FIRST 5 FRESNO COUNTY · review and approve funding for an agreement with univision communications, inc. in an amount not to exceed $100,000 e. reyes, e.d. a. rodriguez, staff 13

NOTE: If you need disability modification or accommodation in order to participate in this meeting, please contact the Commission office at (559) 558-4900 at least 48 hours prior to the start of the meeting. Government Code Section 54954.2(a).

FIRST 5 FRESNO COUNTY ADMINISTERED BY CHILDREN & FAMILIES COMMISSION OF FRESNO COUNTY

Date: Wednesday, June 17, 2015 Lighthouse for Children 2405 Tulare Street Fresno, CA 93721 Time: 12:00 pm – Regular Meeting

AGENDA ITEM SUBJECT PRESENTER

1. CALL TO ORDER Chair Perea

2. POTENTIAL CONFLICTS OF INTEREST Any Commission Member who has potential conflict of interest may now identify the item and recuse themselves from discussing and voting on the matter.

Chair Perea

3. Pg. 1

CONSENT AGENDA – ITEM 3A See attached Consent Agenda.

Overview: These matters are routine in nature and are usually approved by a single vote. Prior to action by the Commission, the public will be given the opportunity to comment on any Consent Item.

E. Reyes, E.D.

4. Action

Pg. 8 ACCEPT FINANCIAL REPORT FOR PERIOD ENDING APRIL 2015 Supporting Documents

E. Reyes, E.D. V. Chairez, Staff

5. Action Pg. 12

REVIEW AND APPROVE THE FIRST 5 FRESNO COUNTY LONG RANGE FINANCIAL PLAN AND 2015-2017 PROPOSED TWO YEAR BUDGET Supporting Documents

E. Reyes, E.D. V.Chairez, Staff

6. Action APPROVE THE 2013-2020 STRATEGIC PLAN - YEAR TWO REVIEW E. Reyes, E.D.

7. Action

PUBLIC HEARING ON THE FIRST 5 FRESNO COUNTY 2013-2020 STRATEGIC PLAN Overview: Required annual public hearing to review the First 5 Fresno County 2013-2020 Strategic Plan. Community members may obtain copies of the Strategic Plan online at www.first5fresno.org or by contacting the Commission office at: 2405 Tulare Street, Suite 200, Fresno, CA 93721 (559)558-4900

E. Reyes, E.D.

8. Action Pg. 31

REVIEW AND APPROVE SECOND AND THIRD YEAR CONTRACT AMENDMENT RECOMMENDATIONS FOR THE FIVE BIRTH-TO-THIRD GRADE CHALLENGE SCHOOL DISTRICTS

E. Reyes, E.D. M. Carmona, Staff

9. Action Pg. 34

CONSIDERATION OF AGREEMENT FOR THIRD-YEAR FUNDING OF FRESNO COUNCIL ON CHILD ABUSE PREVENTION- FRESNO COUNTY CHILD ADVOCACY CENTER

E. Reyes, E.D. K. Rangel, Staff

10. Action Pg. 38

REVIEW AND APPROVE TWO FUNDING RECOMMENDATIONS FOR TWO PREVIOUSLY-FUNDED EFFORTS: THE CHILDREN’S MOVEMENT OF FRESNO AND THE SUSTAINABILITY INITIATIVE AND REVIEW AND APPROVE A FUNDING OPTION FOR A PUBLIC AWARENESS CAMPAIGN

E. Reyes, E.D. F. Gonzalez, Staff

11. Action Pg. 48

REVIEW AND APPROVE FUNDING RENEWAL FOR THE FIRST 5 SERVICE CORPS PROGRAM

E. Reyes, E.D. L. Assadourian, Staff

12. Action Pg. 50

REVIEW AND APPROVE FUNDING FOR AN AGREEMENT WITH UNIVISION COMMUNICATIONS, INC. IN AN AMOUNT NOT TO EXCEED $100,000

E. Reyes, E.D. A. Rodriguez, Staff

13. Action Pg. 52

PROVIDE GUIDANCE ON A REQUEST TO SUBMIT A LETTER IN SUPPORT OF SENATE BILL 277: PUBLIC HEALTH: VACCINATIONS

E. Reyes, E.D. A. Rodriguez, Staff

14. Information EXECUTIVE DIRECTOR REPORT E. Reyes, E.D.

15. Information

PUBLIC COMMENT Limit two minutes per speaker. Public Comment is also taken on individual agenda items throughout the meeting at the conclusion of each agenda item.

E. Reyes, E.D.

16. Information ANNOUNCEMENTS / INFORMATION SHARING E. Reyes, E.D.

17. ADJOURNMENT Chair Perea

NOTE: REGULAR MEETING – July 15, 2015 - 12:00 p.m. 2405 Tulare St. Fresno, CA 93721

We encourage the public to attend. If you have a disability and need accommodations to participate in a meeting, please contact the Commission office at (559) 558-4900 at least 48 hours prior to the start of the meeting. Government Code Section 54954.2(a).


Date: Wednesday, June 17, 2015 Lighthouse for Children 2405 Tulare Street

Room 300 Fresno, CA 93721

Time: 12:00 pm – Regular Meeting

CONSENT AGENDA (Any Commissioner may pull any Consent Item for discussion or separate vote.)

ITEM SUBJECT PRESENTER

3a. Action

Pg. 2

APPROVE MINUTES FROM MAY 20, 2015, REGULAR COMMISSION MEETING Supporting Document

E. Reyes, E.D.

1

Consent Agenda Item 3a


Regular Business Meeting June 17, 2015 – 12:00 p.m.

2405 Tulare St.


AGENDA ITEM NO.3 CONSENT AGENDA ITEM 3a RECOMMENDED ACTION: Approve Commission Minutes – May 20, 2015 Regular Meeting ACTION SUMMARY MINUTES May 20, 2015 – 12:00 P.M.

Present: Commissioners: Henry Perea (Chair), Kari Gilbert (Vice Chair), Dawan Utecht

Absent: Hugo Morales, Maria Cavazos

Staff: Emilia Reyes, Fabiola González, Lilith Assadourian, Allison Rodriguez, Elizabeth Campos, Vianey Chairez, Mayra Diaz, Karen Fuentes, Kristina Hernandez, Alix Hillis, Harim Martinez, Hannah Norman, Erlan Zuniga, Ken Price (Legal Counsel)

1. CALL TO ORDER 2. POTENTIAL CONFLICTS OF INTEREST: Any Commission Member who has a

potential conflict of interest may now identify the item and recuse themselves from discussing and voting on the matter.

NONE HEARD. 3. CONSENT AGENDA – ITEMS 3A

These matters are routine in nature and are usually approved by a single vote. Prior to action by the Commission, the public is given the opportunity to comment on a consent item. Any Commission Member may pull any consent item for discussion or separate vote.

Public Comment: None heard.

Motion by: Gilbert Second by: Utecht

Ayes: Gilbert, Perea, Utecht Noes: None heard.

4. ACCEPT FINANCIAL REPORT FOR PERIOD ENDING MARCH 2015

Public Comment: None heard. Motion by: Gilbert Second by: Utecht

Ayes: Gilbert, Perea, Utecht

2


Noes: None heard. 5. HONOR FORMER COMMISSIONERS

EMILIA REYES ACKNOWLEDGED RECENT FORMER COMMISSIONERS, LISA NICHOLS, MIKE BERG, DIANE SHARP JOHNSON, AND CAROL CHANDLER FOR THEIR SERVICE ON THE COMMISSION AND PRESENTED FORMER COMMISSIONERS PRESENT WITH A PLAQUE.

NO ACTION REQUIRED.

Public Comment: LISA NICHOLS, FORMER FIRST 5 FRESNO COUNTY (F5FC) COMMISSIONER, STATED SHE WAS HONORED TO HAVE BEEN A PART OF THE COMMISSION. MIKE BERG, FORMER F5FC COMMISSIONER, SAID HE VALUED HIS TIME ON THE COMMISSION AND HE THANKED THE STAFF AND CURRENT COMMISSIONERS FOR THE WORK THEY DO FOR THE COUNTY’S CHILDREN.

6. REVIEW AND APPROVE THIRD YEAR FUNDING RECOMMENDATIONS FOR 11

PROGRAMS UNDER THE EARLY LEARNING FOCUS AREA OF THE 2013-2020 STRATEGIC PLAN

Public Comment: None Heard. Motion by: Gilbert Second by: Utecht Ayes: Gilbert, Perea, Utecht Noes: None heard.


PROGRAMS UNDER THE HEALTH PROMOTION FOCUS AREA OF THE 2013-2020 STRATEGIC PLAN

Public Comment: None Heard. Motion by: Gilbert Second by: Utecht Ayes: Gilbert, Perea, Utecht Noes: None heard.


PROGRAMS UNDER THE STRONG FAMILIES FOCUS AREA OF THE 2013-2020 STRATEGIC PLAN

EMILIA REYES, F5FC EXECUTIVE DIRECTOR, STATED THE FINANCE AND

PROGRAM REVIEW COMMITTEE MEETING ON MAY 8, 2015 ALLOWED FOR AN EXTENSIVE AND THOROUGH REVIEW OF FUNDING RECOMMENDATIONS IN EACH FOCUS AREA COMING TO THE COMMISSION.

Public Comment: None Heard. Motion by: Gilbert Second by: Utecht

3


Ayes: Gilbert, Perea, Utecht Noes: None heard.

9. REVIEW AND APPROVE FUNDING OPTION FOR YEAR TWO AND YEAR THREE

OF THE BIRTH-TO-THIRD GRADE INITIATIVE STAFF PRESENTED OPTIONS FOR THE NEXT TWO YEARS OF FUNDING THE

BIRTH-TO-THIRD GRADE (B3) INITIATIVE.

Public Comment: JUAN GARZA, KINGS CANYON UNIFIED SCHOOL DISTRICT SUPERINTENDENT, THANKED THE COMMISSION FOR THEIR INVESTMENT AND COMMENTED ON THE POSITIVE CHANGES THAT THE B3 INITIATIVE HAS BROUGHT TO HIS DISTRICT. HE STATED THAT NO MATTER THE DECISION HE IS GRATEFUL. TAMALA OLSBY, FROM THE FRESNO ECONOMIC OPPORTUNITIES COMMISSION (EOC), STATED SHE WAS NOT SPEAKING ON BEHALF OF EOC AND EXPRESSED DISAGREEMENT WITH THE COMMISSION LOOKING AT PROGRAMS TO ADDRESS A SHORTFALL AND SUGGESTED THE COMMISSION LOOK INTO POSSIBLY USING CONTINGENCY FUNDS INSTEAD. LINDA GLEASON, THE MANAGING DIRECTOR OF THE CHILDREN’S MOVEMENT OF FRESNO (TCM), NOTED HOW TCM HAS BEEN CONTRIBUTING TO FRESNO COUNTY AND HOW ITS WORK ALIGNS WITH F5FC’S FOCUS AREAS. ERIC CEDERQUIST, FOWLER UNIFIED SCHOOL DISTRICT SUPERINTENDENT, THANKED THE COMMISSION AND STAFF FOR THEIR COMMITMENT TO THE B3 INITIATIVE AND STATED THAT HE WOULD BE PLEASED WITH ANY OF THE OPTIONS PRESENTED. MIKE BERG, CENTRAL UNIFIED SCHOOL DISTRICT SUPERINTENDENT, THANKED F5FC LEADERSHIP STAFF IN THEIR WORK TO FIND OPTIONS FOR SECOND AND THIRD YEAR FUNDING FOR THE B3 INITIATIVE. HE STATED THAT ALL PROGRAMS BEING DISCUSSED ARE INTEGRAL IN THE DEVELOPMENT OF THE COMMUNITY AND STATED THAT HIS DISTRICT CAN ACCOMMODATE ANY OF THE OPTIONS. RUSSEL FREITAS, FIREBAUGH-LAS DELTAS SCHOOL DISTRICT SUPERINTENDENT, STATED THAT B3 HAS CHANGED THE CULTURE OF HIS DISTRICT AND HAS CHANGED HOW THE DISTRICTS TREAT FAMILIES. HE AGREED WITH THE OTHER SUPERINTENDENTS THAT ANY OPTION WILL BE ACCOMMODATED BY HIS DISTRICT. CAROL DAVIES, CONSULTANT FOR F5FC’S SUSTAINABILITY PROJECT, THANKED THE COMMISSION FOR THEIR INVESTMENT IN THE COMMUNITY. EMILIA REYES CLARIFIED THAT THE INITIATIVES BEING DISCUSSED TODAY TO ADDRESS A SHORTFALL HAVE NOT YET BEEN COMMITTED TO BY THE COMMISSION. SHE ALSO CLARIFIED THAT THE AGENCY CONTINGENCY FUNDS ARE SET ASIDE FOR CATASTROPHIC EMERGENCIES. COMMISSIONER UTECHT STATED STAFF SHOULD BRING OPTIONS ON HOW TO TRIM THE INITIATIVES (TCM, SUSTAINABILITY INITIATIVE, PUBLIC AWARENESS CAMPAIGN) TO THE FINANCE & PROGRAM REVIEW COMMITTEE.

4


COMMISSIONER GILBERT MOTIONED THAT STAFF BRING, TO THE FINANCE & PROGRAM REVIEW COMMITTEE, THE AMOUNT EACH PROGRAM/INITIATIVE (TCM, SUSTAINABILITY INITIATIVE, AND THE PUBLIC AWARENESS CAMPAIGN) NEEDS. SHE ASKED STAFF TO INCLUDE HISTORY AND A COMPLETE ANALYSIS OF THE THREE INITIATIVES/PROGRAMS. CHAIR PEREA ASKED STAFF TO BE SURE TO PROVIDE FULL DETAILS ON THE INITIATIVES’ BUDGETS AND STATED HE WOULD LIKE STAFF TO REVIEW THE AGENCY’S CONTINGENCY FUND POLICY TO BE SURE IT IS UP TO DATE. Motion by: Gilbert Second by: Utecht Ayes: Gilbert, Perea, Utecht Noes: None heard.

10. REVIEW AND APPROVE FUNDING RECOMMENDATION FOR THE CONTINUED

FACILITATION OF THE BIRTH – TO – THIRD GRADE CHALLENGE INITIATIVE WITH VIVA STRATEGY + COMMUNICATIONS

Public Comment: None Heard. Motion by: Utecht Second by: Gilbert Ayes: Gilbert, Perea, Utecht Noes: None heard.

