Food Supply Study

Information Session—November 2nd 2015

NEW YORK CITY ECONOMIC DEVELOPMENT CORPORATION 2

Introductions 1. M/WBE Goals 2. HUD Section 3 3. RFP Background 4. Project scope

Task 1: Foundational knowledge base on NYC food distribution system Task 2: Map and analyze City’s food supply value chain Task 3: Make recommendation for improvement

5. Selection Criteria & Timeline 6. Open up to Q&A

Agenda

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M/WBE Program – M/WBE Program established in NYC Administrative Code, LL129 of 2005 and LL1 of 2013 – M/WBEs must be certified by NYC Dept. of Small Business Services

M/WBE Participation Goal: 5-20% (as percentage of total contract value)

Respondents must submit an M/W/DBE Subcontractors Participation Plan (Exhibit 4 of RFP) demonstrating how they will achieve their proposed level of M/WBE participation

– Respondents must set their own M/W/DBE Participation Goal – Respondents must also submit Intent to Perform as Subcontractor forms for each of the firms on the M/W/DBE

Subcontractors Participation Plan, providing confirmation that the firms have been contacted and plan to work on the project

Plan will be rated and factor into selection – Respondents submitting proposals with a Participation Goal lower than the lower bound of the range shall receive

a score of zero (0) for this selection criteria – The higher bound represents the optimum participation goal. Proposed Participation Goals that exceed this higher

bound are welcome but do not receive extra points – 15% of selection criteria corresponds to the quality of the M/WBE Subcontractors Participation Plan

Final M/WBE Goals will be incorporated into the Consultant Contract – Selected Respondents will be required to meet the stated M/WBE goals or demonstrate good faith efforts

M/WBE Goals and Subcontractors Participation Plan

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Identifying M/WBE Partners – Use SBS directories to find M/WBEs in a specific field – Check out the Interested Subcontractor and Supplier List for this RFP – Network at this info session – NYCEDC can assist in identifying M/WBEs – Refer to good faith efforts section in draft contract for more ideas

Make use of the Kick-Start Loan Program

– Mobilization loans for M/W/DBE firms participating as either prime or subcontractor – Amounts up to $250,000 – May be used to buy long lead equipment, material, and/or labor costs

Meeting M/WBE Goals

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New York City Economic Development Corporation 110 William Street New York, NY 10038

Bomi Kim Director, Opportunity M/W/DBE 212.312.3695

John Rooney Asst. Vice President, Opportunity M/W/DBE 212.312.4256 Claudia Flores Asst. Vice President, Opportunity M/W/DBE 212.312.3712 opportunitymwdbe@nycedc.com www.nycedc.com

Opportunity M/WBE: Contacts

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Overview: This project is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701), which requires to the greatest extent feasible:

Opportunities for training and employment be given to low- and very low-income individuals of the metropolitan area (Section 3 residents); and

Contracts for work in connection with the project be awarded to Section 3 businesses.

Section 3 goals:

30% of new hires will be Section 3 individuals 10% of the dollar value of construction contracts will be awarded to Section 3 businesses 3% of the dollar amount of non-construction contracts will be awarded to Section 3

businesses

Section 3 Goals

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Section 3 Residents:

Are public housing residents; or

Reside in the five boroughs, and

Have an individual or household income that does not exceed the local income criteria of low- or very low-income (<80% of the average median income).

Section 3 Business Concerns:

Are 51% or more owned by low- and very low-income residents; or

Employ full-time persons, at least 30% of whom are low- and very low-income residents, or, within three years of the date of first employment with the firm become Section 3 residents; or

Provide evidence of commitment to sub-contract in excess of 25% of the dollar award of all sub-contracts to Section 3 business concerns.

