORTATION IMPROVEMENT

PROJECTS

RFQ Information Meeting

October 16, 2019, 10:30 AM



2

Agenda

✓Welcome/Introductions

✓Overview of RFQ and requirements of the

Statement of Qualifications (SOQ)

✓Engineering Proposal Document (EPD)

✓Written Questions/Responses

✓Q&A

✓Closing



3

Review of RFQ

❑ Basic Ordering Agreement (BOA) Contract (On-

Call Contracts)

❑ BOA is essentially an Indefinite

Delivery/Indefinite Quantity (ID/IQ) Contract.

Also referred to as On-Call or Job Order

Contract (JOC).



4

Background

Current BOA (On-Call) contracts:

✓ Nine Firms/Teams

✓ Approx. 214 Task Orders Issued to date

✓ Approx. $41.5 Million (including amendments)

✓ Avg. approx. $1 Million per firm/team per year

✓ Avg. Task Order value approx. $194,000

All data is approximate through 10/15/19. Values shown are

not necessarily the amounts actually paid.



5

2.1 - Procurement Overview

❑ FCDOT will award up to ten (10) On-call Task

Order Contracts:

➢ Number of teams to be shortlisted and selected is

still in question and will be based upon estimated

Transportation Design Program Needs and Funding

levels.

➢ If FCDOT estimates that ten (10) contracts will be

needed, then up to 15 teams will be shortlisted.



6


❑ Contract Terms: Project and Yearly $ Limits

✓ $2.5M CAP per Project/Offeror Team

Including multiple task orders that may be executed

under the same project, all costs for sub-consultants,

and any and all amendments or change orders.

✓ Cutoff will likely be around $2M per project to allow

for all supplements, Amendments, Change Orders,

etc.



7


❑ Contract Terms: Project and Yearly $ Limits

✓ FCDOT, at its own discretion, may decide to split

services required for a particular project between

multiple firms/teams due to conflict of interest and/or

to stay within contractual cap limits.

Example: Using one firm/team to perform environmental

studies and permitting (preparation of a Categorical

Exclusion (CE) or Environmental Assessment (EA))

while another firm/team performs design services.



8

2.1 - Procurement Overview✓ $6.0 M CAP per calendar year/BOA

✓ BOA Term➢ 1 Year, w/up to 4 optional renewal years (total of 5

years)

➢ Renewal Terms:

✓ Optional – at County’s discretion

✓ Escalation Is Allowed for Renewal Years

• No Escalation allowed in 1st Year

• VDOT Published Rate - Cap = 3%

• Fixed Billable Rates Computation Example

(Section 5.1)



9

2.1 - Procurement Overview❑ FCDOT will distribute work and assignments

based on the following factors:1. Specialized services required by a particular project

and qualifications of the firm/team to perform said

services;

2. Previous experience with similar projects including

previous work in the same area of the County;

3. Number of previous task orders authorized/assigned

(workload);

4. Dollar Amount of previous assignments.



10

2.2 - Scope of Work

❑ Separated into two (2) main categories:

✓ Primary Services

✓ Secondary Services



11

2.2 - Scope of Work

❑ Primary Services❖ All types of Roadway Improvements; widening,

realignment, and/or new alignment

❖ Intersection Improvements including turn lane additions

and modifications, Roundabouts;

❖ Traffic Signal design (new signals and modifications to

existing signals);

❖ Intersection Pedestrian Access Improvements;



12

2.2 - Scope of Work

❑ Primary Services (cont.)❖ On-road and off-road Bicycle Facility Improvements;

❖ Shared-Use-Path, Trail, and Sidewalk/Asphalt Walkway

design;

❖ Bus Stop Safety and Accessibility Improvements

including bus shelters;

❖ SWM Water Quality/Water Quantity;

❖ Hydraulic and Hydrologic Analysis;



13

2.2 - Scope of Work

❑ Primary Services (cont.)❖ Floodplain and Scour analysis;

❖ Structural design (particularly retaining wall and

pedestrian bridge design);

❖ Pavement Marking and Signage;

❖ Traffic Management Plans, Maintenance of Traffic, and

Sequence of Construction;



14

2.2 - Scope of Work

❑ Primary Services (cont.)❖ Preliminary Engineering in support of NEPA document

preparation;

❖ Environmental Documentation (EIR/LERP/SERP)

preparation, analysis, and review;

