February 27, 2009

PI-1202 / PI-1203 / PI-1280

Data Element Changes

October 1 Child Count

Schedule

Areas needing improvement

Future enhancements to WSLS & ISES

Paper Report Sent to the District Administrator

Early March Due May 15 District and School level data

Provides Agency closings/openings Revisions to existing district/school

information Addresses Contact Information Telephone number Grades served (Low/High) School Level Information

Updates the Department’s master data base

Wisconsin Student Assessment System (WSAS)

3rd Friday enrollment (part of WSLS/ISES) Provides grades of schools in Fall Staff

Report (PI-1202) National School Lunch Act (Free and

Reduced Price Eligible Reporting) School Performance Report ESEA Consolidated Application

Paper Report Sent to District Administrator

Early March Due May 15 One form per district

Begin and End dates of the school term. Kindergarten Programs level data High school program level data Minutes of Recess, Lunch and Break

Begin and End dates used in ISES collection

Kindergarten level programs (4 yr old & 5 yr old) compared to Public School Update (PI-1280), and ISES

Web application Letter sent to district administrator

Early September Contains web link to application, instructions,

password Due October 15 Point in time collection based on third

Friday in September

Demographics Assignment/Position Salary/Fringe

Department’s check of staff licensure State reporting of highly qualified teacher

status (WINSS) Administrative Salary Report Other state level reports

(http://www.dpi.wi.gov/lbstat/newasr.html)

Federal reporting (EDEN, CCD, etc.)

New Element for Year End records.

CEIS are intended for non-disabled students in grades KG - 12 in need of additional supports to succeed in general education.

CEIS is reported only for districts required to provide such services and districts which voluntarily set aside a portion of funding to provide such services.

Code set change: ‘F’ is no longer valid.

“Test Status“ is used to determine the reason a student is not tested. It also affects WSAS scoring and reporting.

Expected for 3rd Friday of September records.

May be carried forward during Create Student Record Process.

No change in definition or code set.

Expected for Count Date records.

Exit Type ‘TNC’, Transfer to a WI school not covered by WSLS; Known to be continuing, is no longer valid when Return to Regular Education is ‘N’, No.

Such students are expected to be enrolled in the WSLS and reported to the ISES as Parent Placed Private students.

Valid Primary and Secondary Incident Types allowed with ‘SP’ Removal Type have changed: Handgun Shotgun or Rifle Other Firearm Drug Related Dangerous Weapon Assault (valid for primary only if Serious Bodily Injury

= ‘Y’)

New File Upload Layout for CSV

Debut of XML File Upload

Debut of Create Student Record Process

Records available within existing ISES interface

Child Count Progress & Summary Report

Separate upload with unique record types.

New file upload layout.

Expects records for IDEA eligible students and parent placed private students covered by a services plan enrolled on 10/1.

Exits and returns to regular education after 9/18 will not be submitted.

Non-disabled students may be included in the file, but will not be written to the database.

Separate create process.

Child Count Create should not be performed until after 3rd Friday of September data is complete and error free.

CC records will be created only for students enrolled on 9/18 and 10/1 with a primary disability identified in the CD record.

Available from Student Record List.

Individual records may be added manually on-line.

Individual records may be modified on-line.

CC validation may be requested separate from the CD &YE validation.

Child Count records must exist for a district to lock.

CD, YE, and CC will have a single lock process.

• Vendor Conference – February 2009– Madison

• Spring Training (Tentative) – May 2009– Madison

• Fall Training – August & September 2009– Limited number of CESAs

Specific dates to be announced

July: ISES 3rd Friday of September / Year End / Child Count and Discipline will open in July

9/28: Key date for 3rd Friday of September (CD) and Discipline

10/19: Key date for Year End (YE) and Child Count (CC)

10/19: Review and revision ends for Discipline

11/18: Review and revision ends for 3rd Friday of September (CD), Child Count (CC), and Year End (YE)

Student records are due by the ‘Key Date’.

Review and revision provides time to compare and respond to data from other districts.

Public Reporting Timeline October 1 – WSAS Roster #1 End of October – WSAS Roster #2 November 1 – IDEA Exit & Discipline Federal Reporting December – E-Rate funding estimates, Title funding

estimates, Charter Enrollment January 1 – FNS enrollment by economically disadvantaged

status January to April – State and Federal Reporting

Section II provides guidance for excusal from compulsory attendance.

Section III relates primarily to PI-1563, not the WSLS and ISES.

Spec Ed response provides guidance similar to section III which also applies to WSLS and ISES.

WSLS / ISES response will be published later this spring.

Improve quality of testing labels and ensure delivery to appropriate district by completing submission of ISES 3rd Friday of September (CD) records by 9/28/09.

Priorities to meet this goal:

1) Update / assign WSLS through the 3rd Friday of September.

2) Encourage districts to send Locate / Assign and Exit / Update files weekly.

3) Provide appropriate Primary Disability and ELP Code in ISES 3rd Friday of September records.

Common Issues: Mismatch of enrollment dates in WSLS and new

SIS Missing / unavailable attendance data Uniqueness problems with Local ID 1

DPI Requests: Encourage districts to maintain relationship with

previous vendor through end of fall collections. Encourage districts to complete the conversion

in the summer rather than in September. Provide a list of new clients to the DPI Help Desk

at the beginning of the school year.

ISES will continue to collect the five racial/ethnic categories

New guidelines for multiple-racial/ethnic categories

Changes must be implemented by fall of 2010 for the 2010-11 school year

High school graduation rate must be calculated using the NGA Graduation Rate by 2011-12.

A transitional graduation rate will be used in the interim.

on-time graduates by year X .

first time 9th graders in year X-4 + transfers in – transfers out

On-time graduates are students receiving regular diplomas within 4 years of first enrollment in 9th grade without exception for disability or English proficiency.

Transfers out may not include dropouts or students not known to be continuing.