1.1 Create Recurring Entry Document – FBD1

The recurring entry document function automates postings of transactions that repeat every month (same amount, same account) such as payments for rent or interest, legal fees, etc. It is not a ‘real’ accounting document and therefore does not affect the account balance. It will only affect the account balance on execution. The system uses the recurring entry based on original document that will used as a reference for executing the recurring postings at period end. It will automatically generate the accounting documents and postings. 1. Access the activity using one of the following navigation options

SAP R/3 menu Accounting→ Financial Accounting→General Ledger→ Posting → Reference Documents → Recurring Document → FBD1 – Create

Transaction Code FBD1

2. The following is a sample for recurring entry;

Field name Description M/O/C User action and values

Comment

First Run on Date from which the first recurring entry is to be carried out.

M Provide the date on which the first recurring entry need to be run

Last run on Date up until which the final recurring entry is to be carried out.

M Provide the date on which the last recurring entry need to be run

Interval in months

Interval, in months, between each run of the recurring entry.

M Select the month interval

Eg. Select 1 for monthly posting

3. Provide document type, reference, header text and GL account for the recurring entry.

4. Choose Enter (or press Enter in the Keyboard) to process.

5. Choose Enter (or press Enter in the Keyboard) to process.

6. Provide amount and text in the next screen for the second line item.

7. Click on the save button or press Ctrl + S to save changes.

8. The system will post a document and a message will appear on the status bar "Document 190000000 was posted in Company code DG01”.

9. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access screen.

The system task is complete.