February 5, 2018February 5, 2018 Minutes Commissioner Dunston made a motion to award the bid for the Franklinton and Youngsville Regional Pump Station Replacement to ELJ, Inc in the

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February 5, 2018 Minutes

February 5, 2018

The Board of Commissioners of Franklin County, North Carolina, met for its Regular Meeting at

7:00 P.M. in the Commissioner’s Conference Room located in the County Administration

Building with the following Commissioners present: Chairman Cedric K. Jones, Vice-Chairman

Sidney E. Dunston, Commissioners Michael S. Schriver, David T. Bunn, Mark Speed and Harry

L. Foy, Jr. Commissioner Shelley L. Dickerson was absent.

Chairman Jones called the meeting to order and asked the board to consider an addendum to the agenda to include a Resolution in Opposition to Unfair Judicial Redistricting. Commissioner Dunston made a motion to approve the addendum, seconded by Commissioner Speed. The motion failed following a tie vote. Commissioners Foy, Schriver and Bunn voted in opposition. Chairman Jones then asked the Board to consider approval of the consent agenda. Commissioner Dunston made a motion to approve the consent agenda, seconded by Commissioner Schriver. The motion duly carried approval with all present voting “AYE.” The items approved are as follows. 1. CONSENT AGENDA

A. November 6, 2017 Minutes

B. November 20, 2017 Minutes

C. December 4, 2017 Minutes

D. December 7, 2017 Minutes

E. January 2, 2018 Minutes

F. January 16, 2018 Minutes

G. Annual Report of Unpaid Taxes that are liens on Real Property

2. COMMENTS FROM THE PUBLIC This was the time set aside by the Board of Commissioners to allow individuals five minutes to

address the Board on issues concerning the county.

Rev. Timothy Faison, Durham, NC

Rev. Faison stated he is the new pastor of New Liberty Missionary Baptist Church. He

said Vice Chairman Dunston visited the church in November, 2017 and brought greetings

on behalf of the board. Rev. Faison was present to express his gratitude.

3. STAFFING REQUEST: PLANNING & INSPECTIONS Due to increased development activity, the Planning & Inspections Department requested funding be allocated to allow for an additional Code Enforcement Officer (CEO) position as staffing levels have not returned to pre-recession levels and the addition of another CEO would return the Inspections office to previous staffing levels. Building activity remains strong while the department has continued to be supported entirely through permit fees. According to Scott Hammerbacher, Planning and Inspections Director, a goal for the Inspections Office has been to provide inspections services in a timely manner which has typically been within 24 to 48 hours from the time of scheduling an inspection. Due to current development trends, inspections typically take four days or more in order to schedule. The development community has expressed concern associated with the increased timeframe. He said the community has worked with staff to resolve the issue but at this time he can see no other alternative aside from additional staff resources. The current operating budget for Inspections is $675,265 with budgeted revenues of $875,000 for the current fiscal year. As of January 23, 2018, a total of $760,018 has been received with approximately five months left in the fiscal year.

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Commissioner Bunn made a motion to approve funding for an additional Code Enforcement Officer. The motion was seconded by Commissioner Schriver and duly carried approval with all present voting “AYE.”

4. STAFFING REQUEST: PUBLIC UTILITIES Due to increased development activity, the Public Utilities Department requested funding be

allocated to allow for one additional Utilities Inspector II and an Assistant Public Utilities

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Director position. The demand of the department has consistently increased and the department

is unable to provide the necessary level of service to customers and the development community.

According to Chris Doherty, Public Utilities Director, one goal of the Public Utilities

Department is to visit each construction project twice daily. There are numerous developmental

projects happening currently with additional ones coming into the office for review regularly.

Currently the department has one inspector responsible for visiting each project daily,

conducting testing on the newly installed utilities, attending construction meetings with

contractors and reviewing plans, and that position is unable to keep up with demand.

Mr. Doherty said there is also a need to have a second in command for the department to assist

the director. The demand on the director does not allow proper and efficient department

management and supervision for all staff as needed for a growing utility. Another goal he has for

the department is to provide hands-on leadership to all staff and with the demands of the

growth. He said this position would allow for the department to have an administrative

(customer service, billing, inspections, plan review) side and a field operations (collections,

distribution, plants) side.

The current operating budget for the Public Utilities Department is $9,831,644 with budgeted

revenues of $9,831,644 for the current fiscal year. As of December 31, 2017, a total of $5,414,725

has been received with approximately six months left in the fiscal year. The trending shows that

the utilities department will bring in $10,829,450.

Mr. Doherty’s request also included a vehicle (and the up fit of each vehicle) for each position.

