Far North Queensland Regional Road Group

LIVE-#3928624-v1-FNQRRG_Agenda_No__37_-_15_April_2013_(Cairns).DOC Page 1 of 6

Far North Queensland Regional Organisation of Councils

Far North Queensland Regional Road Group

AGENDA

RRG MEETING No.37

to be held

1.30pm on Monday 15 April 2013 (after FNQROC Board Meeting) at

Civic Reception Room, Ground Floor, Cairns Regional Council, Spence Street, Cairns

1. Opening Remarks and Welcome

2. Apologies

3. Minutes of Previous Meetings

3.1 Minutes of RRG Meeting No.36 held on 11 February 2013 in Atherton

A copy of the minutes is attached for confirmation as a true & accurate record. 1-6

That the Minutes of RRG Meeting No. 36 held on 11 February 2013 in Cairns be confirmed as a true and accurate record of the meeting.

3.2 Minutes of Technical Committee Meeting No.67 held on 15 March 2013 in Cairns

A copy of the minutes is attached for receiving and noting. 7-16

4. Business Arising out of Minutes

4.1 Cape Tribulation to Bloomfield Link – Woobadda Creek Crossing (for information)

A progress update will be provided at the meeting.

4.2 Cape Tribulation to Bloomfield Link – Bloomfield River Crossing at Wujal Wujal (for information)

Tenders for construction have been called.

Tenders will close 25 April.

Contract award is expected on 27 May and possession of site is expected on 3 June.

Completion of contract is expected by December 2013.

4.3 TMR LRRS Works Program (for information) A response has been received from the RAB to FNQRRG’s letter requesting notification of the new annual TMR LRRS capital allocations. A copy of this response is attached.

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This issue is linked with the TIDS “One Bucket” Funding Model and Discussion Paper and is listed in Item 5.1 of this Agenda.

4.4 Roads Alliance TIDS – Budget Cuts Methodology (for information) A response has been received from the RAB to FNQRRG’s letter highlighting the issues where FNQRRG has been penalised due to the methodology applied for the budget cuts and TMR administrative problems. A copy of this response is attached.

18-19 4.5 2012/13 and 2013/14 SafeST TIDS (for information)

A response has been received from the RAB to FNQRRG’s letter advising 2012/13 SafeST projects to a value greater than the reduced 2012/13 budget had been completed prior to the budget cut and requesting consideration to increase the 2012/13 budget accordingly. A copy of this response is attached. TMR has advised there is no extra funding available. This issue is linked with Item 6.2 of this Agenda.

20 4.6 National Heavy Vehicle Regulator Workshop & Pilot (for information)

The NHVR workshop was held on Tuesday 12 February in Cairns.

A new heavy vehicle route assessment tool (created by ARRB) has been released.

It is intended that Councils trial the tool assessing applications from heavy vehicle operators to use existing routes in terms of any improvements etc required.

Each Council that attended the workshop received an email with secure log in details to use the tool.

It is understood LGAQ is organising a meeting in Brisbane between NHVR, Carpentaria and Cook representatives to progress Advanced Fatigue Management issues.

4.7 Kirrama Range Road (for information)

A progress update will be provided by Cassowary Coast at the meeting.

5. Update fro Roads Alliance

5.1 TIDS “One Bucket” Funding Model

The RAB released a discussion paper pertaining to the proposed “one bucket” model for TIDS funding on 14 March. This was emailed to all members on 4 April. The RAB requested feedback and comment by 12 April. The following comments will be provided. Should there be further feedback from the meeting, this can also be provided at the Workshop to be held on the subject on Tuesday 23 April in Brisbane.

It is proposed to change names from Regional Road Groups (RRGs) to Regional Transport Groups (RTGs) which is logical and reflects changes to the program. It could be suggested that the term RRG is now embedded in everyone’s mind triggering recognition and it should be left as is for that reason. Not a big issue however.

Airport projects have now become eligible for funding from TIDS. This seems logical being a transport allocation, however the old RADS (Regional Airport Development Scheme) funding which was $2.9m per annum statewide has been abolished and not brought into TIDS. There is no reference to this and this appears to have been omitted! So the scope of the TIDS program has been expanded to airports, but the funding that was formerly tied to airports has been dropped. The TIDS budget has already been significantly reduced this year and now airports are eligible to be also funded out of this shrunken budget.

