Ballara Receptions 1435 Main Road, Eltham 3095 Phone: 03 9431 1503

Thank you for considering Ballara Receptions as the venue for your forthcoming wedding.

Ballara Receptions is a family owned and operated business set on a stunning Victorian estate nestled on 3 acres of secluded English gardens. Wide sweeping verandas overlook our picturesque lake and gazebo, providing a romantic & intimate backdrop, to be exclusively enjoyed by you and your guests. For a virtual tour of Ballara go to www.ballarareceptions.com.au

Our beautiful authentic chapel features an exquisite stained glass altar and rich burnished cathedral ceilings. With full heating and air-conditioning, year round comfort is ensured. Alternatively, enjoy an out-door ceremony within our lovely gardens.

The dining room provides an intimate setting for 60 to 160 guests. We cater for informal cocktail parties or luncheons to lavish evening celebrations. Our extensive menu makes selecting your meal a mouth-watering experience. We take pleasure in catering for your unique requirements and special dietary needs. Not only do we plan the day with you according to your dreams, we follow it through to the very last detail. Take a look at our new prestige package and enjoy a hassle free day with everything organised for you.

We would love the opportunity of showing you around Ballara so that you can truly appreciate what a special and memorable ceremony and reception we can create for you.

For a day filled with love, laughter and unforgettable memories.

Warm regards,Jan Mate – Function ManagerAmanda & Bruce Webb - DirectorsAllan & Beryl Parker - DirectorsBallara Receptions

Pumpkin Soup (v)A delicious blend of roasted pumpkin, caramelized onion and cream topped with sour cream & crisp croutons

Sweet Potato and Tomato Soup (v)A blend of sweet potatoes and roasted tomatoes, enriched with pesto & garnished with sour cream and chives

Potato and Bacon SoupDelicious creamy potato & bacon soup topped with crispy bacon and crunchy croutons

Cauliflower and Cheese Soup (v)A classic cream of cauliflower soup enhanced with cheese and crunchy parmesan rounds

MinestroneTraditional hearty minestrone soup served with shaved parmesan

Creamy Chicken and Corn SoupA rich and creamy soup with chunks of chicken and corn with chopped parsley and crunchy croutons

Market Fresh FishFresh seasonal fish upon a potato rosti served with a salsa verde

Primavera Lasagne (v)Spinach lasagne with baked sweet potato, roasted peppers, zucchini & cheeses served with tomato concasse

Mediterranean vegetable Tart (v)Individual tart of roasted vegetables, caramelized onion & feta served with a tangy tomato relish

Pumpkin Agnolotti (v)Sundried tomato & ricotta agnolotti with a creamy pumpkin and sundried tomato sauce topped with shaved parmesan

Tortellini BosciolaVeal and sage tortellini with a creamy bacon and mushroom sauce

Feta and Black Olive RavioliWith a tomato, black olive, caper, anchovy and light chilli sauce

Butter ChickenA mild classic indian chicken curry served with jasmine rice and pappadums

Mediterranean Chicken SaladTender chicken marinated in exotic spices, served over a salad of chargrilled vegetables, pinenuts and mescu-lan lettuce dressed with a raspberry red wine vinaigrette

Thai Beef SaladMarinated beef strips tossed with asian greens, bean spouts, rice noodles and a lime & coriander dressing

Beef and Burgundy PieTender beef cooked with red wine served topped with a light and flaky crust

Salmon NicoiseWarm fillet of salmon served on a french potato and bean salad. Served with a dollop of lemon caper aioli

Mushroom and Pancetta RisottoCreamy risotto flavoured with white wine, mushrooms, pancetta and topped with goats cheese

Soups & Entrees Served with freshly baked dinner rolls

Menu

Menu

Menu

Menu

Chicken ProsciuttoTender chicken breast filled with three cheeses, wrapped with Prosciutto and drizzled with a pesto sauce

Roast PorterhouseSucculent slices of porterhouse roasted with grain mustard & cracked pepper served with a red wine and mushroom jus

200gm Eye Fillet Steak Additional $3Char-grilled eye fillet steak served on a baked garlic and fetta mash with a horseradish béarnaise

Bourbon and BBQ PorkTender pork fillet medallions char-grilled then served with homemade bourbon and bbq sauce with oven roasted apple crisps

Seared SalmonMouth-watering fresh seared salmon, dusted with szechuan pepper topped with a mild wasabi aioli

Rosemary & Garlic LambTender lamb fillets marinated with garlic & rosemary served with a rosemary and garlic jus

Chicken DuxelleSumptuous oven baked chicken fillet filled with a bacon and chive duxelle glazed with a light dijon mustard and white wine cream sauce

