Fencing of the Playing Fields Project[1]

8/14/2019 Fencing of the Playing Fields Project[1]

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Fencing of the Playing Fields Project

Submitted by:

Teachers Advocating for Play- TAP

Submitted to:

The Ministry of Education and the Sports Development InitiativesFoundation (SDIF


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COVER SHEET

Name of Organization: Teachers Advocating for Play- TAP

Purpose of funding:Teachers Advocating for Play- TAPwill utilize SportsDevelopment Initiatives in Caribbean Grant to acquire will utilize Sports

Development Initiatives in Caribbean Grant to acquire materials, equipment and

labour for the fencing and improvement of the Play grounds

Address:

12 SunValley Avenue

P.O Box 212

Kingston 10

Telephone number: 178-45-71505

Email address:TAP@ @yahoo.com

Contact Persons

Director of Project: Mrs. Bobzie Joyette

Project Manager: Jacinth Waugh

Human Resource Manager : Christine Wilson

Grant request: US$45,000

Budget Period: April 17th 2009 to August. 30th, 2009

Total Budget: US$55,000
mailto:[email protected]:[email protected]:[email protected]


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Project Title: Fencing of the Playing Fields Project

Re: Sports Development Initiatives in Caribbean Grant rant

Dear Sir/Madame,

Teachers Advocating for Play- TAPis pleased to present this proposal for fundingfrom your organization for review. We look forward to partnering with you toprovide a this necessary intervention

Teachers Advocating for Play- TAP proposes to conduct an interventionprogramme for users of the playing field. Over 500 students plus adults use theplaying field on a daily basis. However the playing filed has become a dangerousplace for all concerned.

Teachers Advocating for Play- TAP has been piloting programs related to theimportance of play and exercise especially in our young students who had begun toshow signs of obesity and low energy levels and have seen dramatic improvementswith the majority of the students. .

We have seen measurable success and now we are seeking to expand ourProgramme to address the need for a safe environment where children can play.Our proposal request US$55,000 in funding to acquire materials, equipment andlabour for the fencing and improvement of the Play ground located in .

This is in concord with your organizations focus on improving performance,increase efficiency, the improvement of education and Sports DevelopmentInitiatives in the Caribbean. Your support of this project will strengthen our resolveto provide our students and by extension our communities with same areas to play

We sincerely appreciate The Ministry of Education and the Sports DevelopmentInitiatives Foundation (SDIF) taking an interest in helping our children in havingaccess to a safe play area

Yours truly,Bobzie JoyetteProject Director


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TABLE OF CONTENTS

Background of Organization

Executive Summary

Overview of Project

Project Abstract

Statement of Problem

Statement of Need

Goals and Objectives

Project Description

Budget

Activities of the Project

Preliminary Project Risk Assessment

Evaluation

Sustainability


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Background

Teachers Advocating for Play (TAP) is a not for profit group comprising of three purpose

driven females on a mission for the establishment of suitable playground for children incommunities across Jamaica. The Advocacy group shares a conviction that play is thenucleus ofa childs world.

The mission of TAP is to bring to our community leaders and stakeholders a greater

awareness of the importance of play in the physical and social development of children and

to sensitize them to recognizing the need to provide for our children adequate and safe

areas for play.

Objectives:

To use a variety of media to create awareness and sensitize members in the local

community on the importance of play.

To raise funds through a variety of activities to purchase and supply local schools with

suitable equipment for play and create safe play grounds for children.

To build and maintain a network of active supporters through regular meetings and online

social groups who will advocate for the need for all schools to be provided with safe and

adequate play areas.


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Project Abstract

Teachers Advocating for Play is seeking a grant to expand our programme of establishmentof suitable playground for children in communities across Jamaica. The objective is that bythe end of six months we should have fence at least three play grounds

The establishment of suitable playground is based on the current research on effective ofsafe environments for children to play. Funding in the amount of US$45,000.00 isrequested for purchase of the required software and hardware and for erecting of fences tocover two playing fields

Summary of Project

a. Goal : The main goal of the project is to fence the playing fields at .

And .. and to provide equipment and facilities that is representative

of a safe playing environment

b. Clientele: caters for Students of the and the communities of

c. Methods: The methods that will be used for this project includes:

Use self help ( community involvement in the fencing of playing field

Use strategies and methodologies to encourage cleanup campaigns of play area

Provide training for facilitators

Involvement of other government agencies, NGO,s etc

d. The Staff / Administration of Project Read to succeed

Project Manager

Project Director

Project Coordinator


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f. Available Resources: Resources available for use by the project:

Personnel from Ministry of Education

Personnel from Ministry of Works

Local experts in project management

Needed Resources

a. Personnel .