11. REVIEW AND APPROVE AN UNARMED SECURITY SERVICES AGREEMENT WITH

MCHENRY PROTECTIVE SERVICES IN AN AMOUNT NOT TO EXCEED $70,200 COMMISSIONER UTECHT ASKED STAFF TO REVIEW, NOW THAT THE FACILITY HAS BEEN OPERATING FOR THREE MONTHS, THE DETAILS OF THE CONTRACT, SUCH AS DAILY HOURS OF SERVICE, TO EVALUATE WHAT IS THE MOST APPROPRIATE. SHE SUGGESTED THAT IN THE MEAN TIME STAFF CREATE A MONTH TO MONTH CONTRACT FOR BOTH SECURITY AND JANITORIAL SERVICES. COMMISSIONER GILBERT ASKED IF STAFF COULD CHECK WITH THE COUNTY OF FRESNO ON WORKING WITH THEM FOR SECURITY ASSISTANCE. EMILIA REYES STATED THAT IT IS IN F5FC’S POLICIES TO CHECK WITH THE COUNTY OF FRESNO’ ON PRICING TO SEE IF THE SERVICES THEY OFFER ARE THE MOST COST EFFECTIVE. SHE SAID STAFF WILL CHECK THE PROCUREMENT OF BOTH THE SECURITY AND JANITORIAL SERVICES TO SEE IF CHANGES CAN BE MADE TO THE HOURS AND ADDITIONALLY, WILL CHECK WITH THE COUNTY OF FRESNO TO SEE IF THEY MIGHT BE THE MOST COST EFFECTIVE FOR SECURITY SERVICES. COMMISSIONER UTECHT MOTIONED TO CONTINUE WITH A MONTH TO MONTH CONTRACT WITH THE DIRECTION TO STAFF TO REVISIT THE PROCUREMENT TO REVIEW WHAT WAS STATED ABOUT THE HOURS IN ORDER TO DETERMINE IF A NEW REQUEST FOR PROPOSAL NEEDS TO BE RELEASED WITH THE OPTION TO LOOK AT THE COUNTY OF FRESNO FOR SERVICES. Public Comment: None Heard.

5


Motion by: Utecht Second by: Gilbert Ayes: Gilbert, Perea, Utecht Noes: None heard.

12. REVIEW AND APPROVE A JANITORIAL SERVICES AGREEMENT WITH

JANITORIAL, INC. IN AN AMOUNT NOT TO EXCEED $113,400 COMMISSIONER GILBERT ASKED THAT STAFF ALSO REVIEW THE DETAILS OF THIS CONTRACT IN ORDER TO BE SURE THAT IS THE MOST COST EFFECTIVE FOR THE NEEDS OF THE FACILITY. COMMISSIONER UTECHT MOTIONED TO CONTINUE WITH A MONTH TO MONTH CONTRACT WITH THE DIRECTION TO STAFF TO REVISIT THE PROCUREMENT TO REVIEW WHAT WAS STATED ABOUT THE HOURS IN ORDER TO DETERMINE IF A NEW REQUEST FOR PROPOSAL NEEDS TO BE RELEASED WITH THE OPTION TO LOOK AT THE COUNTY OF FRESNO FOR SERVICES. Public Comment: None Heard. Motion by: Utecht Second by: Gilbert Ayes: Gilbert, Perea, Utecht Noes: None heard.

13. 2013-2020 STRATEGIC PLAN YEAR TWO REVIEW

Public Comment: None Heard. NO ACTION REQUIRED.

14. EXECUTIVE DIRECTOR REPORT EMILIA REYES, EXECUTIVE DIRECTOR, UPDATED THE COMMISSION ON THE

FOLLOWING ITEMS:

SHE ACKNOWLEDGED FORMER COMMISSIONER DIANE SHARP JOHNSON FOR HER TIME ON THE COMMISSION NEW BUSINESS DIRECTOR TO START THE FIRST WEEK OF JUNE TOUA LEE, A SECOND YEAR F5FC AMERICORPS MEMBER, WILL BE LEAVING OUR TEAM FOR A POSITION WITH THE COUNTY OF FRESNO. SHE THANKED TOUA FOR ALL OF HIS HARD WORK AND CONGRATULATED HIM ON HIS NEW ROLE MAYRA DIAZ, F5FC PROGRAM OFFICER, OBTAINED A MASTER DEGREE IN COUNSELING FROM FRESNO STATE UNIVERSITY THIS PAST WEEKEND SHE WELCOMED F5FC’S NEW AMERICORPS VISTA, KELSEY STOOPS. SHE WILL PRIMARILY BE ASSISTING WITH THE BIRTH –TO- THIRD GRADE INITIATIVE

SHE SPOKE AT THE LATINO MAYORS AND ELECTED CITY OFFICIALS COALITION OF FRESNO COUNTY ABOUT F5FC.

6


SHE SHARED GOVERNOR BROWN RELEASED THE MAY REVISE WITH SOME INCREASES IN FUNDING FOR EARLY CHILDHOOD PROGRAMS AND SERVICES. INCLUDING PROP 98 INCREASES: $30 MILLION FOR THE EARLY EDUCATION PROGRAM FOR INFANTS & TODDLERS WITH EXCEPTIONAL NEEDS AND $13.5 MILLION TO PROVIDE ACCESS TO 2,500 MORE CHILDREN IN CA PRESCHOOLS WITH A FOCUS ON CHILDREN WITH EXCEPTIONAL NEEDS SHE SHARED AN AGREEMENT WITH FRESNO STATE BULLDOG SPORTS IS BEING FINALIZED TO EXPAND MESSAGING AT EVERY HOME FOOTBALL GAME DURING THE 2015 SEASON AROUND THE IMPORTANCE OF EARLY LITERACY AND THE FIRST FIVE YEARS OF LIFE

THE REGIONAL FIRST 5 COUNTY MEETING IS BEING HELD TOMORROW TO DISCUSS QUALITY RATING AND IMPROVEMENT SYSTEM (QRIS) FUNDING AND NEW FUNDING RELEASED BY FIRST 5 CALIFORNIA

Public Comment: None heard. NO ACTION REQUIRED.

15. PUBLIC COMMENT

Public Comment: WILMA HASHIMOTO, FRESNO UNIFIED SCHOOL DISTRICT (FUSD) ASSISTANT SUPERINTENDENT OF EARLY EDUCATION, THANKED THE COMMISSION FOR THEIR INVESTMENT IN THE B3 INITIATIVE. SHE EXPLAINED THE POSITIVE IMPACT THE INITIATIVE HAS HAD ON FUSD.

ANGELICA PEREZ FROM CENTRO LA FAMILIA ADVOCACY SERVICES THANKED THE COMMISSION FOR THEIR ACTION TO APPROVE THIRD YEAR OF PROGRAM FUNDING. SHE ANNOUNCED A COMMUNITY EVENT TAKING PLACE ON MAY 29TH IN WEST FRESNO SHARED THE FLYER FOR THE EVENT WITH THE PUBLIC.

16. ANNOUNCEMENTS / INFORMATION SHARING

Public Comment: None heard. 17. ADJOURNMENT

7

Agenda Item 4



2405 Tulare Street


AGENDA ITEM NO. 4 TO: Children & Families Commission of Fresno County FROM: Emilia Reyes, Executive Director SUBJECT: Accept Financial Report for Period Ending April 2015 RECOMMENDED ACTION: Accept the financial report for the period ending April 30, 2015 REASON FOR RECOMMENDED ACTION: This item is intended to keep the Commission apprised of financial activity as of April 30, 2015 and to provide an opportunity to discuss and review financial activities for the reporting period. KEY POINTS:

Revenues (79%) – First 5 California has not reported revenues for April 2015. As a result, First Prop 10 revenues are 6% lower than anticipated. Once reported, revenues will be on target. Operations (50%) – Operating costs are within budget limits with a projection of approximately 10% cost savings.

• Advertising Expense (0%) – Commission staff have been utilizing online resources and paperless options to recruit staff resulting in cost savings.

• Printing Expense (10%) – Printing of business cards took place in April 2015 and were

paid in May 2015. The expense will be reported in the May 2015 financial report.

• Program Development/Strategic Planning Expense (1%) – The intensive review of the Strategic Plan is currently taking place. Therefore, expenses will be reported by the end of the fiscal year.

• Local Travel Expense (21%) – Commission staff are reimbursed for mileage on a quarterly basis. Mileage expenses for the third quarter will be reflected in the May 2015 financial report.

Strategic Plan Investments (22%) - Development of contracts are on target and within budget constraints. The majority of contracts were awarded at the May 2015 Commission Meeting and will be reflected on the May 2015 financial report.

8

Agenda Item 4

Fiscal Year (FY) 2014-2015 Service Provider Expenses (50%) – Staff is projecting to be 10% under budget by the end of the fiscal year. The majority of Service Providers are reimbursed on a quarterly basis. As a result, the majority of Service Providers’ 3rd Quarter (January 1, 2015 to March 31, 2015) expenses will be reported and presented in the May 2015 financial report for approval at the July 2015 Commission meeting. FISCAL IMPACT: All expenses have been anticipated and are within budget constraints for Fiscal Year 2014 – 2015.

9

FIRST 5 FRESNO COUNTYFINANCIAL STATEMENT

APRIL 2015 (83%)

RevenuesBudget Amounts Actual Amounts Variance % of Budget

7/1/2014 to 6/30/2015 Through 4/30/2015Prior Year Carryover Revenue $1,081,018 $1,081,018 $0 100%Prop 10 Revenue $10,412,100 $7,989,556 * $2,422,544 77%Other Revenue $125,000 $247,209 ($122,209) 198%Interest Revenue - County Treasury $12,700 $26,088 ($13,388) 205%Investment Income $290,500 $131,700 $158,800 45%

Total Revenues $11,921,318 $9,475,572 $2,445,746 79%

Operating BudgetSalary & BenefitsSalary Expense $1,153,165 $745,639 $407,526 65%Payroll Tax Expense $109,401 $70,163 $39,238 64%Retirement Expense $100,833 $59,439 $41,394 59%Employee Benefits Expense $459,707 $153,820 $305,887 33%Worker's Comp. Expense $10,486 $5,162 $5,324 49%Education Allowance $7,000 $3,000 $4,000 43%

Total Salary & Benefits $1,840,592 $1,037,223 $803,369 56%Services & SuppliesAdvertising Expense $1,756 $0 $1,756 0%Audit Expense $28,635 $28,635 $0 100%Capital Expense - Computers & Software $15,000 $5,745 $9,255 38%Commissioner/Advisory Expense $5,250 $2,857 $2,393 54%Dues & Subscription Expense $49,696 $18,546 $31,150 37%Equipment Rental/Maintenance Expense $80,721 $36,186 $44,535 45%General & Administrative Expense $9,692 $8,372 $1,320 86%Insurance Expense $14,230 $14,230 $0 100%Office Expense $14,725 $4,542 $10,183 31%Postage Expense $1,789 $502 $1,287 28%Printing Expense $2,800 $292 $2,508 10%Program Development/Strategic Planning Expense $25,000 $151 $24,849 1%Professional Service Expense $150,706 $90,614 $60,092 60%Rental/Lease Rooms/Office Expense $142,748 $62,281 $80,467 44%Staff Training & Conference Expense $34,200 $11,212 $22,988 33%Telephone Expense $33,473 $8,334 $25,139 25%Local Travel Expense $9,000 $1,881 $7,119 21%

Total Services & Supplies $619,421 $294,381 $325,040 48%Operations Contingency Fund $250,000 $12,081 $237,919 5%

Total Operating $2,710,013 $1,343,685 $1,366,328 50%

Strategic Plan Investments (Contract Awards) Budget Amounts Actual Amounts Variance % of Budget

Focus AreasEarly Learning $1,728,000 $18,000 $1,710,000 1%Health Promotion $2,069,539 $25,000 $2,044,539 1%Strong Families $1,815,437 $0 $1,815,437 0%Birth to 3rd Grade $750,000 $0 $750,000 0%

Total Focus Area $6,362,976 $43,000 $6,319,976 1%

Public Policy and AdvocacyCommunity Relations $53,000 $0 $53,000 0%Community Education $380,000 $26,500 $353,500 7%Policy and Advocacy $394,000 $187,144 $206,856 47%

Total Public Policy and Advocacy $827,000 $213,644 $613,356 26%

Partnerships and Collaborative EffortsCommunity Partnerships $762,801 $649,631 $113,170 85%Community Professional Development Support $318,528 $188,420 $130,108 59%

Total Community Partnerships $1,081,329 $838,051 $243,278 78%

Accountability and EvaluationAccountability Services $340,000 $340,000 $0 100%Evaluation Services $600,000 $600,000 $0 100%

Total Accountability and Evaluation $940,000 $940,000 $0 100%

Total Strategic Plan Investments $9,211,305 $2,034,696 $7,176,609 22%Total First 5 Fresno County Budget $11,921,318 $3,378,381 $8,542,937 28%

* First 5 California has not reported April 2015 Revenue

10

FIRST 5 FRESNO COUNTYFINANCIAL STATEMENT

APRIL 2015 (83%)

FY2014-2015 Service Provider Expenses Budget Amounts Actual Amounts Variance % of Budget

Early Learning $2,009,880 $1,155,464 $854,415 57%

Health Promotion $2,302,270 $1,317,945 $984,325 57%

Strong Families $2,319,550 $1,216,876 $1,102,673 52%

Birth to 3rd Grade Community Partnerships $2,137,410 $871,425 $1,265,985 41%

Public Policy and Advocacy $785,354 $195,582 $589,772 25%

Partnerships and Collaborative Efforts $196,005 $58,336 $137,669 30%

Accountability and Evaluation $940,000 $538,877 $401,123 57%$10,690,468 $5,354,505 $5,335,963 50%

11

Agenda Item 5



2405 Tulare St.


AGENDA ITEM NO. 5 TO: Children & Families Commission of Fresno County FROM: Emilia Reyes, Executive Director SUBJECT: Review and Approve the First 5 Fresno County Long Range Financial Plan and

the 2015-2017 Proposed Two Year Budget RECOMMENDED ACTION: Review and approve the First 5 Fresno County Long Range Financial Plan and the 2015-2017 Proposed Two Year Budget/ REASON FOR RECOMMENDED ACTION: On June 3, 2015 the Finance and Program and Review Committee provided staff direction on the financial resources and strategies for the First 5 Fresno County Long Range Financial Plan and the 2015-2017 Proposed Two Year Budget. Below are background and highlights. FIRST 5 FRESNO COUNTY LONG RANGE FINANCIAL PLAN (LRFP): On an annual basis, the LRFP is updated with actual financial data and assumptions are reviewed for continued accuracy. Changes to the Commission’s LRFP are driven by changes in the new strategic direction and/or philosophy of the Commission as reflected in the strategic plan. As part of the strategic plan approval process, the Commission agreed to review the 2013-2020 Strategic Plan after the first two years of implementation to revisit funding priorities in order to re-procure as needed. This review of the strategic plan is currently underway and is anticipated to conclude in June of 2015. As a result, the LRFP has been updated to reflect the recommended funding priorities and approaches specified in the review of the strategic plan.

