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FI/CO Reports
FI/CO Frequently Used ReportsControlling S_ALR_87013611 Cost Centers: Actual/Plan/Variance S_ALR_87013612 Range: Cost Centers S_ALR_87013613 Range: Cost Elements S_ALR_87013614 Cost Centers: Current Period/Cumulative S_ALR_87013616 Cost Centers: Breakdown by Business Transaction S_ALR_87013617 Range: Activity Types S_ALR_87013618 Range: Statistical Key Figures S_ALR_87013619 Range: Assigned Orders/WBS Elements S_ALR_87013620 Cost Centers: Actual/Plan/Commitments S_ALR_87013621 Range: Actual/Plan/Commitments S_ALR_87013623 Cost Centers: Quarterly Comparison S_ALR_87013624 Cost Centers: Fiscal Year Comparison S_ALR_87013625 Cost Centers: Actual/Target/Variance S_ALR_87013626 Range: Cost Elements KSBL Cost Centers: Planning Overview S_ALR_87013630 Activity Types: Plan Receivers KSBT Cost Centers: Activity Prices KSB1 Cost Centers: Actual Line Items KSB2 Cost Centers: Commitment Line Items KSBP Cost Centers: Plan Line Items KSB5 CO Documents: Actual Costs KABP CO Plan Documents KS13 Cost Centers: Master Data Report KA23 Cost Elements: Master Data Report KL13 Activity Types: Master Data Report KK04 Statistical Key Figures: Master Data Report S_ALR_87013631 Cost Centers: Rolling Year S_ALR_87013632 Cost Centers: Average Costs S_ALR_87013633 Cost Centers: Actual/Plan/Variance/Previous year S_ALR_87013635 Area: Actual/Plan 2 Currencies S_ALR_87013636 Cost Centers: Object Comparison
S_ALR_87013637 Area: Internal Business Volume S_ALR_87013638 Cost Centers: Current/Cumulative/Fiscal Year S_ALR_87013639 Cost Centers: Actual/Target from Summarization S_ALR_87013640 Cost Centers: Period Breakdown Actual/Plan S_ALR_87013641 Cost Centers: Period Breakdown Actual/Target S_ALR_87013642 Cost Centers: Breakdown Resources S_ALR_87013643 Range: Orders S_ALR_87013645 Statistical Key Figures: Period Breakdown S_ALR_87013646 Activity Types: Period Breakdown S_ALR_87013648 Range: Actual/Budget/Commitments S_ALR_87012993 Orders: Actual/Plan/Variance S_ALR_87012994 Orders: Current Period/Cumulative S_ALR_87012995 List: Orders S_ALR_87012996 List: Orders by Cost Element S_ALR_87012997 List: Cost Elements by Order S_ALR_87012998 Orders: Breakdown by Partner S_ALR_87012999 Orders: Actual/Plan/Commitments S_ALR_87013000 List: Actual/Plan/Commitments S_ALR_87013001 Orders: Actual Yearly Comparison S_ALR_87013002 Orders: Actual quarterly comparison S_ALR_87013003 Orders: Actual Period Comparison KABL Order: Planning Overview S_ALR_87013004 Order: Plan Yearly Comparison S_ALR_87013005 Orders: Plan Quarterly Comparison S_ALR_87013006 Orders: Plan Period Comparison KOB1 Orders: Actual Line Items KOB2 Orders: Commitment Line Items KOBP Orders: Plan Line Items KOB4 Orders: Budget Line Items KSB5 CO Documents: Actual Costs KABP CO Plan Documents KO2B Display Budget Document KOK5 Internal Orders KOSRLIST_OR Settlement Rules KA23 Cost Elements KK04 Statistical Key Figures
S_ALR_87013010 Orders: Breakdown by Period S_ALR_87013011 Orders: Actual/Plan/Price Variance S_ALR_87013012 Orders: Actual/Plan/Consumption S_ALR_87013013 Orders: Actual in Transaction/Object/Group Currencies S_ALR_87013014 List: Cost Elements (True Postings) S_ALR_87013015 List: Actual Debit/Credit S_ALR_87013016 List: Plan Debit/Credit S_ALR_87013017 List: Actual/Plan/Variance, Cumulative S_ALR_87013018 List: Total Plan/Actual/Commitments S_ALR_87013019 List: Budget/Actual/Commitments KOC4 Cost Analysis General Ledger S_PL0_86000028 Fin. Statement: Actual/Actual Comparison S_ALR_87012284 Financial Statements S_PL0_86000029 Fin. Statement: Plan/Actual Comparison S_ALR_87012271 Cash Flow (Direct Method) S_ALR_87012272 Cash Flow (Indirect Method) Variant 1 S_ALR_87012273 Cash Flow (Indirect Method) Variant 2 FSIB Background Processing S_ALR_87012277 G/L Account Balances S_PL0_86000030 