❖ Environmental Permitting including wetland and Waters

of the US (WOUS) delineation;



15

2.2 - Scope of Work

❑ Primary Services (cont.)❖ Traffic Engineering Services in support of design (weave

analysis, intersection analysis, VISSIM, and Synchro

modeling, data collection, etc.);

❖ VMS/ITS Design;

❖ Geotechnical investigations and analysis;

❖ Design Survey and plat preparation;



16

2.2 - Scope of Work

❑ Secondary Services❖ Conceptual Plan development/feasibility

analyses/constructability reviews, and Cost Estimates;

❖ Interchange Justification Report (IJR) or Interchange

Modification Report (IMR) preparation;

❖ Utility Design including Sanitary Sewer and Water Mains;

❖ Roadway and/or Pedestrian Lighting Design;



17

2.2 - Scope of Work

❑ Secondary Services (cont.)❖ Landscape Design;

❖ Value Engineering (VE) Study support and/or facilitation;

❖ Prepare or assist in preparation of RFQ’s and RFP’s for

Design-Build projects;

❖ Technical Specifications and Special Provisions

preparation and review.



18

2.5 - Procurement Schedule

1. Advertise RFQ – October 9, 2019

2. RFQ Information Meeting – October 16, 2019

3. Deadline to Submit Questions – October 25, 2019

4. FCDOT Responds to Questions – November 1, 2019

5. SOQ Submission Date – November 8, 2019

6. SAC Evaluation Deadline – December 6, 2019

7. Shortlisted Firms Notified – December 13, 2019

8. Interview of Shortlisted Firms – January 13-17, 2020

9. Final Selection by SAC – January 24, 2020

10.Notification to Selected Firms – January 28, 2020

11.RFP Information Meeting – February 3, 2020

12.RFP’s Submission Date – February 21, 2020



19

2.5 - Procurement Schedule

13.Contract Award – March 30, 2020

14.Notice to Proceed – April 1, 2020



20

3. - RFQ Requirements

❑ 3.1 - General Format ❖ Eight (8) copies –

➢ one marked “Original” with Original Signatures on all

documents and CD including pdf of “Original”

➢ Seven (7) abbreviated copies- excludes most

appendices, Forms, etc.

➢ Securely bound- Three ring binders NOT permissible

❖ 8-1/2” x 11” white paper

❖ Organization Chart - 11”x17” but must be folded to 8-1/2”

x 11”



21


❑ 3.1 - General Format

❖ Typed on one (1) side only, Times New Roman, 12 point

font

❖ (Times New Roman, 10 point font may be used for Key

Personnel Resume forms)



22


❑ 3.1 - General Format ❖ “Original” SOQ

➢ Letter of Submittal

➢ SOQ Checklist

➢ List of Subconsultants

➢ SF 330 Parts I & II

➢ Certifications – Debarment Primary and Lower Tier

➢ Firm Data Sheet

➢ Ethics in Public Contracting Form

➢ SCC & DPOR Registration

➢ VDOT Form C-48



23


❑ 3. 1 - General Format

❖ Original SOQ (cont.)

➢ VDOT Forms C-49, C-111, C-112 will be required for

federally funded projects prior to issuing Notice to

Proceed on a Task Order. They are NOT required to

be submitted with the SOQ.

❖ Abbreviated SOQs (7 copies)

➢ Letter of Submittal

➢ SF 330 Parts I & II



24


❑ Contents of SOQ❖ 3.2 - Letter of Submittal

➢ Original signature, in ink, on “Original”

copy

➢ On Primary Firm’s letter head

➢ Signature of authorized representative of

Primary Firm

➢ POC/Principal Officer’s contact

information (name, address, phone#)



25

❖ GSA Form SF 330 Parts I & II➢ Part 1.A – GSA FORM SF 330 Parts I, & II- Prime

➢ Part 1.B – GSA FORM SF 300 Part II- All Subs

➢ Part 1.C – Team & Roles/Responsibilities

➢ Part 1.D – Organization Chart - 1” x 17” (folded to

8.5” x 11”)

➢ Part 1.E – Resumes – Key Personnel Only! (2

pages max)

➢ Part 1.F – Example Projects – Max. 10, max. 2

pages each including graphics, single sided, single

spaced, 2-point font. (text for graphics may be 10 point)




26

❖ GSA Form SF 330 Parts I & II (cont.)➢ Part 1.G – Only Key Personnel - Role in Example

Projects

➢ Part 1.H – Additional Information; Max. 10 pages;

single sided, single spaced, 12 point font. Graphics

may be included but count toward page count total.