The practicality of prioritizing projects will be an issue. Road and bridge projects will be pitted against cycleways projects, what we know as SafeST projects and potentially airport projects.


RRGs would have the option of setting aside a specific allocation per annum for each project type as it sees fit.

The works program will now be a 4 year (2 fixed and 2 indicative) cycle – it has previously been 5 years. This lines up precisely with the QTRIP and is a good move.

20% of the TIDS allocation can be allocated to Non LRRS projects which is no change. However this may need some clarification. As an example an RRG may want to spend say 50% of its allocation in one year on say SafeST type projects, cycleways, and maybe airports. Not all cycleways and schools (SafeST) will necessarily be on the LRRS network, and obviously an airport is not part of the LRRS network, so therefore the 20% rule is confusing and may defeat the intention of more autonomy to RRGs for their priorities and allocation.

Funding can’t be used for routine maintenance which is no change.

The RRG capability funding has changed. Currently an RRG is permitted to allocate up to 2.5% of its Roads Alliance TIDS towards capability and this does not have to be matched by Council funding. RRGs will now not be restricted to the amount they allocate to capability from TIDS, however they will have to match every $ allocated on a 50:50 basis from Council funds.

The Roads Alliance needs to define clearly and set specific capability targets and measures for each of the Roads Alliance core functions (operational effectiveness, program development, JP&RS, asset management, road safety).

The Roads Alliance Board will monitor RRG performance and may adjust future TIDS allocations if appropriate. Carryovers will not be permitted into the future – which is the same as this year.

The above two actions would be welcomed provided an RRG can 100% deliver its works program each year! If not, it would be detrimental to an RRG.

Probably the biggest and confusing issue of the paper refers to the TMR LRRS network and works program. o TMR can now not guarantee funding for LRRS projects. o The inclusion of any TMR LRRS projects in the program development process of an

RRG is at the discretion of the Regional Director. This is a distinct change in policy however in practice TMR LRRS projects haven’t been included any way.

o There is still the ability to transfer up to 20% of any TMR LRRS funding to higher priority Council LRRS projects.

o This is confusing as on one hand there is no guaranteed funding for TMR LRRS yet up to 20% of this can be transferred.

o Furthermore, if a project on TMR LRRS happens to pop up and the Regional Director decides to include it in the Program Development process, he risks losing 20% of its funding to a Council LRRS project which would no doubt place delivery of the TMR LRRS project in jeopardy.

o Therefore there is a disincentive for the Regional Director to include the TMR LRRS project which would appear to be contrary to the intention and spirit of the Roads Alliance.

o 100% of the TIDS allocation can still be transferred to the TMR LRRS network (unmatched) which is no change.

5.2 TIDS Expenditure Message

The RAB released a directive pertaining to 2012/13 TIDS expenditure on 12 March. This was emailed to all members on 4 April. It reinforced the “no carryover” message and the need to deliver the 2012/13 work program in full. It also stressed the importance of claiming TIDS expenditure.

5.3 Comparison of 2012/13 RRG Expenditure Status

A comparison of RRG expenditure for 2012/13 to the end of February is shown following for information. Please note - this is only for the Roads Alliance TIDS category and doesn’t include SafeST and Cycleways. FNQRRG’s expenditure has increased in the past month and is further discussed in Item 6.1 of this Agenda.


Regional Road Group Revised Budget ($'000)

Forecast Expenditure

at 30/6/13 ($'000)

Revised Budget

v Forecast

Expenditure

Actual Expenditure

($'000)