Financial Planning Model Assumptions: The Financial Plan has been developed based on an excel model that provides actuals for FY 2013-2014, projected actuals for FY 2014-2015 and estimated revenues and expenses from FY 2015-2016 through FY 2022-2023. The calculations are based on the following assumptions:

1. Prop 10 Revenues – The average decrease of Prop 10 Revenues is projected at 2.5% annually.

2. County Treasury Interest Earnings – The general fund is held with the County of Fresno. At this time, County projections are estimated at 1.46%.

3. Investment Income – Interest/profit earnings from the Investment Portfolio are currently averaging 2.4%.

12

Agenda Item 5

4. Operating Expenses – The financial planning model uses actuals for FY 2013-2014 thru FY 2014-2015 levels as baselines to project operating expenses for FY 2015-2016 thru FY2016-2017.

First 5 Fresno County Begins FY 2015-2016 with a(n):

• Beginning Fund Balance of zero • Anticipated Annual Prop 10 revenues of $10 million • Projected Administrative Rate of 7.8% • Proposed Strategic Plan Investment of approximately $7.7 million

The LRFP allows the Commission to use current year Prop 10 allocation funds and investment income to support strategic plan investments through FY 2022-2023. Over the years of the plan, the Commission is expected to receive $98.2 million in revenues and allocate approximately $91.2 million in strategic plan investments.

FIRST 5 FRESNO COUNTY 2015-2017 PROPOSED TWO YEAR BUDGET: The overall purpose of the budget is to implement the Commission’s strategic plan and to fund the programs and services designed to positively impact young children and their families in Fresno County. The budget includes the funding framework from the 2013-2020 Strategic Plan. Included [at the end of the attached proposed budget] with Commissioner’s input, is a comparison of past year’s expenditures, encumbrances and revenues for the 2015-2017 Proposed Two Year Budget. Key Points of 2015-2017 Proposed Two Year Budget:

Revenues Projected 2015-2017 Revenues total $20.7 million which includes the following:

• Prop 10 Revenues $19.7 million • Other Revenues $500,000 • Interest Earnings (County Treasury) $24,300 • Investment Income $540,200

Fund Balance

Based on the Commission’s accounting policies and procedures, year-end de-obligations and unspent funds will be allocated to fill any gaps of existing funding in FY 2015-2017. F5FC staff is projecting a zero beginning balance.

Interest Revenue

This line item includes only the interest earned in the County Treasury Pool. Currently, the interest rate average is 1.46%.

Investment Income (Interest/Profit – Future Program Allocation Fund)

The Commission’s investment portfolio is earning an average of 2.4%. Operational

Administrative costs are projected to be approximately 7.8% with a minimal projected increase of 1.5% in the second year.

Program Allocations

The 2013 – 2020 Strategic Plan identifies the Commission’s priorities and approaches to community investments. All known funding has been identified in the cost analysis and justification section.

13

Agenda Item 5

FISCAL IMPACT: The LRFP is a tool for budgeting and planning. There is no direct fiscal impact at this time. An approved 2015-2017 two year budget provides the Commission with approved dollar amounts to make acceptable and allowable financial decisions. FUTURE IMPLICATIONS: The LRFP serves as a framework to guide management of resources and program investments as allocated by the Commission in accordance with its approved strategic plan. The 2015-2017 Proposed Two Year Budget provides a financial framework to allocate funds and cover operational costs for the Commission.

14

First 5 Fresno CountyLong Range Financial PlanDollars in Thousands

2013/14Actual

Amounts

2014/15Projected

Actual Amounts

2015/16Proposed

Revised Budget

2016/17Proposed

Revised Budget

2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL

Beginning Fund Balance (Unobligated) 0.0 1,081.0 0.0 245.8 0.0 0.0 0.0 0.0 0.0 0.0 1,326.8

RevenueAnnual Projected Allocation 11,196.6 10,412.1 10,008.3 9,641.8 9,449.0 9,260.0 9,074.8 8,802.6 8,538.5 8,282.3 94,666.0Revenue A - County Treasury Interest 26.4 25.0 12.3 12.0 11.6 11.3 11.0 10.6 10.3 0.0 130.6Revenue B - School Readiness 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0Revenue C - Investment Income 295.1 166.1 276.7 263.5 250.9 239.0 227.6 216.8 206.5 196.2 2,338.4Revenue D - Unanticipated De-Obligations 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0Revenue E - Other Revenue 292.9 304.0 250.0 250.0 0.0 0.0 0.0 0.0 0.0 0.0 1,096.9

Subtotal Revenue 11,811.0 11,988.2 10,547.3 10,413.0 9,711.5 9,510.3 9,313.4 9,030.0 8,755.3 8,478.5 98,231.8

Total Revenue 11,811.0 11,988.2 10,547.3 10,413.0 9,711.5 9,510.3 9,313.4 9,030.0 8,755.3 8,478.5 98,231.8

ExpensesAdministrative Expenses 477.3 590.9 576.4 604.2 477.6 504.6 500.5 486.4 435.0 447.9 5,100.7Program and Technical Assistance Support 1,431.8 1,772.6 1,729.1 1,812.7 1,445.6 1,505.6 1,509.2 1,448.1 1,375.4 1,351.8 15,381.8Accountability and Evaluation 938.9 940.0 940.0 940.0 825.9 807.7 818.1 784.3 751.8 729.8 8,476.5Focus Areas 5,493.1 5,244.4 5,259.2 5,259.2 4,616.6 4,518.5 4,584.7 4,355.8 4,202.2 4,105.4 47,639.0Community Partners 794.7 821.8 266.1 266.1 506.9 419.1 337.8 354.2 386.5 347.4 4,500.7Systems 1,547.6 2,606.6 1,280.7 1,280.7 1,588.9 1,504.8 1,313.2 1,351.2 1,354.5 1,246.2 15,074.3

Subtotal Expenses 10,683.3 11,976.2 10,051.5 10,163.1 9,461.5 9,260.3 9,063.4 8,779.9 8,505.3 8,228.5 96,173.1

Reserved for Priority Focus Area Funding 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0Contingency Fund 46.7 12.1 250.0 250.0 250.0 250.0 250.0 250.0 250.0 250.0 2,058.7

Total Expenses 10,730.0 11,988.3 10,301.5 10,413.0 9,711.5 9,510.3 9,313.4 9,030.0 8,755.3 8,478.5 98,231.8

Ending Fund Balance (Unobligated) 1,081.0 0.0 245.8 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1,326.8

2013-20 Strategic Plan

15

2015-2017 PROPOSED

TWO YEAR BUDGET

2405 Tulare Street, Suite 200 Fresno, CA 93721

(559) 558-4900

(559) 558-4999 Fax www.first5fresno.org

16

Table of Contents Introduction ………………………………………………………………………………..……………3 Proposed Two Year Budget Activity Summary ………………………………………………...…5

Proposed Two Year Budget Breakdown ……………………………………………………………6

Proposed Two Year Budget Summary Detail ……………………………………………………….7

Detail Budget Line Items Cost Analysis and Justification ……………………………………….8 4 Year Budget and Expense History ………………………………………………………………...15

17

FIRST 5 FRESNO COUNTY At First 5 Fresno County (F5FC), we focus on the first five years of life. We want all children to have a strong foundation so they can reach their full potential. Research proves that a child's brain develops most dramatically during the first five years of life than any other time. Based on this research, California voters passed Proposition 10, the California Children and Families Act, in 1998. Proposition 10 added a 50 cent tax on all tobacco products to fund programs and invest in efforts that support children ages 0-5 and their families. Proposition 10 funds are distributed to local counties based on a formula that includes the number of babies born in each county. F5FC is responsible for developing a strategic plan which guides local funding decisions that are consistent with the intent of the California Children and Families Act. Since inception, F5FC has invested approximately $200 million in the community. FIRST 5 FRESNO COUNTY IS COMMITTED TO FISCAL RESPONSIBILITY AND TRANSPARENCY At F5FC, we take our budget and fiscal responsibility seriously – wise resource management allows us to make a greater impact in our community and helps ensure a bright future for our children in Fresno County. By in large, the last two fiscal years included significant changes for the Commission. It was the first time implementing a two year budget reinforcing the Commission’s commitment to long term fiscal health accounting for decreased revenues of approximately 2% annually. The Commission implemented the first two years of the 2013-2020 Strategic Plan, investing approximately $18 million in services and programs benefiting young children and their families. The last two years also brought unprecedented turnover of eight senior level staff resulting in a significant payout of Personal Time Off (PTO). In addition, the Commission invested in the construction of the Lighthouse for Children, a hub for high quality early childhood programs and services in the heart of Fresno County. FY 2013-2015 FINANCIAL HIGHLIGHTS AND ACCOMPLISHMENTS 1. Implemented the first two years of the 2013-2020 Strategic Plan investing approximately $9 million

annually into community programs and services.

2. Investment of $10.5 million in the Lighthouse for Children facility, leveraging approximately $5.5 million in New Market Tax Credits (NMTC) from the Federal Government. F5FC moved to the facility in March of 2015, providing cost savings in overhead expenses of approximately $69,000.

3. Appointment of a new Executive Director in August 2014 leading an agency wide assessment to ensure organizational effectiveness with the overall goal of minimizing administrative costs.

4. Successful completion of the Commission’s 10th and 11th Independent Audit Report with no findings.

5. Launched the planned review of the 2013-2020 Strategic Plan after the second year of implementation in order to modify investment strategies and maximize resources as well as to explore how the Lighthouse for Children can advance F5FC’s Strategic Plan.

PREPARATION OF PROPOSED BUDGET During the intensive review of the 2013-2020 Strategic Plan, the Commission revisited the financial topics, resources and investment strategies. The Finance and Program Review Committee met and

318

ahillis

Typewritten Text

ahillis

Typewritten Text

INTRODUCTION

ahillis

Typewritten Text

ahillis

Typewritten Text

ahillis

Typewritten Text

ahillis

Typewritten Text

ahillis

Typewritten Text

ahillis

Typewritten Text

provided staff direction on the financial resources and strategies to support the 2015-2017 Proposed Two Year Budget. The table below refelcts the Commissioners' input:

FINANCIAL TOPIC OUTCOME RATIONALE

Term of the Strategic Plan

7 Year Plan (FY2013-2020)

The Commission’s investments are aligned with the predictive factors associated with 3rd grade level reading

Multi-Year Budget 2 Year Budget

Integrates our goal-setting and budgetary process

Reinforces the Commission’s commitment to long-term fiscal health by looking beyond a one-year time horizon

Saves time and effort in preparing annual budget

Establish percentage limits by funding areas:

Administration Program Evaluation

Percentages should not exceed: Administration – 10% Program – 80% Evaluation 10%

Demonstrates the Commission’s ongoing commitment to direct Prop 10 funds to community investments

Tracking and reporting Program Investment –Strategic Plan

Tier 1: Children and Families Goal 1 - Early Learning Goal 2 - Health Promotion Goal 3 - Strong Families

Tier 2: Community Partners Goal 4 – Early Childhood Partner

Capacity Building Tier 3: Early Childhood Systems

Goal 5 - Early Childhood Systems & Network Improvement

Aligns all expenditures with the Strategic Plan to meet legal requirements

Level of Funding Maintain a level of program funding throughout the Strategic Plan

Minimizes any interruption of services to children and families in Fresno County

Contingency Maintain contingency fund in an amount not to exceed 3 months of operating budget. An updated Contingency fund must be developed to incorporate property ownership liabilities

Based on the ownership of the Lighthouse for Children facility to safeguard against any unplanned expenditures

Throughout the entire process, Commissioners continued to collaborate with community partners and leveraging resources to maximize F5FC funds. Commissioners and F5FC staff are confident that, in the next two fiscal years, the budget and long term financial plan developed will provide a stable base for the Commission’s strategic investments.

419

FIRST 5 FRESNO COUNTY2015-2017

PROPOSED TWO YEAR BUDGET ACTIVITY SUMMARY

Line ItemsRecommended

Budget Amounts

Prop 10 Revenue $19,650,100

Other Revenue $500,000

Investment Income $564,500$20,714,600

Line ItemsRecommended

Budget Amounts

Administrative Cost $1,619,937

Program Cost $16,878,429

Accountability and Evalutation Cost 2,216,234$20,714,600

TOTAL FUNDS AVAILABLE

TOTAL ALLOCATION

95%

2% 3%

Prop 10 Revenue

Other Revenue

Investment Income

8%

81%

11%

Administrative Cost

Program Cost

Accountability andEvalutation Cost

520

FIRST 5 FRESNO COUNTY 2015-2017

TWO YEAR BUDGET(Breakdown by: Evaluation/Program/Administration)

Prop 10 Revenues $19,650,100

Other Revenues $500,000

Interest Revenues - County Treasury $24,300

Investment Income $540,200

Total Revenue $20,714,600

Evaluation Program Administration Total

Salaries and Benefits $262,631 $2,551,274 $937,968 $3,751,873

Services & Supplies $38,603 $375,003 $556,969 $970,575

Total Operational Budget $301,234 $2,926,277 $1,494,937 $4,722,448

Strategic Plan Investments Evaluation Program Administration Total

Tier 1: Children and Families $0 $10,518,396 $10,518,396

Tier 2: Community Partners $0 $532,298 $532,298

Tier 3: Early Childhood System of Care $0 $2,561,457 $2,561,457

Accountability and Evaluation $1,880,000 $0 $1,880,000

Total Strategic Plan Investments $1,880,000 $13,612,151 $0 $15,492,151

Operations Contingency Fund $35,000 $340,000 $125,000 $500,000

Total Proposed Budget Expenses $2,216,234 $16,878,429 $1,619,937 $20,714,600

Total Proposed Allocations and Percentage 10.70% 81.48% 7.82% 100%

REVENUES

OPERATING BUDGET

621

FIRST 5 FRESNO COUNTY2015-2017

PROPOSED TWO YEAR BUDGET SUMMARY DETAIL

Revenues

Proposed Year 1 Budget Amounts

Proposed Year 2 Budget Amounts

Total Proposed Two Year Amounts

Average Amount Per Year

7/1/2015 to 6/30/2016 7/1/2016 to 6/30/2017Prior Year Carryover Revenue $0 $245,762 $0Prop 10 Revenue $10,008,300 $9,641,800 $19,650,100 $9,825,050Other Revenue $250,000 $250,000 $500,000 $250,000Interest Revenue - County Treasury $12,300 $12,000 $24,300 $12,150Investment Income $276,700 $263,500 $540,200 $270,100

