fixed_asset_register_sample.xls

8/20/2019 fixed_asset_register_sample.xls

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Excel Skills | Fixed Assets Register TemplateAbout this templateThis comprehensive template enables users to compile a complete fixed assets register which iand categories; facilitates recording additions, disposals, revaluations and impairments;depreciation charges; calculates tax values based on user defined tax codes; calculates d

automated journal report. The template has been designed specifically for the requirements ofasset register which is only based on historical costs.About our unique templates#ur unique, practical templates produce results that are more comparable to software solutiononly contain limited functionality but our templates produce complex automated reports based$xcel s(ills in order to use our templates - all our templates only require basic user input and incAbout this sample fileThis $xcel document is only a sample of the fixed assets register template. )e*ve created thifeatures of this template. &ou will therefore not be able to use this version of the template - thafter buying the template or a full membership of the $xcel "(ills website.Our full membership includes:+ ccess to all / of our unique $xcel templates+ 012 days access to our 0/ $xcel video tutorials

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corporates an unlimited number of fixed asset classesautomatically calculates monthly and year-to-date

eferred tax balances and includes a comprehensive

I!" but can also be used to compile a simple fixed

s than regular $xcel templates. %ost $xcel templateson limited user input. &ou also don't need advanced

lude comprehensive step by step instructions.

is sample to enable customers to view the layout ande full version of the template can only be downloaded

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Excel Skills | Fixed Assets Register TemplateInstructions

The following sheets are included in this template5

Template Set"up

Asset Classes

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This comprehensive template enables users to compile a complete fixed assets register which incorporates an unlimnumber of fixed asset classes and categories; facilitates recording additions, disposals, revaluations and impairmeautomatically calculates monthly and year-to-date depreciation charges; calculates tax values based on user defined

codes; calculates deferred tax balances and includes a comprehensive automated journal report. The template has bdesigned specifically for the requirements of I!" but can also be used to compile a simple fixed asset register which is based on historical costs.

Note: This template only accommodates depreciation calculations on a straight line basis. If you therefore need to calcudepreciation on a reducing balance or other depreciation basis, the template will unfortunately not be suitable for yrequirements.

Set"up - the input cells on this sheet enable you to customi6e the template for your business. &ou can enter your businname, select a year end period, specify an income tax percentage, maintain the default fixed asset classes, maintain default fixed asset categories and maintain the default tax codes. complete list of user input error codes are also inclu

on this sheet for information purposes.

Assets - this sheet enables users to create a unique asset code for all fixed assets and the columns with the light bcolumn headings contain all the comprehensive, automated calculations that form part of the fixed asset register. 7ser inis limited to entering an asset identification number, asset description, asset type, asset category and tax code. The pefor which the fixed asset register is compiled is determined by the review date that is specified at the top of the sheet.

Transact - all asset transactions need to be recorded on this sheet. sset transactions include acquisitions, revaluations disposals. 7ser input is limited to entering the transaction date, transaction type, asset number, supplier, document numtransaction amount, asset lifetime, residual value and proceeds on disposal. The columns with light blue column headicontain the formulas that form the basis of all the calculations that are required in order to produce a comprehensaccurate fixed asset register.

%ategor! - this sheet contains a fixed assets summary which is based on the fixed asset categories that are created on "et-up sheet. 8o user input is required on this sheet and 0 fixed asset categories are accommodated. dditional fixed acategories can be added by simply copying the formulas in the last row into the required number of additional rows.

%lass - this sheet contains a fixed assets summary which is based on the asset classes that are created on the "esheet. 8o user input is required on this sheet and a maximum of 0 asset classes are accommodated.

&ournals - this sheet contains an automated journal report for all fixed asset transactions. The journal report cancompiled on a monthly or year-to-date basis and is based on the account numbers that are specified in the asset categset-up on the "et-up sheet. The journal report accommodates 0 asset categories but additional categories can be addedsimply copying the formulas in the last row into the required number of additional rows.

The template can be customi6ed for your business by editing the default business details, asset categories, asset clasand tax codes on the "et-up sheet. The business name that is entered in cell 92 is used as a heading on all the osheets, the year-end month that is selected in cell 9: is used in order to calculate year-to-date balances and the incomepercentage that is specified in cell 94 is used to calculate deferred tax balances.

The template includes 1 default fixed asset classes which can be customi6ed in the cell range from cell 0 to cell <=. default asset class codes in column and the default asset class descriptions in column < can be amended and you can additional asset classes by simply inserting a new row between the first and last class codes, entering a new code for asset class in column and entering a description for the new class in column <.

Note: All new asset classes must be inserted above the !! asset class code and a ma"imum of #$ asset classes canaccommodated in the template.

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Asset Categories

Ta" Codes

The asset classes that are created on the "et-up sheet should be representative of the asset classes that are includedthe financial statements. "ome businesses however require more asset classes than what is disclosed on the finanstatements in order to accommodate separate allocation in the business accounts. )e have therefore created sepa

asset categories for this purpose.

The template includes asset categories which can be customi6ed in the cell range from cell >0 to cell ?00. $ach ascategory contains a unique code in column , is lin(ed to an asset class in column <, contains a description in column 9 contains an account number in each of the columns from column @ to ?.

The asset category codes can be in any format but we suggest using a combination of letters and numbers as illustrated the default category codes. $ach category that is created will be included separately on the 9ategory sheet and needs tolin(ed to one of the asset class codes in cells 0 to = by selecting the appropriate asset class code from the list bocolumn <. The asset categories are therefore in fact sub classes of the main asset classes that are included on the finan

statements.

The account numbers that need to be entered in columns @ to ? are included in the automated journal report on the Aousheet. ll fixed asset journals are therefore based on the asset categories that are created which means that a sepaasset category is required for each fixed asset account group or depreciation cost centre. The accounts that need toentered in each column are better described as follows5

+ Cost - the general ledger accounts that are entered in this column reflect the cost or gross carrying value of each ascategory. These accounts should therefore be balance sheet accounts.

+ Accum %epr - the accounts in this column reflect the accumulated depreciation that has been written off against each acategory. These accounts should therefore be balance sheet accounts.

+ %epr - the total depreciation charges for each asset category is allocated to the accounts in this column. These accoushould therefore be income statement accounts.

+ &evalue - if a revaluation reserve is created after an asset revaluation, the revaluation surpluses for each asset categare allocated to these accounts. "eparate revaluation reserve accounts can be added for each category or a single accocan be used for all fixed assets by simply entering the same account number for all asset categories. The accounts that specified should be balance sheet accounts.

+ Impairment - if an asset is valued at less than the current net carrying value, the impairment amounts for each ascategory are allocated to these accounts. &ou can use separate impairment accounts for each asset category or entersame account for all categories in order to allocate all asset impairment amounts to the same account. The accounts thatspecified should be income statement accounts because asset impairment amounts are written off to the income stateme

+ 'rofit - if assets are sold, the profits or losses on the disposal of assets are allocated to the accounts that are specifiethis column. &ou can again use a single account for all asset categories or enter separate accounts for each asset categ

These accounts should be income statement accounts.+ %ef Ta" () - enter the accounts to which deferred tax assets or liabilities should be allocated. In most instances, only obalance sheet account is used for this purpose but you can specify separate accounts if you want to be able to view deferred tax asset or liability for each asset category separately.

+ %ef Ta" I) - enter the accounts to which deferred tax charges for the year should be allocated. In most instances, only income statement account is used for this purpose but you can specify separate accounts if you want to be able to view deferred charges for each asset category separately.

Note: All new asset categories must be inserted above the !! asset category code. The template accommodates #$ acategories on the Category sheet but you can add additional asset categories on this sheet by simply copying the formulathe last row into the appropriate number of additional rows. An unlimited number of asset categories are thereaccommodated.






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The template includes default tax codes in the cell range from cell 0= to A: but you can add as many additionalcodes as required. The tax codes are used to calculate the tax allowances that can be claimed for each fixed asset and tax values at the beginning and the end of each financial year. These tax balances are then used in order to calculate

deferred tax balances and charges for each financial year.






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Input *rror Codes

Asset Set"up

single alphabetical letter is used as the tax code in column and a description for each tax code can be entered in col9. ll the tax codes that are created on the "et-up sheet are available for selection in column on the ssets sheet.

Note: +ou can create additional ta" codes by inserting a new row anywhere between the first and last rows, entering a nta" code in column A and specifying the appropriate annual ta" percentages.

9olumn < in the tax codes section contains a list box which enables users to specify whether appropriation needs toapplied in the tax allowance calculations for the particular tax code. If appropriation is applied Bthe C&esC option is selectedmeans that the tax allowance calculation will ta(e the effect of partial years into account. If appropriation is not applicaBthe C8oC option is selectedD, the tax allowance will be based on a full year regardless of when an asset is acquired.

*"ample: An asset with a cost of $,$$$ is acquired in %ecember by a business with a -ebruary yearend. The ta" code is assigned to the asset is ( which has No appropriation specified in column ( and a ta" percentage of /$0 in year . A

year1s ta" allowance will therefore be written off in %ecember 2and each subsequent year3 which means that theallowance for the first year would be /,$$$.

If the ta" code of the asset had been A 2which has a +es option in column (3 and the ta" percentage in the first year is /$0, it means that the ta" allowance in the first year would only be ###.## 2$,$$$ " /$0 E / " /3. This is becaappropriation would apply and the ta" allowance calculation will therefore only include / months.

The tax allowance percentages in column @ to F are used to calculate the appropriate tax allowance amounts for the asthat are lin(ed to the particular tax codes. &ou will therefore only be able to specify tax percentages for 2 years andlonger period is applicable, the year 2 percentage will be used for all subsequent annual periods until an asset is fully wroff for tax purposes.

*"ample: If a ta" code is created for buildings and a ta" allowance percentage of /0 is applicable, the year to 4 percentages need to be entered as /0 and the year 4 percentage 2which is /03 will be applied to all the annual periods ayear 4. This means that a ta" allowance of /0 per year will be written off until the asset is fully written off after 4$ years.

Note: The 4+ Total and A- columns contain formulas which should be copied for all new ta" codes that are added to the )up sheet. It is imperative that these formulas are copied for all new ta" codes otherwise some of the ta" calculations maybe accurate.

The 2& Total column contains the total percentage value of the tax allowance percentages that are entered in the &ear columns and will automatically be highlighted in red if the value exceeds G. The maximum percentage that can be wr

off on an asset is G - if you therefore specify tax allowances of more than G, only the tax allowances that ma(ethe first G will be ta(en into account in determining the appropriate tax values of the asset. The column containsappropriation value which is based on the selection in column <.

The input error codes at the bottom of the "et-up sheet are included for information purposes only and provide users wireason for the error codes that may be encountered when entering transactions on the ssets and Transact sheets. Therror codes are covered in more detail in the $rror 9odes section of these instructions.






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$ach individual fixed asset must be added to the ssets sheet by assigning an asset number to the fixed asset. The sssheet is in actual fact a comprehensive fixed asset register which contains all the individual assets that form part of the fiassets register. ll fixed asset transactions need to be recorded on the Transact sheet and the 9ategory and 9lass she

contains summaries of all the appropriate asset groups.






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unique asset number must be created for each fixed asset on the ssets sheet. &ou can use any asset numbeconvention but we strongly recommend using a combination of letters and numbers as illustrated in our example data. have used an asset numbering convention which starts with two letters followed by a hyphen and five numbers. The let

can be used to distinguish between different asset categories or classes.

Note: All fi"ed assets must be added to the Assets sheet by assigning a unique asset code to the particular asset. acquisition of the asset then needs to be recorded on the Transact sheet after which the appropriate values will be reflecon the Assets sheet. 5sers therefore need to create asset codes for all their assets and record acquisition transactions foassets on the Transact sheet.

ll the columns on the ssets sheet with yellow column headings require user input while the columns with light blue coluheadings contain formulas which should be copied for each new asset that is added to the sheet. The following user inpurequired on the ssets sheet5

Asset 'umber - enter a unique asset number for each fixed asset in this column. @uplicate asset numbers may resuinaccurate calculations and it is therefore imperative that each fixed asset has a unique asset number. "imilar assets

asset components can be distinguished by adding a CHC and CH>C at the end of the asset number.

Asset () 'umber - enter an asset identification number in this column. This number should preferably be applied to asset in order to facilitate physical verification of assets and assist in identifying each fixed asset that is included in the fasset register.

)escription - enter a comprehensive description of the asset in this column. The asset description should enable userseasily identify the asset and should assist users in distinguishing between similar assets.

Asset T!pe - select an asset type from the list box. This column assists in identifying leased assets and the list boxes in column therefore include an owned and leased option.

%ategor! - select an asset category from the list box in this column. ll the asset categories that are created on the "etsheet are available for selection. $ach asset needs to be lin(ed to an asset category which is lin(ed to an asset class in sset 9ategory section on the "et-up sheet.

Tax %ode - select a tax code from the list box in this column. ll the tax codes that are created on the "et-up sheet available for selection.

Note: All the contents on the Assets sheet should form part of a continuous cell range otherwise some assets may notincluded in the template calculations. The Assets sheet should therefore not contain any blan6 rows between rows contain data.

ll the columns with light blue column headings contain calculations which are based on the review date that is enterecell $>. The date that is entered in this cell therefore determines which transactions are included in the asset balance depreciation calculations. It is therefore imperative that you enter the correct date in this cell when reviewing the fixed asregister.

The cell range from cell F> to cell ?> displays the appropriate year-to-date B&T@D and month-to-date B%T@D from anddates which are in effect based on the review date that is specified in cell $>. 8ote that all the template calculations based on month end dates - even if you enter a review date that does not fall on a month end, the template calculationsstill include all the transactions and depreciation calculations for the entire month.

The &T@ periods are determined based on the year-end period that is selected in cell 9: on the "et-up sheet. ll the &asset balances and depreciation calculations will therefore be calculated automatically based on the review date and year-end period that has been specified.