Section 3 Qualifications

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Contractor Requirements: Contractors for Section 3 covered projects must make every effort to meet Section 3 requirements. Recommendations include:

• Targeted recruiting of Section 3 residents through local media, signage and outreach to community organizations

• Participation in a program which promotes contracting with Section 3 businesses and/or training or employment of Section 3 residents

Reporting: Contractors are required to report on their Section 3 efforts. Criteria include:

• Within 60 days of the contract start date, submit a workforce needs plan and discuss strategy with NYC Department of Small Business Services

• Report on all new hires, and document new hires and trainees that are Section 3 residents • Report on total contracts awarded and total awarded to Section 3 businesses • Document actions taken to comply with Section 3

Section 3 Contractor Requirements

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Contacts:

– Liza Kent – Senior Vice President, Grants Management – – Barbra Wengerd – Senior Project Manager, Grants Management

– Contact email: Section3@edc.nyc

Section 3 Contacts

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Key Features Uniqueness due to diversity of end consumers in food preferences and of retailers in size and scale Important and growing contributor to the City’s economy and workforce Critical asset in driving citywide health and well-being

Vulnerabilities to weather events and other disruptions Very real, but full extent unknown Not entirely in City’s control, given regional nature of the food supply chain

New York City Food Supply Chain

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The key questions of this Study should be approached considering the following lenses: Food system resiliency Economic development Employment Emergency planning Food policy priorities

Food Supply Study Lenses

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1. Comprehensive database of quantitative and qualitative information on the food supply chain that will provide the City with a base for future planning needs 2. GIS mapping of critical information including the location of key assets, routes, and subsectors, and socioeconomic conditions across the City 3. Recommendations report on how to improve food system resiliency from a physical and an economic perspective

Study Deliverables

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Specific Tasks

Task Key questions Deliverables

Research and document a detailed, foundational knowledge base on the

NYC region’s food distribution system

What does the food supply chain look like in NYC? Where are the key distribution centers? What are the key trends in the NYC food supply chain? What are the primary resiliency risks and considerations

within the system? How can the food supply chain be improved to ensure a

more efficient food system that meets key public values?

Comprehensive database of qualitative and quantitative information (likely Powerpoint and supporting Excel database)

Map and analyze the City’s food supply and distribution value chain

Where are key assets, routes, and food subsectors located in the City?

What quantities of food or food-related products pass through specific hubs?

Which transportation routes are critical for the city’s food system?

Visualization of data provided in part 1; may include Citywide- and community-level flowcharts and neighborhood asset mapping

Make recommendations to improve food

distribution systems for physical and economic

resiliency and economic development

Are there certain system components that, if they stopped functioning, could limit the distribution of food?

Are inherent redundancies sufficient to pick up slack? How can the City use this knowledge to reduce / prevent

supply chain disruption? How can the City ensure food access for vulnerable

populations in the event of a disruption? What future trends may impact these recommendations?

Report to the City

1

2

3

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Collection of Existing Data Including, but not limited to, the following categories:

– Type of product: – Mode and route of delivery (and associated bottlenecks) – Type of establishment – By origin – By system function – By industry type

Anticipated to be limited due to – Complexity of system – Lack of previous foundational studies – Frequent aggregation of food data with that of other goods

Primary Research Extensive primary research anticipated based on the above limitations Interviews and Surveys, for which the topics may include, but are not limited to:

– Physical Logistics – Business Models – Employment – Risks/Hazards

Data Collection & Proposed Methodology

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Selection Criteria Proposed fee and cost schedules (30%) Respondent / consultant team’s experience in providing similar services (20%) Proposal quality and degree it demonstrates ability to perform services (20%) Respondent’s plan for encouraging M/WBE participation (15%) Quality of respondent’s management / reputation / references (15%)

Key dates in selection process: Pre-proposal meeting: Today Question / clarification deadline: 5pm, November 9, 2015 Question response date: November 16, 2015 Final submission: 4 pm, November 24, 2015 Selection / Onboarding: Winter 2015

Selection and Timeline

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Submissions

Read the entire RFP carefully Do not omit any proposal requirements Questions and answers:

– Questions will be accepted until 5pm on Monday, November 9, 2015 at FoodSupply@edc.nyc

– There will be a final posting on Monday, November 16, 2015 at www.nycedc.com/rfp

Six (6) hard copies and one (1) electronic copy are due no later than:

Tuesday, November 24, 2015 4:00 PM