FF&VP for SY 2012-2013

FF&VP for SY 2012-2013

Fresh Fruit and Vegetable Program

GoToWebinar - Part II Financial Guidance

for SY 2012-2013

North Carolina Department of Public Instruction

Child Nutrition Services Section

Webinar Presenter, Zoe McKay-Tucker

Child Nutrition Consultant for Special Programs


Welcome

to

NC’s Required Annual Educational Session

for the

United States Department of Agriculture (USDA)

Fresh Fruit and Vegetable Program (FF&VP)

for SY 2012-2013


Zoe’s contact information:

E-mail: [email protected]

Work phone: 919-807-3517


CONGRATULATIONS to all of

NC’s 143 Elementary SchoolsSelected to Participate in the

USDA FF&VP for SY 2012-2013!!!

(25, 32, 62, 106, 169)


FF&VP Webinar

Part I - Program Requirements

Questions? Clarification?

from FF&VP Required Training – Part 1


To re-cap, here are some

highlights to review from

FF&VP Webinar – Part 1…

(listen/take notes…no slides prepared for this)


More ?s


Now,

let’s talk

$$$...


FF&VP Allocations

for

SY 2012-2013


So we’ll all be on the same page for SY 2012-2013…

NC’s FF&VP Allotment = ~$4M

$50-$75 per student for the year

NC’s = $62.50/student for SY 2012-2013(Multiply student enrollment submitted on

FF&VP Appl x $62.50 for a very close amount.

Calculations forthcoming in spreadsheet.)


FF&VP Allocation “break down”

(this info is in the USDA FF&VP Handbook, plus

this info will soon be keyed in CN Tech Syst)

For each selected school:

“Start-up” Allocation (July 1 – Sept 30)

“2nd Allocation (Oct 1 – June 30)


Start-up Allocation: Spend July 1 – Sept 30

Operational Costs

Administrative Costs

(10% of Start up $$$)

Any unspent $$$ recovered by

USDA…NO ROLLOVER!!!


2nd Allocation:Spend Oct 1 – June 30

Operational Costs

Administrative Costs

(10% of 2nd Allocation)

Unspent $$$ recovered by USDA

No rollover to next school year


FF&VP Allocation Info for SY 2012-2013Will be available to view in CN Tech Syst(Site Claim screen…SCROLL DOWN to view)

FF&VP (Oper) Funds can be transferredamongst participating schoolsin the respective districtin Sept or end of SY.


15%:85% split

School will receive 15% of its FF&VP allotment to be used for “Start-up” money

(July 1 – Sept 30) Any unspent funds recovered by USDA.

School will receive 85% of its FF&VP allotment for its 2nd Allotment


The NCDPI will e-mail CND the FF&VP Allotment for the year.

This info will also be keyed

in CN Tech Syst for viewing

24/7/365.


FF&VP Addendum to theannual CN Agreementwill be e-mailed to CNDs.


Any

???’s

now?


Access

to the

CN Tech Syst


Financial Accountability

Information

for the FF&VP


FF&VP Budget

for SY 2012-2013

(Submit Proposed Budget/Labor for each

participating school to NCDPI

by Sept 17, 2012.)


Labor claimed for

FF&VP(Operational and/or Administrative)


Monthly Claim

For

FF&VP(due 15th of the month)


Electronic payments for

FF&VP reimbursements

(For newcomers to FF&VP, a form must be completed andsubmitted for FF&VP. For others,only if bank acct info has changed)


FF&VP

Reimbursement FormHard copy…use as worksheet for claim prep

No paperwork for FF&VP claims submitted

to NCDPI unless requested

Retain all FF&VP records for

at least 3 years)


All FF&VP Claims are

filed electronically in the

CN Tech Syst


3 requirements

when filing a

FF&VP Claim


Days of Operation

SFA Comments

Submit for payment


What is the

“SFA Comments”

Section?


FF&VP “To Do” List

If not already, form a “FF&VP Team” of Internal/External Partners

Read/Re-read the USDA FF&VP Handbook for Schools

Re-read the FF&VP Appl (School Proposal – 6 ?s answered) to ensure the plans are indeed allowable and e-mail Zoe any major changes

Patiently wait for the “official” FF&VP Allocation for SY 2012-2013, but meanwhile calculate the ballpark figure of $51/student with 15% of that figure being the “Start-up” allocation

Once received, complete/mail FF&VP Addendum to NCDPI

Work on FF&VP Budget Labor Proposal for SY 2012-2013(Submit to Zoe by Labor Day Week) Competively procure small supplies for FF&VP


FF&VP “To Do” List (cont.)

Contact produce vendors to learn

Available produce/when

Plan menus

Plan nutrition education

Write Press Release

Kick-off FF&VP


Thank you for participating in the

FF&VP Required Webinar,

Part II - Financial Guidance.

Now here’s your charge:

Go take on the FF&VP in your

school(s) and have an incredibly

successful SY 2012-2013. Keep

the NCDPI informed and how we

can better assist with the FF&VP.


Always remember…

when you don’t know,

call Zoe!!!

Documents

FF&VP for SY 2012-2013