Note: The review date ma6es it easy to roll the template forward or bac6 for any subsequent or previous month and alltemplate calculations are updated automatically. +ou can therefore simply enter a new date in cell */ and all the calculation all the sheets in the template are automatically updated.






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The ssets sheet contains 2> calculated columns which all have light blue column headings. The calculations in thcolumns are all based on the transactions that are entered on the Transact sheet and some of the calculations areinformation purposes only while others form an integral part of the fixed asset register. )e'll now briefly cover the purpos

each calculated column5






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The following columns are included for information purposes only:

Assets at Cost:

Error %ode - if there is a problem with the input in any of the user input columns, an error code will be displayed in column. !efer to the "et-up sheet for a description of each error code and to the $rror 9ode section of these instructions

more information about the reason for the error code that is displayed.%lass - this column contains the asset class that the asset is lin(ed to. The asset class is determined by the asset categthat is selected in column $ and each asset category is lin(ed to a single asset class in the sset 9ategory section on "et-up sheet.

Acquisition )ate - the asset acquisition date is displayed in this column. fter creating an asset number, an acquisitransaction needs to be recorded on the Transact sheet in order to record the acquisition of the asset. If an acquisitransaction has not been recorded for the particular asset, this column will contain an CaddC message.

*ast Trn )ate - this column contains the date of the last transaction that has been recorded for the appropriate asset. Itransaction has been recorded, the column will contain an CaddC message which indicates that an asset acquisitransaction still needs to be recorded.

%urrent Trn )ate - this column contains the date of the last transaction for the asset that is dated before the &T@ To @

which is displayed in cell I>. It therefore represents the last transaction that has been recorded before the current period e

*ast +, Trn )ate - this column contains the date of the last transaction for the asset that is dated before the &T@ rom @which is displayed in cell F>. It therefore represents the last transaction that has been recorded before the end of previous financial period.

*ast +- Trn )ate - this column contains the date of the last transaction for the asset that is dated before the %T@ r@ate which is displayed in cell A>. It therefore represents the last transaction that has been recorded before the end of previous month.

)isposal )ate - if an asset has been disposed of, the date of disposal as per the Transact sheet will be displayed in column. 8ote that a disposal transaction has to be recorded on the Transact sheet for all asset disposals.

+roceeds on )isposal - if an asset has been disposed of, the proceeds on disposal as per the Transact sheet wildisplayed in this column.

.istorical %ost - the historical cost of all assets that have been acquired before the end of the current financial periodisplayed in this column. The historical cost is defined as the transaction amount of the acquisition transaction tharecorded on the Transact sheet for the particular asset.

Acti/e *ifetime - the lifetime that has been recorded on the Transact sheet for the most recent transaction that is dabefore the current period end is displayed in this column.

Acti/e Res 0alue - the residual value that has been recorded on the Transact sheet for the most recent transaction thadated before the current period end is displayed in this column.

Tax %ost - the tax cost of the asset is displayed in this column. The tax cost is the same as the historical cost of the assThis column will only contain a value if the asset has been acquired before the current period end.

%urrent Tax 1 - the tax allowance percentage for the current period is displayed in this column. This percentagdependent on the tax code that has been selected in column and the annual tax percentages that have been definedthe particular tax code on the "et-up sheet. If a tax code has not been selected in column , a CcodeJC message wil

displayed in this column.Elapsed -onths +, - the value in this column indicates the number of months that have elapsed since the acquisition ofasset up to the end of the previous financial period. value will only be displayed for assets that have not been disposedbefore the end of the previous financial period.

Elapsed -onths %, - the value in this column indicates the number of months that have elapsed since the acquisition ofasset up to the end of the current financial period. value will only be displayed for assets that have not been disposebefore the end of the current financial period.

Elapsed -onths +- - the value in this column indicates the number of months that have elapsed since the acquisition ofasset up to the end of the previous month. value will only be displayed for assets that have not been disposed of beforeend of the previous month.

Opening alance - the opening cost or gross carrying value of the asset at the beginning of the current financial perio

included in this column.

Additions - if an asset has been acquired during the current financial period, the cost of the asset is included in this coluThe cost of the asset is entered as the transaction amount when recording an acquisition type transaction on the Transsheet






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Accumulated %epreciation:

Total Net Carrying 7alue:

&evaluation &eserve:

Income )tatement Items:

Re/aluations - if an asset has been revalued during the current financial period, the adjustment in the gross carrying vaBor the cost of the asset if the asset has not been revalued previouslyD is included in this column. 8ote that this adjustmeonly calculated based on the gross carrying value of the asset - if you want to recalculate the revaluation surplus

impairment, the !evaluation column in the ccumulated @epreciation section also needs to be ta(en into account.

)isposals - if an asset has been disposed of during the current financial period, the gross carrying value Bor the cost of asset if the asset has not been revalued previouslyD is included in this column as a negative value. This effectively methat the gross carrying value of the asset is removed from the fixed asset register.

(mpairment - if an asset has been revalued during the current financial period at a value that is lower than the currentcarrying value, the impairment amount is included in this column. 8ote that in some instances, a negative value may alsodisplayed in the !evaluations column which will be offset by a negative value in the !evaluations column in the ccumula@epreciation section. This is simply because the impairment is calculated based on the net carrying value which therefnecessitates adjustments to the 9ost and ccumulated @epreciation values in order to adjust the gross carrying value 9ost sectionD to the correct values after revaluation.

%losing alance - the closing cost or gross carrying value of the asset at the end of the current financial period is inclu

in this column.

Opening alance - the opening accumulated depreciation balance of the asset at the beginning of the current finanperiod is included in this column.

)epreciation " %ost - the year-to-date depreciation on the historical cost of the asset is included in this column. amounts in this column are calculated on the Transact sheet. or revalued assets, only the portion of the depreciation relates to the historical cost of the asset will be included in this column.

)epreciation " Re/aluation - the year-to-date depreciation on the revaluation of the asset is included in this column. amounts in this column are calculated by deducting the depreciation on the historical cost of the asset from the total yeadate depreciation. <oth of these amounts are calculated on the Transact sheet. If an asset has not been revalued, the vain this column will be nil.

)epreciation " Total - the total year-to-date depreciation on the asset is included in this column. ll the amounts in column are calculated on the Transact sheet.

Re/aluations - if an asset has been revalued during the current financial period, the accumulated depreciation as at the dof the revaluation is included in this column as a negative value. This is because we write off the accumulated depreciatioa revaluation reserve and this value together with the revaluation adjustment in the 9ost section form the revaluation surfor an asset.

)isposals - if an asset has been disposed of during the current financial period, the accumulated depreciation as at the dof the disposal is included in this column as a negative value. This effectively means that the accumulated depreciation ofasset is removed from the fixed asset register.

%losing alance - the closing accumulated depreciation balance of the asset at the end of the current financial perioincluded in this column.

%losing %arr!ing 0alue - the difference between the closing cost Bor gross carrying valueD of an asset and the closaccumulated depreciation balance is included in this column. The amounts in this column reflect the Cboo( valueC of an aat the end of the financial period.

Opening alance - the amounts in this column reflect the revaluation reserve opening balances at the beginning of current financial period.

Re/aluation Surplus - if an asset has been revalued during the current financial period at a value that is higher than itscarrying value at the date of revaluation, the revaluation surplus is included in this column. 8ote that if an asset is revaluea value that is less than its net carrying value, an asset impairment amount will be included in the Impairment )rite-#column and the revaluation surplus will be nil.

)epreciation " Re/aluation - the total year-to-date depreciation on any revaluations that may have been made to an asin the past is included in this column. This means that we effectively write-off the depreciation on revaluations against

revaluation reserve balance instead of allocating these depreciation amounts to the income statement.

%losing alance - the amounts in this column reflect the revaluation reserve closing balances at the end of the curfinancial period.






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(mpairment 2rite"Offs - if an asset has been revalued during the current financial period at a value that is lower than itscarrying value at the date of revaluation, the asset impairment amount is included in this column. 8ote that if an asserevalued at a value that is higher than its net carrying value, a revaluation surplus will be included in the !evaluation !ese

section and the asset impairment amount will be nil.






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Current 8onth %epreciation:

Carrying 7alue at 9istorical Cost:

Ta" 7alues:

%eferred Ta"ation:

+rofit 3 4*oss5 on )isposal - if an asset has been disposed of during the current financial period, the profit or lossdisposal as at the date of the disposal is included in this column. The profit or loss on disposal is calculated as the differebetween the proceeds on disposal which is recorded on the Transact sheet and the net carrying value Bboo( valueD of

asset. If the asset that is sold has been revalued, any revaluation reserve that may exist on the date of disposal is aincluded in the profit or loss calculation.

%ost - this column includes the depreciation on the historical cost of an asset for the current month. The appropriate mois determined by the review date that is specified in cell $>. The current month depreciation on historical cost is calculatedthe Transact sheet. 8ote that this column will only contain a value if the historical cost of an asset has not been depreciated.

Re/aluation - this column includes the depreciation on any revaluations that may have been performed on an asset ancalculated as the difference between the total depreciation for the current month and the depreciation based on the histocost of an asset.

Total - this column includes the total depreciation of an asset for the current month. The appropriate month is determinedthe review date that is specified in cell $>. The current month total depreciation is calculated on the Transact sheet. 8ote

this column will only contain a value if the gross carrying value Bor historical cost for assets that have not been revaluedan asset has not been fully depreciated.

Opening alance - this column includes the boo( value of an asset based only on historical cost calculations at beginning of the current financial period.

,T) -o/ement - this column includes the &T@ movement in the boo( value of an asset based only on historical ccalculations. ll revaluations are ignored for the purpose of this calculation.

%losing alance - this column includes the boo( value of an asset based only on historical cost calculations at the endthe current financial period.

-T) -o/ement - this column includes the %T@ movement in the boo( value of an asset based only on historical calculations. ll revaluations are ignored for the purpose of this calculation.

Opening alance - this column includes the tax value of the appropriate asset at the beginning of the current finanperiod. ll tax value balances are calculated by deducting the appropriate tax allowances Bbased on the tax code thaselected in column D from the tax cost Bhistorical costD of an asset.

,T) -o/ement - this column contains the &T@ movement in the tax value of an asset. or most assets that have bacquired before the beginning of the financial period, these amounts will equal the tax allowances for the period. If an ashas been acquired during the current financial period, the &T@ movement will equal the cost of the asset less the approprtax allowances for the period. If an asset has been disposed of during the current financial period, the &T@ movementequal the opening tax value.

%losing alance - this column includes the tax value of the appropriate asset at the end of the current financial periodtax value balances are calculated by deducting the appropriate tax allowances Bbased on the tax code that is selectedcolumn D from the tax cost Bhistorical costD of an asset.

-T) -o/ement - this column contains the %T@ movement in the tax value of an asset. or most assets that have bacquired before the beginning of the current month, these amounts will equal the tax allowances for the period. If an ashas been acquired during the current month, the %T@ movement will equal the cost of the asset less the appropriate allowance for the month. If an asset has been disposed of during the current month, the %T@ movement will equal the value at the beginning of the month.

Opening alance - this column includes the deferred tax balance at the beginning of the current financial period. @efertax balances are calculated as the difference between the carrying values at historical cost and the tax values multipliedthe appropriate tax rate which is specified on the "et-up sheet. 3ositive values represent deferred tax assets and negavalues represent deferred tax liabilities.

,T) -o/ement - this column includes the &T@ movement in the deferred tax balances.

%losing alance - this column includes the deferred tax balance at the end of the current financial period. @eferred balances are calculated as the difference between the carrying values at historical cost and the tax values multiplied byappropriate tax rate which is specified on the "et-up sheet. 3ositive values represent deferred tax assets and negavalues represent deferred tax liabilities.

-T) -o/ement this column includes the %T@ movement in the deferred tax balances






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Recording Asset Transactions

ll the column headings on the ssets sheet contain a filter selection arrow. These selection arrows indicate that the feature has been activated on the sheet. The ilter feature can be used to filter the data on the sheet in order to display ocertain asset records on the sheet.

)e have also included totals above all the column headings that contain amounts. These totals have been calculatedusing the "7<T#TK function which means that if the data on the sheet is filtered, the totals that are calculated will oinclude the filtered records. The ilter feature can therefore be used to obtain totals based on the filter criteria that specified by the user and also enables users to view the detailed fixed asset records that ma(e up the summary totals on9ategory and 9lass sheets.

*"ample: If you want to obtain the fi"ed asset register totals for all leased assets, you can simply clic6 the selection arne"t to the Asset Type column heading and select the eased option. The sheet will be filtered and only the leased asswill be visible on the sheet. The totals will also only include the leased assets.

*"ample: If you want to view the detailed asset records that ma6e up one of the category or class totals on the CategoryClass sheets, simply clic6 the filter selection arrow ne"t to the Category or Class column headings 2column * or columnand select the appropriate category or class. The sheet will be fi ltered and only the asset records for the selected categorclass will be visible on the sheet. The totals will also only include the appropriate amounts for the selected category or cla

Note: After reviewing the filtered data, you need to clear the filter in order to display all the asset records on the sheet. A fcan be cleared by simply clic6ing the selection arrow ne"t to the appropriate column heading again and clic6ing the )e All option.

s we've mentioned before, some column headings contain yellow cell bac(grounds, while other column headings conlight blue cell bac(grounds. The columns with yellow cell bac(grounds require user input and the columns with light blue

bac(grounds contain formulas which should be copied for all new assets that are added to the sheet. This is imperabecause the accuracy of all template calculations is dependent on recording assets correctly. fter entering all the requdata in the user input columns, please therefore ma(e absolutely sure that the formulas in the calculated columns have bcopied into all the new rows that have been added to the sheet.

ll asset transactions must be recorded on the Transact sheet. There are basically 0 types of transactions that canrecorded namely acquisitions, disposals and revaluations. n asset transaction can be recorded by entering the requdata into the user input columns - the column headings of all user input columns contain a yellow cell bac(ground while column headings with a light blue cell bac(ground indicate that these columns contain formulas which should be copiedall new transactions that are added to the sheet.

