FIN101.04_ER_AP Workflow - End User Doc

8/12/2019 FIN101.04_ER_AP Workflow - End User Doc

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SAP Phase One Training Docum ent

Title:

AP workf low Overv iew

Serial Number:

SAPP1.FIN101.AP.004

Learner Objectives

Vendor payment block/unblock

Workflow triggering event.

Approval process.

Version: 1Date: 30-Jul-2012

Authorized by: Roger PietersenAuthor: Gaurav Kumar


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Etihad RailEnd User Training Material

Title SAP FI

Organizational Area AP WorkflowRelease ECC6.0/EHP 5

Procedure: Invoice Workflow

This document describes how to remove payment block in the invoice.

Once invoice has been booked in the system, payment block is initiated for that documentand no payment can be done before its approval.

We can see blocking of invoice through screen shot below:

Double click on vendor line item. It will show you the Payment block on this invoice


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For making payment, payment block must be released.

According to Approval Matrix mail will be sent to below persons in their outlook in thesequence.

1.) Fitest32.) Fitest23.) Fitest4

4.) Fitest5


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On clocking the icon attached in the mail enter user id and password then below SAP screenwill open

In SAP Easy Access Screen , Press for Inbox

Now Invoice 5100000116 is in the Inbox. Double click on the invoice then system will show

the screen where person can approve or reject the invoice.


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Below are the functions which user can perform

Display Invoice : Posted invoice can be displayed here.

Hold Invoice : If required, Invoice can be hold by clicking on icon

Refer Back : Invoice can be referred back to the previous person by clicking this icon.

Name of the previous person and final person will be displayed on the screen.


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If required comment can be given in Review comments column.

Provide comment and Save.

Now Save


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Now workflow is not in the inbox of Fitest3 user.

As per approval matrix, it will be in the inbox of 2ndapproval authority i.e Fitest2


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Same process: Double click on your invoiceSame function can be performed as described earlier and can see the review remark ofprevious approval authority.

Enter the comment : Approved

Now Save

Now it will move to another user for approval.


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Double click and approve the same


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Now save.

Now next approving authority will get the mail in the Outlook and after final approval blockwill be removed for the payment.


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Double click and approve


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Press Approve button to approve. Now payment block should be removed fromthe invoice.

See the Invoice through FB03


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Enter

Double click on Vendor line item.


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Now payment can be done.

System task completed.

Now we can see the history of all the approval by T-code ZFI004


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System task completed.

Documents

FIN101.04_ER_AP Workflow - End User Doc