G/L Account Balances (New) S_PL0_86000031 Transaction Figures: Account Balance S_ALR_87012301 Totals and Balances S_PL0_86000032 Structured Account Balances S_ALR_87012282 G/L Line Items, List for Printing S_ALR_87012332 G/L Account Statements S_AC0_52000887 Profit Center Receivables S_AC0_52000888 Profit Center Payables S_ALR_87012287 Document Journal S_ALR_87012289 Compact Document Journal S_ALR_87012291 Line Item Journal S_ALR_87012293 Display of Changed Documents S_ALR_87012341 Invoice Numbers Allocated Twice S_ALR_87012342 Gaps in Document Number Assignment S_ALR_87012344 Posting Totals
S_ALR_87012346 Recurring Entry Documents S_ALR_87012347 Line Items Extract S_ALR_87012326 Chart of Accounts S_ALR_87012328 G/L Account List S_ALR_87012330 Account Assignment Manual S_ALR_87012308 Display Changes to G/L Accounts S_ALR_87012333 G/L Accounts List Bank S_ALR_87012309 Cashbook S_ALR_87012348 Cashed Checks per Bank Account S_ALR_87012349 Outstanding Checks Analysis per G/L Account and V S_ALR_87012351 Payment Advice Overview S_ALR_87012350 G/L Account Payment Advice Notes S_ALR_87012353 Payment Advice Overview (Header and Item Data) S_ALR_87012352 G/L Account Payment Advice Notes S_ALR_87012355 Payment Advice Notes: Reorganization S_ALR_87012354 G/L Account Reorganization S_ALR_87012322 Bill of Exchange List S_ALR_87012321 SAP Minimal Variant S_ALR_87012324 Extended Bill of Exchange Information S_ALR_87012323 SAP Minimal Variant Accounts Payable S_ALR_87012077 Vendor Information System S_ALR_87012082 Vendor Balances in Local Currency S_ALR_87012093 Vendor Business S_ALR_87012079 Transaction Figures: Account Balance S_ALR_87012080 Transaction Figures: Special Sales S_ALR_87012081 Transaction Figures: Sales S_ALR_87012078 Due Date Analysis for Open Items S_ALR_87012103 List of Vendor Line Items S_ALR_87012083 List of Vendor Open Items for Printing S_ALR_87012084 Open Items – Vendor Due Date Forecast S_ALR_87012085 Vendor Payment History with OI Sorted List S_ALR_87012104 List of Cleared Vendor Items for Printing
S_ALR_87012105 List of Down Payments Open On Key Date – Vendors S_ALR_87012086 Vendor List S_ALR_87012087 Address List S_ALR_87012089 Display Changes to Vendors S_ALR_87012090 Display/Confirm Critical Vendor Changes S_P99_41000099 Payment List S_P99_41000101 Check Register S_ALR_87012119 Cashed Checks S_P99_41000102 Number Ranges for Checks Accounts Receivable S_ALR_87012167 Accounts Receivable Information System S_ALR_87012172 Customer Balances in Local Currency S_ALR_87012186 Customer Sales S_ALR_87012169 Transaction Figures: Account Balance S_ALR_87012170 Transaction Figures: Special Sales S_ALR_87012171 Transaction Figures: Sales S_ALR_87012168 Due Date Analysis for Open Items S_ALR_87012197 List of Customer Line Items S_ALR_87012173 List of Customer Open Items for Printing S_ALR_87012174 List of Customer Open Items S_ALR_87012175 Open Items – Customer Due Date Forecast S_ALR_87012176 Customer Evaluation with OI Sorted List S_ALR_87012177 Customer Payment History S_ALR_87012178 Customer Open Item Analysis by Balance of Overdue Items S_ALR_87012198 List of Cleared Customer Items for Printing S_ALR_87012199 List Of Down Payments Open On Key Date – Customers S_ALR_87012179 Customer List S_ALR_87012180 Address List S_ALR_87012182 Display Changes to Customers S_ALR_87012183 Display/Confirm Critical Customer Changes S_ALR_87012195 Customer Master Data Comparison Fixed Assets AW01N Asset Explorer S_ALR_87011963 … by Asset Number