Note: &ecording an asset number on the Assets sheet will have no effect in terms of recording the cost of an asset in fi"ed asset register. An acquisition transaction needs to be recorded on the Transact sheet for each fi"ed asset thaacquired before the appropriate asset values will be included in the fi"ed asset register on the Assets sheet and summaries on the Category and Class sheets.

Note: All the contents on the Transact sheet should form part of a continuous cell range otherwise some transactions mnot be included in the template calculations. The Transact sheet should therefore not contain any blan6 rows between rthat contain data.

The following user input is required in the user input columns on the Transact sheet Bthe columns with yellow coluheadingsD5

Transaction )ate - enter the date of the transaction.






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Transaction T!pe - select the transaction type from the list box. The 9L option should be selected for all aacquisitions, the @I" option should be selected for all asset disposals and the !$M option should be selected forrevaluations of fixed assets.

Asset 'umber - select the appropriate asset number of the asset to which the transaction relates from the list box in column. ll the asset numbers that have been added to the ssets sheet will be available for selection. &ou therefore needcreate an asset number for the appropriate fixed asset on the ssets sheet before you will be able to record any transactfor the particular fixed asset.






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Supplier - enter the name of the supplier from which the asset has been acquired. If a disposal transaction is recorded, ycan enter the name of the customer in this column. or revaluations, you can simply enter C8oneC.

)ocument 'umber - enter the document number of a supporting document which will enable you to trace the transac

bac( to its supporting documentation. or acquisitions, this should be the supplier invoice number and for disposals, customer invoice number. or revaluations, you can simply enter text li(e C!evalueC.

Amount - enter the transaction amount in this column. or acquisitions, the supplier invoice amount should be enteexclusive of any sales tax that may be applicable. or disposals, a nil amount should be entered in this column. revaluations, the value of the asset should be entered in this column - this should be the new value of the fixed asset andthe difference between the valuation and the previous historical cost or gross carrying amount

*ifetime in ,ears - enter the estimated lifetime of the asset in years for all acquisition and revaluation transactions in column. or disposals, enter a nil value in this column. 8ote that if an asset should not be depreciated, a nil lifetime aneeds to be specified in this column.

Residual 0alue - this value should be the estimated valuation of an asset at the end of the lifetime that is specified in previous column. If the asset will have no value at the end of its estimated lifetime, enter nil. nil value should alsoentered for all disposal transactions.

+roceeds on Sale - if a disposal transaction is being recorded, enter the proceeds on the disposal of the asset in column. The proceeds should equal the total amount that is received for the asset. If an asset is being scrapped, enter nthis column. nil value should also be entered for all acquisition and revaluation transactions.

The Transact sheet also includes 0= calculated columns - the column headings of all the calculated columns contain a lblue cell bac(ground. ll of these columns contain formulas which should be copied for all new transactions that are adto the sheet. )e'll now briefly cover the purpose of each calculated column5

Error %ode - if there is a problem with the input in any of the user input columns, an error code will be displayed in column. !efer to the "et-up sheet for a description of each error code and to the $rror 9ode section of these instructionsmore information about the reason for the error code that is displayed.

%ategor! - the asset category is loo(ed up on the ssets sheet based on the asset number that is specified in columnThis column is included for information purposes only.

Transaction )ate () - the formula in this column assigns a time to each transaction date based on the row number oftransaction. This means that each transaction will have a unique date even if two transactions that relate to the same aare recorded on the same date.

+re/ious Trn )ate - this column indicates the date of the previous transaction for the specified asset number. If there isprevious transaction for the asset, a date of 4HH will be displayed.

'ext Trn )ate - this column contains the next transaction date for the selected asset. If there is no transaction after current transaction, the day after the &T@ To date on the ssets sheet will be included in this column.

)epr End )ate - this column contains the date on which the depreciation period for the transaction will end. This datdetermined by adding the lifetime of the asset to the transaction date.

)epr ,T) From )ate - the date from which the current financial period depreciation is calculated is included in this colu8ote that if there is a subsequent transaction for an asset, a date of 4HH or the &T@ rom date may be included

this column.)epr ,T) To )ate - the date up to which the current financial period depreciation is calculated is included in this colu8ote that if there is a subsequent transaction for an asset, a date of 4HH or the &T@ rom date may be includedthis column.

)epr ,T) -onths - this column includes the number of months on which the &T@ depreciation for the particular transacis based.

Transaction Amount - this column contains the transaction amount that is specified in column .

Asset .istorical %ost - this column contains the historical cost of the appropriate asset. The historical cost is defined astransaction amount of the acquisition transaction that is recorded for an asset.

%urrent *ifetime - the current lifetime of the asset as specified in column N is included in this column.

%urrent Residual - the current residual value of the asset as specified in column F is included in this column.

+re/ious )eemed %ost - the gross carrying value of the previous transaction for the selected asset is included in

column.

+re/ious Residual 0alue - the residual value that was specified in the previous transaction for the selected asset is incluin this column.






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+re/ious *ifetime - the previous lifetime that was specified in the previous transaction for the selected asset is includethis column.

%urrent Accum )epr - the total accumulated depreciation that has been written off between the previous transaction d

and the current transaction date for the selected asset is included in this column.






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%urrent %arr!ing 0alue - the amounts in this column are calculated as the difference between the previous deemed cand the current accumulated depreciation.

Accum )epr: %ost - the accumulated depreciation based only on the historical cost of the asset which has been writtenbetween the previous transaction date and the current transaction date for the selected asset is included in this column.

Accum )epr: Re/aluation - the difference between the total accumulated depreciation and the accumulated depreciabased on only the historical cost of the asset is included in this column and represents the accumulated depreciation that been written of on the revaluations that have been applied to the selected asset between the previous transaction date athe current transaction date.

Accum )epr: Re/ 6+, - the accumulated depreciation on revaluations as at the beginning of the financial period is incluin this column.

+re/ious Re/aluation - this column contains the revaluation reserve balance before ta(ing any effect that the curtransaction may have on the revaluation reserve balance into account.

Re/aluation Surplus - if the selected transaction is a revaluation and the transaction amount that is specified in column greater than the current carrying value in column , the revaluation surplus amount is included in this column. 8ote that

calculation may also be influenced by any previous impairments that may have been recorded against the selected asnumber.

%urrent Re/aluation - this column includes the revaluation reserve balance after ta(ing the effect of the current transacinto account.

+re/ious (mpairment - this column contains the total of any impairment amounts that have been recorded for the selecasset Bbefore ta(ing the effect that the current transaction may haveD into account.

(mpairment 0alue - if the selected transaction is a revaluation and the transaction amount that is specified in column less than the current carrying value in column , the asset impairment amount is included in this column as a posvalue. If an asset is revalued at a value that is greater than the current carrying value and an asset impairment wpreviously recorded for the selected asset, the impairment will be reversed to the extent that the revaluation reservgreater than the previous impairment value and the amount of the reversal will be reflected as a negative value in column.

+rofit 3 4*oss5 on )isposal - if the selected transaction is a disposal, the profit or loss on the disposal of the asseincluded in this column. The profit or loss is calculated by deducting the current carrying value of the asset from the proceon disposal that is recorded in column I. 8ote that if the revaluation reserve for the asset is greater than nil, the revaluareserve will also be included in the calculation of the profit or loss on disposal. This means that the reserve balanceeffectively released when an asset is disposed of.

,T) Total )epreciation - the &T@ total depreciation for the asset is calculated in this column. This calculation is basedthe gross carrying value of the asset, the lifetime of the asset and the &T@ depreciation months which is calculated in colu!.

,T) Total )epr at %ost - the calculation in this column forms part of the &T@ depreciation on the historical cost of an aswhich is calculated in column %.

,T) %ost )epreciation - the &T@ depreciation on the historical cost of the asset is calculated in this column. T

calculation is based on the historical cost of the asset, the current lifetime of the asset and the &T@ depreciation monwhich is calculated in column !.

Accum )epr at +, %ost al - the calculations in this column forms part of the calculation of the accumulated depreciaon the historical cost of an asset as at the beginning of the financial period.

Accum )epr at %ost +, - the calculations in this column forms part of the calculation of the accumulated depreciationthe historical cost of an asset as at the beginning of the financial period.

)epr: %ost b! Transaction - the calculations in this column indicate how much of the historical cost of an assedepreciated as a result of each transaction. This calculation forms an integral part of the &T@ and accumulated depreciaon historical cost calculations.

-T) Total )epreciation - this column includes the calculation of the total %T@ depreciation. 8ote that the month to whthe calculation is applied is determined by the review date that is entered in cell $> on the ssets sheet.

Accum )epr Total at +- - the amounts in this column reflect the total accumulated depreciation as at the beginning of

current month. This calculation forms part of the total depreciation for the current month calculation.

-T) Total )epr at %ost - the calculation in this column forms part of the calculation of the depreciation on historical costhe current month.






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-T) %ost )epreciation - this column contains the calculation of the depreciation on the historical cost of an asset forcurrent month. 8ote that the current month is determined by the review date that is specified in cell $> on the ssets shee






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Error %odes

Accum )epr %ost at +- - this calculation reflects the accumulated depreciation on the historical cost of an asset as atbeginning of the current month. The calculation forms an integral part of the calculation of the depreciation on historical cfor the current month.

Note: ;nly one acquisition transaction can be recorded for each asset because an asset can only be acquired once. Ifasset is scrapped 2which is recorded as a disposal3 and subsequently needs to be added bac6 to the fi"ed asset registenew asset number should be used for this purpose. The recording of duplicate asset acquisitions will result in an input ein the *rror Code column and may also result in inaccurate template calculations.

Note: All the depreciation, accumulated depreciation, ta" allowance and deferred ta" calculations that form part of the fiasset register are automated and you therefore do not need to record any transactions in order to record any of thamounts. Also note that all the automated calculations in this template are based on the review date that is specified on Assets sheet. +ou can therefore roll the template forward for subsequent periods or bac6 to previous periods by simchanging the review date on the Assets sheet.

ll the column headings on the Transact sheet contain a filter selection arrow. These selection arrows indicate that the feature has been activated on the sheet. The ilter feature can be used to filter the data on the sheet in order to display ocertain asset records on the sheet.

s we've mentioned before, some column headings contain yellow cell bac(grounds while other column headings conlight blue cell bac(grounds. The columns with yellow column headings require user input and the columns with light bcolumn headings contain formulas which should be copied for all new transactions that are added to the sheet. Thimperative because the accuracy of all template calculations is dependent on recording transactions correctly. fter entethe required data in the user input columns, please ma(e absolutely sure that the formulas in the calculated columns hbeen copied into all the new rows that have been added to the sheet.

The following error codes may result from inaccurate input on the ssets and Transact sheets and will be displayed in $rror 9ode columns on the appropriate sheet. The heading of the affected input column will also be highlighted in orangorder to indicate that an error is present in the appropriate column5

< * this error code means that a duplicate asset number has been created on the Assets sheet. If you delete the row contains the duplicate asset number, the error is resolved.

< */ this error code means that the asset category that needs to be selected in column * on the Assets sheet is blan6does not e"ist. )elect a valid asset category from the list bo" in order to resolve the error. Note that all the asset categothat are included on the )etup sheet are included in the list bo".

< *# this error code means that the asset number that needs to be selected in column C on the Transact sheet is blan6

does not e"ist. )elect a valid asset number from the list bo" in order to resolve the error. Note that all the asset numbers are recorded on the Assets sheet are included in the list bo".

< *= this error code means that the transaction type that needs to be selected in column ( on the Transact sheet is blor does not e"ist. )elect a valid transaction type from the list bo" in order to resolve the error. Note that this error may abe displayed in you attempt to record a transaction for an asset that has been disposed of previously. ;nce a disposarecorded for an asset 2even if the asset has only been scrapped and not actually disposed of3, any subsequent transactineed to be recorded by using a new asset number.

< *4 this error code means that more than one acquisition transaction has been recorded for the same asset. An asset only be acquired once. If you therefore need to bring the asset bac6 into the fi"ed asset register after perhaps recordindisposal transaction, a new asset number must be used.

< *> this error code means that an invalid transaction amount has been recorded for the selected transaction type.transaction amounts should be recorded as positive amounts and a nil transaction amount needs to be entered fodisposal transactions.






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< *? this error code means that an invalid lifetime has been recorded for the selected transaction type. All asset lifetimshould be recorded as positive values and a nil value needs to be entered for all disposal transactions. Note that you

also enter a nil value for acquisition or revaluation type transactions but this means that the asset will not be depreciated.






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%alculation -ethodolog!

Additions

%isposals

< *@ this error code means that an invalid residual value has been recorded for the selected transaction type. All residvalues should be recorded as positive values and a nil residual value needs to be entered for all disposal transactions. N

that the residual value of an asset can also not be greater than the transaction amount that is entered in column -.

< * this error code means that an invalid proceeds on disposal amount has been recorded for the selected transactype. All proceeds on disposal amounts should be recorded as positive values and you only need to record an amount incolumn if a disposal type transaction is recorded. Note that the proceeds on the disposal of an asset can never be less thnil 2even if a loss is made on the disposal of an asset3 because the proceeds equal the amount that is received after selthe asset. A nil value may however need to be entered if an asset is scrapped without any compensation being received.

< *$ this error code means that a revaluation or disposal type transaction has been recorded for the appropriate assethe Transact sheet before an acquisition transaction has been recorded. The first step after adding an asset number to Assets sheet should be to record an acquisition transaction for the asset on the Transact sheet even if the asset has bdonated to the business 2use a transaction amount of nil3.

< * this error code means that the ta" code that needs to be selected in column - on the Assets sheet is blan6 or do

not e"ist. )elect a valid ta" code from the list bo" in order to resolve the error. Note that all the ta" codes that are recoron the )etup sheet are included in the list bo".

Note: Input errors may result in inaccurate template calculations and it is therefore imperative that all errors are resobefore reviewing the fi"ed asset register balances and processing any general ledger Bournal entries.