Percentage of Budget

Spent

Northern SEQ 3,678 3,678 100% 2,852 78%

North Queensland 2,288 2,288 100% 1,455 64%

CHIRRP 1,633 1,633 100% 1,020 62%

Outback 2,407 2,278 95% 1,360 57%

Wide Bay Burnett 3,213 3,212 100% 1,711 53%

Eastern Downs 2,524 2,736 108% 1,216 48%

Whitsunday 1,967 1,809 92% 939 48%

Far North Queensland 2,823 2,823 100% 1,174 42%

Southern Border 1,428 1,431 100% 571 40%

Brisbane Metro Alliance 1,270 1,579 124% 370 29%

North West Queensland 2,938 2,938 100% 750 26%

South West 1,787 1,685 94% 436 24%

Rockhampton 974 974 100% 210 22%

Western Downs 845 846 100% 168 20%

ROCCY 219 219 100% 19 8%

Gladstone 755 830 110% 28 4%

Southern 1,351 1,351 100% 0 0%

Banana 323 347 108% 0 0%

Scenic Valleys 1,036 886 85% -250 -24%

TOTAL 33,459 33,543 100% 14,027 42%

5.4 Roads Alliance Board

The composition of the RAB has changed recently from TMR’s perspective. Director-General, Neil Scales and Executive Director (Strategic Policy), Jim Groves have agreed to join the RAB. They replace Michael Caltabiano and Josh Hannan, who has recently accepted a role as Executive Director (Planning Management). Miles Vass remains as the third member on the RAB from TMR and Greg Hallam, Greg Hoffmann and Simone Talbot remain as the 3 members from LGAQ.

5.5 Other Items

6. 2012/13 Works Program – Progress Review

6.1 Roads Alliance TIDS

The current and forecast expenditure for the 2012/13 Roads Alliance TIDS is shown in Item 7.1 of the Technical Committee meeting minutes from 15 March. Tablelands has claimed an additional $9,516 since that meeting. A thorough and critical review of the works program was undertaken at the Technical Committee meeting and all Councils have forecast full 100% expenditure by 30 June 2013. Furthermore Cairns and Cassowary Coast advised a number of 2013/14 and 2014/15 projects had been completed and could be claimed in 2012/13 if needed. As a result, FNQRRG wrote to the RAB and made an offer of transferring three Cairns projects listed below from 2013/14 to 2012/13, to help offset other potential RRG / Council deferrals from 2012/13 to 2013/14.

214/LGSB/4 – Barron Gorge Road $330,000

214/LGSR/8 – Redlynch Intake Road $387,000

214/LGSR/22 – Cook Street, Cairns $115,000


6.2 2012/13 and 2013/14 SafeST TIDS The current and forecast expenditure for the 2012/13 SafeST TIDS is shown in Item 7.2 of the Technical Committee meeting minutes from 15 March. It should be noted this is measured against the original allocation prior to TIDS budget cuts – the current expenditure is effectively 152%. For 2012/13, the original allocation was $348,374, the revised allocation is $182,982. For 2013/14, the original allocation was $400,000, the revised allocation is $254,491. Cook and Cassowary have fully claimed the original 2012/13 allocations for their 3 projects which had been previously completed. This amounted to $278,374. As this amount is larger than the revised allocation, a negative carryover of -$95,392 ($182,982 - $278,374) will be made to the 2013/14 allocation. Therefore $159,099 ($254,491 - $95,392) was left for distribution in 2013/14 for the remainder of the projects. The Technical Committee discussed and recommended as follows: FOR ENDORSEMENT/ADOPTION

Should the further attempts to obtain additional funding be unsuccessful, 216/LGSH/1 be reduced from $300,000 to $159,099 in 2013/14 and the 4 Tablelands projects be deleted.

Should the above recommendation be adopted by the RRG, the revised SafeST TIDS program for 2012/13 and 2013/14 will be as per the following table.

LG TMR

Project Number

Road

2012/13 2013/14

Original REVISED Original REVISED

Cassowary Coast

216/LGSH/1 Flying Fish Point Road (Innisfail State College)

47,822 47,822 300,000 159,099

Cook 220/LGSI/2 Charles Street (Cooktown State School)

40,552 40,552

Cook 220/LGSI/3 Angus Gully Road (Rossville State School)

190,000 190,000

Tablelands 264/LGSH/6 Patrick Street (Malanda State High School)

30,000 0

Tablelands 264/LGSH/7 McIver Road (St Stephens)

40,000 0

Tablelands 264/LGSH/8 (Atherton High School) 60,000 0

Tablelands 264/LGSH/9 (Millaa Millaa State School) 40,000 0

TOTAL 348,374 278,374 400,000 159,099

As a result of the current expenditure status of the 2012/13 program, FNQRRG wrote to the RAB advising it was in a position in 2012/13 (for SafeST TIDS) to assist other potential RRG / Council deferrals from 2012/13 to 2013/14, however unlike the Roads Alliance TIDS case, FNQRRG would be unable to transfer back any funding in 2013/14 as the total revised budget allocations for 2012/13 and 2013/14 combined have been claimed or committed.