S_ALR_87011964 … by Asset Class S_ALR_87011965 … by Business Area S_ALR_87011966 … by Cost Center S_ALR_87011967 … by Plant S_ALR_87011968 … by Location S_ALR_87011969 … by Asset Super Number S_ALR_87011970 … by Worklist S_ALR_87010125 Sample for address data for an asset S_ALR_87010127 Real Estate and Similar Rights S_ALR_87010129 Transportation Equipment S_ALR_87011978 Asset Balances for Group Assets S_ALR_87011979 … by Cost Center S_ALR_87011980 … by Location S_ALR_87011981 … by Asset Class S_ALR_87011982 … by Plant S_ALR_87010137 Bar Codes S_ALR_87010139 Leasing S_ALR_87010141 Liabilities from Leasing Agreements S_ALR_87011990 Asset History Sheet S_ALR_87011992 Liabilities from Leasing Agreements S_ALR_87011994 Asset Balances S_ALR_87012004 Total Depreciation S_ALR_87012006 Ordinary Depreciation S_ALR_87012007 Special Depreciation S_ALR_87012008 Unplanned Depreciation S_ALR_87012009 Transfer of Reserves S_ALR_87012011 Write-Ups S_ALR_87012013 Depreciation Comparison S_ALR_87012015 Manual Depreciation S_ALR_87012018 Depreciation and Interest S_ALR_87010173 Revaluation S_P99_41000192 Posted depreciation by asset and posting period S_ALR_87010175 Posted depreciation, related to cost centers S_ALR_87012936 Depreciation on Capitalized Assets (Depreciation Simulation) S_ALR_87012026 Depreciation Current Year S_ALR_87012028 Net Worth Valuation
S_ALR_87012030 Insurance Values S_ALR_87012033 Gain for transfer of reserves S_ALR_87012035 Depreciation Current Year S_ALR_87012037 Changes to Asset Master Records S_ALR_87012039 Asset Transactions S_ALR_87012041 Asset Portfolio (Current Book Values) S_ALR_87012043 G/L Account Balances S_ALR_87012048 Asset transactions S_ALR_87012050 Asset Acquisitions S_ALR_87012052 Asset Retirements S_ALR_87012054 Intracompany Asset Transfers S_ALR_87012056 Directory of Unposted Assets S_ALR_87012058 List of Origins of Asset Debits S_ALR_87012060 List of Origins by Cost Elements S_ALR_87012075 Asset History
SAP FICO Reports : Most Used & Most ImportantLabels: SAP GEN
Report NameTransaction Code Purpose
General Ledger:
Recurring Entry DocumentsS_ALR_87012346
You are able to determine which documents:· are carried out in a particular time period· are not carried out· are carried out during the next run of the recurring entry program
G/L Account StatementsS_ALR_87012332
You use this Report to create Statements for Customers / Vendors / G/L Accounts.The primary difference between this report
and other item lists for the entry view (line item lists for customers, vendors, and G/L accounts) is that it can be used to produce item lists for G/L accounts without line item display in the entry view.
Financial StatementS_ALR_87012284
You use this report to create the balance sheet and profit and loss statements for a user-defined reporting period within a fiscal year with absolute and relative comparisons for a comparison period.
Financial Statement: Actual/Actual Comparison
S_PL0_86000028
You use this report to compare actual data within a certain period to reference data from another period.
Compact Document JournalS_ALR_87012289
You use this report to display the most important data from document headers and items in table form for the selected documents. The list can be used as a journal and for reconciliation with the lists of account balances (accounting reconciliation).
Line Item JournalS_ALR_87012291
You use this report to create an overview of the selected posting documents.
Advance Return for Tax on Sales/Purchases
S_ALR_87012357
You use this report to create the advance return for tax on sales/purchases. If required, you can also create a batch input session for automatic transfer posting of tax payable or fill out the tax return.
Chart of Accounts S_ALR_87012326
You use this report to display G/L account master data that is not specific to the company code and print out G/L account lists.
Fixed Assets:
…by cost centerS_ALR_87011979
You use this report to create a fixed asset report by cost center.
…by asset classS_ALR_87011981
You use this report to create a fixed asset report by asset class.
Asset BalancesS_ALR_87011994
You use this report to create an Asset Balance and display values of fixed assets.