In this section of the instructions, we'll cover the calculation methodology that is applied in order to compile a fixed asregister with this template. )e cover all the different types of transactions that are included in the template and we'll expthe reasoning behind how each type of transaction is incorporated into the template calculations.

ixed asset additions are included in the fixed asset register in the month of the acquisition and also depreciated from month of acquisition. ll fixed asset additions need to be recorded as acquisition type transactions on the Transact sheeorder to include the assets in the fixed asset register. cquisitions are usually recorded in the primary accounting systemallocating the addition to the appropriate fixed asset account and crediting the ban( or accounts payable control account.

or the purpose of our automated journal report, fixed asset additions are allocated to the fixed asset cost account thaspecified for the appropriate fixed asset category on the "et-up sheet and credited against the <an( account.

ixed assets that are disposed of are removed from the fixed asset register in the month of the disposal. ll disposals neto be recorded as disposal type transactions on the Transact sheet. The gross carrying value of the asset is deducted fthe opening balance and the accumulated depreciation on the asset is deducted from the accumulated depreciation as atend of the month before the disposal.

Note: Assets that are disposed of are not depreciated in the month of the disposal. This means that no depreciationcalculated for the month in which the asset is disposed of. This approach is followed in order to offset the calculationdepreciation from the first month of acquisition.

The proceeds on the disposal of the asset are recorded on the Transact sheet when the disposal transaction is recordThe difference between this amount and the net carrying value of the asset Bhistorical cost or gross carrying value accumulated depreciationD constitutes the profit or loss on the disposal of the asset.






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Note: If an asset is scrapped, the asset can be removed from the fi"ed asset register by recording a disposal type transacon the Transact sheet and entering a nil value in the 'roceeds column 2column I3.






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&evaluations

If an asset has been revalued previously and a revaluation reserve still exists for the asset, the revaluation reservreleased against the profit or loss account. This means that the net effect will be that the profit or loss on disposacalculated based on the historical cost of the asset and that no further adjustments are required in order to reflect the p

or loss on disposal net of any revaluations that may have been made to the asset.

In terms of the automated journal report, the gross carrying value of the asset is credited against the cost account thaspecified for the particular fixed asset category on the "et-up sheet and debited against the profit or loss account that is aspecified on the "et-up sheet. The accumulated depreciation is debited against the accumulated depreciation account thspecified on the "et-up sheet and credited against the profit or loss account.

The proceeds on disposal of the asset is debited against the ban( account and credited against the profit or loss accounthere is a revaluation reserve on the date of disposal, the balance of the revaluation reserve is debited against revaluation reserve account and credited against the profit or loss account.

The template facilitates recording an unlimited number of revaluations for an unlimited number of fixed assets. ll fixed arevaluations need to be recorded on the Transact sheet by selecting the revaluation transaction type. !evaluations accounted for in the month in which the transaction date falls and are also depreciated based on the revalued amounts fthe transaction month.

)hen you revalue an asset, the previous cost Bor gross carrying amount for assets that have been revalued previouslyD athe accumulated depreciation on the asset up to the month before the revaluation are written off to either a revaluareserve account or an asset impairment account depending on whether a revaluation surplus or asset impairment resfrom the revaluation. This means that immediately after the revaluation, the asset will be reflected at the revalued amowith no accumulated depreciation.

If the revaluation amount is greater than the net carrying value Bhistorical cost or gross carrying value less accumuladepreciationD, the revaluation results in a revaluation surplus which is allocated to a revaluation reserve account. If the sof the revaluation amount and any revaluation reserve which may still exist for the asset is less than the net carrying vathe result of the revaluation is an asset impairment.

Note: All asset impairments are written off immediately to the income statement by allocating the impairment amount agathe profit or loss for the period.

Note: If the result of the revaluation transaction is a revaluation surplus but an asset impairment writeoff has previously ballocated to the income statement for the particular asset, the previous asset impairment is reversed by allocating a credthe income statement and the remainder of the revaluation surplus 2if any3 is allocated to the revaluation reserve account.

The revaluation reserve account and the asset impairment account for each fixed asset category needs to be specifiedthe "et-up sheet. The revaluation reserve account should be a balance sheet account in the equity account group and asset impairment account should be an income statement account.

In terms of the automated journal report, the difference between the previous gross carrying value Bor historical costD andrevaluation amount is adjusted against the asset cost account and the revaluation reserve account. The accumuladepreciation balance as at the date of revaluation is debited against the accumulated depreciation account and credagainst the revaluation reserve account.

The net result of these two journal entries will be that the asset cost account is adjusted to the revaluation amount,

accumulated depreciation is adjusted to a nil value and the revaluation surplus is credited to the revaluation reserve accoBif the revaluation amount is greater than the previous net carrying value of the assetD.






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%epreciation

Note: &evaluation surpluses are calculated based on the net carrying value of an asset which in turn is calculateddeducting the accumulated depreciation from the gross carrying value 2or historical cost3 of the asset in the Assets at Csection on the fi"ed asset register. The amounts that are calculated in the &evaluation columns may therefore appear aconfusing because the gross carrying value in the cost section may need to be reduced 2shown as a negative amounorder to adBust the gross carrying value to the revaluation amount but the net result of the revaluation 2sum of &evaluation columns in both the cost and accumulated depreciation sections3 may still result in a revaluation surplus. Thbecause the accumulated depreciation 2which is always a credit balance3 is also allocated to the revaluation reserve accoand also needs to be ta6en into account when reviewing the amounts in the &evaluation columns.

If the revaluation results in an asset impairment Bwhich means that the revaluation amount is less than the net carrying vaof the assetD, the accumulated depreciation as at the date of the revaluation is again debited against the appropraccumulated depreciation account and credited to the revaluation reserve account but an equal amount is credited agathe asset cost account and debited against the revaluation reserve account.

The net result of these two journal entries is that the asset cost account is adjusted to the net carrying value of the asbecause the accumulated depreciation is in effect written off against the asset cost account. separate journal entry thcredits the asset cost account and debits the impairment write-off account that is specified for the appropriate asset categon the "et-up sheet.

Note: If a revaluation on an asset therefore results in an asset impairment, you can e"pect to see equal negative valuethe &evaluation columns in both the cost and accumulated depreciation sections on the fi"ed asset register 2which equthe accumulated depreciation on the asset as at the date of revaluation3 and the amount of the impairment writeoff inImpairment column in the cost section of the fi"ed asset register.

Note: If a previous impairment on an asset is reversed as a result of a subsequent revaluation surplus, the impairm

reversal amount will be included in the Impairment column in the cost section of the fi"ed asset register as a positive amo

ll the depreciation calculations that form part of the fixed asset register which is compiled with this template are automaand based on the transactions that are recorded on the Transact sheet. It is however important to note that the periodwhich the depreciation calculations are performed is determined by the review date that is specified in cell $> on the ssheet. The date in this cell is the only user input that is required in order to update all the depreciation calculations.

ll the depreciation calculations are split between depreciation based on the historical cost of an asset and depreciabased on the revaluation of an asset. This is an important point to note because only the depreciation based on the histocost of an asset is allocated as an expense to the income statement. The depreciation based on the revaluation of an asis debited against the revaluation reserve that is created when a revaluation surplus results from the revaluation of an asThe revaluation reserve is therefore written off over the lifetime of the asset as part of the depreciation journals.

Note: The depreciation based on the revaluation of an asset will not necessarily contain a value immediately after revaluation transaction has been recorded. If the new gross carrying value of the asset is less than the historical cost oasset, depreciation on the revaluation will only come into effect once the historical cost of the asset has been fdepreciated. If an asset has however been revalued at a value that is greater than the historical cost which means that new gross carrying value e"ceeds the historical cost of the asset, depreciation on the revaluation will be calculated from date of the revaluation transaction.

ll depreciation calculations are based on the historical cost or gross carrying value Bfor assets that have been revaluedan asset less any residual value that is specified when recording the appropriate transaction and are calculated on a straline basis over the lifetime of the asset which is also specified when recording a transaction






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Ta" Allowances

%eferred Ta"ation

Note: This template only accommodates depreciation on a straight line basis. If you therefore need to calculate depreciabased on a reducing balance or other depreciation basis, the template will not be suitable for your requirements

Note: Dhen an asset is acquired, depreciation is calculated and written off from the month in which the addition falls. Dan asset is disposed of, depreciation is calculated up to the month before the date of the disposal. Dhen an asserevalued, the effect of the revaluation is ta6en into account from the month in which the revaluation transaction falls.

In terms of the automated journal report, the first two journal entries relate to the depreciation on the historical cost of assand the depreciation based on the revaluation of assets. Aust li(e the other journal entries, the depreciation journals based on the asset categories that are created on the "et-up sheet. 7sers are therefore able to specify a sepadepreciation account for each asset category.

Note: If you want to process depreciation Bournals on a monthly basis, ma6e sure that you select the 8T% option from the

bo" in cell */ on the Eournals sheet. If you select the +T% option from this list bo", all depreciation calculations will be baon a yeartodate basis.

ll the tax allowance and tax value calculations in this template are automated. ll tax values are calculated based onhistorical cost of an asset and the appropriate tax allowances are calculated based on the difference between the historcost of assets and the residual values that are specified when recording transactions on the Transact sheet. The allowance rates are determined based on the tax code that is lin(ed to an asset on the ssets sheet and the annual tax rathat are specified for the appropriate tax code on the "et-up sheet.

Note: No Bournals are processed as a result of ta" values or ta" allowance calculations. These calculations are includedthe template in order to include the ta" values of all assets in the fi"ed asset register and to facilitate the calculationdeferred ta" assets and liabilities.

@eferred tax asset and liability balances are calculated based on the difference between the tax values of assets and thecarrying value of assets based only on the historical cost of the assets. @epreciation based on the revaluation of assshould not be allocated to the income statement and therefore also have no effect on deferred tax calculations. ll asrevaluation transactions are therefore ignored for deferred tax purposes.

Note: If an asset is not depreciated, the asset will also not form part of the deferred ta" calculations because the differe

between the ta" and accounting treatment of the asset is permanent and not temporary as is required in terms of principles of deferred ta"ation.

The income tax rate that is specified in cell 94 on the "et-up sheet is used for all deferred taxation calculations. If this ratamended, all deferred tax calculations are updated automatically. rate adjustment journal has however not been includethe automated journals and we therefore recommend that users calculate and adjust deferred tax asset and liability balanindependently from the template calculations.

Note: The effect of the rate change can however be determined by saving a new version of the template before changingincome ta" rate, changing the rate and comparing the deferred ta" balances between the new and old versions of template.

In terms of the automated journal report, the movements in all the deferred tax asset and liability balances for the approprperiod are allocated to the deferred tax income statement and balance sheet accounts that are specified as part of the acategory set-up on the "et-up sheet.






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Asset %ategor! Summar!

Asset %lass Summar!

Fixed Asset &ournals

The 9ategory sheet contains a fixed asset register summary for all the asset categories that are created on the "et-up sh

Individual assets are lin(ed to a fixed asset category by selecting a category in column $ on the ssets sheet. 8o user inis required on the 9ategory sheet.

Note: ;nly the first #$ asset categories are included on the Category sheet by default but you can add additional ascategories 2if required3 to the sheet by simply copying the formulas in the last row that contains data into the approprnumber of additional rows.

Note: If you want to view the detailed fi"ed asset records that ma6e up the totals on the Category sheet, you can appfilter to the Category column on the Assets sheet by clic6ing the selection arrow ne"t to the column heading and selectingappropriate asset category. The totals above the column headings will equal the amounts that are reflected on the Categsheet.

Note: The Category sheet is compiled based on the review date that is specified in cell */ on the Assets sheet. If therefore want to amend the reporting period for which the asset category summary is compiled, simply enter a new revdate on the Assets sheet.

The 9lass sheet contains a fixed asset register summary for all the asset classes that are created on the "et-up shIndividual assets are lin(ed to a fixed asset class by selecting an asset category in column $ on the ssets sheet. $asset category is lin(ed to a separate asset class by selecting the appropriate asset class in the asset category set-up on"et-up sheet. 8o user input is required on the 9lass sheet.

Note: The template accommodates a ma"imum of #$ asset classes on the Class sheet. This should be more than sufficfor any business because the asset classes are used for financial statement reporting purposes.

Note: If fi"ed assets are reported in the financial statements based on the gross and net carrying amounts, some of columns on the Class sheet may need to be consolidated. -or e"ample, the opening F closing cost F accumuladepreciation balances and the revaluation columns will need to be consolidated and included in a single line for the purpof compiling a property, plant F equipment note for financial statement purposes. De have not structured the layout ofsheet on a carrying amount basis because the template also needs to accommodate the fi"ed assets of businesses report on a historical cost basis.

Note: If you want to view the detailed fi"ed asset records that ma6e up the totals on the Class sheet, you can apply a filte

the Class column on the Assets sheet by clic6ing the selection arrow ne"t to the column heading and selecting appropriate asset class. The totals above the column headings will equal the amounts that are reflected on the Class she

Note: The Class sheet is compiled based on the review date that is specified in cell */ on the Assets sheet. If you therewant to amend the reporting period for which the asset class summary is compiled, simply enter a new review date on Assets sheet.

The Aournals sheet contains an automated report of the recommended journal entries that need to be processed in ordeaccount for all fixed asset transactions in a general ledger. The general ledger journal entries on this sheet are compiled

an asset category basis because each asset category is lin(ed to a general ledger account for each of the transaction tythat are included in the template.






###$excel"skills$c

Note: ;nly the first #$ asset categories are included on the Eournals sheet by default but you can add additional ascategories 2if required3 to the sheet by simply copying the formulas in the last row that contains data into the approprnumber of additional rows.






###$excel"skills$c

< %eferred Ta"ation this Bournal records the movement in deferred ta" assets or liabilities for the period.

%ircular Reference 2arning

Note: The Eournals sheet is compiled based on the review date that is specified in cell */ on the Assets sheet. If therefore want to amend the reporting period for which the automated Bournal report is compiled, simply enter a new revdate on the Assets sheet.