Total Revenues $10,547,300 $10,413,062 $20,714,600 $10,357,300

Operating Salary & BenefitsSalary Expense $1,129,885 $1,163,781 $2,293,666 $1,146,833Payroll Tax Expense $112,895 $115,962 $228,857 $114,428Retirement Expense $98,797 $101,761 $200,558 $100,279Employee Benefits Expense $460,000 $529,000 $989,000 $494,500Worker's Comp. Expense $14,187 $15,605 $29,792 $14,896Education Allowance $5,000 $5,000 $10,000 $5,000

$1,820,763 $1,931,110 $3,751,873 $1,875,937Services & SuppliesAdvertising Expense $1,500 $1,500 $3,000 $1,500Audit Expense $30,000 $30,000 $60,000 $30,000Capital Expense - Computers & Software $7,500 $7,500 $15,000 $7,500Commissioner/Advisory Expense $5,250 $5,250 $10,500 $5,250Dues & Subscription Expense $35,124 $35,124 $70,248 $35,124Equipment Rental/Maintenance Expense $54,314 $53,926 $108,240 $54,120General & Administrative Expense $10,000 $10,000 $20,000 $10,000Insurance Expense $15,653 $17,218 $32,871 $16,436Materials and Supplies Expense $11,750 $11,750 $23,500 $11,750Office Space Expense $87,748 $87,748 $175,496 $87,748Program Development/Strategic Planning Expense $15,000 $15,000 $30,000 $15,000Professional Service Expense $147,800 $147,800 $295,600 $147,800Staff Training & Conference Expense $28,500 $28,500 $57,000 $28,500Telephone Expense $26,460 $26,460 $52,920 $26,460Local Travel Expense $8,100 $8,100 $16,200 $8,100

$484,699 $485,876 $970,575 $485,288Total Operating $2,305,462 $2,416,986 $4,722,448 $2,361,224

Strategic Plan InvestmentsStrategic Plan Investments

Tier 1: Children and FamiliesGoal 1 - Health Promotion $2,069,760 $2,069,760 $4,139,520 $2,069,760Goal 2 - Early Learning $1,378,398 $1,378,398 $2,756,796 $1,378,398Goal 3 - Strong Families $1,811,040 $1,811,040 $3,622,080 $1,811,040

Total Focus Areas $5,259,198 $5,259,198 $10,518,396 $5,259,198Tier 2: Community Partners

Early Childhood Partner Capacity Building $266,149 $266,149 $532,298 $266,149$266,149 $266,149 $532,298 $266,149

Tier 3: Early Childhood System of CareBirth to Third Grade Community Partnerships $385,228 $385,228 $770,457 $385,228Community Relations $600,000 $600,000 $1,200,000 $600,000Multi-Sector Partnerships $295,500 $295,500 $591,000 $295,500

$1,280,728 $1,280,728 $2,561,457 $1,280,728

Accountability and EvaluationAccountability Services $340,000 $340,000 $680,000 $340,000Evaluation Services $600,000 $600,000 $1,200,000 $600,000

$940,000 $940,000 $1,880,000 $940,000

$7,746,075 $7,746,075 $15,492,151 $7,746,075

Operations Contingency Fund $250,000 $250,000 $500,000 $250,000

Total First 5 Fresno County Budget $10,301,538 $10,413,062 $20,714,600 $10,357,300

Total Strategic Plan Investments

Total Salaries & Benefits

Total Operations Expenses

Total Systems

Total Community Partners

Total Accountability and Evaluation

722

DETAIL BUDGET LINE ITEMSCOST ANALYSIS AND JUSTIFICATION

Salaries

Proposed Year 1

Amount

Proposed Year 2

Amount

Proposed Total2-Year Amount

$1,129,885 $1,163,781 $2,293,666

Total Evaluation Expense 2,293,666 x 7% 160,557Total Program Expense 2,293,666 x 68% 1,559,693Total Administration Expense 2,293,666 x 25% 573,417

Proposed Year 1

Amount

Proposed Year 2

Amount


$112,895 $115,962 $228,857

A. Federal Income Contribution Act: The employer's share is set by the federal government at 9.05% of gross salaryYear 1: $1,129,885 x 9.05% = $102,255Year 2: $1,163,781 x 9.05% = $105,322

B. State Unemployment Insurance - The payroll tax is based on the premium Year 1: $133,000 x 6.20% = $8,246Year 2: $133,000 x 6.20% = $8,246

C. Federal Unemployment Training Tax and State Unemployment Training Tax Year 1: $133,000 x 1.80% = $2,394Year 2: $133,000 x 1.80% = $2,394

Total Evaluation Expense 228,857 x 7% 16,020Total Program Expense 228,857 x 68% 155,623Total Administration Expense 228,857 x 25% 57,214

Retirement

Proposed Year 1

Amount

Proposed Year 2

Amount


Justification/Calculations:$98,797 $101,761 $200,558

Year 1: x 8.74%Annual Salaries Amount Percentage

Year 2: x 8.74%Annual Salaries Amount Percentage


Employee Benefits

Proposed Year 1

Amount

Proposed Year 2

Amount



Year 1: $400,000 x 15% =Rate Increase



Workers Compensation

Proposed Year 1

Amount

Proposed Year 2

Amount






Payroll TaxesJustification/Calculations:

OPERATING EXPENSES

The Commission's insurance broker provided projections assuming no plan changes and utilization are made. A conservative increase of 15% is projected every year to the current plan.

Based on last year's expense of $12,897 and given that Commission staff is defined into the salesman catergory with Worker's Compensation, an increase of 10% is projected every year. The following is the cost breakdown per year.

$529,000FY2016-17 Annual Amount Annual Amount

$14,187

$15,605FY2016-17 Annual Amount Annual Amount

FY2015-16 Annual Amount Annual Amount

Maximum of nineteen (19) staff positions approved by the Commission, including an allocation of 2% for the liability of paying out Personal Time Off (PTO). The proposed amount for year 2 includes a 3% increase for a potential salary increase that will be based on merit.

Retirement is 8.74% of total gross salary for 19 staff positions.

$1,163,781

$1,129,885Total Amount

Total Amount

$98,797

$101,761

FY2015-16 Annual Amount Annual Amount$460,000

823


Educational Stipend

Proposed Year 1

Amount

Proposed Year 2

Amount



Total Evaluation Expense 10,000 x 7% 700Total Program Expense 10,000 x 68% 6,800Total Administration Expense 10,000 x 25% 2,500

Advertising Expense

Proposed Year 1

Amount

Proposed Year 2

Amount



Total Evaluation Expense 3,000 x 0% 0Total Program Expense 3,000 x 0% 0Total Administration Expense 3,000 x 100% 3,000

Audit Expense

Proposed Year 1

Amount

Proposed Year 2

Amount




Equipment/Capital Expense

Proposed Year 1

Amount

Proposed Year 2

Amount




Commissioner Expense

Proposed Year 1

Amount

Proposed Year 2

Amount



7 x $750 = $5,250Number of Commissioners Average Cost


Dues and Subscriptions Expense

Proposed Year 1

Amount

Proposed Year 2

Amount



$450,000 x 6.25% = $28,124Annual Budget F5FC Percentage


Currently, the Commission has three staff seeking a higher level of education. The Commission offers educational reimbursement to staff for an amount of $1,000 per fiscal year. A total of $5,000 a year is projected to be spent by fiscal year.

Independent auditing services for First 5 Fresno County are estimated at $30,000 per fiscal year.

Currently, the Commission owns 19 work stations(computer, monitor, printer, keyboard, etc.) for staff and 2 spare computers used for interns, meetings, etc.. Staff is requesting to set aside $4,000 for possible replacement of 2 computers (estimated at $2,000 per computer with taxes included) and an additional $3,500 for unforseen replacement or repairs of other equipment and/or furniture.

The line item is budgeted for 7 Commissioners for potential equipment, trainings, workshops associated with F5FC's work. Examples include but not limited to F5 State Annual Conference, mileage reimbursement, etc. Annual amount is budgeted at $750 per Commissioner.

The cost associated with subscriptions and dues for the twelve month period is based on First 5 Association dues which is calculated by the cost of the association multiplied by each counties proportionate share as followed:

Plus miscellaneous subscriptions, publications, and dues are estimated at $7,000

Minimal cost are associated with advertising. Commission staff utilizes online resources to recruit and advertise F5FC business. F5FC staff is recommending $1,500 annually to be set aside for an as needed basis. Examples include public notice, RFP, RFA, etc.

924


Equipment Rental/Maintenance Expense

Proposed Year 1

Amount

Proposed Year 2

Amount



Postage $388 $0$7,200 $7,200$7,588 $7,200

IT Suppot $15,000 $15,000$6,500 $6,500

$21,500 $21,500

$6,800 $6,800$290 $290$360 $360$540 $540$150 $150$210 $210$876 $876

$9,226 $9,226

$5,000 $5,000$11,000 $11,000$16,000 $16,000


General and Administrative Expense

Proposed Year 1

Amount

Proposed Year 2

Amount




Insurance Expense

Proposed Year 1

Amount

Proposed Year 2

Amount




BFF Express Maintenance Transportation, Cleaning,

Accounting System

Costs associated with management, financial, and other expenses which are incurred by or allocated to the Commission and which are for the general management and administration of the Commission that can not be assigned to a specific line item. Cost include bank charges, dependent care plan, etc. General and Administrative expenditures average at $800 per month. Staff is recommending to set aside $10,000 per year ($833 per month x 12 months).

The Commission is required to carry liability insurance. The cost of insurance in FY 2014-2015 was $14,230, which included Special Liability Insurance Policy (SLIP) $5,090, Special Property Insurance Policy (SPIP) $7,740, and Cyber Crime Insurance $1,400. Annually our insurance costs typically increase 10%, therefore staff is recommending $15,653 ($14,230 + 10%) for FY 2015-2016 and $17,218 ($15,653 +10%) for FY 2016-2017.

Repairs, Maintenance and

Email Spam FilterWeb service

FATS MaintenanceAnti-virus Software

Computer Maintenance: The Commission contracts out Information Technology (IT) support to provide desktop and server support. The contract amount for IT support is $15,000 per year ($1,250 per month x 12 months). Hosted Email and Stoarage is estimated at $542 per month x 12 months = $6,500 annually.

Breastfeeding Friendly (BFF) Express Trailer Maintenance: The BFF Express is used during outdoor community events primarily to support breasfeeding mothers and to encourage community dialogue about the importance of supporting breastfeeding. Cost associated with the BFF's preventive maintenance, repairs, transport, and fuel for the generator are as follows:1.) Repairs, maintenance & replacement parts - $100,000 value of the BFF X 2% reasonable percentage based on use equals $5,000 annually.2.) Transportation, cleaning and fuel: based on the last six months we spent approximately $5,200. As a result F5FC staff is projecting $11,000 per fiscal year.

Software

Computer Maintenance

Fax Service

Hosted Email & Storage

Server Support

Copier/Scanner Maintenance

Software: The Commission pays a flat rate of $6,800 for the Accounting system software in an annual basis. The other software maintenance is paid on a monthly basis. Below is the annual cost for each software:

Equipment Maintenance

Equipment Maintenance:The Commission's general and administrative equipment includes postage and copier/scanner maintenance. The use of postage has decresed dramatically, therefore staff is recommending not to re-new the lease of postage meter after it expires in October 2015. The cost breakdown is as follows: postage maintenance $97/month x 4 months = $388 (year 1 only); copier/scanner maintenance: $600 x 12 months = $7,200 annually.

1025


Materials and Supplies

Proposed Year 1

Amount

Proposed Year 2

Amount




Office Space Expense

Proposed Year 1

Amount

Proposed Year 2

Amount




Program Development Expense/Strategic Planning Implementation

Proposed Year 1

Amount

Proposed Year 2

Amount




Professional Services

Proposed Year 1

Amount

Proposed Year 2

Amount



$95,800 $95,800$6,000 $6,000

$18,000 $18,000$6,500 $6,500$5,000 $5,000$1,500 $1,500

$15,000 $15,000$147,800 $147,800


Materials and Supplies include general office supplies, postage, and printing of materials. Currently, office supplies average at $800 per month. F5FC staff recommends to set aside $833 per month X 12 months for a total $10,000 per year. Postage usage has decreased dramatically due to electronic funds transfer payments to majority of vendors and partners. Therefore, staff recommends $750 per year ($62.50 per month) for postage. The Commission does minor printing throughout the year. F5FC staff utilizes online publications via websites or distributes mail electronically as a cost savings measure. Staff recommends to set aside $1,000 per year for any unexpected printing costs, such as business cards.

F5FC staff is recommending approximately $15,000 per year for any unforseen or additional cost for program development, the implementation of the Strategic Plan, and printing materials to showcase the 2013-2020 Strategic Plan.

The Commission utilizes the professional services line item to obtain a specific technical or unique function performed by independent contractor or consultant whose occupations are not fulfilled by F5FC staff. Examples of professional services include those of: accountants, attorneys, business consultants, business development managers, law firms, human resources, payroll services, investment, custodial services and translators. Currently, legal services average to $7,450 per month, however staff is recommending to increase to $7,983 per month x 12 months = $95,800 annually. All other professional services are recommended to remain at their current amount.

The proposed amount is $87,748 per year calculated at $7,312 per month for 12 months.The cost is based on the 15% space allocation for F5FC offices in the Lighthouse for Children, Inc. building. The overhead cost of Lighthouse for Children, Inc., includes utilities (water, Waste, Gas & Electricity, etc.), facility contract services (security, janitorial, landscaping, etc.), and insurance/taxes.

Translation Servicesd Misc. Professional Services

Payroll Services

Professional Services

Human Resource ServicesInvestment Services

Custodial Services

Legal Services

1126


Staff Trainings and Conferences Expense (Out of Town Travel)

Proposed Year 1

Amount

Proposed Year 2

Amount




Telephone and Data line Expense

Proposed Year 1

Amount

Proposed Year 2

Amount




Local Travel Expense

Proposed Year 1

Amount

Proposed Year 2

Amount



15 x $45 = $675 x 12 $8,100F5FC Staff Monthly Average Annually Per Staff Months Agency Total


Operations Contingency Fund

Proposed Year 1

Amount

Proposed Year 2

Amount




Estimated cost for staff trainings and conference are projected based on 19 F5FC staff is estimated at $1,500 per staff member per year ($1,500 average X 19 staff = $28,500 annually). Trainings include staff to attend First 5 State Annual Conference, annual retreats, Annual Government Financial Officer Association Conference, Early Care Education (Zero to Three) Conference, State Annual Grants and Contracts Compliance Conference, and Grant Makers for Children, Youth, and Families Annual Conference. All trainings must be aligned with the Commission Strategic Plan 2013-2020.