Carpenters to build fence

Driver to deliver material to playing field

b. Facilities

two(2) fenced playing fields

c. Equipment

Specialized equipment that includes

Fencing wire

Poles

Nails

Equipment for children plays ground: swings etc

Instructional materials

d.Budget


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Items that are suggested in the budget

Fence wire

Personnel salary

Equipment

Travel

Miscellaneous

Evaluation Plan

Stakeholders Evaluation

Users Evaluation

Project Team Evaluation

External Evaluation


Students of ..School and.are faced with theproblem of having no where to play . The reasons being that the playing field in the area isun safe and unhealthy .This is because the playing field is exposed and is littered withgarbage.


There is a need to fence the playing fields at .. and with

materials that are durable and meet the required standard of the Building Division andBuilding codes.There is also a need to equip these playing fields with suitable equipment for play andproper garbage disposal .


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Project Details

Goals and Objectives of Project

The goals of the Project are

Goal 1-To reduce the possibility of accidents occurring because of unsafe play areas by

fencing fields and providing proper equipment for play and garbage disposal .

Goal 2- To effectively use the playing field to increase childrens awareness of the

importance of physical activities

Goal 3- To provide a safe and comfortable playing environment for children and otherusers of the playing field.


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Project Budget

Organization: TAP Year: 2009

Department: Literacy Submitted by: B. Joyette Project Manager

Annual training allotment:

1M Budget: $31,970 2M Budget: $7,700 Total Budget: $47,370

3m Budget: $7,700

1 Months Budget

e Item Description/Justification Qty. Unit Cost/Rate To

Courseware purchase Fence Wire 10 $196 $1

Courseware purchase Poles Needed to hole fence in place 10 $149 .00 $1

Courseware purchase Cement Needed to anchor poles 10 $149.00 $1

Driver 1 $2,500 2

Nails Needed to hold fence in place 10 $945 9

Instructional materials Signs and Posters for safety uses 10 $60 Garbage Bins Bins needed for Garbage disposal 10 $ 400.00 4

Travel Shipping of materials and delivery to playgroundsand reimbursement to Helpers

1 $2,000 2

Per diem Incentive for Main volunteers $25 3

Grand Total $31

2 Months Budget


Courseware purchase Playground equipment 0 Per Kit 2

Courseware purchase 0

1 $500

Hardware purchase 0

10 $10

10 $400.00 4

Travel Travel to monitor project 10 $10

Per diem Incentive for Main volunteers $ 25.00 3

Grand Total $7

3rd Months Budget




1 $500

Hardware purchase 0

Instructional materials 10 $ 10.00

Instructor fees Facilitators stipend 10 $400 4

Travel Travel to monitor project 10 $ 10.00

Per diem Incentive forMain Volunteers 120 $25.00 3

Grand Total $7


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SCHEDULE 1The proposed schedule for the project is shown in the below table. Please note that anincidental week will be given but is not depicted below. Therefore, the entire project shouldspan four Months.

Component Date (2008) Personnel Outcome

1. Selection of

equipment and

materials

2. Procurement of

equipment

3. Installation of

equipment

4. Exhibition

April

May

June

August

MOW and TAP

MOE and TAP

MOW andCommunityVolunteers

Suitable materials

Suitable equipment

Furnished andfenced Playgrounds.

Purchasing of photoproducts.

LIST OF DELIVERABLES


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Tasks and Subtasks DeliverableSchedule

Task 1

1.1 Meeting with Project Officer, Staff, and MOEFoundation representative

1.4 Work plan for study sites

Task 2

Acquiring of equipment and materials to fenceand furnish playing field

2.1 Evaluation Summaries

Task 3

Foundation work on Field

3.2 Fencing of playing field

3.3 Equipping playing area with new equipment3.43.5 Development of information packet

3.6 Ad hoc reports based on data from grantreports

Within 1 week of signed TaskOrder

Within 3 months from date ofsigned Task Order

With in 1 month

End of each month

By the 15th day of beginningproject

By 2 months of Task Order

40 days after completion of theTask Order

Three months

As requested

Human Resources Planning Schedule


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Item fromWBS

Skills Required HoursRequired

When

Required

Source

(Department orExternal)

