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FINANCE ORIENTATION: FY 2015-16FINANCE ORIENTATION: FY 2015-16
FINANCE ORIENTATIONS
Please Fill out the Sign-in Sheet with ALL requested information
• Organization Name• Umbrella Group• President• Finance Chair
• Please include Contact Info including Phone # for one representative
AGENDAAGENDA
1. GSG Structure2. GSG Funding: Two Ways
i. Umbrella Organizationa. Laws
ii. Four Graduate Access Fundsa. Lawsb. Deadlinesc. Processing Cycled. University Regulations: Four Funds
3. Paperwork4. Approved Vendor List5. Application Rules: Summary6. Finance Committee: Wednesday 5-6pm7. Contact Information
GSG STRUCTUREGSG STRUCTURE
GSG FUNDING: TWO WAYSGSG FUNDING: TWO WAYS
UMBRELLA ORGANIZATIONS: UMBRELLA ORGANIZATIONS: LAWSLAWS
GSG FUNDING: TWO WAYSGSG FUNDING: TWO WAYSTHREE GRADUATE ACCESS
FUNDS
ORGANIZATIONAL FUND CHART
Fund Access
Umbrella Organization
Discretionary/ Volunteer, Joint
Sub UmbrellaOrganization (With Umbrella Sponsorship)
Discretionary/ Volunteer/ Joint
IndependentDiscretionary/ Volunteer/ Joint
FOUR FUNDS: LAWSFOUR FUNDS: LAWS
FOUR FUNDS: DEADLINESFOUR FUNDS: DEADLINESIf your event occurs between (or later):
Budget Proposal Deadline (at 5 pm)
Reviewed by Finance Committee on:
Reviewed by GSG Executive Board on:
Confirmation of Budget Amount:
Prior to 9/23/201528 Calendar Days
Before Event
14 Calender Days Before Event
9/24/2015 - 9/30/2015 8/31/15 Director Approval 9/8/15 9/9/15
10/1/2015 - 10/7/2015 9/8/15 Director Approval 9/14/15 9/15/15
10/8/2015 - 10/14/2015 9/14/15 9/16/15 9/21/15 9/22/15
10/15/2015 - 10/21/2015 9/21/15 9/23/15 9/28/15 9/29/15
10/22/2015 - 10/28/2015 9/28/15 9/30/15 10/5/15 10/6/15
10/29/2015 - 11/4/2015 10/5/15 10/7/15 10/12/15 10/13/15
11/5/2015 - 11/11/2015 10/12/15 10/14/15 10/19/15 10/20/15
11/12/2015 - 11/18/2015 10/19/15 10/21/15 10/26/15 10/27/15
11/19/2015 - 11/25/2015 10/26/15 10/28/15 11/2/15 11/3/15
11/26/2015 - 12/5/2015 11/9/15 11/11/15 11/16/15 11/7/15
12/6/2015 - 1/11/2016 11/9/15 Director of Finance Special Approval Required
Go to gsg.usc.edu for full deadline list
FOUR FUNDS: PROCESSING CYCLEFOUR FUNDS: PROCESSING CYCLE
UNIVERSITY REGULATIONS: FOUR UNIVERSITY REGULATIONS: FOUR FUNDSFUNDSThere are NO
reimbursements No Alcohol using GSG funds No clothing/non-perishable
goods (chairs, tables) No fundraising for the
organization itself Open to ALL graduate students Students cannot be charged an
entry fee if the event is funded by GSG
All events can be audited by any member of the Finance Committee, without prior reservation or notice
PAPERWORKPAPERWORK
VENDOR LISTVENDOR LISTAll purchases for events MUST be made with companies/merchants/vendors who have entered into a contract with USC.
List of established vendors is exclusive every yearE-mail GSG front desk for any questions
([email protected]) – Finance Intern
Application Rules: SummaryApplication Rules: Summary
FINANCE COMMITTEE: FINANCE COMMITTEE: ANNOUNCEMENTANNOUNCEMENT
Meeting every Wednesday from 5:00-6:00 PM
Selecting Members for the Finance Committee, please send the following information to [email protected]
Full Name of Applicant with Contact Info Academic Program and Year Are you available to meet every Wednesday from
5:00 – 6:00pm ?
CONTACT INFORMATIONCONTACT INFORMATION
Cameron GomezDirector of FinanceUSC Graduate Student Government Ronald Tutor Campus Center, Room #224Email: [email protected]: (213) 740 5649
Douglas O’ConnellHSC Operations Chair
Office: Right beside Starbucks in Seaver Residence Hall
Email: [email protected]
Alyssa CoffeyFinance InternUSC Graduate Student Government Ronald Tutor Campus Center, Room #224Email: [email protected]: (213) 740 5649
Mike SheltonFinance Intern
USC Graduate Student Government Ronald Tutor Campus Center, Room #224
Email: [email protected]: (213) 740 5649