Parmesan Crusted BarramundiBarramundi fillets crusted with parmesan on a bed of warm potato salad topped with a lemon myrtle hollan-daise

Scotch Fillet SteakTender scotch fillet steak served with a rich jus on creamy mash

Macadamia ChickenMacadamia crusted chicken filled with brie drizzled with a chive and champagne cream sauce

Tuscan ChickenDelicious tender chicken breast pocketed with a sun-dried tomato farce enhanced with a creamy mushroom and tomato sauce

Main Meals Main meals served with seasonal vegetables

Menu

Menu

Menu

Coffee and Walnut PuddingWarm pudding draped with a rich butterscotch sauce and freshly whipped cream

Raspberry & Apple CrumbleJust like mother used to make! Delicious & served with vanilla bean ice cream

Toblerone CheesecakeAlmonds, ganache and nougat combine in a divine baked cheesecake covered with chocolate ganache peaks and crushed almonds

Berry TiramisuItalian trifle of berries, liqueur, sponge and mascarpone

Cookies and Cream CheesecakeA yummy treat which includes liqueur soaked oreo cookies and creamy fillingserved with fresh whipped cream and chocolate ganache

Zesty Lemon TartA tangy lemon & lime tart served with a dollop of cream and passionfruit coulis

White Chocolate PuddingEnhanced by a warm forest berry sauce and whipped cream

Chocolate Macadamia Brownie and White Chocolate ParfaitHomemade white chocolate and liqueur parfait served with a wedge of warmed chocolate brownie and butterscotch sauce

Almond and Forest Berry MeringueLight and fluffy meringue topped with honey and cinnamon spiced cream, berries and toasted almonds

Mississippi Mud TartA wicked chocolate tart served with coffee anglaise and fresh cream

Tropical PannacottaA delicate cream dessert flavoured with coconut cream andwhite rum topped with a tropical fruit medley

Toffee Apple PuddingA scrumptious pudding with chunks of caramelised apple drizzled with a sticky toffee sauce

Desserts Menu

Menu

Menu

PRE-DINNER DRINKS & CANAPESServed on the veranda, a selection of hot and cold canapés with champagne cocktails beverages listed below.

DININGA sumptuous three course meal comprising of an Entree, 2 Main Course and a Dessert selection.A choice of the two selections in the Main Course is given to the bridal and parents tables. The remainder ofyour guests are served alternately. All meals are served with freshly baked crusty dinner rolls and fresh sea-sonal vegetables accompany the main meal. The meal concludes with freshly percolated coffee and brewed tea, chocolates and port. Your wedding cake can be served on platters with tea and coffee, or individually served in our cake bags.

BEVERAGESDrinks served include Quality Australian red and white wines & Champagne, Victoria Bitter or Carlton Draught Beer, Light Ice Beer, Soft Drinks and Orange Juice.

TABLE SETTINGSElegant white damask linen5 arm gold or silver candelabras and fresh floral arrangements on the bridal tableOrnate gold or silver candlesticks provided on every guest table

FUNCTION CO-ORDINATORFrom the moment you arrive till the time of your departure, we ensure every little detail is taken care of.

DURATION & TIMING OF FUNCTIONSExclusive use of our exquisite venue and gardens-only one wedding at a timeEvening functions are 5 hours durationTwo course luncheon functions are 4 hours durationThree course luncheons are 4½ hours duration

Your function commences from the time pre-dinners are served and concludes on the departure of the bride and groom.

Inclusions

Banquet Package

Price ListAll prices are inclusive of GST

Banquet PackagePrice Range 2012-2014 Min adult guests

PEAK SEASON (November to April) $81.00 to $126.00Luncheons (2 courses, 4 hours) 60Luncheons (3 courses, 4.5 hours) 60Monday to Thursday evenings 60Friday Evenings, Public Holiday Eve 80Saturday Evenings, New Years Eve 100Sunday Evenings, Public Holidays 100

MID SEASON (May, September, October) $78.00 to $121.00Luncheons (2 courses, 4 hours) 60Luncheons (3 courses, 4.5 hours) 60Monday to Thursday evenings 60Friday Evenings, Public Holiday Eve 70Saturday Evenings, New Years Eve 100Sunday Evenings, Public Holidays 80

LOW SEASON (June to August) $83.00 to $112.00Monday to Thursday evenings 60Friday Evenings, Public Holiday Eve 70Saturday Evenings, New Years Eve 100Sunday Evenings, Public Holidays 70

The Banquet Package can be adjusted to suit your individual requirements and discounts are available for functions of 130 or more guests.