6.3 Tablelands – Transfer of 2012/13 Roads Alliance TIDS to SafeST TIDS Since the Technical Committee meeting, Tablelands advised it has completed and claimed Project No.264/LGSB/5 (Euluma Creek Road) with a $31,375 TIDS funding surplus in


2012/13. It is funded from the Roads Alliance TIDS program. The major part of the project coincided with an NDRRA project hence the surplus. Tablelands requested to transfer this $31,375 TIDS funding surplus to Project No.264/LGSH/7 (McIver Road – Construct Shared Pathway, St Stephens) in 2012/13. This project was one of the SafeST projects that had its funding cut to $0 – it originally had $40,000 allocated in 2012/13 (refer table in Item 6.2 of this Agenda). The Technical Committee has considered this request and recommended by flying minute as follows: FOR ENDORSEMENT/ADOPTION

It is recommended $31,375 TIDS funding be transferred from Road Alliance TIDS project 264/LGSB/5 (Euluma Creek Road) to SafeST TIDS project 264/LGSH/7 (McIver Road – Construct Shared Pathway, St Stephens) in 2012/13.

6.4 2012/13 RSDP and ATSI TIDS

The current expenditure for the 2012/13 RSDP and ATSI TIDS (Woobadda Creek project only) is shown in Item 7.3 of the Technical Committee meeting minutes from 15 March. There are only two RSDP projects – Ootann Road (Tablelands) and Woobadda Creek (Cairns). Tablelands has confirmed it will deliver 100% expenditure by 30 June 2012. The Woobadda Creek project has been previously scheduled for discussion at Item 4.1 of this Agenda.

7. 2012/13 Capability Agreement & Action Plan – Progress Review

A progress review has been carried out and is attached. 21-23

8. Road Safety (if any issues)

9. Asset Management (if any issues)

10. General Business

11. Next Technical Committee Meeting (for information)

Date Wednesday 15 May 2013 Venue Cook Shire Council Chambers, Cooktown Time 2.00pm

12. Next RRG Meeting

Date Monday 3 June 2013 Venue Civic Reception Room, Ground Floor, Cairns Regional Council, Spence Street, Cairns Time 1.30pm (following the FNQROC Board Meeting)

GERARD READ FNQROC Regional Infrastructure Projects Coordinator 30 January 2013

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MINUTES

REGIONAL ROAD GROUP MEETING No.36

Held on Monday 11 February 2013 at the Tablelands Regional Council Chambers, Mabel Street, Atherton

ATTENDANCE Cr Peter Scott (Chair) Cook Shire Council

Cr Bill Shannon (Deputy Chair) Cassowary Coast Regional Council Cr Rosa Lee Long Tablelands Regional Council Cr Penny Johnson Cook Shire Council Steve Wilton Cook Shire Council (CEO) Terry Brennan Cassowary Coast Regional Council (CEO) Cr Trevor Pickering Croydon Shire Council Bill Kerwin (arrived at 1.40pm) Croydon Shire Council (CEO) Ross Kirkman LGAQ / RAPT Darlene Irvine FNQROC Executive Officer Sandra McCormack FNQROC

APOLOGIES Tony Potter DTMR Far North Cr John Schilling Cairns Regional Council

Michelle Connolly DTMR / RAPT Gerard Read FNQROC


Chair, Cr Peter Scott opened the meeting at 1.35pm.

2. Apologies

As noted above.

3. Minutes of Previous Meetings

3.1 Minutes of RRG Meeting No.35 held on 10 December 2012 in Cairns

MOVED Cr Bill Shannon SECONDED Cr Rosa Lee Long

That the Minutes of RRG Meeting No. 35 held on 10 December 2012 in Cairns be confirmed as a true and accurate record of the meeting.

CARRIED

Bill Kerwin arrived at 1.40pm. 1


3.2 Minutes of Technical Committee Meeting No.66 held on 12 December 2012 in Atherton

RESOLVED

That the Minutes of Technical Committee Meeting No. 66 held on 12 December in Atherton be received and noted.


4.1 Cape Tribulation to Bloomfield Link – Woobadda Creek Crossing

Noted for information. Darlene Irvine confirmed Cook and Wujal Wujal need to endorse the Road Management Plan for their road sections and note the other sections.