The general ledger journal entries on the Aournal sheet can be compiled on a month-to-date B%T@D or a year-to-date B&Tbasis by simply selecting the appropriate period from the list box in cell $>. ll the journal entry amount calculations automatically updated.

$ach general ledger journal entry consists of four columns which contains two sets of accounts and amounts. The acconumbers that are included on the Aournal sheet are determined based on the general ledger accounts that are lin(ed to easset category on the "et-up sheet. In terms of the journal entry amounts, a positive value refers to a debit entry annegative value refers to a credit entry.

There are general ledger journal entries on the Aournals sheet - the purpose of each of these journal entries cansummari6ed as follows5

< %epreciation on 9istorical Cost this is the depreciation charges based on the historical cost of an asset which is typicallocated to the income statement.

< %epreciation on &evaluations this is the depreciation charges based on the revaluation of an asset which is typicallocated to the appropriate revaluation reserve account in order to offset 2or reduce3 revaluation surpluses that have bcreated previously as a result of asset revaluations.

< Additions this Bournal records fi"ed asset additions in the general ledger. Note that in most accounting systems, additiwill be recorded through cashboo6 2ban63 or trade creditors accounting systems.

< &evaluations Cost this Bournal records the changes to the gross carrying value 2or cost3 of assets as a result of an arevaluation. Note that all the cost changes are allocated to the revaluation reserve account that is specified for the ascategory on the )etup sheet.

< &evaluations Accumulated %epreciation this Bournal records the changes to the accumulated depreciation of assets aresult of an asset revaluation. Note that the accumulated depreciation of assets as at the date of the revaluation is allocato the revaluation reserve account that is specified for the asset category on the )etup sheet.

< Cost Impairment this Bournal writes off asset impairments to the income statement if the revaluation of an asset resuin an impairment 2revaluation is less than the previous net carrying value of an asset3.

< %isposals 'roceeds this Bournal records the proceeds on the disposal of an asset in the general ledger. Note thamost accounting systems, the proceeds on disposal will be recorded through cashboo6 2ban63 or trade debtors accounsystems.

< %isposals Cost this Bournal allocates the cost of a disposed asset to the appropriate profit or loss on disposal accothat is specified for the asset category on the )etup sheet.

< %isposals Accumulated %epreciation this Bournal allocates the accumulated depreciation of a disposed asset to appropriate profit or loss on disposal account that is specified for the asset category on the )etup sheet.

< %isposals &elease &evaluation &eserve this Bournal allocates the balance of any remaining revaluation reserve odisposed asset to the appropriate profit or loss on disposal account that is specified for the asset category on the )etsheet.

or more information on the calculation methodology that is applied in compiling the journal entries on the Aournals shrefer to the 9alculation %ethodology section of these instructions.

Note: If you want to analyse the values that have been included on the Eournals sheet, we recommend that you refer to Category sheet or that you apply the -ilter feature to the asset records on the Assets sheet in order to analyse the Bouramounts for a specific asset category.






###$excel"skills$c

The complex nature of the calculations that have been included in this template requires multiple calculation iterationorder to complete the calculation cycle. This is only possible in $xcel if the iterative calculation setting Bwhich is part ofdefault $xcel optionsD has been enabled. )e have enabled this setting for the template but unfortunately the setting may

automatically overridden if a wor(boo( which has this setting deactivated is active in the $xcel application when the tempis opened.






###$excel"skills$c

Template Settings

.elp 7 %ustomi8ation

If the iterative calculation setting is overridden when opening the template, the user will receive a circular references warnand some of the fixed asset register calculations will not be updatable. This is nothing more than an inconvenience whcan be resolved by completing any of the following steps5

< Activate the calculation iteration settings by selecting the main Tools menu, selecting the ;ptions feature from the meopening the Calculations tab and selecting the chec6bo" ne"t to the Iterations label. +ou can retain the default settingsthe ma"imum iterations and ma"imum change settings. +ou may notice a Calculate message in the status bar at bottom of the *"cel application window but this message will have no effect on the way in which the calculations are updain all the other open wor6boo6s.

< Close all open wor6boo6s before opening this template. This will ensure that the iteration setting is activated automaticand you therefore don1t need to complete the manual process as per the previous point.

< If the above steps prove to be too cumbersome for your li6ing, email our )upport function and request a macro enabversion of the template to be sent to you. The macro enabled version only includes a single macro which automates activation and deactivation of the iteration calculation settings.

< DA&NING: Dhen the iteration setting is activated, *"cel will not identify and warn users of any circular references

may be present in the affected wor6boo6s. If circular references are present in a wor6boo6, the absence of these warnimay lead to inaccurate calculations in the affected wor6boo6. De therefore recommend that you close all other owor6boo6s before opening this templateH that you do not save any other open wor6boo6s after the iteration setting has benabled 2or that you resave the wor6boo6s after the iteration setting has been disabled3 and that you disable the iterasetting after using this template.

< N;T*: The iteration calculation settings only affect the *"cel /$$# version of this template. This setting does not neebe activated in the *"cel /$$? /$$ version of the template which ma6es the latter version a lot less cumbersome to use

< N;T*: In some instances, creating a significant number of duplicate asset numbers may result in the template calculatslowing down considerably. In the event that this problem is encountered, users need to remove all duplicate asset numbin order to restore the template calculations to the normal speed. If duplicate asset numbers e"ist, an error code willdisplayed in the *rror Code column on the Assets sheet.

The functionality that has been included in this template uses data validation and named cell ranges in order to validateuser input and to produce the reports that form part of this template. %ost of the formulas that are used in this templatebased on named cell ranges that include the first , rows on the ssets and Transact sheets. )hen the numbetransactions that you've recorded on these sheets reaches this limit, you will therefore have to extend the default numberows in order to include all your entries in the template calculations.

The named cell ranges can be extended by accessing the main Insert menu, selecting 8ame, and selecting @efine in orto open the @efine 8ame dialog box. The calculations that include the transactions on the ssets and Transact sheets arebased on the C!ecordsC named range. This named cell range includes a default value of , - you can therefore ext

the number of transactions that are included in the template calculations by simply entering a new value for this named raand clic(ing the #? button.

The data validation features that are used to validate user input on the ssets and Transact sheets have been implemenin the first , rows on these sheets. <efore you reach this limit, you can simply copy one of the blan( rows before , and paste the cells in this row into the required number of additional rows. This will result in all the data validafeatures being copied to the target cell range.

If you experience any difficulty while using this template and you are not able to find the appropriate guidance in th

instructions, please e-mail us at supportOexcel-s(ills.com for assistance. This template has been designed with flexibilitmind to ensure that it can be used in most business environments. If however you need an $xcel based template thacustomi6ed specifically for your business requirements, please e-mail our "upport function and provide a brief explanatioyour requirements.






###$excel"skills$c






###$excel"skills$c

9 %op!right

This template remains the intellectual property of www.excel-s(ills.com and is protected by international copyright laws. publication or distribution of this template outside the scope of the permitted use of the template is expressly prohibitedterms of the permitted use of this template, only the distribution of the template to persons within the same organisationthe registered user or persons outside the organisation who can reasonably be expected to require access to the templatea direct result of the use of the template by the registered user is allowed. "ubsequent distribution of the template by paroutside of the organisation is however expressly prohibited and represents an infringement of international copyright laws





Example 4+t!5 *td

Template )etup

usiness )etails

<usiness 8ame $xample B3tyD Ktd

&ear-$nd %onth ebruary

Income Tax G >=.G

Asset %lasses

Code %escription

K< Kand P <uildings

3% 3lant P $quipment

9$ 9omputer $quipment

#$ #ffice $quipment

urniture P ixtures

%M %otor Mehicles

!! *nd of list

Asset %ategories

Code Class %escription Cost Acc %epr %epr &evalue Impairment 'rofitK<7 K< Kand P <uildings <"- <"-2 I"- <"-= I"-2: I"-=

33% 3% %ain 3roduction 3lant <"-> <"-2> I"-> <"-= I"-2: I"-=

33"> 3% "econdary 3lant <"-0 <"-20 I"-0 <"-= I"-2: I"-=

$L3 3% 3rimary $quipment <"- <"-2 I"- <"-= I"-2: I"-=

$L" 3% "econdary $quipment <"-2 <"-22 I"-2 <"-= I"-2: I"-=

"% 3% "mall ssets <"-1 <"-21 I"-1 <"-= I"-2: I"-=

9F) 9$ 9omputer Fardware <"- <"-1 I"- <"-= I"-2: I"-=

9") 9$ 9omputer "oftware <"-> <"-1> I"-> <"-= I"-2: I"-=

#$ #$ #ffice $quipment <"-> <"-: I"-> <"-= I"-2: I"-=

Q urniture P ixtures <"-0 <"-= I"-0 <"-= I"-2: I"-=

%MF %M %otor Mehicles <"-> <"-4> I"-> <"-= I"-2: I"-=

!! *nd of list

Tax %odes

Code App %escription +ear 0 +ear / 0 +ear # 0 +ear = 0 +ear 4 0 4+ Total

&es 3lant P $quipment - Neneral >.G >.G >.G >.G >.G .G

< 8o 3lant P $quipment - "pecial 2.G 0.G >.G .G .G .G

9 &es <uildings 2.G 2.G 2.G 2.G 2.G >2.G

@ &es "mall ssets .G .G .G .G .G .G

$ &es 9omputer $quipment - Fardware 00.0G 00.0G 00.0G .G .G .G

&es 9omputer $quipment - "oftware 2.G 2.G .G .G .G .G

N &es #ffice $quipment >2.G >2.G >2.G >2.G .G .G

F &es urniture P ixtures 1.:G 1.:G 1.:G 1.:G 1.:G =0.0G

I &es %otor Mehicles >.G >.G >.G >.G >.G .G

A &es 8o Tax llowance .G .G .G .G .G .G

!! *nd of list

(nput Error %odes

Code &eason

$ @uplicate asset number.

$> sset category does not exist.

$0 sset number does not exist.

$ Transaction type is blan( or inval id.

$2 @uplicate asset additions recorded.

$1 Invalid transaction amount for the selected transaction type.

$: Invalid asset lifetime for the selected transaction type.

$= Invalid residual value for the selected transaction type.

$4 Invalid proceeds from disposal of asset.

$ sset acquisition not recorded.

$ Tax 9ode does not exist.

On this sheet:

The input cells on this sheet enable !ou to customi8e thebusiness$ ,ou can enter !our business name select a !

specif! an income tax percentage maintain the default fixmaintain the default fixed asset categories and maintai

codes$ A complete list of user input error codes are alsosheet for information purposes$



3age 0

Example 4+t!5 *td ,T) From ,T

Asset )etup Re/ie# )ate >H>=H> 0HH>0 >H>

R www.excel-s(ills.com

)escription %ategor! %lass

K<- 44=0 actory Kand P <uildings #wned K<7 A - K< :H>

33- =:4:=4> quino M Q B%elda controlD #wned 33% < - 3% :H>

33-> =:=:4=>: quino KT9- x #wned 33% < - 3% :H>

33-0 4=44=> M>2 %achining centre x #wned 33% < - 3% :H>

33- =44== "upertech Nrinder %od N0-2 x #wned 33% < - 3% :H>

33-2 40400> quino M 9nc %ill #wned 33% < - 3% :H>

33-1 440:=04 KT9->< 9nc Turning 9entre #wned 33% < - 3% :H>

33-: 0=4= Keaderway 2 %Hcentre #wned 33% < - 3% :H>

33-= 0==0=0=4 Keaderway M12 989 #wned 33% < - 3% :H>

33-4 0:10:1 "upertec 9nc ngular )heel Nrinder #wned 33% < - 3% :H>

33- 0=0:=1 quino T: 989 %achine #wned 33% < - 3% :H>

33- 4=0:01 quino T:% #wned 33% < - 3% :H>

33-> 021202 <riquetting 3ress #wned 33% < - 3% :H>

33-0 1212>:= "tarrag -Triple 9opy %ill #wned 33% < - 3% 4H

33- 4=>44= 9hurchill - !F= "haver #wned 33% < - 3% 0H

33-2 1>1:1 "andmill #wned 33% < - 3% 1H

33-1 4>=4=>4 9ollet 9huc( #wned 33% < - 3% =H

33-: 4>4> Toyota N .= Ton or(lift Keased 33% < - 3% H>

3L- :=01> Fydrovane : ir 9ompressor #wned $L3 - 3% :H>

3L-> 44=>04 ?raft Mertical <andsaw #wned $L3 - 3% :H>

3L-0 01:1>: "urface Nrinder #wned $L3 - 3% :H>

3L- 101=4 I% $ngraver #wned $L3 - 3% :H>

3L-2 >>1210 &un "huen F(v "td %illing %achine #wned $L3 - 3% :H>

3L-1 >=:= 0:?M 9ompressor #wned $L3 - 3% :H>

3L-: =:=0: 3ollard = "pindle #wned $L3 - 3% H

3L-= >-4=: 9entre <ore #wned $L3 - 3% H>

3L-4 =:0= I% $ngraver #wned $L3 - 3% >H>

3L- 2021> !F= Fobbing %achine Bex 9%$D #wned $L3 - 3% =H

3L- =4>41 "T @rill "harp "lib=n -0 #wned $L3 - 3% >H>

- - #ffice 9hairs B2D #wned Q F - :H>

-> -> #ffice @es(s B2D #wned Q F - :H>

-0 -0 ir conditioner 3anasonic #wned Q F - :H>

9F- 9F- @ell @es(tops B2D #wned 9F) $ - 9$ :H>

9F-> 9F-> @ell Kaptop #wned 9F) $ - 9$ :H>

9F-0 9F-0 F3 Kaser 3rinter #wned 9F) $ - 9$ :H>

#$- #$- 8ashua 9opier #wned #$ N - #$ :H>

#$-> #$-> 8ashua 9opier #wned #$ N - #$ 2H0

9"- 9"- %icrosoft #ffice > #wned 9") - 9$ =H>

%M- 02022> 9olt !odeo 0.BD Keased %MF I - %M :H>

%M-> =:>=0:=>4 Toyota Filux 0. Keased %MF I - %M 1H>

Asset'umber

Asset ()'umber

AssetT!pe Tax %ode

Error%ode

Acq)