Our Prestige Package includes everything in the Banquet Package as well as the following items

Use of our exquisite stained glass chapel or the gorgeous gardens for your service. Also includes pew bows, silk floral arrangements, an additional hour of time immediately prior to the reception commencement and function Co-ordinator to organise everything and play your music (for example, if having a 5pm ceremony, the reception follows from 6 til 11 pm).

Professional Disc Jockey includes Master of Ceremonies

White Chair Covers with choice of sash colour

Choice of 2 Entrees given to the bridal and parents tables and the rest of the guests served alternately

Choice of 2 Desserts given to the bridal and parents tables and the rest of the guests served alternately

Your choice of Fresh floral arrangements to match your individual colours, or table lanterns or 5 arm table candelabra on the guest tables

Use of our gorgeous Wishing Well

Individualised table menus

Elegant 2 tier wedding cake for weddings up to 99 guests and a 3 tier wedding cake for weddings over 100 guests (various flavours of mud cake available) made by Kat’s Cakes.

Bridal suite accommodation for the bride and groom at Eltham Gateway Motel on the wedding night(Except Saturday evenings)

Inclusions

Prestige Package

Price ListAll prices are inclusive of GST

Prestige PackagePrice Range 2012-2014 Min adult guests

PEAK SEASON (November to April) $105.00 to $150.00Luncheons (2 courses, 4 hours) 80Luncheons (3 courses, 4.5 hours) 80Monday to Thursday evenings 80Friday Evenings, Public Holiday Eve 80Saturday Evenings, New Years Eve 100Sunday Evenings, Public Holidays 100

MID SEASON (May, September, October) $102.00 to $145.00Luncheons (2 courses, 4 hours) 80Luncheons (3 courses, 4.5 hours) 80Monday to Thursday evenings 80Friday Evenings, Public Holiday Eve 80Saturday Evenings, New Years Eve 100Sunday Evenings, Public Holidays 80

LOW SEASON (June to August) $107.00 to $136.00Monday to Thursday evenings 80Friday Evenings, Public Holiday Eve 80Saturday Evenings, New Years Eve 100Sunday Evenings, Public Holidays 80

The Prestige Package can be altered by the following two items:- If you are not having the Chapel service at Ballara, we will deduct the $450 Chapel fee off your account.- If you are not using the DJ we will deduct $550 off the final account.

CHAPEL OR GARDEN WEDDINGS

Intimate ceremonies may be held in our exquisite stained glass chapel or in the gorgeous gardens. The$450 fee includes the function co-ordinator, pew bows, silk floral arrangements, and an additional hourof time immediately prior to the reception commencement (for example, if having a 5pm ceremony, thereception follows from 6 til 11 pm).

EXTRA COURSES OR SUPPER PLATTERS

Antipasto Platters……$4.00 per personIndividual Antipasto……$5.00 per personFruit Platters………$3.50 per personCheese & Fruit Platters…$5.50 per personPrawn & Oyster Platters…..$6.50 per person

FULL CHOICE OF MAIN COURSE

An a-la-carte choice of the two main course selections..........$ 3.00 per person

ADDING AN ENTRÉE OR DESSERT SELECTION

Served alternately…….$2.00 per personServed a-la-carte…….$4.00 per person

ADDITIONAL BEVERAGE CHOICES

Standard spirits are served for pre-dinners...…..$ 4.40 per personStandard spirits served throughout the entire function….$11.00 per personAsk us if you would like to upgrade your wine selectionServe Bailey’s Irish Cream with coffee…$3.00 per person

FUNCTION EXTENSION

Extension of time can be arranged prior to the function at a cost of $4.50 per person per 1/2 houror a maximum of $550.00 for over 130 guests per ½ hour

EXTRA TOUCHES

White or black chair covers with your choice of coloured sash ….. $3.50 per chairUse of Ballara’s Wishing Well ........$50Five arm candelabras for guest tables (instead of the standard centrepiece) ……. $17.00 eachGlass lanterns with 3 tea light candles and mirror (instead of the standard centrepiece) …. $25.00 eachRose Bowls with possies of flowers on a mirror base (instead of the standard centrepiece) …. $25.00 eachTall vase with Singapore orchids submerged in water (instead of the standard centrepiece) …. $25.00 eachTealight candles in glass holders scattered around the table……..$1.00 each

CHILDREN’S MEALS

Children up to the age of 12 years are charged at $44 per child. Children will be provided with a halfserving of your menu selections, unless special meals are previously arranged

Extras

Optional

If you have your wedding within 3 months of booking, the price is reduced to

$85 per person

regardless of the day of the week or time of year.