Telephone expenses include phone landlines, data lines, wireless and cellular services. Monthly average expense for landlines is $450 cost x 12 months = $5,400 annually. Monthly data lines are approximately $650 cost x 12 months = $7,800 annually. Monthly wireless plans for Ipad access are $185 cost x 12 months = $2,220 annually plus $10 per month for each device x 20 devices = $200 total per month x 12 months = $2,400 annually. This is consolidating all Ipads onto one account. Annual cellular services and reimbursement include approximately $720 cost x 12 month = $8,640 annually.

F5FC Program and Finance Officers are required to administer Annual Contract Reviews (ACR) to all funded Service Providers throughout Fresno County as well as provide onsite technical assistance to Service Providers and Community Partners. Estimated costs are projected based on past expenses and the average number of staff who submit mileage reimbursement requests (administrative staff travel less frequently) . Currently, the IRS allowable mileage rate is 57.5¢ per mile.

An amount kept in reserve to guard against possible losses. A separate fund set aside to meet unforeseen and unavoidable requirements that may arise during the budget year. Certain types of contingency (such as meeting obligations) may be specified as a potential use for such funds.

1227


Tier 1: Children and Families

Proposed Year 1

Amount

Proposed Year 2

Amount


Justification/Calculations:$5,259,198 $5,259,198 $10,518,396

Goal 1 - Health Promotion

Health Promotion Sub-total $2,069,760 $2,069,760

Goal 2 - Early Learning

Early Learning Sub-total $1,378,398 $1,378,398

Goal 3 - Strong Families

Strong Families Sub-total $1,811,040 $1,811,040

Focus Areas Total $5,259,198 $5,259,198

Total Evaluation Expense 10,518,396 x 0% 0Total Program Expense 10,518,396 x 100% 10,518,396Total Administration Expense 10,518,396 x 0% 0

Tier 2: Community Partners

Proposed Year 1

Amount

Proposed Year 2

Amount



Goal 4 - Early Childhood Partner Capacity Building

Early Childhood Capacity Building Sub-total $266,149 $266,149

Total Evaluation Expense 532,298 x 0% 0Total Program Expense 532,298 x 100% 532,298Total Administration Expense 532,298 x 0% 0

The Commission is committed to providing ongoing professional development and capacity building opportunities for early childhood providers and community partners, aimed at enhancing the knowledge and skills to improve service delivery approach in the work with young children and their families. These investments may include but are not limited to: service provider annual orientations, Child Abuse Prevention Seminar, training on the developmental screening tools: Ages and Stages Questionnaire (ASQ-3) and Ages and Stages Questionnaire: Social Emotional (ASQ: SE), Mental Health First Aid and Youth Mental Health First Aid trainings, Touchpoints, Community Learning Center conference space, finance trainings, etc.

The Early Learning focus area of the Commission's 2013-2020 Strategic Plan focuses on increasing the number and capacity of quality early learning programs, as well as properly identifying and supporting children with special needs. Programs under this focus area provide the community with an array of services including, but are not limited to: early care and education quality improvement, parent-child developmental learning groups and integration of systems to support early identification and intervention for young children special needs. Approximately eleven (11) programs are projected to be funded under this focus area.

The Health Promotion focus area of the Commission’s 2013-2020 Strategic Plan strives to improve children’s health by focusing on preventive care, improving access to and utilization of medical services, early identification of children with special needs with appropriate referrals for behavioral health services and improving parents’ knowledge of child health. Programs under this focus area provide the community with an array of services including, but are not limited to: early childhood physical and mental health, perinatal mental health prevention and intervention, early identification and intervention of developmental delays, and health literacy education. Approximately six (6) programs are projected to be funded under this focus area.

The Strong Families focus area of the Commission’s 2013-2020 Strategic Plan focuses on the healthy development of relationships between parents and their young children. The quality of early parent-child experiences is instrumental in shaping a child’s healthy development, educational success, and social and emotional wellbeing. Programs under this focus area provide the community with an array of services including, but are not limited to: trauma informed care, home visitation, parent education, and parent coaching and mentoring. Approximately fifteen (15) programs are projected to be funded under this focus area.

STRATEGIC PLAN INVESTMENTS2013-2020

1328


Tier 3: Early Childhood System of Care

Proposed Year 1

Amount

Proposed Year 2

Amount


Justification/Calculations:$1,280,728 $1,280,728 $2,561,457

Goal 5 - Early Childhood Systems & Network Improvement

Birth to Third Grade Community Partnerships

Birth to Third Grade Community Partnerships Sub-total $385,228 $385,228

Community Relations

Community Relations Sub-total $600,000 $600,000

Multi-Sector Partnerships

Multidisciplinary Partnerships Sub-total $295,500 $295,500

Systems Total $1,280,728 $1,280,728

Total Evaluation Expense 2,561,457 x 0% 0Total Program Expense 2,561,457 x 98% 2,510,227Total Administration Expense 2,561,457 x 2% 51,229

Accountability and Evaluation

Proposed Year 1

Amount

Proposed Year 2

Amount


Justification/Calculations:$940,000 $940,000 $1,880,000

Contract Management System $200,000 $200,000Maintenance and Technical Assistance Services $140,000 $140,000

Accountability Sub-Total $340,000 $340,000

Evaluation Services $600,000 $600,000Evaluation Sub-Total $600,000 $600,000

Accountability and Evaluation Total $940,000 $940,000

Total Evaluation Expense 1,880,000 x 100% 1,880,000Total Program Expense 1,880,000 x 0% 0Total Administration Expense 1,880,000 x 0% 0

EvaluationThe effectiveness of the Commission's investments are monitored regularly by staff as well as a contracted evaluator. The contracted evaluator works with the Commission, staff, and grantees to inform ongoing program practices and to evaluate progress towards the Commission’s desired outcomes. The Commission uses accountability and evaluation data to inform its decision-making, ensuring that funds are used as efficiently and effectively as possible. F5FC staff is recommending to renew contract with Harder + Company Community Research, as the Commission's evaluator.

With the updated 2013-2020 F5FC Strategic Plan framework, Harder+Company is prepared to enhance the existing evaluation framework to ensure it continues to closely assess the outcomes for children and families based on the updated strategies and corresponding indicators. In 2015-2017 we will continue to deepen the rigor of our evaluation approach. The following line item is requested to support the Commission's evaluation efforts:

F5FC operates with the belief that supporting young children and their families is a community responsibility. Lasting improvements to the health and development of the county’s youngest residents are possible when community organizations, businesses, policy makers, families, and F5FC find innovative ways to collaborate and create a more integrated and comprehensive support system for young children and their families. The Commission will invest in emerging multi-sector partnerships that directly align with this vision and focus.

AccountabilityF5FC is a responsible steward of public dollars. Organizations that receive F5FC funds report financial, program, and evaluation data in order to ensure compliance within their contractual guidelines. F5FC staff partner with grantees to ensure best practices are utilized by all programs. The fiscal reporting structure of the Commission was developed in accordance with the First 5 Financial Management Guide. This guide was developed by the Government Finance Officers Association of the United States and Canada (GFOA).

F5FC Commissioners are responsible for ensuring that funds are used as voters intended when Proposition 10 was passed in 1998. Commissioners work with F5FC staff to ensure policies and procedures are consistent with the state law. The Commission utilizes Persimmony International, Inc., as the agency's contract management database. The system tracks all phases of procurement, development and contract compliance. F5 staff is recommending a renewal of the Persimmony contract to support the Commission's evaluation and state annual reporting requirements. F5FC staff is recommending $140,000 to Harder + Company Community Research to provide ongoing maintenance and technical assistances ensuring accurate data and contract compliance.

The following line items are being requested to support the Commission's accountability and contract compliance efforts:

The goal of the Birth-to-Third Grade Challenge (B3) Initiative is to support comprehensive prenatal to third grade alignment within Fresno County school districts through policies, practices, partnerships and resource allocations, in order to transform how children and families are supported from birth to age eight. Partnership includes five (5) school districts: Central Unified School District, Firebaugh Las Deltas Unified School District, Fowler Unified School District, Fresno Unified School District, and Kings Canyon Unified School District. Staff is requesting to set aside $385,228 per year to provide ongoing professional development and technical assistance to sustain a connected system of birth to third grad continuum in Fresno County.

The Commission will engage in Community Relations efforts to connect with the broader Fresno County audience. By connecting with Fresno County residents and leaders alike, the Commission has the opportunity to reach into every home to share the First 5 mission and vision and thus will work to change the odds for all young children 0-5 and their families in Fresno County. To facilitate a uniform agency voice, the Commission will use funds to invest in public education and awareness campaigns, and First 5 Fresno County and Lighthouse for Children outreach and communications materials. These Community Relations efforts further enhance the Commission’s investment in direct services, while communicating the importance of the early years to families who are not necessarily receiving those direct services.

1429

FIRST 5 FRESNO COUNTY4 YEAR BUDGET AND EXPENSE HISTORY

RevenuesFY 13/14 FY 14/15 FY 15/16 FY 16/17

Prior Year Carry Over Revenue $0 $1,081,018 ($0) $245,762Prop 10 Revenue $11,196,587 $10,412,100 $10,008,300 $9,641,800Other Revenue $292,863 $303,998 $250,000 $250,000Interest Revenue - County Treasury $26,426 $25,000 $12,300 $12,000Investment Income $295,123 $166,134 $276,700 $263,500Current Year Deobligations $0 $0 $0 $0

Total Revenues $11,810,999 $11,988,250 $10,547,300 $10,413,062Operating Budget

$1,476,555 $1,752,562 $1,820,763 $1,931,110

$432,453 $610,847 $484,699 $485,876Total Operating $1,909,008 $2,363,409 $2,305,462 $2,416,986

Program Allocations/Strategic Plan Investments

Tier 1: Children and Families $5,493,114 $5,244,419 $5,259,198 $5,259,198Tier 2: Community Partners $794,701 $821,770 $266,149 $266,149Tier 3: Early Childhood System of Care $1,547,555 $2,606,572 $1,280,728 $1,280,728

Accountability and Evaluation $938,938 $940,000 $940,000 $940,000

Total Strategic Plan Investments $8,774,308 $9,612,761 $7,746,075 $7,746,075Operations Contingency Fund $46,665 $12,081 $250,000 $250,000

Total First 5 Fresno County Budget $10,729,981 $11,988,251 $10,301,538 $10,413,062

PROPOSED AMOUNTS

PROPOSED AMOUNTS

PROJECTED ACTUALS

Salaries & Benefits

Services & Supplies

ACTUALS

1530

Agenda Item 8



2405 Tulare St.


AGENDA ITEM NO. 8 TO: Children & Families Commission of Fresno County FROM: Emilia Reyes, Executive Director SUBJECT: Review and Approve, Second and Third Year Contract Amendment

Recommendations for the Five Birth - to - Third Grade (B3) Challenge School Districts

RECOMMENDED ACTION: Review and approve, second and third year contract amendment recommendations for the five Birth - to - Third school districts in an amount not to exceed $2,880,900 as detailed in Table 1. REASON FOR RECOMMENDED ACTION: The B3 Initiative empowers five schools districts to align curricula, assessments, professional development and cross-agency/sector partnerships to promote better outcomes for young children. In the first year of the Initiative the participating school districts began to explore new partnerships with the focus of meeting the comprehensive health, developmental, and educational needs of their students, including infants, toddlers and preschoolers residing within their district areas. In the second year (2015-2016) and subsequently the third year (2016-2017) school districts will work to implement new measures rooted in research and individualized by each district building upon existing infrastructure and community strengths to develop birth to 3rd grade continuum of care. The Commission’s Finance and Program Review Committee met on June 3, 2015 to review the recommended action and agreed to move this item forward for full Commission approval. Background: The goal of the B3 Initiative is to support comprehensive prenatal to third grade alignment within Fresno County school districts through policies, practices, partnerships and resource allocations, in order to transform how children and families are supported from birth to age eight. Through a competitive application process, the following five school districts were selected to participate: Central Unified School District, Firebaugh Las Deltas School District, Fowler Unified School District, Fresno Unified School District, and Kings Canyon Unified School District. Funding Mechanism/Funding Eligibility: The B3 Challenge school districts were selected through the Request for Application (RFA) procurement process and the identified five school districts have successfully completed the Design Phase and first year of the Implementation Phase. Funding is limited to the five school districts and each district applying for the

31

Agenda Item 8

implementation phase is required to provide a hard dollar cash match to ensure long-term sustainability of this framework. Strategic Plan Alignment: The B3 Initiative aligns directly with the Commission’s 2013-2020 Strategic Plan and is the over-arching, long range desired outcome of the Plan which is centrally focused on improving the third grade reading proficiency levels across Fresno County. FISCAL IMPACT: If approved, the recommended second and third year funding amount, not to exceed $2,880,900 for five school districts, will be allocated from the Commission approved 2013-2015 Two Year Budget – Birth to Third Grade Community Partnerships line item.

Table 2 – Birth to Third Grade Initiative Total Investment & Cash Match Requirement

FUTURE IMPLICATIONS: If awarded by the Commission, contract amendments would be executed with a July 1, 2015 start date. B3 school districts with unspent funds in FY 2014-2015 are able to roll over funds to FY 2015-2016. Additionally, any unspent funds in FY 2015-2016 (Year 2) can roll over to FY 2016-2017 (Year 3). Annual Contract Reviews for the five school districts are conducted on an annually basis. The B3 school districts are required to adhere to all contractual obligations as outlined in the services agreement, scope of work, and budget. Evaluation: The B3 evaluation is primarily a “process evaluation” where the purpose is to assess to what extent the system changes and practice learning, that are vital precursors to success, are being applied effectively and taking root. The evaluation will continue to support

Table 1 – Total Investment from First 5 Fresno County for Participating School Districts

School District F5FC Investment

Year 1 (7/1/14-6/30/15)

F5FC Investment Year 2 & 3

(7/1/15-6/30/17) Total F5FC Investment

Central Unified School District $350,000 $630,197 $980,197

Firebaugh Las Deltas Unified School District $300,000 $540,169 $840,169

Fowler Unified School District $300,000 $540,169 $840,169

Fresno Unified School District $350,000 $630,196 $980,197

Kings Canyon Unified School District $300,000 $540,169 $840,169

Total $1,600,000 $2,880,900 $4,480,900

Fiscal Year F5FC Funding District Cash Match Total Project Amount

Year 1 (2014-2015) $1,600,000 – 75% $534,000 – 25% $2,134,000 Year 2 (2015-2016) $1,493,800 – 70% $640,200 – 30% $2,134,000 Year 3 (2016-2017) $1,387,100 – 65% $746,900 – 35% $2,134,000

Total: $4,480,900 $1,921,100 $6,402,000

32

Agenda Item 8

continuous improvement with “system’s improvement” interviews and focus groups with key stakeholders. B3 school districts are required to submit quarterly narratives and aggregate data to F5FC. Gathered information is used in real time to inform, adjust, and modify district approach in achieving systemic improvements and sustain child outcomes.