On this sheet:

This sheet enables users to create a unique asset number for all fixed assets$ ;ser inputis limited to entering an asset identification number asset description asset t!pe asset

categor! and tax code$ The period for #hich the fixed asset register is compiled isdetermined b! the re/ie# date that is specified at the top of the sheet$ Onl! the columns

#ith !ello# column headings require user input " the columns #ith light blue columnheadings contain formulas that should be copied for all ne# fixed assets that are added to

the sheet$ All the calculations that form part of the fixed asset register are therefore

automated$


http://slidepdf.com/reader/full/fixedassetregistersamplexls 39/593age

Example 4+t!5 *td

Asset )etup Re/


)escription

K<- 44=0 actory Kand P <uildings

33- =:4:=4> quino M Q B%elda controlD

33-> =:=:4=>: quino KT9- x

33-0 4=44=> M>2 %achining centre x

33- =44== "upertech Nrinder %od N0-2 x

33-2 40400> quino M 9nc %ill

33-1 440:=04 KT9->< 9nc Turning 9entre

33-: 0=4= Keaderway 2 %Hcentre

33-= 0==0=0=4 Keaderway M12 989

33-4 0:10:1 "upertec 9nc ngular )heel Nrinder

33- 0=0:=1 quino T: 989 %achine

33- 4=0:01 quino T:%

33-> 021202 <riquetting 3 ress

33-0 1212>:= "tarrag -Triple 9opy %ill

33- 4=>44= 9hurchill - !F= "haver

33-2 1>1:1 "andmill33-1 4>=4=>4 9ollet 9huc(

33-: 4>4> Toyota N .= Ton or(lift

3L- :=01> Fydrovane : ir 9ompressor

3L-> 44=>04 ?raft Mertical <andsaw

3L-0 01:1>: "urface Nrinder

3L- 101=4 I% $ngraver

3L-2 >>1210 &un "huen F(v "td %illing %achine

3L-1 >=:= 0:?M 9ompressor

3L-: =:=0: 3ollard = "pindle

3L-= >-4=: 9entre <ore

3L-4 =:0= I% $ngraver

3L- 2021> !F= Fobbing %achine Bex 9%$D

3L- =4>41 "T @rill "harp "lib=n -0- - #ffice 9hairs B2D

-> -> #ffice @es(s B2D

-0 -0 ir conditioner 3anasonic

9F- 9F- @ell @es(tops B2D

9F-> 9F-> @ell Kaptop

9F-0 9F-0 F3 Kaser 3rinter

#$- #$- 8ashua 9opier

#$-> #$-> 8ashua 9opier

9"- 9"- %icrosoft #ffice >

%M- 02022> 9olt !odeo 0.BD

%M-> =:>=0:=>4 Toyota Filux 0.

Asset'umber

Asset ()'umber

On this sheet:

This sheet enables users to create a unique asset numbis limited to entering an asset identification number ass

categor! and tax code$ The period for #hich the fixeddetermined b! the re/ie# date that is specified at the to

#ith !ello# column headings require user input " the cheadings contain formulas that should be copied for all n

the sheet$ All the calculations that form part of the fix

automated$

Tax %ost

,2, .G 21. 1=.

>, .G 21. 1=.

>, .G 21. 1=.

>2, .G 21. 1=.

42, .G 21. 1=.

2, .G 21. 1=.

, .G 21. 1=.

>1, .G 21. 1=.

>42, .G 21. 1=.

:2, .G 21. 1=.

>>,> .G 21. 1=.

11,2 2.G 21. -

02,1 .G 21. 1=.

>,2 .G >. 2.

:, .G 01. =.

2, >.G >. 00. 0,> 2.G - :.

12, 2.G - >.

2, >.G 21. 1=.

,2 >.G 21. 1=.

>,> >.G 21. 1=.

01,4 >.G 21. 1=.

4,42 >.G 21. 1=.

0,0 >.G 21. 1=.

1,=4 >.G . 20.

4, >.G >=. .

01,4 >.G >2. 0:.

, >.G 4. 0.

=,444 >.G - 0. 0,1 1.:G 21. 1=.

>, 1.:G 21. 1=.

2, 1.:G 21. 1=.

=,> .G 21. 1=.

1,1 .G 21. 1=.

>, .G 21. 1=.

0, .G 21. 1=.

2,2 >2.G >>. 0.

>,= .G 22. 1:.

>2>,> >.G 21. -

>==,2 >.G - 4.

%urrent Tax1

Elapsed-onths +,

Elapsed-onths %,

Elap-onth



Example 4+t!5 *td

Asset )etup Re/


)escription



33-> =:=:4=>: quino KT9- x



33-2 40400> quino M 9nc %ill



33-= 0==0=0=4 Keaderway M12 989


33- 0=0:=1 quino T: 989 %achine

33- 4=0:01 quino T:%

33-> 021202 <riquetting 3ress
























%M- 02022> 9olt !odeo 0.BD


Asset'umber

Asset ()'umber

On this sheet:





automated$

4,#?,?@ #,>4 @,>44 #

Accumulated )e

- - -

>, =, - =

=1,11: >, -

>00,000 2, -

=2, =, -

11,11: >=, - >

0:0,000 >1, - >

>>,11: 2, -

>:2,000 =, -

:, 1, -

04,20 >, - >

11,> 0,=00 - 0

00,41 >,4 - >

=,:2 >, -

>, , -

2,>2 0, , - 044 -

- >, -

, , -

, 2

04,0=: >,=0 =:

0, >,4 -

1,1> 0, - 0

2,2== 1,2 -

,:= ,0:= >>

=,40 >,=12 - >

2,0:2 2,4 -

>,11: =, - =

- 42 - >,= >> -

4,1 =00 -

0,41: 2 -

=,> - 2

1,1 - 1

>, - ,000

0, - 0

>,01 ,>== >0

>,= - ,

>>,0=: , -

- 04,4:2 - 0

Openingalance

)epreciation "%ost

)epreciation "Re/aluation

)epreciatTotal



3age of 2

Example 4+t!5 *td

Asset )etup Re/


)escription



33-> =:=:4=>: quino KT9- x

33-0 4=44=> M>2 %achining centre x 33- =44== "upertech Nrinder %od N0-2 x

33-2 40400> quino M 9nc %ill



33-= 0==0=0=4 Keaderway M12 989


33- 0=0:=1 quino T: 989 %achine

33- 4=0:01 quino T:%




33-2 1>1:1 "andmill

33-1 4>=4=>4 9ollet 9huc(












3L- =4>41 "T @rill "harp "lib=n -0

- - #ffice 9hairs B2D









%M- 02022> 9olt !odeo 0.BD


Asset'umber

Asset ()'umber

On this sheet:




the sheet$ All the calculations that form part of the fixautomated$

,4/,$/@

-

0>,

1,11:

2=,000:4,

=,11:

0,000

2:,11:

:,000

=,

4,=20

-

:1,=0

1,>2

>>,

4,>2

-

-

,

>,

,1

:,442

,1:

>,42=

,:41

,0=

:,442

>,11:

-

12

>,>

,=1:

,

,>

>,11:

4

>,44=

,

-

-

%losingalance



Example 4+t!5 *td

Asset )etup Re/


)escription



33-> =:=:4=>: quino KT9- x



33-2 40400> quino M 9nc %ill



33-= 0==0=0=4 Keaderway M12 989


33- 0=0:=1 quino T: 989 %achine

33- 4=0:01 quino T:%

























%M- 02022> 9olt !odeo 0.BD


Asset'umber

Asset ()'umber

On this sheet:





automated$

2/$$,$$$3 4,$ #,?/@

%urrent -onth )

%ost Re/aluat

B>,D - -

- - 11:

- - ,

- - ,>2

- - ,

- - >,01:

- - >,1:

- - ,>2

- - ,2

- - 0,=00

- - >,

- ,=0 -

- - ,1:2

- - 1:

- - =00

- - >2 - - 2:

- - ,

- - =0

- - -

- - 22

- - :

- - >2

- - 2>

- - 2

- - >04

- - 4>

- - 11:

- - 0: - - >

- - 14

- - >

- - -

- - -

- - -

- - -

- - :

- - -

- ,=: -

- - ,>

(mpairment2rite"Offs

+rofit 3 4*oss5on )isposal



Example 4+t!5 *td

Asset )etup Re/


)escription



33-> =:=:4=>: quino KT9- x



33-2 40400> quino M 9nc %ill



33-= 0==0=0=4 Keaderway M12 989


33- 0=0:=1 quino T: 989 %achine

33- 4=0:01 quino T:%




33-2 1>1:1 "andmill

33-1 4>=4=>4 9ollet 9huc(





















%M- 02022> 9olt !odeo 0.BD


Asset'umber

Asset ()'umber

On this sheet:





automated$

,>,?>= //>,@=# ,@=>,>$? 2>,@?

Tax 0alues

,2, - ,2, -

- SSS - S

- SSS - S

- SSS - S

- SSS - S

- SSS - S

- SSS - S

- SSS - S

- SSS - S

- SSS - S

- SSS - S

- SSS - S

- SSS - S

- SSS - S

- SSS - S

0, B0,D - SS

- ,: ,: -

- 02, 02, -

, B,D - S

BD - S

>,=0 B>,=0D - S

>,1 B>,1D - SS

0,00 B0,00D - S

:,2> B:,2>D - SS

>,=> B,0:=D = B

,=: B0,=>D 1,01: B0

>,2>2 B:,0=D ,2 B1

>:,000 B=,D 4,000 B11

- =,4 =,4 B0 = B1D > B2

>,:21 B>,1:D 1=4 B:

,00 B=2D >=0 B:

- SSS - S

- SSS - SS

- SSS - SS

- SSS - SS

>,:4 B,>==D ,2> B

- SSS - SS

0,=0 B0,=0D - S

- >=,2>2 >=,2>2 B,

Openingalance

,T)-o/ement

%losingalance

-T)-o/ement



3age of 24

Example 4+t!5 *td

Asset Transactions


Supplier Amount

:H>H>= 9L 9F- <9 Incorporated 3Hgreement =,>. 0. -

:H>H>= 9L 9F-> <9 Incorporated 3Hgreement 1,1. 0. -

:H>H>= 9L 9F-0 <9 Incorporated 3Hgreement >,. 0. -

:H>H>= 9L - <9 Incorporated 3Hgreement 0,1. 1. -

:H>H>= 9L -> <9 Incorporated 3Hgreement >,. 1. -

:H>H>= 9L -0 <9 Incorporated 3Hgreement 2,. 1. -

:H>H>= 9L K<- <9 Incorporated 3Hgreement ,2,. - -

:H>H>= 9L %M- <9 Incorporated 3Hgreement >2>,>. 2. 2,.

:H>H>= 9L #$- <9 Incorporated 3Hgreement 0,. . -

:H>H>= 9L 33- <9 Incorporated 3Hgreement >,. 2. -

:H>H>= 9L 33-> <9 Incorporated 3Hgreement >,. 2. -

:H>H>= 9L 33-0 <9 Incorporated 3Hgreement >2,. 2. -

:H>H>= 9L 33- <9 Incorporated 3Hgreement 42,. 2. -

:H>H>= 9L 33-2 <9 Incorporated 3Hgreement 2,. 2. -

:H>H>= 9L 33-1 <9 Incorporated 3Hgreement ,. 2. -

:H>H>= 9L 33-: <9 Incorporated 3Hgreement >1,. 2. -

:H>H>= 9L 33-= <9 Incorporated 3Hgreement >42,. 2. -

:H>H>= 9L 33-4 <9 Incorporated 3Hgreement :2,. 2. -

:H>H>= 9L 33- <9 Incorporated 3Hgreement >>,>. 2. -

:H>H>= 9L 33- <9 Incorporated 3Hgreement 11,2. 2. -

:H>H>= 9L 33-> <9 Incorporated 3Hgreement 02,1. 2. -

:H>H>= 9L 3L- <9 Incorporated 3Hgreement 2,. 2. -

:H>H>= 9L 3L-> <9 Incorporated 3Hgreement ,2. 2. -

:H>H>= 9L 3L-0 <9 Incorporated 3Hgreement >,>. 2. -

:H>H>= 9L 3L- <9 Incorporated 3Hgreement 01,4. 2. -

:H>H>= 9L 3L-2 <9 Incorporated 3Hgreement 4,42. 2. -

:H>H>= 9L 3L-1 <9 Incorporated 3Hgreement 0,0. 2. -

=H>H>= 9L 9"- ccpac I4=0202 >,=. >. -

4HH>4 9L 33-0 $L3 "uppliers I8::01 >,2. 2. -

H>H>4 9L 3L-: $L3 "uppliers I8::4> 1,=4. 2. -

0H:H> 9L 33- $L3 "uppliers I8440: :,. 2. -

H>0H> 9L 3L-= $L3 "uppliers I8444 4,. 2. -

>H>H> 9L 3L-4 $L3 "uppliers I8>14 01,4. 2. -

2H0H> 9L #$-> 8ashua I44=0= 2,2. . -

1H>H> 9L 33-2 $L3 "uppliers I8>110 2,. 2. -

=H2H> 9L 3L- $L3 "uppliers I82:2> ,. 2. -

0HH>0 !$M 9F- 8one !evalue ,2. 0. -

0HH>0 !$M 9F-> 8one !evalue ,=. 0. -

0HH>0 !$M 9F-0 8one !evalue ,. 0. -

0HH>0 !$M 9"- 8one !evalue =,>. >. -

0HH>0 !$M - 8one !evalue ,2. 1. -

0HH>0 !$M -> 8one !evalue 2,. 1. - 0HH>0 !$M -0 8one !evalue 0,. 1. -

0HH>0 !$M K<- 8one !evalue ,0,. - -

0HH>0 !$M %M- 8one !evalue 2,. 2. 2,.