4.2 Cape Tribulation to Bloomfield Link – Bloomfield River Crossing at Wujal Wujal Due to the absence of any TMR Far North representative a progress update was not provided.

4.3 Bridge Asset Management – Software Systems Noted for information.

4.4 TMR LRRS Works Program

The works program for 2012/13 onwards is still to be provided by TMR. Darlene Irvine advised David Hamilton has replaced Brett Martin as the TMR Far North representative on the Technical Committee.

4.5 Roads Alliance TIDS – Budget Cuts Methodology Noted for information. Darlene Irvine confirmed there had still been no response received for the letter written to the RAB highlighting the issues where FNQRRG has been penalised due to the methodology applied for the budget cuts and TMR administrative problems. Ross Kirkman advised this letter should be sent this week.

4.6 2012/13 and 2013/14 SafeST TIDS Noted for information. Darlene Irvine confirmed there had still been no response received for the letter written to the RAB Requesting consideration to increase the SafeST budget accordingly. Ross Kirkman advised this letter should be sent this week.

4.7 RRG Boundaries Review Noted for information. Ross Kirkman advised the RAB at its meeting last week had confirmed both Croydon and Etheridge would join FNQRRG from 1 July 2013 and confirmed Wujal Wujal would remain a member of FNQRRG. 2


4.8 Native Title Act Amendments – Gravel Extraction Steve Wilton gave an overview of Cook’s understanding of the amendments. Ross Kirkman advised the retrospective issue is not included, and for further information or clarifications on the matter contact Stephan Bohnen at LGAQ.

4.9 National Heavy Vehicle Regulator Workshop Noted for information.

5. Works Program

5.1 2013/14 Roads Alliance TIDS

MOVED Cr Bill Shannon SECONDED Cr Rosa Lee Long

The following projects have funding deferred or removed in order to meet the revised Roads Alliance TIDS allocation in 2013/14.

LG

TMR Project Number

Road

CURRENT FUNDING AMOUNT DEFERRED

OR REMOVED

Prior to 2013-14

2013-14 Beyond 2013-14

Cairns 214/LGSR/16 Cape Tribulation Road 500,000 500,000

Cairns 214/LGSR/22 Cook Street 150,000 30,000

Cairns 214/LGSR/5 Cape Tribulation to Bloomfield Rd 143,123 456,918 174,730

Cairns 214/LGSR/7 Greenbank West Road 150,000 150,000

Cassowary Coast

216/LGSR/11 Tully Gorge Road 225,000 225,000

Cassowary Coast

216/LGSR/34 Middle Murray Road 75,000 75,000

Cassowary Coast


Cassowary Coast


Cassowary Coast

216/LGSR/54 Flying Fish Point Road 212,500 212,500

Cook 220/LGSR/10 Hope Street (Seagrem-Walker) 245,000 245,000

Tablelands 264/LGSR/18 Fraser Road, Mt Molloy 60,000 60,000

Tablelands 264/LGSR/19 Anzac Avenue, Mareeba 75,000 75,000

Tablelands 264/LGSR/25 Leadingham Creek Road 250,000 250,000

Tablelands 264/LGSR/26 Cashmere-Kirrama Road 115,000 115,000

Tablelands 264/LGSR/30 Black Mountain Road 92,500 92,500

Tablelands 264/LGSR/31 Black Mountain Road 138,750 138,750

FNQRRG 264/LGSR/39 RRG Funded Capability 87,000 87,000 261,000 26,000

CARRIED

3


5.2 2012/13 Progress Review

A summary of expenditure progress status for the various programs is shown following. Please note all amounts are the TMR contribution only, and forecasts to 30 June 2013 have not been made.

