Client Overview

• Organization: Kent State Information Systems & Techspot

• Business Situation: Kent State University is home to thousands of students and faculty in 8 campus locations

• Thousands of Kent State owned computers

• Over 40,000 students also have computers

Business Problem

• No electronic system to track computers and computer parts

• I.S. and Techspot need to locate parts to maintain systems for KSU and students

• Locating parts is time consuming and labor intensive• Phone calls

• Emails

• Repairs take longer when parts can’t be found

• Productivity is lost when computers need repair

Proposed Solution

• Build a web-based inventory system for tracking, locating parts, and computers across all campuses

• Allow an IS professional to quickly search for computers and components needed for a repair

• Provide a detailed and more accurate inventory of all computer assets owned by Kent State

• Provide reports and insight into frequently used parts and when those parts are out of stock

• Increase employee productivity by reducing the amount of time it takes for repairs

Login

When you first navigate to the system, this page is displayed.

If the username/password you enter is incorrect this message will be displayed.

If login is successful, you are directed to the Main Menu, where you maynavigate using the menu option links at the top.

Find parts

When the user clicks “Find Parts” the screen below is displayed. User chooses a categoryfrom a drop-down list then enters a description. Once the search field is completed click search.

The next page displays your search results and allows you to start a new search. Otherwise you can navigate to another part of the system using the menu at the top.

Adjust Inventory

When the user chooses Adjust Inventory, this page is displayed. The user selects acategory and clicks “Adjust inventory”

Inventory based on campus, building, and office is displayed. You can make changes anywhere in the grid. Once changes have been made, click submit to finalize changes.

Once you have saved your changes, you may choose to continue adjusting inventory or you can navigate to another part of the system using the menu at the top.

Maintain Categories

This is the Maintain Categories page. Select a category from the drop down thenchoose to add, edit, or delete. Click submit (once both fields are completed) to show an editable spreadsheet.

If you clicked Edit on the previous screen, the following page will display.

If you chose “Delete”, you must confirm your choice and then click save.

If you selected Add you are taken to this screen. Type the name of the category you wish to add to the category table and click save.

Maintain Locations

On the Maintain Locations page, the user selects the campus to maintain from the drop down. The user can then maintain campuses where parts are located. You may also addor edit entries that are currently in the drop down menus by clicking “Add” or “Edit”

Once a campus is selected, you can choose the building you wish to maintain.You may also Add or Edit the list of buildings for each campus.

After selecting a building, you may select an office/room to maintain. You can add or edit the current list of offices.

Maintain Items

After you click Maintain Items from the Main Menu, this page displays a list of categories. You must select a category before you can continue on to the items. list.

After selecting a category on the prior screen, a list of items belonging to that category is displayed. You can make changes directly in the grid and then select Add, Edit, or Delete. If you choose to delete any items, you are prompted to confirm your action or the item will not be deleted. All changes must be saved by clicking “Save”.

Once you’ve saved your changes you may change search criteria to maintain items in another category. Otherwise you can navigate to another part of the system using the menu at the top.

Maintain Reservations

This is the Maintain Reservations main page. By choosing Reserve an item, Cancel existing reservation, or New Search followed by a selected category from the drop down, resultswill display on the next page.

This screen displays items available as well as current reservation information. You can select an item by clicking on the grid below. Click Submit to continue.

After clicking Submit on the prior screen, the results below will be displayed. This screen will display what is currently on reserve and will allow you to cancel the part reservation.

Account Maintenance

When you first click Account maintenance, you will see this screen if you have a Manager account. You can search for an employee by name, or select a user from the drop down menu.

This screen just shows the drop down menu functionality.

If the manager selected “Add”, this screen is displayed where the managercan enter information for the new user. Click submit to create the user account.

If the account you are trying to create already exists, this message is displayed and youare returned to the page where you can try again to enter an account .

After successfully entering a new user, this screen is displayed, showing all informationfor all users with accounts (including your new entry.)

If you selected Edit, the following screen is displayed showing the current user account information. You can change any of the fields displayed, then click Edit to save your changes.

If you logged in as an Employee, you can only edit your own account information. You will see this screen where you can edit the information. Click the Edit button to save.

Once your information is successfully saved, this page will display with a success message.

Generate Inventory Count Sheet

This screen will display when you first click Generate Inventory Count Sheet from the Main Menu.

Choose a location that you’d like to generate a report for from the drop down list . Then click submit

Once a location is selected, the system opens an Excel spreadsheet on the user’s system showing all inventory for that location. You can now print, save, or do any other function that Excel allows.

Cost Benefit Analysis

Tangible Costs

Cost Estimates

Cost Estimates Part 2

Benefits Estimates

System Sizing Estimates

System Sizing Estimates Part 2

Cost Benefits Analysis

YearRequirements Determination

Analysis & Design

Develop-ment Installation

Operation & Maintenance Yearly Costs

PV of Yearly Costs

Yearly Benefits

PV of Yearly Benefits

NPV (PV Benefits - PV Costs)

Cumulative Total

1 (2,000) (10,200) (26,400) (76,099) (114,699) (114,699) - - (114,699) (114,699)2 (20,840) (20,840) (19,848) 712,800 678,857 659,010 544,311 3 (18,200) (18,200) (16,508) 712,800 646,531 630,023 1,174,333 4 (17,410) (17,410) (15,039) 712,800 615,743 600,704 1,775,037 5 (15,232) (15,232) (12,532) 712,800 586,422 573,891 2,348,928

Total $ (2,000) $ (10,200) $ (26,400) $ (76,099) $ (71,682) $ (186,381) $ (178,626) $2,851,200 $2,527,554 $ 2,348,928  

Required Rate of Return Used for NPV Calculations: 5% Return on Investment (ROI): 1315.00% Break-Even: Year 2