0HH>0 !$M #$- 8one !evalue ,>. . -

0HH>0 !$M #$-> 8one !evalue 1,. . -

0HH>0 !$M 33- 8one !evalue ,. 2. -

0HH>0 !$M 33-> 8one !evalue 1,. 2. -

0HH>0 !$M 33-0 8one !evalue :2,. 2. -

0HH>0 !$M 33- 8one !evalue >,. 2. -

0HH>0 !$M 33-2 8one !evalue >,. 2. -

0HH>0 !$M 33-1 8one !evalue 0,. 2. -

Transaction)ate

TransactionT!pe

Asset'umber

)ocument'umber

*ifetime in ,ears

Residual0alue

+roceSa

On this sheet:

All fixed asset transactions need to be recorded on this sheet$ Asset transacacquisitions re/aluations and disposals$ All the depreciation calculations thof this template are automated and therefore do not require a transaction to

Onl! the columns #ith !ello# column headings require user input " the colight blue column headings contain formulas that should be copied for

transactions that are added to the sheet$ All the fixed asset transactions on tautomaticall! updated to the fixed asset register on the Assets she



3age 2 of

Example 4+t!5 *td

Asset Transactions


Supplier Amount Transaction

)ateTransaction

T!peAsset

'umber )ocument'umber

*ifetime in ,ears

Residual0alue

+ro

0HH>0 !$M 33-: 8one !evalue :2,. 2. -

0HH>0 !$M 33-= 8one !evalue 4,. 2. -

0HH>0 !$M 33-4 8one !evalue >0,. 2. -

0HH>0 !$M 33- 8one !evalue >,. 2. -

0HH>0 !$M 33- 8one !evalue 4,. 2. -

0HH>0 !$M 33-> 8one !evalue ,:. 2. -

0HH>0 !$M 33-0 8one !evalue ,. 2. -

0HH>0 !$M 33- 8one !evalue 2,. 2. -

0HH>0 !$M 33-2 8one !evalue >,. 2. -

0HH>0 !$M 3L- 8one !evalue 2,. 2. -

0HH>0 !$M 3L-> 8one !evalue 0,. 2. -

0HH>0 !$M 3L-0 8one !evalue ,2. 2. -

0HH>0 !$M 3L- 8one !evalue ,22. 2. -

0HH>0 !$M 3L-2 8one !evalue 2,. 2. -

0HH>0 !$M 3L-1 8one !evalue 0>,2. 2. -

0HH>0 !$M 3L-: 8one !evalue :,. 2. - 0HH>0 !$M 3L-= 8one !evalue ,0>2. 2. -

0HH>0 !$M 3L-4 8one !evalue >4,2>. 2. -

0HH>0 !$M 3L- 8one !evalue ,. 2. -

2H0H>0 @I" %M- Toyota "ale - SSS -

1H>H>0 9L %M-> Toyota Kease> >==,2. 2. >>,.

=H2H>0 9L 33-1 $L3 "uppliers I82::1 0,>. 2. -

>H>H>0 9L 3L- $L3 "uppliers I8:=4> =,444. 2. -

H>H> 9L 33-: Toyota Kease 12,. 2. 2,.

>H>H> @I" 33- L" $quipment "ale - SSS -



3age 1 of

Example 4+t!5 *td

Asset Transactions


:H>H>= 9L 9F-

:H>H>= 9L 9F->

:H>H>= 9L 9F-0

:H>H>= 9L -

:H>H>= 9L ->

:H>H>= 9L -0

:H>H>= 9L K<-

:H>H>= 9L %M-

:H>H>= 9L #$-

:H>H>= 9L 33-

:H>H>= 9L 33->

:H>H>= 9L 33-0

:H>H>= 9L 33-

:H>H>= 9L 33-2

:H>H>= 9L 33-1

:H>H>= 9L 33-::H>H>= 9L 33-=

:H>H>= 9L 33-4

:H>H>= 9L 33-

:H>H>= 9L 33-

:H>H>= 9L 33->

:H>H>= 9L 3L-

:H>H>= 9L 3L->

:H>H>= 9L 3L-0

:H>H>= 9L 3L-

:H>H>= 9L 3L-2

:H>H>= 9L 3L-1

=H>H>= 9L 9"-

4HH>4 9L 33-0

H>H>4 9L 3L-:

0H:H> 9L 33-

H>0H> 9L 3L-=

>H>H> 9L 3L-4

2H0H> 9L #$->

1H>H> 9L 33-2

=H2H> 9L 3L-

0HH>0 !$M 9F-

0HH>0 !$M 9F->

0HH>0 !$M 9F-0

0HH>0 !$M 9"-

0HH>0 !$M -0HH>0 !$M ->

0HH>0 !$M -0

0HH>0 !$M K<-

0HH>0 !$M %M-

0HH>0 !$M #$-

0HH>0 !$M #$->

0HH>0 !$M 33-

0HH>0 !$M 33->

0HH>0 !$M 33-0

0HH>0 !$M 33-

0HH>0 !$M 33-2

0HH>0 !$M 33-1

Transaction)ate

TransactionT!pe

Asset'umber

- =,>. =,>. 0. -

- 1,1. 1,1. 0. -

- >,. >,. 0. -

- 0,1. 0,1. 1. -

- >,. >,. 1. -

- 2,. 2,. 1. -

- ,2,. ,2,. - -

- >2>,>. >2>,>. 2. 2,.

- 0,. 0,. . -

- >,. >,. 2. -

- >,. >,. 2. -

- >2,. >2,. 2. -

- 42,. 42,. 2. -

- 2,. 2,. 2. -

- ,. ,. 2. -

- >1,. >1,. 2. - - >42,. >42,. 2. -

- :2,. :2,. 2. -

- >>,>. >>,>. 2. -

- 11,2. 11,2. 2. -

- 02,1. 02,1. 2. -

- 2,. 2,. 2. -

- ,2. ,2. 2. -

- >,>. >,>. 2. -

- 01,4. 01,4. 2. -

- 4,42. 4,42. 2. -

- 0,0. 0,0. 2. -

- >,=. >,=. >. -

- >,2. >,2. 2. -

- 1,=4. 1,=4. 2. -

- :,. :,. 2. -

- 4,. 4,. 2. -

- 01,4. 01,4. 2. -

- 2,2. 2,2. . -

- 2,. 2,. 2. -

- ,. ,. 2. -

>. ,2. =,>. 0. - =,>

>. ,=. 1,1. 0. - 1,1

>. ,. >,. 0. - >,

>. =,>. >,=. >. - >,=

>. ,2. 0,1. 1. - 0,1>. 2,. >,. 1. - >,

>. 0,. 2,. 1. - 2,

- ,0,. ,2,. - - ,2,

>. 2,. >2>,>. 2. 2,. >2>,>

>. ,>. 0,. . - 0,

>. 1,. 2,2. . - 2,2

>. ,. >,. 2. - >,

>. 1,. >,. 2. - >,

>. :2,. >2,. 2. - >2,

>. >,. 42,. 2. - 42,

>. >,. 2,. 2. - 2,

>. 0,. ,. 2. - ,

)epr ,T)-onths

TransactionAmount

Asset .istorical%ost

%urrent*ifetime

%urrentResidual

+re/ious)eemed %o



3age : of

Example 4+t!5 *td

Asset Transactions


Transaction)ate

TransactionT!pe

Asset'umber

0HH>0 !$M 33-:

0HH>0 !$M 33-=

0HH>0 !$M 33-4

0HH>0 !$M 33-

0HH>0 !$M 33-

0HH>0 !$M 33->

0HH>0 !$M 33-0

0HH>0 !$M 33-

0HH>0 !$M 33-2

0HH>0 !$M 3L-

0HH>0 !$M 3L->

0HH>0 !$M 3L-0

0HH>0 !$M 3L-

0HH>0 !$M 3L-2

0HH>0 !$M 3L-1

0HH>0 !$M 3L-:0HH>0 !$M 3L-=

0HH>0 !$M 3L-4

0HH>0 !$M 3L-

2H0H>0 @I" %M-

1H>H>0 9L %M->

=H2H>0 9L 33-1

>H>H>0 9L 3L-

H>H> 9L 33-:

>H>H> @I" 33-

)epr ,T)-onths

TransactionAmount

Asset .istorical%ost

%urrent*ifetime

%urrentResidual

+re/ious)eemed %o

>. :2,. >1,. 2. - >1,

>. 4,. >42,. 2. - >42,

>. >0,. :2,. 2. - :2,

>. >,. >>,>. 2. - >>,>

. 4,. 11,2. 2. - 11,2

>. ,:. 02,1. 2. - 02,1

>. ,. >,2. 2. - >,2

>. 2,. :,. 2. - :,

>. >,. 2,. 2. - 2,

>. 2,. 2,. 2. - 2,

>. 0,. ,2. 2. - ,2

>. ,2. >,>. 2. - >,>

>. ,22. 01,4. 2. - 01,4

>. 2,. 4,42. 2. - 4,42

>. 0>,2. 0,0. 2. - 0,0

>. :,. 1,=4. 2. - 1,=4>. ,0>2. 4,. 2. - 4,

>. >4,2>. 01,4. 2. - 01,4

>. ,. ,. 2. - ,

- - >2>,>. - - 2,

4. >==,2. >==,2. 2. >>,.

:. 0,>. 0,>. 2. -

0. =,444. =,444. 2. -

>. 12,. 12,. 2. 2,.

- - 11,2. - - 4,



3age = of

Example 4+t!5 *td

Asset Transactions


:H>H>= 9L 9F-

:H>H>= 9L 9F->

:H>H>= 9L 9F-0

:H>H>= 9L -

:H>H>= 9L ->

:H>H>= 9L -0

:H>H>= 9L K<-

:H>H>= 9L %M-

:H>H>= 9L #$-

:H>H>= 9L 33-

:H>H>= 9L 33->

:H>H>= 9L 33-0

:H>H>= 9L 33-

:H>H>= 9L 33-2

:H>H>= 9L 33-1

:H>H>= 9L 33-::H>H>= 9L 33-=

:H>H>= 9L 33-4

:H>H>= 9L 33-

:H>H>= 9L 33-

:H>H>= 9L 33->

:H>H>= 9L 3L-

:H>H>= 9L 3L->

:H>H>= 9L 3L-0

:H>H>= 9L 3L-

:H>H>= 9L 3L-2

:H>H>= 9L 3L-1

=H>H>= 9L 9"-

4HH>4 9L 33-0

H>H>4 9L 3L-:

0H:H> 9L 33-

H>0H> 9L 3L-=

>H>H> 9L 3L-4

2H0H> 9L #$->

1H>H> 9L 33-2

=H2H> 9L 3L-

0HH>0 !$M 9F-

0HH>0 !$M 9F->

0HH>0 !$M 9F-0

0HH>0 !$M 9"-

0HH>0 !$M -0HH>0 !$M ->

0HH>0 !$M -0

0HH>0 !$M K<-

0HH>0 !$M %M-

0HH>0 !$M #$-

0HH>0 !$M #$->

0HH>0 !$M 33-

0HH>0 !$M 33->

0HH>0 !$M 33-0

0HH>0 !$M 33-

0HH>0 !$M 33-2

0HH>0 !$M 33-1

Transaction)ate

TransactionT!pe

Asset'umber

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - - - - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- ,2. ,2. - -

- ,=. ,=. - -

- ,. ,. - -

- =,>. =,>. - -

- 12. 12. - - - >,>. >,>. - -

- ,=11.1: ,=11.1: - -

- - - - >,.

- ,=1.1: ,=1.1: - -

- ,>. ,>. - -

- 0,>.> 0,>.> - -

- 0>,. 0>,. - -

- 1,111.1: 1,111.1: - -

- 2=,000.00 2=,000.00 - -

- :4,. :4,. - -

- =,111.1: =,111.1: - -

- 0,000.00 0,000.00 - -

+re/iousRe/aluation

Re/aluationSurplus

%urrentRe/aluation

+re/ious(mpairment

(mpairment0alue

+rofiton )i



3age 4 of

Example 4+t!5 *td

Asset Transactions


Transaction)ate

TransactionT!pe

Asset'umber

0HH>0 !$M 33-:

0HH>0 !$M 33-=

0HH>0 !$M 33-4

0HH>0 !$M 33-

0HH>0 !$M 33-

0HH>0 !$M 33->

0HH>0 !$M 33-0

0HH>0 !$M 33-

0HH>0 !$M 33-2

0HH>0 !$M 3L-

0HH>0 !$M 3L->

0HH>0 !$M 3L-0

0HH>0 !$M 3L-

0HH>0 !$M 3L-2

0HH>0 !$M 3L-1

0HH>0 !$M 3L-:0HH>0 !$M 3L-=

0HH>0 !$M 3L-4

0HH>0 !$M 3L-

2H0H>0 @I" %M-

1H>H>0 9L %M->

=H2H>0 9L 33-1

>H>H>0 9L 3L-

H>H> 9L 33-:

>H>H> @I" 33-

+re/iousRe/aluation

Re/aluationSurplus

%urrentRe/aluation

+re/ious(mpairment

(mpairment0alue

+rofiton )i

- 2:,111.1: 2:,111.1: - -

- :,000.00 :,000.00 - -

- =,. =,. - -

- 4,=20.00 4,=20.00 - -

- 2,4:. 2,4:. - -

- :1,=0. :1,=0. - -

- 1,>2. 1,>2. - -

- >>,. >>,. - -

- ,>2. ,>2. - -

- ,. ,. - -

- >,4. >,4. - -

- ,1=1.1: ,1=1.1: - -

- :,442. :,442. - -

- ,1:. ,1:. - -

- >,42=. >,42=. - -

- ,==.: ,==.: - - - ,0=.00 ,0=.00 - -

- :,442. :,442. - -

- >,111.1: >,111.1: - -

,=1.1: B,=1.1:D - - -

- - - - -

- - - - -

- - - - -

- - - - -

2,4:. B2,4:.D - - -



3age 2 of

Example 4+t!5 *td

Asset Transactions


:H>H>= 9L 9F-

:H>H>= 9L 9F->

:H>H>= 9L 9F-0

:H>H>= 9L -

:H>H>= 9L ->

:H>H>= 9L -0

:H>H>= 9L K<-

:H>H>= 9L %M-

:H>H>= 9L #$-

:H>H>= 9L 33-

:H>H>= 9L 33->

:H>H>= 9L 33-0

:H>H>= 9L 33-

:H>H>= 9L 33-2

:H>H>= 9L 33-1

:H>H>= 9L 33-::H>H>= 9L 33-=

:H>H>= 9L 33-4

:H>H>= 9L 33-

:H>H>= 9L 33-

:H>H>= 9L 33->

:H>H>= 9L 3L-

:H>H>= 9L 3L->

:H>H>= 9L 3L-0

:H>H>= 9L 3L-

:H>H>= 9L 3L-2

:H>H>= 9L 3L-1

=H>H>= 9L 9"-

4HH>4 9L 33-0

H>H>4 9L 3L-:

0H:H> 9L 33-

H>0H> 9L 3L-=

>H>H> 9L 3L-4

2H0H> 9L #$->

1H>H> 9L 33-2

=H2H> 9L 3L-

0HH>0 !$M 9F-

0HH>0 !$M 9F->

0HH>0 !$M 9F-0

0HH>0 !$M 9"-

0HH>0 !$M -0HH>0 !$M ->

0HH>0 !$M -0

0HH>0 !$M K<-

0HH>0 !$M %M-

0HH>0 !$M #$-

0HH>0 !$M #$->

0HH>0 !$M 33-

0HH>0 !$M 33->

0HH>0 !$M 33-0

0HH>0 !$M 33-

0HH>0 !$M 33-2

0HH>0 !$M 33-1

Transaction)ate

TransactionT!pe

Asset'umber

#,?/@.