Capacity Building/Sustainability: The B3 school districts are required to provide a hard dollar cash match to ensure commitment and sustainability. The proportion of match dollars will grow each year between 5 – 10% based on the percentage of funds provided by F5FC as listed in Table 2. Districts can use Title I, II and/or III or Economic Impact Aid (EIA) or Local Control Funding Formula (LCFF) if those funds have been reallocated/repurposed to support birth to third grade activities per the implementation plan. F5FC staff will support and encourage coordination and collaboration with outside funders to invest in our community. At the end of the third year implementation, the school districts have committed to sustain the B3 framework over time.

33

Agenda Item 9



Lighthouse for Children

2405 Tulare St. Room 300

Fresno, CA 93721 AGENDA ITEM NO. 9 TO: Children & Families Commission of Fresno County FROM: Emilia Reyes, Executive Director SUBJECT: Consideration of Agreement for Third-Year Funding of Fresno Council on Child

Abuse Prevention- Fresno County Child Advocacy Center RECOMMENDED ACTION: Pursuant to the recommendation of the Finance and Program Review Committee, the recommended action is for non-renewal of the agreement between First 5 Fresno County and the Fresno Council on Child Abuse Prevention. REASON FOR RECOMMENDED ACTION: At the Commission’s Finance and Program Review Committee meeting on June 3, 2015, staff presented options for considerations related to Fresno Council on Child Abuse Prevention’s (FCCAP) third-year funding eligibility. The committee reviewed, discussed and deliberated on the contractual non-compliance and found FCCAP ineligible to receive funding for a third year and agreed to move this item forward for full Commission approval. Background: Fresno County Child Advocacy Center was originally funded through the Request for Proposal (RFP) funding mechanism for Research-Based Parent Education. This RFP was designed to help improve parents’ knowledge of child development, increase parents’ level of engagement in their child’s early learning experiences and enhance the quality of parent-child relationships. Funding for FCCAP’s Fresno County Child Advocacy Center was recommended by the Community Reviewers, contingent upon the implementation and delivery of an intensive research-based parent education curriculum that focused on families of children 0-5 with multiple risk factors. The curricula originally included in the application by FCCAP did not meet the intensity requirement as stated in the RFP. FCCAP staff was given curriculum options and they selected the Nurturing Parenting, Alcohol, Anger and Abuse curriculum during contract negotiation period. As a result, on May 15, 2013, a total of 16 programs were funded for two year contracts under the Strong Families focus area, including Fresno County Child Advocacy Center. On December 3, 2014, the Commission approved an additional year of funding for current direct service contracts, based on performance and availability of funds, under the Early Learning, Health Promotion and Strong Families focus areas for the third year of the 2013-2020 Strategic Plan. This decision allowed funded programs to continue work without interruption of services to children and families while the Commission completes its two year review of the 2013-2020 Strategic Plan.

34

Agenda Item 9

On January 14, 2015, F5FC conducted an ACR of FCCAP where Commission staff noted multiple findings, including the absence of client eligibility verification for all clients served in FY 2013-2014. In addition, specific contractual requirements were not being met per the original intent or expected level of quality of the contract, including service provider reaching only 20% of client and frequency target numbers for the primary parent education service (Nurturing Parenting). Once the ACR was completed, F5FC staff notified the service provider of the findings and gave them the opportunity to address each finding. The service provider worked with F5FC staff to find solutions and on March 31, 2015, both parties met to discuss contract compliance and its impact on their potential funding for FY 2015-2016. Concerns were raised by the service provider regarding the Nurturing Parenting curriculum implementation, parent outreach, and verification of client eligibility. In that meeting, Commission staff identified a gap between personnel listed in the budget and the staff delivering services as outlined in the FY 2014-2015 scope of work (SOW). In addition, F5FC staff also learned that the two FCCAP positions delivering the F5FC parenting education services were being fully paid (100%) through the County of Fresno, Department of Social Services (DSS) presenting a risk of overlapping services and funding. In light of this, F5FC requested FCCAP to submit the number of children ages 0-5 served by the personnel listed in the budget to date. A follow-up meeting was held with FCCAP on April 22, 2015 and based on the severity of the findings for FY 2013-2014, a subsequent site visit was conducted on April 29, 2015 to assess progress with contract compliance for FY 2014-2015. While the service provider made some progress to address F5FC requirements, additional programmatic and fiscal findings were noted at the time of review, resulting in the agency’s current non-compliance and funding ineligibility. On May 11, 2015, FCCAP received the FY 2014-2015 ACR report with the instruction to submit a plan of action for how all findings would be resolved in order for the agency to regain contract compliance. On May 21, 2015, FCCAP provided an explanation for each of the findings; but no plan of action to resolve them. To date, FCCAP’s Fresno County Child Advocacy Center is not in compliance for the current two year contract term with First 5 Fresno County contractual requirements making the agency ineligible for third year funding. Strategic Plan Alignment: The services offered by FCCAP align with First 5 Fresno County 2013-2020 Strategic Plan to protect children, improve parenting practices, and enhance a multi-disciplinary team approach in identifying and supporting victims of child abuse and maltreatment. However, the curricula does not meet the delivery of intensive parent education services for parents of children ages 0-5 with multiple risk factors as a required part of the RFP. FISCAL IMPACT: Per the Committee’s recommendation:

Option for Commission Consideration

Fiscal Impact

Term the contract as originally intended (on June 30, 2015) and do not extend funding for an additional year due to contractual non-compliance.

1) No F5FC funding for the agency in FY 2015-2016 2) Potential of disallowed costs for FY 2013 -2014 &

FY2014-2015 might be applied based on the contractual non-compliance issues

3) After the contract terms, 50% of the current F5FC funded direct services (Stewards of Children parent & provider service) will still continue with County of Fresno, Department of Social Services (DSS) funding only

35

Agenda Item 9

FUTURE IMPLICATIONS: After satisfactorily resolving non-compliance issues at the closing of the current contract term FY 2013-2015, agency would be eligible to potentially receive future funding.

36

FCCAP Fresno County Child Advocacy Center Scope of Work Deliverables

Fiscal Year

Nurturing Parenting –

Alcohol, Anger and Abuse

(Core Parent Service)

Talking About Touching

(Child Service)

Stewards of Children

(Parent Service)

Stewards of Children (Provider Service)

2013-2014

T: 20 parents F: 5 sessions A: 2

T: 40 F: 1X, 30 min training A: 263

T: 40 F: 1X, 2 hour training A: 34

T: 0 F: 0 A: 0

2014-20151

T: 20 F: 5 X 2 hour sessions A: 5

T: 40 F: 1X, 30 min training A: 86



Key:

T = Target number F = Frequency A = Actuals

1 Numbers reflect most current Persimmony data, Quarter 3, March 30, 2015

37

Agenda Item 10


Regular Business Meeting June 17, 2015 12:00 p.m.

Lighthouse for Children

2405 Tulare St. Room 300

Fresno, CA 93721 AGENDA ITEM NO. 10 TO: Children & Families Commission of Fresno County FROM: Emilia Reyes, Executive Director SUBJECT: Review and Approve Two Funding Recommendations for Two Previously-

Funded Efforts: The Children’s Movement of Fresno and the Sustainability Initiative and Review and Approve a Funding Option for a Public Awareness Campaign

RECOMMENDED ACTION: Review and Approve Two Funding Recommendations for Two Previously-Funded Efforts: The Children’s Movement of Fresno and the Sustainability Initiative and Review and Approve a Funding Option for a Public Awareness Campaign to offset a funding shortfall for the Birth to Third Grade Initiative. REASON FOR RECOMMENDED ACTION: On May 20, 2015, the Commission directed staff to take to the Finance and Program Review Committee budget recommendations on previously funded efforts that could be postponed, reduced or eliminated to offset a $384,120 shortfall required to fund Year 2 and Year 3 of the Birth–to-Third Grade Initiative. The Finance and Program Review Committee met on June 3, 2015 and voted to bring to the full Commission reduced budget investments for two previously-funded efforts: The Children’s Movement of Fresno and the Sustainability Initiative in order to provide sufficient savings to the Commission to be used to offset the shortfall required to continue funding the B3 Initiative. The Committee could not agree on whether or not to allocate funds for a Public Awareness Campaign effort. Committee Member Gilbert expressed her desire to maintain the full allocation for a Public Awareness Campaign, while Committee Member Morales recommended postponing a Campaign in order to use these funds to offset the B3 Shortfall. As a result, the funding recommendations for The Children’s Movement and the Sustainability Initiative are presented in Table 5 in the Fiscal Impact section along with the two funding options for the Public Awareness Campaign for the full Commission’s consideration.

38

Agenda Item 10

Background: The Children’s Movement of Fresno - Background & Recommendation

In April 2009, the First 5 Fresno County (F5FC) Commission adopted a Public Policy Platform with the overarching goal of working to change systems. The Commission understood that in order to build and sustain programs that support the healthy development of children 0-5 and their families and maintain those programs for children not yet born, it was essential that we look beyond what First 5 Fresno County could do on its own and address structural, policy, and funding issues at the state and federal levels. The Children’s Movement of Fresno (TCM) was the first large-scale effort born directly out of F5FC’s Policy Platform with the potential to set a strong foundation to bring systemic change for children. In June of 2011, the Commission approved a partnership with the First 5 Association, our statewide membership organization, to act as TCM’s fiscal agent, given TCM’s lack of 501(c) status. The Association was also to help coordinate activities to ensure statewide children advocacy efforts were connected to the work undertaken by The Children’s Movement of Fresno. The Commission’s original investment into TCM was viewed as support for a grassroots effort with potential to engage other community partners to collaboratively improve the well-being of young children and families living in Fresno County. To date, TCM has moved away from the original advocacy approach and instead focuses resources on improving systems affecting children reading on grade level by third grade. This shift was in response to the Children’s Summit in the fall of 2013 where community partners identified third grade level reading improvement as the new focus for TCM. Since then, TCM has become a trusted network of community partners where collaboration takes place on moving specific indicators for children reading on grade level by third grade. Table 1 - History of F5FC’s Financial Investment to The Children’s Movement

The Children’s Movement FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 Total 4 Year Amount

First 5 Association Agreement: TCM Managing Director Support Services First Association Oversight

$97,300

$151,682

$125,000

$125,000 $498,982

Miscellaneous Expenses $36,138 $29,800 $7,214 $3,455 $76,607 AmeriCorps VISTA (75% TCM) $18,750 $18,750 $37,500 F5FC Staff Support $93,015 $142,389 $190,901 $47,268 $473,573

Total Amount $226,453

$323,871

$341,865

$194,473

$1,086,662

39

Agenda Item 10

Funding Recommendation: The Children’s Movement On June 3, 2015, the Finance and Program Review Committee moved the following option for full Commission consideration to continue supporting The Children’s Movement of Fresno (TCM). The recommendation, as illustrated in Table 2 is to adopt a step-down approach and reduce grant support in the next two fiscal years with the ultimate goal to promote sustainability for TCM. The Commission’s grant to TCM will be specific to activities with a measurable impact on children ages 0 to 5 and their families based on established deliverable to be determined. To date, a number of Commission staff continues to participate in and support TCM activities due to an alignment to other Commission-supported efforts. TCM’s network includes various organizations with a mission to improve child, family and community outcomes - the Commission will become one of potentially many other community funders supporting the efforts of TCM. Table 2 - Funding Recommendation - TCM

Deliverables FY 2015-16 FY 2016-17 Total 2 Year Amount

Workgroup activities with specific outcomes for children ages 0 to 5 $50,000 $30,000 $80,000

Attached for the Commission’s convenience is an overview of TCM’s operating budget provided by Linda Gleason, the Managing Director for The Children’s Movement. In addition, Ms. Gleason informed Commission staff that Fresno Metro Ministry will be taking the role of fiscal agent, ultimately being the agency the Commission would hold accountable for TCM grant deliverables. The Commission can also consider contracting directly with the Managing Director. ____________________________________________________________________________

Sustainability Initiative - Background & Recommendation

In 2008, the Commission began an Organizational Capacity Building Initiative with the goal of building the infrastructure and capacity of its own funded partners. The original Initiative included technical assistance, training, and partnerships to impact the funded partners’ understanding of organizational improvement as a key area to support effective programming and service delivery to children ages 0 to 5 and their families. Through the years, the Initiative expanded to include not only funded partners, but outside grassroots/community based organizations sometimes indirectly touching the lives of children ages 0 to 5 and their families. The most recent cohorts of participating organizations have generally worked to improve their organizational capacity and/or learn sustainability practices. To date, the Commission’s Sustainability Initiative has supported over 70 community organizations through a nine-month workshop series that includes a $2,000 incentive stipend and one-on-one technical assistance provided through a hired consultant. Currently, once the

40

Agenda Item 10

workshop series conclude and their plan for sustainability is completed, the majority of participating organizations (90%) apply for and receive a $10,000 seed implementation grant. In addition, various alumni organizations have participated in Lunch and Learn sessions facilitated by the same consultant on relevant topics for continued organizational success. A table of Sustainability Initiative alumni organizations is included as an attachment for the Committee’s convenience (Attachment B). Table 3 - History of F5FC’s Financial Investment to the Sustainability Initiative

Funding Recommendation: Sustainability Initiative

On June 3, 2015, the Finance and Program Review Committee moved the following option, for full Commission consideration, as illustrated in Table 4, to continue supporting sustainability and capacity building efforts with community partners.

The Committee agreed to assess the organizational capacity of current F5FC funded partners, serving children ages 0 to 5 and their families, as many community-based organizations have been affected by major turnover in leadership and board governance. Additionally, the Initiative should be focused on capacity building support for agencies with programs serving young children and their families in rural Fresno County. Through a formal procurement process, the Commission can identify the most effective approach needed to undertake these activities and move with a capacity building investment that aligns with the vision of the updated Strategic Plan. Lastly, in order to honor the Commission’s commitment to the current Sustainability Project participants, the Committee recommends making 8 grants, for $7,500 each, available.