Commissioner Schriver made a motion to approve funding for an additional Utilities Inspector II

and Assistant Public Utilities Director. The motion was seconded by Commissioner Bunn and

duly carried approval with all present voting “AYE.” The director was asked to modify his

proposal for vehicle request and present it to the Board at a later date.

5. BID AWARD: FRANKLINTON & YOUNGSVILLE REGIONAL PUMP STATION REPLACEMENTS

The bids for the replacement of the regional pump stations in Franklinton and Youngsville were

received and opened January 10, 2018.

This project includes the replacement of two sanitary sewer pumping stations (Franklinton

Regional and Youngsville Regional). Each site will include a new submersible pumping station

with a new wet well, valve vault, duplex pumps, effluent flow meter, emergency by-pass

pumping connection, stand-by generator with automatic transfer switch, SCADA, and other

appurtenances.

Eight bids were received with the low bidder being ELJ, Inc. of Jacksonville, NC for the amount

of $1,361,500. LKC Engineering and Public Utilities staff met with ELJ, Inc to discuss the project

and its key components and the expectations of the county and LKC.

Staff recommended awarding the bid for the Franklinton and Youngsville Regional Pump

Station Replacement to ELJ, Inc in the amount of $1,361,500.00. Bid tabulations and

recommendation letter are included below.

Adam Kiker, P.E., LKC Engineering, PLLC, offered the following PowerPoint presentation.

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Commissioner Dunston made a motion to award the bid for the Franklinton and Youngsville

Regional Pump Station Replacement to ELJ, Inc in the amount of $1,361,500.00. The motion was

seconded by Commissioner Schriver and duly carried approval with all present voting “AYE.”

6. OTHER BUSINESS No additional business items were brought forward. 7. BOARD, MANAGER AND CLERK’S COMMENTS

This was the time set aside for the Board of County Commissioners, the County Manager, and

the Clerk to the Board to report on various activities. The Board may also discuss other items of

interest.

County Clerk Kristen G. King: Ms. King reminded the Board of its retreat scheduled for March 12, 2018 from 8:30am-4pm at the Cooperative Extension Annex in Louisburg. Commissioner Foy: No comments were offered. Commissioner Bunn: No comments were offered.

Commissioner Jones: Commissioner Jones recently met with senior citizens in the county to

provide an update of the state of county government.

Commissioner Dunston: Commissioner Dunston stated he felt comments made earlier in the

meeting by a fellow commissioner were insulting to board leadership.

Commissioner Schriver: Commissioner Schriver responded to Commissioner Dunston’s

statement and said at no time did he intend to be negative or to insult the board. He said he

regretted if his comments were perceived negatively.

Commissioner Dickerson: Commissioner Dickerson was absent.

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Commissioner Speed: No comments were offered.

County Manager Angela L. Harris: Mrs. Harris mentioned the following:

Mrs. Harris noted her husband recently underwent heart surgery and offered thanks to

staff for assisting in her absence.

Mrs. Harris noted a budget kickoff meeting was held January 24, 2018. She said staff

would soon be presenting budget requests and that a capital improvement plan is

forthcoming.

Mrs. Harris noted disaster recovery planning is underway.

She noted the county would be represented at a legislative breakfast scheduled for

February 8, 2018 in Granville County.

She also commented the county is represented this week at the annual Emerging Issues

conference.

8. CLOSED SESSION

The Board was asked to enter into closed session pursuant to the following North Carolina General Statutes:

NCGS 143-318.11 (a)(6) Personnel

NCGS 143-318.11 (a)(3) Attorney-Client Privileged Communication

NCGS 143-318.11 (a)(5) Real Property Purchase/Contracts/Leases

At approximately 7:35 P.M., Commissioner Schriver made a motion to enter closed session

pursuant to the statutes listed above. The motion was seconded by Commissioner Speed. The

motion was approved 6 to 1, with Commissioner Foy voting “NO.”

Following closed session, Commissioner Bunn made a motion to enter back into open session,

seconded by Commissioner Foy the motion duly carried approval with all present voting “AYE.”

9. APPROVAL OF FINAL HARRIS CONTRACT

Commissioner Bunn made a motion to approve the final contract with Harris. The motion was

seconded by Commissioner Dunston and duly carried approval with all present voting “AYE.”

At approximately 9:19 P.M., Commissioner Bunn made a motion to adjourn, seconded by

Commissioner Dunston. The motion duly carried approval with all present voting “AYE.”

Cedric Jones, Chair Kristen G. King, Clerk to the Board

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Documents

February 5, 2018February 5, 2018 Minutes Commissioner Dunston made a motion to award the bid for the Franklinton and Youngsville Regional Pump Station Replacement to ELJ, Inc in the