Text for graphics may be 10 point font.

❖ Part II ➢ DBE and/or SWaM Certification➢ Provide one copy/each for all DBE firms in team.




27

3.4.1 - Firm Data Sheet – Prime

3.4.2 - Debarment Form(s) – Primary and Lower

Tier

➢ “Original” Copy – w/original signature




28

❑ SOQ Score – (Range: 1-10) x Weighted Factor

(%)

1. Technical Ability/Experience of Key Personnel – 25%

✓ Primary Services – primary focus

✓ Secondary Services

2. Ability/Experience of Project Manager- 25 %

3. Ability/Experience of Offeror’s Firm/Team – 20%

4. Past Performance (BOA’s and other contracts) – 25%

5. Ability/Experience of QA/QC Personnel – 5%

4.0 – Selection Criteria



29

✓Will Shortlist up to 15 Firms/Teams for Interview

✓Will Select up to 10 Firms/Teams

4. – Selection Criteria



30

5.1 - Contract Term Renewals and Escalation Rate

5.2.2 - Authorization to Transact Business in VA /

Licensing – include DPOR Licenses in “Original”

5.2.4 – Nonvisual Access – ADA requirements for all

documentation, presentations, etc.

5.2.10 – Internal Control Systems – must meet FAR

regulations

5.0 - Contract Terms and Conditions



31

5.2.11 – Living Wage

5.2.15(c) – Drug Free Workplace

5.2.16 – Prohibited Terms and Conditions

5.3 – Protest of Award or Decision to Award

5.4 – Contractual Disputes

5.0 - Contract Terms and Conditions



32

❑ DBE/SWaM Requirements will apply to Federally funded

projects ONLY!

❑ No Goal at this time (Race Neutral), but 10% is

recommended;

❑ VDOT Form C-48 Required with “Original” SOQ;

❑ VDOT Forms: C-49, C-111 and C-112 will be required for

Federally funded projects;

❑ VDOT Form C-63 – required for federally funded projects

and must be filed with FCDOT on a Quarterly basis.

FCDOT assembles data and reports semi-annually to

VDOT.

6.0 DBE Requirements



33

7.1 - Requirement to Keep Team Intact

7.2 - Conflict of Interest

7.3 - Ethics in Public Contracting Act

7.4 - Virginia Freedom of Information Act (VFOIA)

✓Proprietary Information

✓Request for Protection

7.5 - Engineering Proposal Document (EPD)

7.0 Miscellaneous



34

Engineering Proposal Document (EPD)

➢ Generalized Scope of Work

➢ Terms and Conditions

➢ Insurance Requirements

➢ Contract/Fee Computation Procedures

➢ Latest FCDOT EPD will be provided upon request



35

Questions Concerning RFQ➢ Point of Contact:

W. Todd Minnix, PE

Chief, Transportation Design Division

Fairfax County Dept. of Transportation

4050 Legato Road, Suite 400

Fairfax, VA 22033

[email protected]

Offeror’s are reminded that they should direct all correspondence and

inquiries directly through the POC. Offeror’s shall assume all risks for

any information regarding this RFQ that is obtained from any source

outside of the POC. FCDOT neither warrants nor guarantees any information obtained from other sources to be true and accurate.

mailto:[email protected]



36

Questions Concerning RFQ

➢ Following today’s meeting , all questions must

be submitted, in writing (email is allowed), to the

attention of the POC. Deadline for written

questions:

• 4:00 PM, Friday, October 25, 2019

➢ Responses to Questions will be posted on

website under “News” by COB November 1,

2019.

https://www.fairfaxcounty.gov/transportation/

https://www.fairfaxcounty.gov/transportation/



37

Questions?SOQ Submittal Deadline

November 8, 2019

4 PM, Local Time

FCDOT - 4th Floor Reception

Good Luck!

Documents

For DESIGN OF MULTI-MODAL TRANSPORTATION … · 10/16/2019 · County of Fairfax, Virginia Department of Transportation 7 2.1 - Procurement Overview Contract Terms: Project and Yearly