Sustainability FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Total Amount

Implementation Grants

$89,221

$94,760

$62,040

$30,000

$85,495

$100,000

$461,516

Participant Stipend

$22,000

$26,000

$20,000

$16,000

$22,000

$18,000

$20,000

$144,000

Misc. Meeting Expenses

$54,630

$53,710

$8,540

$6,660

$5,418

$7,143

$6,191

$10,000

$152,292

Carol Davies (Consultant)

$10,000

$12,000

$58,881

$67,670

$63,700

$43,600

$58,000

$62,000

$375,851

AmeriCorps VISTA (25% Sustainability)

$6,250

$6,250

$12,500

F5FC Staff Support $98,761 $104,346 $92,502 $68,057 $69,761 $71,195 $38,180 $47,268 $590,070

Total Sustainability

Amount

$163,391

$192,056

$275,144

$257,147

$216,919

$173,938

$212,116

$245,518

$1,736,230

41

Agenda Item 10

Table 4 - Funding Recommendation: Sustainability Initiative

Deliverables FY 2015-16 FY 2016-17 Total 2 Year Amount

Bridge Funding for 8 agencies (Cohort 7 participants) $60,000 TBD $60,000 Funded Partners’ Capacity Assessment $25,000 TBD $25,000 Targeted Capacity Building Assistance to Funded Partners $80,000 $80,000

Total Amount $85,000 $80,000 $165,000

____________________________________________________________________________

Public Awareness Campaign - Background & Funding Options As stated before, the Finance and Program Review Committee could not agree on a funding option for this effort and thus moved the two options presented to the Committee for full Commission consideration. Below you will find background on the Commission’s Public Awareness Campaign and a rationale for the two funding options. The Commission has postponed the development and launch of a major Public Awareness Campaigns since 2010. This was due to the pending litigation with the state of California at the time, departmental capacity, and Commission priorities. The last major Public Awareness Campaign occurred from 2007 to 2009 and was focused on educating the community on the importance of the first five year of life. The two year campaign included market research, focus groups, production of public service announcements in English and Spanish on television and on the radio, along with billboards and other materials. The Commission’s total, two year investment for the campaign was approximately $800,000. The Commission uses Public Awareness Campaigns as an opportunity to impact the lives of children in Fresno County and their families who may not receive direct services from First 5 funded programs as well as reinforce messages to parents and caretakers of children who have received services. F5FC Public Awareness Campaigns informs the community and improves practices in the areas of early childhood literacy and education, health promotion, and strong families. Future Public Awareness Campaigns will be geared toward the households of all young children in Fresno County with an emphasis on reaching Spanish-speaking residents given the importance of this parent/caregiver demographic in our community. Below are two funding options for consideration for a Public Awareness Campaign:

42

Agenda Item 10

Public Awareness Campaign Recommendation: Option 1 Maintain the proposed two year amount, $300,000, for the Commission to research, develop and launch an evidence-base Public Awareness Campaign targeting all parents and caretakers of young children, with an emphasis on Spanish-speaking families, as planned. Heading into Fiscal Year 2015-2016, the Community Relations Department is poised to undertake an effective Public Awareness Campaign that would enhance the goals and objectives of the Commission’s Strategic Plan. Nearly a generation of young children have been born and grown past five years of age with F5FC not having had an opportunity to make an impact through the airwaves during their most crucial time of development. Public Awareness Campaign Recommendation: Option 2 The Commission may opt to once again postpone launching a Public Awareness Campaign for two more years in order to use the allocated funds as it deems appropriate. An effective Public Awareness Campaign would require, at minimum the full allocated amount and other resources. Staff would not recommend a reduction in the allocation but rather, postponing the Campaign in its entirety. Procurement/Funding Eligibility:

1. Funding eligibility for The Children’s Movement of Fresno would be based on the Sole Source procurement option with liability and accountability measures developed to track completion of deliverables

2. Procurement for any activities related to the Sustainability Initiative would be through an official Request for Proposals/Quotations

3. Procurement for any activities related to the Public Awareness Campaign would be through an official Request for Proposals/Quotations (RFP/RFQ)

Strategic Plan Alignment: The 2013-2020 Strategic Plan includes Early Childhood Community Partners Capacity Building (Tier 2) and Early Childhood Systems & Network Improvement (Tier 3) as areas of investment. All three efforts presented align and support the goals and objectives within the Strategic Plan. FISCAL IMPACT: Below are the Committee’s recommendations for The Children’s Movement of Fresno and the Sustainability Initiative along with two options for the Public Awareness Campaign. Funds for these three efforts will be allocated in the 2015-2017 Proposed Two Year Budget.

43

Agenda Item 10

Table 5 - Funding Options Comparison

Initiative/Project

Finance & Program Review

Committee Recommended (2 year amount)

Public Awareness Campaign Option 1

(2 year amount)

Public Awareness Campaign Option 2

(2 year amount) Original Projected Budget Amount $930,000 $930,000 $930,000 The Children’s Movement of Fresno $80,000 $80,000 $80,000

Sustainability Initiative $165,000 $165,000 $165,000

Public Awareness Campaign No Recommendation $300,000 $0

Total Proposed Budget Amount $245,000 $545,000 $245,000

Total Funds Available for B3 Shortfall

Total Amount Pending

Commission Action $385,000 $685,000

Each of the two options provides the shortfall of $384,120 to fund Year 2 and Year 3 of the Birth to Third Grade Initiative. FUTURE IMPLICATIONS: Based on the direction from the Commission on these three efforts staff will communicate with the appropriate community partners on the next steps, including the development of a timeline on the projects that will go through the public procurement process. Evaluation: Currently, The Children’s Movement of Fresno and the Sustainability Initiative are not directly connected to the Commission’s approved evaluation framework as both efforts have independent evaluation measures. Nonetheless, in FY 2015-2016 staff will work to implement an evaluation component congruent with the Commission’s evaluation framework embedded in any and all allocation of funds.

44

Attachment A The Children's Movement Fresno FY 2015-16 Budget

REVENUE/SUPPORT Total NotesJames L. Irvine Foundation (confirmed) 100,000 12 months of 18 month grantFirst 5 Fresno County (proposed) 124,500Fund Development (sponsorships) 60,000 In-Kind 8,250 Total Revenue/Support 292,750

EXPENSES

TCM Managing Director 120,000 Consultant fees; Develops and manages network relationships, oversees network management

TCM Operations/Workgroup Facilitation Coordinator/Facilitator 53,325

Professional Services Contractor (includes internal communications, grant writing, budgets, facilitation/data coach and coordination)

Administrative Support 17,160

10 hrs/wk; includes benefits as employee; shared with Cradle to Career Partnership whichsupports additional 20 hrs/wk. Maintains network database, handles event logistics, assists Managing Director

Facilitator(s) for Workgroups 26,000 Trained facilitates current and new workgroups; 6 months (Jan-June).

External Communications (Solid Fuel) 24,000 Office supplies 175 Copier 1,750 In-kindIT support 3,500 In-kindPrinting 1,000 In-kindFirst 5 Americorps Vista (20% FTE) 2,000 In-kindSOOC/Convenings 14,000 Meeting Supplies/Food 1,500 Sub-total TCM 264,410

Fiscal Agent Fee 27,134 Metro Ministries would act as fiscal agent for First 5 contract and Irvine Foundation; Fee varies according to contract.

Total TCM Expenses 291,544 Net gain/(loss) 1,206

45

Attachment B Sustainability Project Alumni Organizations

Name of Community Organization Cohort #CASA of Fresno and Madera Counties 2008-09Central Valley Children's Services Network 2008-09Centro La Familia Fresno 2008-09Focus Forward 2008-09Fresno Barrios Unidos 2008-09Healthy Smiles 2008-09Highway City Community Development 2008-09Mama Makeka House of Hope 2008-09Reading and Beyond 2008-09Stone Soup Fresno 2008-09Comprehensive Addiction Programs 2009-10Firebaugh Regional Health Council 2009-10Family Development Center 2009-10Christ Temple Church 2009-10Raisin City School District 2009-10Fresno Street Saints 2009-10Centro Binacional para el Desarrollo Indigena Oaxaqueno (CBDIO) 2009-10Community Youth Ministries 2009-10Encourage Tomorrow 2009-10Fresno Interdenominational Refugee Ministries (FIRM) 2009-10Westside Family Services Preservation Network 2009-10Hanna Perkins West Center 2009-10Read Fresno 2009-10ESA Love Inc. 2010-11HandsOn Central California 2010-11Fossil Discovery Center 2010-11WestCare California 2010-11The Learning Village Homeschool Resource Center 2010-11Pediatric Brain Foundation 2010-11Healthy Marriage Coalition of Fresno/Madera County 2010-11Intervarsity's Fresno Institute for Urban Leadership 2010-11West Fresno Health Care Coalition, Inc. 2010-11American Red Cross 2010-11IDEAL: Leaders of Today and Tomorrow 2011-12Fresno Children's Museum 2011-12FUND, Inc. - Fresno Urban Neighborhood Development ,Inc. 2011-12Medical Ministries International 2011-12Mental Health America of the Central Valley 2011-12The Way Ministries..John 14:6 2011-12New Birth Evangelistic Center Church 2011-12Angels of Grace Inc. 2011-12H.O.O.D. (Helping our Own Destiny) Prevention Program 2011-12Building Youth Tomorrow Today 2012-13Care Fresno 2012-13Center for Multi Cultural Cooperation 2012-13Easter Seals 2012-13

46

Attachment B Sustainability Project Alumni Organizations

Name of Community Organization Cohort #El Dorado Park Community Development Corporation 2012-13Every Neighborhood Partnership 2012-13Helping Others Pursue Excellence (HOPE) 2012-131-5 Social Services Corporation 2012-13Kingdom Coalition 2012-13Professional Women's Resource 2012-13Youth Leadership Institute 2012-13Break the Barriers, Inc. 2013-14Central California Asthma Collaborative 2013-14Communities INC. 2013-14Free Wheel Project 2013-14Fresno Metro Ministry 2013-14Heart of the Horse Therapy Ranch 2013-14Made for Them 2013-14Off the Front 2013-14Relate for Life 2013-14Fresno Neighborhood Network 2014-15Future Legacy* 2014-15Generation Changers Title 1 Community Development Center 2014-15Light House Recovery Project 2014-15Lowell Community Development Corporation 2014-15Rape Counseling Service of Fresno County 2014-15Sunbird Conservatives Alumni Association* 2014-15United One Productions 2014-15Valley Dream Center 2014-15West Coast Mennonite Central Committee 2014-15

*Did not complete entire workshop series

47

Agenda Item 11



2405 Tulare St.


AGENDA ITEM NO. 11 TO: Children & Families Commission of Fresno County FROM: Emilia Reyes, Executive Director SUBJECT: Review and Approve Funding Renewal for the First 5 Service Corps Program RECOMMENDED ACTION: Review and approve funding renewal for the First 5 Service Corps Program for eight full-time AmeriCorps members in an amount not to exceed $148,400. REASON FOR RECOMMENDED ACTION: The Commission’s Finance and Program Review Committee met on June 3, 2015 to review the recommended action and agreed to move this item forward for full Commission approval. Background: AmeriCorps Service Corps Members are part of a federally funded service program organized by the Corporation for National and Community Service (CNCS) in which individuals help communities meet specific needs through a variety of service opportunities. The First 5 (F5) Service Corps Program has 3 primary goals: school readiness, volunteer recruitment, and member development. F5FC AmeriCorps members immerse themselves in full-time service (1,700 hours per year) to meet the objectives of the established program goals and receive a variety of benefits including: monthly living allowance, an educational stipend, health insurance, a child care stipend and professional development. In Fiscal Year 2013-2014, the F5FC Service Corps members served over 160 clients (parents and children), providing school readiness activities. Members also recruited 47 one-time volunteers and received a combined 1,566.5 of member development hours enhancing their understanding about early childhood development, effective ways of working with parents and families of young children as well as skills to promote teamwork and collaboration. Funding Mechanism/Funding Eligibility: In 2001, the Governor’s Office invited representatives of the First 5 California and the First 5 Association to discuss the utilization of AmeriCorps members in First 5 funded programs and initiatives. Through this partnership, the First 5 Service Corps program was developed, creating an opportunity to leverage federal funds for the AmeriCorps service in communities throughout California. First 5 Fresno County became one of the 15 counties to participate in the CA First 5 Service Corps Initiative. Currently, First 5 Fresno Service Corps Program has eight full-time AmeriCorps members, providing crucial skill-building activities to young children and their families who are at risk for low performance upon kindergarten entry and, therefore, at risk for low school performance in later grades.

48

Agenda Item 11

Strategic Plan Alignment: The 2013-2020 Strategic Plan includes Tier 1: Children and Families- Goal 3 (Strong Families). The program’s main goal is to strengthen relationships through parent-child developmental learning groups and improve child outcomes related to school readiness. Children at-risk for low school performance are prioritized for services. FISCAL IMPACT: Through the partnership, county commissions are given an opportunity to leverage federal funding to enhance much needed direct service to disadvantaged children and their families. The program has successfully met contractual obligations and Prevent Child Abuse California confirmed matching funds for F5 Fresno County Service Corps program through 2018. If recommended, the funding amount, not to exceed $148,400, will be allocated from the Commission 2015-2017 Proposed Two Year Budget – Strategic Plan Investment– Children and Families- Goal 3: Strong Families line item. The Commission’s cash match for the eight full time members leverages the Federal contract contribution of $92,848 which includes all other costs (educational award, health insurance, child care stipend, etc.). FUTURE IMPLICATIONS: If approved, F5FC Service Corps members will continue service for an additional year (August 17, 2015 to August 16, 2016) extending the Commission’s ability to serve more children and families. Evaluation: The First 5 Service Corps Program has an established evaluation design which includes child-level indicators and assessments. Service Corps utilize Gold and Persimmony database for tracking services and reporting child/parent outcomes.

Capacity Building/Sustainability: Leveraging local and federal funding streams to enhance direct services in Fresno County presents a viable financial and human investment model for sustaining much needed services for young children and their families. The members receive hours of valuable professional development training, a livable wage, a year of solid work experience, and an educational stipend throughout the term of their service. At the end of their term, most start or continue their education and are often hired by other organizations that supported them as a member.