Asset TransactionsS_ALR_87012048
You use this report to display asset transactions. For each document, the report shows:· the change to the acquisition and production costs· the change to the value adjustments· the ordinary and special depreciation planned for this transaction
Asset AcquisitionsS_ALR_87012050
You use this report to display asset acquisitions.The following is displayed for each document:· Acquired APC· Acquired quantity· Planned ordinary and special depreciation for the acquisition
Asset RetirementsS_ALR_87012052
You use this report to display asset retirements.Each document shows the· Retired acquisition and production costs· Retired quantity· Retired proportional depreciation· Earned revenue· Gain/loss· Possible retirement costs
Cost Element Accounting:
Controlling Documents: Actual Costs
KSB5You use this report to display actual cost documents. The program creates a Document with all actual Costs as required.
Internal Orders: Master Data Report
KOK5You use this report to display Internal Order Documents.
Cost Center Accounting:
Cost Centers: Actual/Plan/VarianceS_ALR_87013611
You can use the Report/Report-Interface to access the following reports:· Cost Centers: Actual Line Items· Cost Centers: Planning Overview· Cost Centers: Plan Line Items· CCtrs: Period Breakdown Actual/Plan· Activity Types: Period Breakdown· Stat. Key Figs: Period Breakdown· Cost Centers: Breakdown by Partner· Cost Centers: Breakdown by B.Trans.· Area: Actual/Plan 2 Currencies· Display planning long texts
Range: Cost CentersS_ALR_87013612
You can use the Report/Report-Interface to access the following reports:· Cost Centers: Planning Overview· Cost Centers: Actual/Plan/Variance· Area: Cost Elements· Cost Centers: Breakdown by Partner· Cost Centers: Breakdown by B.Trans
Range: Cost ElementsS_ALR_87013613
You can use the Report/Report-Interface to access the following reports:· Cost Centers: Actual Line Items· Cost Centers: Plan Line Items· CCtrs: Period Breakdown Actual/Plan· Cost Centers: Planning Overview· Cost Centers: Breakdown by Partner
Cost Centers: Planning Overview KSBL You use this report to create a planning
overview for all cost centers.
Range: Actual/Budget/Commitments
S_ALR_87013648
You use this report to create an overview for each cost center of the· Actual costs· Commitments· Allotted costs· Budget
Cost Centers: Activity Prices KSBTYou use this report to create a List of Activity Prices by Cost Centers or Cost Center Groups
Internal Orders:
Orders: Actual Line Items KOB1You use this program to create a report for Actual Line Items for Orders.
Orders: Commitment Line Items KOB2The program creates a Report for Commitment Cost Line Items for Orders as required.
List: OrdersS_ALR_87012995
You use this program to create a List of all Orders by Controlling Area for a Plan/Actual Comparison.
Orders: Actual/Plan/VarianceS_ALR_87012993
You use this program to create an overview of the actual and plan data on internal orders in the reporting time frame for each Cost element, Cost element group and Statistical key figure.
Order: Planning Overview KABLYou use this program to create a planning overview by Order.
List_ Budget/Actual/Commitments S_ALR_8701301 You use this program to create a List
9concerning Budget/Actual/Commitments for Internal Orders.
Profitability Analysis:
Execute Report KE30
You use this program to create several profitability reports.· Execute Drilldown Report Plan/Actual Sales Detail List· Execute Drilldown Report Plan/Actual Sales Mat. Costs· Execute Drilldown Report Plan/Actual Sales OH Costs· Execute Drilldown Report Reconciliation
Information System:
Costs/Revenues/Expenditures/Receipts
S_ALR_87013531
You use this program to create a Cost/Revenues/Expenditures/Receipts report for projects.
Actual/Costs/Revenues CJI3You use this program to display Project Actual Cost Line Items.
Product Costing
Multilevel BOM: Value / Amount / Status
CK86_99You use this transaction to create a List concerning costed BOMs.
Cost Component CK80_99 You use this transaction to create a List concerning Cost Components of the Cost
Estimate.
Itemization CK84_99You use this transaction to create a List concerning Itemization of the Cost Estimate.
Cost Elements KKBC_MATYou use this transaction to create a List concerning Cost Elements of the Cost Estimate.
Analyzing/Comparing Material Cost Estimates
S_P99_41000111
You use this transaction to create a List to compare Material Cost Estimate.
Analyzing Product Cost Collector KKBC_PKOYou use this transaction to create a List to analyze Product Orders.
Analyzing Product Order KKBC_HOEYou use this transaction to create a List to analyze Product Orders.
Important Reports in SAP FI
This tutorial will give you an overview of important reports which are used frequently in SAP FI. Following is list of important reports
1. GL Chart Of Accounts List2. GL Account List3. GL Account Balances4. GL Account Totals And Balances5. AR Customer Master Data List6. AR Customer Balances7. AR Customer Line Items8. AR Customer Open Item Analysis Drilldown Report9. AR Customer Payment History10. AP Vendor Master Data List11. AP Vendor Balances12. AP Vendor Line Items
13. AP Vendor Open Item Analysis
We will now discuss them one by one.