Responsibility/

Contact Details

Builders Ability to buildFence

168 Throughoutproject

BuildingDivision

Mr. Cecil CharlesSEO MOE

Driver Ability to driveT licensevehicle

24 Start ofproject

Ministry OfTransport

Mr. Monty Bob

Supervisor ofGovtTransportation

PlayingFiled caretaker


ACED Msr FrancesPalmer

ProjectManager

ProjectManagementSkills and riskmanagement


MOE

ProjectDirector

Direct andmonitor project

Throughoutproject

MOE

ProjectCoordinator

Coordinate theday to activity

Throughoutproject

MOE

Project Risk: In any unforeseen eventualities we are prepared to take action


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Risk Management Plan

Evaluation

Evaluation of project will be done monthly using the following format

EvaluationIssued By: Date:

Key Project Stakeholders Consulted:

.

Milestone/Phase What Worked What Didnt Work Ways to Improve

Risk Likelihood(H/M/L)

Impact(H/M/L)

Risk response(Containment orcontingency strategies)

Responsibility

Late Shipment M H Order well in advance of installation ProjectManagerUnavailabilityof mostsuitablematerials

M H Order From USA ProjectDirector

Volunteers L H Advocacy / PTA HRM

Affected byweather

L L


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Sustainability: The project will be sustained because of the following

1. Management team to manage playing fields.

2. Interventions by Ministry of Works and Sports.

3. Interventions by Principals of surrounding schools.

4. Interventions by other community groups.

5. Interventions by TAP .

Appendix


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Items in the Playground Kit and sample Pictures

[ JUNGLE FORT SWING SETS ] [JUNGLE FORT ] [JUNGLE FORT CAMPUS ]

[ JUNGLE FORT SWINGSET + TOWER

][ JUNGLE FORT + TOWER]

[ JUNGLE FORT CAMPUS + TOWER

]

[ FORT SWING SET + ROCK WALL ][JUNGLE FORT + BUBBLE PANEL

][ JUNGLE FORT + PICNIC TABLE ]

[FORT SWINGSET + MONKEY BARS ] [SWING SET + 2nd A-FRAME] [JUNGLE FORT + MEGA TOP ]

[SWINGSET + TIRE SWING]

Sample Site Plans
http://www.detailedplay.com/Swingsets.htmhttp://www.detailedplay.com/Playsets.htmhttp://www.detailedplay.com/Playsets.htmhttp://www.detailedplay.com/JungleFortCampus.htmhttp://www.detailedplay.com/JungleFortCampus.htmhttp://www.detailedplay.com/JungleFortTower.htmhttp://www.detailedplay.com/JungleFortTowerNoSS.htmhttp://www.detailedplay.com/JungleFortCampusTower.htmhttp://www.detailedplay.com/SwingsetRock.htmhttp://www.detailedplay.com/JungleBubbleCombo.htmhttp://www.detailedplay.com/JungleBubbleCombo.htmhttp://www.detailedplay.com/PicnicTable.htmhttp://www.detailedplay.com/SwingsetMonkey.htmhttp://www.detailedplay.com/SwingsetMonkey.htmhttp://www.detailedplay.com/SwingsetAFrame.htmhttp://www.detailedplay.com/SwingsetAFrame.htmhttp://www.detailedplay.com/SwingsetAFrame.htmhttp://www.detailedplay.com/JungleFortTops.htmhttp://www.detailedplay.com/JungleFortTops.htmhttp://www.detailedplay.com/TireSwingKit.htmhttp://www.detailedplay.com/TireSwingKit.htmhttp://www.detailedplay.com/TireSwingKit.htmhttp://www.detailedplay.com/Swingsets.htmhttp://www.detailedplay.com/Playsets.htmhttp://www.detailedplay.com/JungleFortCampus.htmhttp://www.detailedplay.com/JungleFortTower.htmhttp://www.detailedplay.com/JungleFortTowerNoSS.htmhttp://www.detailedplay.com/JungleFortCampusTower.htmhttp://www.detailedplay.com/SwingsetRock.htmhttp://www.detailedplay.com/JungleBubbleCombo.htmhttp://www.detailedplay.com/PicnicTable.htmhttp://www.detailedplay.com/SwingsetMonkey.htmhttp://www.detailedplay.com/SwingsetAFrame.htmhttp://www.detailedplay.com/JungleFortTops.htmhttp://www.detailedplay.com/TireSwingKit.htm


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Fencing of the Playing Fields Project[1]