49

Agenda Item 12



2405 Tulare St.


AGENDA ITEM NO. 12 TO: Children & Families Commission of Fresno County FROM: Emilia Reyes, Executive Director SUBJECT: Review and Approve Funding for an Agreement with Univision Communications,

Inc. in an Amount Not to Exceed $100,000 RECOMMENDED ACTION: Review and approve funding, in an amount not to exceed $100,000, to enter into an agreement with Univision Communications, Inc. to produce, launch and air a year-long Spanish-language campaign exploring issues impacting children ages 0 to 5 and their families. REASON FOR RECOMMENDED ACTION: Communicating the importance of the first five years of life to the Fresno County community is a necessary element in achieving the desired goals of the Commission’s Strategic Plan. More than half of the Fresno County population is Hispanic and according to a consumer study, Nielsen’s 2015 Universe Estimates, seventy percent of that Hispanic population is bilingual. Thirty-two percent are Spanish dominant. These statistics present First 5 Fresno County (F5FC) with a need to communicate the importance of the first five years of life in Spanish via Spanish-speaking media outlets. Background: In May 2012, Univision Communications, Inc. (Univision) partnered with First 5 Fresno County (F5FC) to educate Fresno County’s Spanish-speaking residents about autism and the importance of early screenings. This partnership was funded through the Commission’s publicly adopted Corporate Community Partnership guidelines which create strategic partnerships between F5FC and the business community to message the importance of the first five years of life. A Corporate Community Partner must meet the partnership expectations, then it has the opportunity to put forth a proposal to become a Community Media Partner. Based on the success of its Corporate Community Partnership with F5FC, staff is recommending a proposed Community Media Partnership contract not exceed $100,000 with Univision contributing $105,620 for a total partnership value of $205,620. The elements of the proposed agreement include:

• Saber Es Poder (Knowledge is Power) Public Service Announcements Over the course of 12 months, Univision will produce 15-second Saber Es Poder public service announcements (PSAs) containing important information relevant to children ages 0-5, their families and care providers. Three new topics will air each month and will repeat during the final week of the month.

50

Agenda Item 12

• Saber Es Poder Social Media Engagement

The 15-second PSAs will be complemented by a social media campaign on Univision’s platforms.

• Arriba Valle Central Morning Show

Twice a month, for 12 months, F5FC or a funded partner will be a featured guest on Univision’s morning show Arriba Valle Central to highlight Saber Es Poder PSA topics.

• Contacto Comunitario

Once a month, for 12 months, F5FC or a funded partner will be a featured guest on Contacto Comunitario, Univision’s community affairs show.

Funding Mechanism/Funding Eligibility: As stated above, the original partnership with Univision was funded through the Commission’s Corporate Community Partnership program. Upon successful partnership completion, these partners are then allowed to submit proposals for a continuation or expansion of the partnership via the Commission’s Community Media Partnership program. Strategic Plan Alignment: The partnership aligns with the 2013-2020 Strategic Plan Tier 3 - Goal 5: Systems & Network Improvement resulting in a yearlong media campaign that will inform Fresno County’s Spanish-speaking parents and caretakers on topics such as: • Ways to keep young children healthy. • How to nurture a child’s optimal development; and how to properly identify and support

children with special needs. • The healthy development of relationships between parents and their young children. FISCAL IMPACT: If approved, the recommended amount, not to exceed $100,000, will be allocated from the 2013-2015 Commission Approved Two Year Budget - Community Media Partnership line item. FUTURE IMPLICATIONS: If approved, staff would finalize the agreement with Univision Communications, Inc. and work with funded partners to identify appropriate topics to be examined in the “Saber Es Poder” campaign segments and in Arriba Valle Central monthly interviews to execute elements of this partnership. Evaluation: There will be an ongoing assessment of the partnership components through meetings and station documentation of aired PSAs and segments, and social media posts. Staff will work with Univision to ensure messaging is targeting the appropriate audience – parents and caregivers to young children ages 0-5 in Fresno County.

51

Agenda Item 13



2405 Tulare St.


AGENDA ITEM NO. 13 TO: Children & Families Commission of Fresno County FROM: Emilia Reyes, Executive Director SUBJECT: Provide Guidance on a Request to Submit a Letter in Support of Senate Bill 277:

Public Health: Vaccinations RECOMMENDED ACTION: Review and Provide Direction on a Request to Submit a Letter in Support of Senate Bill (SB) 277- Public Health: Vaccinations. REASON FOR RECOMMENDED ACTION: The First 5 Association, our membership organization composed of all 58 county commissions, has requested First 5 Fresno County (F5FC) submit a letter to both Senator Richard Pan and Governor Jerry Brown in support of SB 277, a bill that would eliminate the “personal belief exemption” to the requirements for vaccines for enrolling in schools in California. Staff generally does not bring legislative letters of support to the Commission for consideration. This particular legislation, however, appears to create a conflict within the Commission’s Strategic Plan focus areas. Although adoption of the legislation falls in line with the Commission’s Health Promotion focus area, it also appears to be in conflict with the Commission’s general stance on promoting parents advocating for their children’s needs and could disallow access to early learning opportunities. In general, SB 277 would:

- Eliminate the exemption from existing specified immunization requirements based upon personal beliefs.

- Require all children attending any private or public elementary or secondary school, child care center, day nursery, nursery school, family day care home, or development center to be fully immunized, unless deemed medically necessary by the State Department of Public Health.

SB 277 language is attached to this document. FUTURE IMPLICATIONS: Staff will respond to the First 5 Association’s request based on the Commission’s direction.

52

AMENDED IN SENATE MAY 7, 2015

AMENDED IN SENATE MAY 5, 2015

AMENDED IN SENATE APRIL 22, 2015

AMENDED IN SENATE APRIL 9, 2015

SENATE BILL No. 277

Introduced by Senators Pan and Allen(Principal coauthor: Assembly Member Gonzalez)

(Coauthors: Senators Beall, Block, De León, Hall, Hertzberg, Hill,Jackson, Leno, McGuire, Mitchell, Stone, Wieckowski, and Wolk)

(Coauthors: Assembly Members Baker, Chiu, Cooper, Cristina Garcia,Low, McCarty, Nazarian, Rendon, Mark Stone, and Wood)

February 19, 2015

An act to add Section 48980.5 to the Education Code, and to amendSections 120325, 120335, and 120370 of, to add Section 120338 to,and to repeal Section 120365 of, the Health and Safety Code, relatingto public health.

legislative counsel’s digest

SB 277, as amended, Pan. Public health: vaccinations. (1) ExistingExisting law prohibits the governing authority of a school or other

institution from unconditionally admitting any person as a pupil of anypublic or private elementary or secondary school, child care center, daynursery, nursery school, family day care home, or development center,unless prior to his or her admission to that institution he or she has beenfully immunized against various diseases, including measles, mumps,and pertussis, subject to any specific age criteria. Existing law authorizesan exemption from those provisions for medical reasons or because of

95

53

personal beliefs, if specified forms are submitted to the governingauthority. Existing law requires the governing authority of a school orother institution to require documentary proof of each entrant’simmunization status. Existing law authorizes the governing authorityof a school or other institution to temporarily exclude a child from theschool or institution if the authority has good cause to believe that thechild has been exposed to one of those diseases, as specified.

This bill would eliminate the exemption from existing specifiedimmunization requirements based upon personal beliefs, but wouldallow exemption from future immunization requirements deemedappropriate by the State Department of Public Health for either medicalreasons or personal beliefs. This The bill would exempt pupils in ahome-based private school and students enrolled in an independentstudy program pursuant to specified law from the prohibition describedabove. The bill would narrow the authorization for temporary exclusionfrom a school or other institution to make it applicable only to a childwho has been exposed to a specified disease and whose documentaryproof of immunization status does not show proof of immunizationagainst one of the diseases described above. The bill would makeconforming changes to related provisions.

(2) Existing law requires the governing board of a school district, atthe beginning of the first semester or quarter of the regular school term,to make certain notifications to parents or guardians of minor pupilsincluding, among others, specified rights and responsibilities of a parentor guardian and specified school district policies and procedures.

This bill would require the governing board of a school district toalso include in the notifications provided to parents or guardians ofminor pupils at the beginning of the regular school term theimmunization rates for the school in which a pupil is enrolled for eachrequired immunization. By requiring school districts to notify parentsor guardians of school immunization rates, the bill would impose astate-mandated local program.

(3) The California Constitution requires the state to reimburse localagencies and school districts for certain costs mandated by the state.Statutory provisions establish procedures for making that reimbursement.

This bill would provide that, if the Commission on State Mandatesdetermines that the bill contains costs mandated by the state,reimbursement for those costs shall be made pursuant to these statutoryprovisions.

95

— 2 —SB 277

54

Vote: majority. Appropriation: no. Fiscal committee: yes no.

State-mandated local program: yes no.

The people of the State of California do enact as follows:

line 1 SECTION 1. Section 48980.5 is added to the Education Code, line 2 to read: line 3 48980.5. The notification required pursuant to Section 48980 line 4 shall also include the immunization rates for the school in which line 5 a pupil is enrolled for each of the immunizations required pursuant line 6 to Section 120335 of the Health and Safety Code. line 7 SEC. 2. line 8 SECTION 1. Section 120325 of the Health and Safety Code is line 9 amended to read:

line 10 120325. In enacting this chapter, but excluding Section 120380, line 11 and in enacting Sections 120400, 120405, 120410, and 120415, it line 12 is the intent of the Legislature to provide: line 13 (a) A means for the eventual achievement of total immunization line 14 of appropriate age groups against the following childhood diseases: line 15 (1) Diphtheria. line 16 (2) Hepatitis B. line 17 (3) Haemophilus influenzae type b. line 18 (4) Measles. line 19 (5) Mumps. line 20 (6) Pertussis (whooping cough). line 21 (7) Poliomyelitis. line 22 (8) Rubella. line 23 (9) Tetanus. line 24 (10) Varicella (chickenpox). line 25 (11) Any other disease deemed appropriate by the department, line 26 taking into consideration the recommendations of the Advisory line 27 Committee on Immunization Practices of the United States line 28 Department of Health and Human Services, the American Academy line 29 of Pediatrics, and the American Academy of Family Physicians. line 30 (b) That the persons required to be immunized be allowed to line 31 obtain immunizations from whatever medical source they so desire, line 32 subject only to the condition that the immunization be performed line 33 in accordance with the regulations of the department and that a line 34 record of the immunization is made in accordance with the line 35 regulations.

95

SB 277— 3 —

55

line 1 (c) Exemptions from immunization for medical reasons. line 2 (d) For the keeping of adequate records of immunization so that line 3 health departments, schools, and other institutions, parents or line 4 guardians, and the persons immunized will be able to ascertain line 5 that a child is fully or only partially immunized, and so that line 6 appropriate public agencies will be able to ascertain the line 7 immunization needs of groups of children in schools or other line 8 institutions. line 9 (e) Incentives to public health authorities to design innovative

line 10 and creative programs that will promote and achieve full and timely line 11 immunization of children. line 12 SEC. 3. line 13 SEC. 2. Section 120335 of the Health and Safety Code is line 14 amended to read: line 15 120335. (a) As used in this chapter, “governing authority” line 16 means the governing board of each school district or the authority line 17 of each other private or public institution responsible for the line 18 operation and control of the institution or the principal or line 19 administrator of each school or institution. line 20 (b) The governing authority shall not unconditionally admit any line 21 person as a pupil of any private or public elementary or secondary line 22 school, child care center, day nursery, nursery school, family day line 23 care home, or development center, unless, prior to his or her first line 24 admission to that institution, he or she has been fully immunized. line 25 The following are the diseases for which immunizations shall be line 26 documented: line 27 (1) Diphtheria. line 28 (2) Haemophilus influenzae type b. line 29 (3) Measles. line 30 (4) Mumps. line 31 (5) Pertussis (whooping cough). line 32 (6) Poliomyelitis. line 33 (7) Rubella. line 34 (8) Tetanus. line 35 (9) Hepatitis B. line 36 (10) Varicella (chickenpox). line 37 (11) Any other disease deemed appropriate by the department, line 38 taking into consideration the recommendations of the Advisory line 39 Committee on Immunization Practices of the United States

95

— 4 —SB 277

56

line 1 Department of Health and Human Services, the American Academy line 2 of Pediatrics, and the American Academy of Family Physicians. line 3 (c) Notwithstanding subdivision (b), full immunization against line 4 hepatitis B shall not be a condition by which the governing line 5 authority shall admit or advance any pupil to the 7th grade level line 6 of any private or public elementary or secondary school. line 7 (d) The governing authority shall not unconditionally admit or line 8 advance any pupil to the 7th grade level of any private or public line 9 elementary or secondary school unless the pupil has been fully

line 10 immunized against pertussis, including all pertussis boosters line 11 appropriate for the pupil’s age. line 12 (e) The department may specify the immunizing agents that line 13 may be utilized and the manner in which immunizations are line 14 administered. line 15 (f) This section does not apply to a pupil in a home-based private line 16 school or a pupil who is enrolled in an independent study program line 17 pursuant to Article 5.5 (commencing with Section 51745) of line 18 Chapter 5 of Part 28 of the Education Code. line 19 SEC. 4. line 20 SEC. 3. Section 120338 is added to the Health and Safety Code, line 21 to read: line 22 120338. Notwithstanding Sections 120325 and 120335, any line 23 immunizations deemed appropriate by the department pursuant to line 24 paragraph 11 (11) of subdivision (a) of Section 120325 or line 25 paragraph 11 (11) of subdivision (b) of Section 120335, may be line 26 mandated before a pupil’s first admission to any private or public line 27 elementary or secondary school, child care center, day nursery, line 28 nursery school, family day care home, or development center, only line 29 if exemptions are allowed for both medical reasons and personal line 30 beliefs. line 31 SEC. 5. line 32 SEC. 4. Section 120365 of the Health and Safety Code is line 33 repealed. line 34 SEC. 6. line 35 SEC. 5. Section 120370 of the Health and Safety Code is line 36 amended to read: line 37 120370. (a) If the parent or guardian files with the governing line 38 authority a written statement by a licensed physician to the effect line 39 that the physical condition of the child is such, or medical line 40 circumstances relating to the child are such, that immunization is

95

SB 277— 5 —

57

line 1 not considered safe, indicating the specific nature and probable line 2 duration of the medical condition or circumstances that line 3 contraindicate immunization, that child shall be exempt from the line 4 requirements of Chapter 1 (commencing with Section 120325, but line 5 excluding Section 120380) and Sections 120400, 120405, 120410, line 6 and 120415 to the extent indicated by the physician’s statement. line 7 (b) If there is good cause to believe that a child has been exposed line 8 to a disease listed in subdivision (b) of Section 120335 and his or line 9 her documentary proof of immunization status does not show proof

line 10 of immunization against that disease, that child may be temporarily line 11 excluded from the school or institution until the local health officer line 12 is satisfied that the child is no longer at risk of developing or line 13 transmitting the disease. line 14 SEC. 7. If the Commission on State Mandates determines that line 15 this act contains costs mandated by the state, reimbursement to line 16 local agencies and school districts for those costs shall be made line 17 pursuant to Part 7 (commencing with Section 17500) of Division line 18 4 of Title 2 of the Government Code.

O

95

— 6 —SB 277

58