Meal will be 1 soup selection, 2 main meal selections and 1 dessert selection.All other normal inclusions apply.

Short Term Booking Special

Specials

If you have are having in excess of 130 guests, speak to us about special discounts for the Banquet and Prestige Package.

The offer is for evening functions only.

Weddings with over 130 guests

Take a look at our Prestige Package. Great value for clients who are time-poor or who would just like every-thing taken care of for them.

Don’t worry about the details. We make everything easy for you.

* Above offers are available for new bookings only and not in conjunction with any other offers.

Prestige Package

Terms1. Tentative Bookings -To give you the opportunity to plan your function, we can place a tentative booking on your preferred date for a period of 7 days. Ballara reserves the right to remove a tentative booking after the booking has been held for 7 days, without notice.

2. Bookings & ConfirmationA booking is only considered confirmed by the payment of a deposit of $1,000 and the receipt by Ballara of the Booking Form signed by the client. Two months prior to the function, a further $1,000 deposit is payable at your Final Arrangements Meeting at Ballara.

3. TimesPlease confirm your service and reception commencement times with us before you print your invitations. The times stated on the booking form must be adhered to. Changes can only be made after discussion with Ballara and upon written confirmation. Evening weddings may also extend the duration of the reception if desired at an additional cost. Chapel weddings must be in the hour immediately prior to the reception.

4. PhotosPhotos may be taken on Ballara’s grounds free of charge, and you may commence any time up to one hour prior to the reception time. If choosing to hold your ceremony on site, we shall organise the serving of pre-dinner drinks and savouries to coincide with the taking of your photos.

5. Musical ArrangementsYou are required to book your own band, however, we do recommend that you hire one of our suggested bands (band pack with demo CDs available on loan), as they know our format, they will MC for you, and are all professional entertainers. If supplying your own band the musician’s award stipulates that members must receive a meal, which are charged at $44 per person and you will need to organise your own master of ceremonies. Bands can be no greater than four piece, and any external bands must be checked with Ballara before booking. Ballara Receptions has noise meter equipment installed to ensure your guests enjoyment.

6. Guest NumbersYour final guest numbers are required 14 days prior to the function date. The client agrees that the final cost of the function shall be determined by the guest numbers we have 7 days prior to the function date and shall be determined by that number, or the minimum number of Adult guests required for the applicable date, whichever is the greater.

7. Final PaymentA second deposit of $1,000.00 is payable at Final Arrangements Meeting, 3 months prior to the wedding.Final payment for all functions shall be made by the client 4 working days prior to the function in cash, bank cheque, direct debit or credit card (bankcard, visa & MasterCard only). Credit cards incur a 2% surcharge. Personal cheques will be accepted as long as 5 full working days clearance is provided.

8. ChildrenChildren’s prices are $44 per child between the ages of 2 and 12 years. Minimum number of guests does not include children. Children under the age of two years will not be provided with a meal or a seat unless charged for.

9. Price IncreasesPrice increases apply for each new year from the 1st of January, however all prices agreed to on the booking application form shall be adhered to. The price listed does not include any optional extras, these prices are listed separately and are subject to change without notice. All prices are GST inclusive.

10. CancellationsNotice of cancellation must be made in writing and received by Ballara Receptions. Deposits less a $250 booking fee will only be refunded upon the re-booking of the cancelled date with a similar function of equal value by 3 months prior to the cancelled date. By 3 months prior to the booked date, cancellations forfeit the whole deposit if not rebooked. When cancellations are made within 3 months of the booked date no refund is given. Cancellations made within 3 weeks of the wedding incur 2/3rds payment of the final balance owing. Bookings are non-transferable.

11. DamageBallara Receptions shall not be responsible for loss of, or damage to, property left on the premises prior to, during or after the func-tion. The client accepts responsibility for any damage to the premises or its fittings or equipment caused by the client’s guests or by outside contractors engaged by the client prior to, during or after the function. The client is required to inform all relevant persons involved in the organising of the function, whether colleagues or contractors, of these Terms & Conditions.

12. Responsible Service of AlcoholBallara reserves the right to exclude or eject any guest from the function or the premises. Ballara staff are trained in the ‘Responsible Serving of Alcohol’’, and by law may refuse to serve alcohol to any person/s who we deem to be intoxicated., or who causes any nuisance.

13. Supplying Own FoodIf you are supplying any food for this function, you will need to sign an indemnity form against any actions, claims, demands, losses, damages or costs arising from the consumption of the food that you have supplied.

14. Alterations to ContractAny alteration to these terms and conditions must be in writing and signed by both relevant parties.