GL Chart Of Accounts ListEnter Transaction Code S_ALR_87012326 in the SAP Command Field
In the next screen , Enter Chart of Account Key
Press F8 (Execute) The GL Chart of Accounts List is Generated for COA key mentioned in the last screen
GL Account ListEnter Transaction Code S_ALR_87012328 in SAP Command Field
In the next screen, Enter Selection Parameters like Company Code / Chart of Accounts / GL Account for Filtering. Entering these parameters is optional
Press F8 (Execute) The GL Account List is generated as per the filtering selections from the previous screen . Otherwise complete list is generated for all company code and chart of accounts
GL Account BalancesEnter Transaction Code S_ALR _87012277 in the SAP Command Field
In the next screen, Enter Selection Parameters for Filtering the Report such as Company code / GL Account
Press F8 (Execute) In the next screen, GL Account Balance List is generated as per the parameters entered in the previous screen
GL Account Totals and BalancesEnter Transaction code S_ALR_ 87012301 in the Sap Command Field
In the next screen , Enter Selection Criteria like Company Code/ COA / Gl Accounts for the filtering the Report
In the next screen , GL Account Total and Balance report is generated as per the parameters selected in the previous screen
AR Customer Master Data List Enter Transaction S_ALR_87012179 in SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AR Customer Master Data List is generated as per the parameters selected in the previous screen
AR Customer BalancesEnter Transaction Code S_ALR_87012172 in the SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AR Customer Balance Report is generated as per the parameters selected in the previous screen
AR Customer Line Items Enter Transaction Code S_ALR_87012197 in the SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AR Customer Line Item Report is generated as per the parameters selected in the previous screen
AR Customer Open Items Enter Transaction Code S_ALR_87012174 in the SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AR Customer Open Item Report is generated as per the parameters selected in the previous screen
AR Customer Payment HistoryEnter Transaction Code S_ALR_87012177 in SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AR Customer Payment History Report is generated as per the parameters selected in the previous screen
AP Vendor Master Data ListEnter Transaction Code S_ALR_87012086 in SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AP Vendor Master Data List Report is generated as per the parameters selected in the previous screen
AP Vendor BalancesEnter Transaction Code S_ALR_87012082 in SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AP Vendor Balances Report is generated as per the parameters selected in the previous screen
AP Vendor Line ItemsEnter Transaction Code S_ALR_87012103 in SAP Command Field
In the next screen , Enter Selection Criteria like Company code / Vendor Accounts for the filtering the Report
In the next screen , AP Vendor Line Items List Report is generated as per the parameters selected in the previous screen
AP Vendor Open Item AnalysisEnter Transaction Code S_ALR_87012083 in SAP Command Field
In the next screen , Enter Selection Criteria for the filtering the Report
In the next screen , AP Vendor Open Item Analysis Report is generated as per the parameters selected in the previous screen
Month End Closing – Foreign Currency Revaluation
Before creating Financial Statements , we have to perform Foreign Currency Valuation for the Transaction done in Foreign Currency .
These transactions can be bills receivables or bills payable or might be inter company money transfers which involves G/L Accounts , Customer or Vendor.
The Line items can be open or cleared .
For the Line items which are cleared the exchange rate would be that of the date on which it is cleared .
For Open Items which are not yet cleared the exchange rate may be considered as the current
rate or can be considered as month end exchange rate and can be carried out as a monthly closing activity .
So at the year end ,there could be some revenue or expense due to exchange rate fluctuations which will be reflected in the Financial Statements.
Expense and Revenue Accounts for exchange Rate differences can be maintained in Customizing transaction code SPRO. In the SAP we can carry out Foreign Currency Revaluation in the following manner :
Enter Transaction Code F.05 in the SAP Command Field
In the next screen , Enter the Following
1. Enter Company Code for which Foreign Currency Valuation is to be carried out2. Enter Evaluation Key Date3. Enter Valuation Method for Exchange Rate Consideration4. Enter Valuation in Currency Type ( Default is 10 : Company Code Currency)5. You can filter out Valuation activity by entering appropriate parameters in the Tab Screens.
Press Execute
In the next screen, a list of G/L Accounts is generated which are selected for the Foreign Currency Valuation by the Report SAPF100. It evaluates the open items in foreign currency as well as foreign currency balance sheet accounts.