- >>:.:= - -

- =0.00 - -

- 2=.00 - -

- 2. - -

- :>.>> - -

- :.=0 - -

- - - -

- 0,420.00 - -

- :.=0 - -

- >,. - -

- 0,000.00 - -

- ,11.1: - -

- 2,>2. - -

- =,000.00 - -

- 1,111.1: - -

- ,000.00 - -- ,41.1: - -

- >,2. - -

- :,01.1: - -

- ,:.2 - -

- 2,4. - -

- >2. - -

- >2. - -

- :0.00 - -

- 12. - -

- =0>.2 - -

- ,==2.2 - -

- 200.00 - -

- >=.00 - -

- .=0 - -

- ,11.1: - -

- 0=.00 - -

- 12. - -

- :.>4 - -

- >2. - -

- 111.1: - -

2=.00 .1: - =,>.

22. 2. - 1,1.

,>>>.>> 2=.00 - >,.

0,:2=.00 0.1: - >,=.

>>.20 >. >. 0,>.20:10.=4 14. 14. ,=.00

2=.00 .1: .1: ,>2.

- - - -

- 2. - -

>:2. >2. - 0,.

,0:2. :.>4 :.>4 0,2.10

:,000.00 111.1: 111.1: 4,000.00

,. ,. ,. 4:,111.1:

0,:2. ,>2. ,>2. >:,=0.00

,. ,. ,. =4=,.

>1,00.00 >,011.1: >,011.1: 4>,:.

>0,=00.00 >,11.1: >,11.1: 04:,11.1:

Accum )eprTotal at +-

-T) Total )eprat %ost

-T) %ost)epreciation

Accum )epr%ost at +-



3age 2 of

Example 4+t!5 *td

Asset Transactions


Transaction)ate

TransactionT!pe

Asset'umber

0HH>0 !$M 33-:

0HH>0 !$M 33-=

0HH>0 !$M 33-4

0HH>0 !$M 33-

0HH>0 !$M 33-

0HH>0 !$M 33->

0HH>0 !$M 33-0

0HH>0 !$M 33-

0HH>0 !$M 33-2

0HH>0 !$M 3L-

0HH>0 !$M 3L->

0HH>0 !$M 3L-0

0HH>0 !$M 3L-

0HH>0 !$M 3L-2

0HH>0 !$M 3L-1

0HH>0 !$M 3L-:0HH>0 !$M 3L-=

0HH>0 !$M 3L-4

0HH>0 !$M 3L-

2H0H>0 @I" %M-

1H>H>0 9L %M->

=H2H>0 9L 33-1

>H>H>0 9L 3L-

H>H> 9L 33-:

>H>H> @I" 33-

#,?/@.

Accum )eprTotal at +-

-T) Total )eprat %ost

-T) %ost)epreciation

Accum )epr%ost at +-

0,:2. ,>2. ,>2. >21,1.1:

1,2. ,2. ,2. >4,=00.00

>,11.1: 0,=00.00 0,=00.00 :>,11.1:

>>,. >,. >,. 1,20.00

0,=00.00 0,11.1: - 12,>20.00

=,4.2 ,1:.2 ,1:.2 04,0:4.2

,=00.00 11.1: 11.1: ,2=0.00

4,11.1: =00.00 =00.00 2,11.1:

0,111.1: >2. >2. =,.

41.1: =0.00 =0.00 ,41.1:

22. >2. - ,2.

>,12=.00 >.1: 22. >,2.

,41.:2 :.>2 :.>2 01,021.:2

>,:2. >2. >2. 4,0:.

2,42=.00 2.1: 2.1: ,21.00

,>=0.00 .=0 .=0 2,4:.00>,1>1.>2 >0=.:2 >0=.:2 ,204.2=

2,>. 4>. 4>. >,:=:.

:,000.00 111.1: 111.1: >,.

- 2. - -

02,200.00 ,.1: ,.1: 02,200.00

0>. 2:. 2:. 0>.

100.0 01.12 01.12 100.0

,. ,. ,. ,.

- 0,11.1: - -



3

Example 4+t!5 *td

Asset Category )ummary

-rom 8arch /$# to /@ -ebruary /$= ?,#?,@?$ #?4, 2=,$?>,4$3 2/#4,$$$3 2/$$,$$$3

R www.excel-s(ills.com Assets at %ost

%ategor! )escription Additions Re/aluations )isposals (mpairment

K<7 Kand P <uildings ,2, - - - B>,D

33% %ain 3roduction 3lant 2,>>,:2 1=,> B0,12>,>=D B4,D -

33"> "econdary 3lant - - - - -

$L3 3rimary $quipment 01,2: =,444 B4,>:D - -

$L" "econdary $quipment - - - - -

"% "mall ssets - - - - -

9F) 9omputer Fardware 1,4 - B4,1D - -

9") 9omputer "oftware >,= - B,1D - -

#$ #ffice $quipment =,22 - B,02D - -

Q urniture P ixtures >, - B,12D - -

%MF %otor Mehicles >2>,> >==,2 B>:,>D B2,D -

Openingalance

%la

On this sheet:

This sheet contains a fixed assets summar! #hich is based on the fixed

are created on the Set"up sheet$ 'o user input is required on this sheecategories are accommodated$ Additional fixed asset categories can bcop!ing the formulas in the last ro# into the required number of additio

categor! is linked to a single asset class on the Set"up sheet " the asstherefore sub classes of the main asset classes #hich can be used for

reporting purposes$



Example 4+t!5 *td

Asset Category )ummary

-rom 8arch /$# to /@ -ebruary /$=


%ategor! )escription

K<7 Kand P <uildings

33% %ain 3roduction 3lant33"> "econdary 3lant

$L3 3rimary $quipment

$L" "econdary $quipment

"% "mall ssets

9F) 9omputer Fardware

9") 9omputer "oftware

#$ #ffice $quipment

Q urniture P ixtures

%MF %otor Mehicles

,>$,>@# 2@,>443 ,4/,$/@ 2/$$,$$$3

Re/aluation Reser/e

- - - - B>,D

- ,0,=0 B,D ,>,=0 - - - - - -

- 4>,=>= B14D 4>,>4 -

- - - - -

- - - - -

- :,0 B>,00D ,=1: -

- =,> B,D , -

- , B20D 0,=4= -

- ,:1 - ,:1 -

- - - - -

(mpairment2rite"OffsOpening

alanceRe/aluation

Surplus)epreciation "Re/aluation

%losingalance



3a

Example 4+t!5 *td

Asset Class )ummary

-rom 8arch /$# to /@ -ebruary /$= ?,#?,@?$ #?4, 2=,$?>,4$3 2/#4,$$$3 2/$$,$$$3 #

J www.e"cels6ills.com Assets at %ost

%lass )escription Additions Re/aluations )isposals (mpairment

K< Kand P <uildings ,2, - - - B>,D

3% 3lant P $quipment 2,2=1,0> =:,4 B0,=>,22D B4,D -

9$ 9omputer $quipment >4,: - B,>D - -

#$ #ffice $quipment =,22 - B,02D - -

urniture P ixtures >, - B,12D - -

%M %otor Mehicles >2>,> >==,2 B>:,>D B2,D -

Openingalance

%loal

On this sheet:

This sheet contains a fixed assets summar! #hich is based on the asset care created on the Set"up sheet$ 'o user input is required on this she

maximum of <= asset classes are accommodated$ Each fixed asset categ%ategories sheet is linked to a single fixed asset class #hich can be used

statement reporting purposes$



Example 4+t!5 *td

Asset Class )ummary


J www.e"cels6ills.com

%lass )escription

K< Kand P <uildings

3% 3lant P $quipment9$ 9omputer $quipment

#$ #ffice $quipment

urniture P ixtures

%M %otor Mehicles

,>$,>@# 2@,>443 ,4/,$/@ 2/$$,$$$3

Re/aluation Reser/e

- - - - B>,D

- ,01, B,14D ,0,0 - - 2,2 B1,200D =,41: -

- , B20D 0,=4= -

- ,:1 - ,:1 -

- - - - -

(mpairment2rite"OffsOpening

alanceRe/aluation

Surplus)epreciation "Re/aluation

%losingalance



3age 21 of 24

Example 4+t!5 *td

Eournal )ummary +eriod &T@

-rom 8arch /$# to /@ -ebruary /$= #,>4./ 2#,>4./3 @,

R www.excel-s(ills.com )epreciation on .istorical %ost )epreci

%ategor! )escription Account Amount Account Amount Account Amou

K<7 Kand P <uildings I"- - <"-2 - <"-=

33% %ain 3roduction 3lant I"-> 0>,:>1.00 <"-2> B0>,:>1.00D <"-= ,

33"> "econdary 3lant I"-0 - <"-20 - <"-=

$L3 3rimary $quipment I"- 0,1.>= <"-2 B0,1.>=D <"-=

$L" "econdary $quipment I"-2 - <"-22 - <"-=

"% "mall ssets I"-1 - <"-21 - <"-=

9F) 9omputer Fardware I"- - <"-1 - <"-= >,

9") 9omputer "oftware I"-> - <"-1> - <"-= ,

#$ #ffice $quipment I"-> ,>=:.2 <"-: B,>=:.2D <"-=

Q urniture P ixtures I"-0 ,2:2. <"-= B,2:2.D <"-=

%MF %otor Mehicles I"-> ,4:2. <"-4> B,4:2.D <"-=

On this sheet:

This sheet contains an automated >ournal report for all fixed asset transa >ournal report can be compiled on a monthl! or !ear"to"date basis and is b

account numbers that are specified in the asset categor! set"up on the SeThe >ournal report accommodates <= asset categories but additional categ

added b! simpl! cop!ing the formulas in the last ro# into the required nadditional ro#s$



3age 2: of

Example 4+t!5 *td

Eournal )ummary





33% %ain 3roduction 3lant

33"> "econdary 3lant



"% "mall ssets



#$ #ffice $quipment


%MF %otor Mehicles

2=,$?>,4$.$$3 =,$?>,4$.$$

Re/aluations " %ost Re/alu

Account Amount Account Amount Account

<"- - <"-= - <"-=

<"-> B0,12>,>=.D <"-= 0,12>,>=. <"-=

<"-0 - <"-= - <"-=

<"- B4,>:.D <"-= 4,>:. <"-=

<"-2 - <"-= - <"-=

<"-1 - <"-= - <"-=

<"- B4,1.D <"-= 4,1. <"-=

<"-> B,1.D <"-= ,1. <"-=

<"-> B,02.D <"-= ,02. <"-=

<"-0 B,12.D <"-= ,12. <"-=

<"-> B>:,>.D <"-= >:,>. <"-=



3age 2= of

Example 4+t!5 *td

Eournal )ummary









"% "mall ssets



#$ #ffice $quipment


%MF %otor Mehicles

,$$$.$$ 2,$$$.$$3

)isposals " +roceeds


<8? - I"-= - I"-=

<8? 2,. I"-= B2,.D I"-=

<8? - I"-= - I"-=

<8? - I"-= - I"-=

<8? - I"-= - I"-=

<8? - I"-= - I"-=

<8? - I"-= - I"-=

<8? - I"-= - I"-=

<8? - I"-= - I"-=

<8? - I"-= - I"-=

<8? ,. I"-= B,.D I"-=



Example 4+t!5 *td

Eournal )ummary









"% "mall ssets



#$ #ffice $quipment


%MF %otor Mehicles

>$,4>.>? 2>$,4>.>?3

)isposals " Release Re/aluation Reser/e


<"-= - I"-= - <"-:2

<"-= 2,4:. I"-= B2,4:.D <"-:2

<"-= - I"-= - <"-:2

<"-= - I"-= - <"-:2

<"-= - I"-= - <"-:2

<"-= - I"-= - <"-:2

<"-= - I"-= - <"-:2

<"-= - I"-= - <"-:2

<"-= - I"-= - <"-:2

<"-= - I"-= - <"-:2

<"-= ,=1.1: I"-= B,=1.1:D <"-:2

Documents

fixed_asset_register_sample.xls