Local Government

LRRS TIDS

Allocation Claimed Balance Claim

Progress Forecast

Forecast Progress

Cairns 769,635 283,782 485,853 37% 0 0%

Cassowary Coast 837,453 249,916 587,537 30% 0 0%

Cook 301,000 0 301,000 0% 0 0%

Tablelands 492,198 377,756 114,442 77% 0 0%

Wujal Wujal 0 0 0 100% 0 100%

TOTAL 2,400,286 911,454 1,488,832 38% 0 0%

Local Government

Non LRRS TIDS


Progress Forecast

Forecast Progress

Cairns 269,368 269,368 0 100% 0 0%

Cassowary Coast 12,917 12,917 0 100% 0 0%

Cook 0 0 0 100% 0 100%

Tablelands 91,364 81 91,283 0% 0 0%

Wujal Wujal 0 0 0 100% 0 100%

TOTAL 373,649 282,366 91,283 76% 0 0%

Local Government

RSDP


Progress Forecast

Forecast Progress

Cairns 900,000 10,000 890,000 1% 0 0%

Cassowary Coast 0 0 0 100% 0 100%

Cook 0 0 0 100% 0 100%

Tablelands 1,044,684 226,680 818,004 22% 0 0%

Wujal Wujal 0 0 0 100% 0 100%

TOTAL 1,944,684 236,680 1,708,004 12% 0 0%

Local Government

SafeST TIDS


Progress Forecast

Forecast Progress

Cairns 0 0 0 100% 0 100%

Cassowary Coast 47,822 0 47,822 0% 0 0%

Cook 230,552 230,552 0 100% 0 0%

Tablelands 70,021 197 69,824 0% 0 0%

Wujal Wujal 0 0 0 100% 0 100%

TOTAL 348,395 230,749 117,646 66% 0 0%

Local Government

Capability (RAB)


Progress Forecast

Forecast Progress

Cairns 179,797 164,823 14,974 92% 0 0%


Cook 0 0 0 100% 0 100%

Tablelands 12,753 0 12,753 0% 0 0%

Wujal Wujal 0 0 0 100% 0 100%

TOTAL 192,550 164,823 27,727 86% 0 0% 4


Local Government

ATSI TIDS


Progress Forecast

Forecast Progress

Cairns 300,000 11,666 288,334 4% 0 0%


Cook 0 0 0 100% 0 100%

Tablelands 0 0 0 100% 0 100%

Wujal Wujal 0 0 0 100% 0 100%

TOTAL 300,000 11,666 288,334 4% 0 0%

Darlene Irvine again stressed the importance of completing works and submitting timely claims given there will be no carryovers from 2012/13 into 2013/14 – TIDS funding not claimed by 30 June 2013 will be lost not only to the individual Council, but the region. Ross Kirkman advised a letter would be forthcoming from the RAB shortly, reinforcing this issue. Steve Wilton raised the issue of flood affected Councils / RRGs to the south and whether they would be able to deliver with regard to the carryover issue. Ross Kirkman advised Wide Bay Burnett RRG, as an example, had indicated they would struggle to complete their TIDS programs and there may be scope for other Councils / RRGs to use the Wide Bay Burnett RRG funding to deliver additional projects in 2012/13. He further advised however, that any funding transferred in 2012/13 would have to be returned to the “donating” Councils / RRG in a future year, and the onus would be on the receiving Council / RRG to fully spend and claim the transferred funds by 30 June 2013.

RESOLVED

That each Council would check their capacity and capability to deliver additional projects in 2012/13 funded by flood affected Council / RRG funds. Should this be possible a letter is to be sent to the Roads Alliance Board advising them of the same accordingly.

6. 2012/13 Capability Agreement & Action Plan – Progress Review

Noted for information.

7. Update from Roads Alliance

7.1 TIDS Categories Consolidation Ross Kirkman advised:

The RAB met in February.

The investigation into having “one bucket” of TIDS is progressing.

Draft guidelines for administration of this are currently being developed and will initially be given to RRG Technical Coordinators for feedback prior to release to all RRGs for consultation.

How to prioritise say airport projects, marine projects and road projects against each other will be a difficult issue.

7.2 CYRTG and ATSI TIDS

Ross Kirkman advised:

The RAB is conducting an independent review, funded by the Statewide Capability Development Fund, of ATSI Councils and prioritisation and administration of the ATSI TIDS funding.

5


At this stage ATSI TIDS will continue to be managed by TMR Far North and remain as a separate category.

Cr Scott and Steve Wilton advised ROCCY is in the process of commencing a review of the CYRTG with a view to having it operational, and ATSI TIDS would be tied into this.

8. Road Safety

Nil

9. Asset Management

Ross Kirkman advised the RAB had rejected FNQROC’s application to the Statewide Capability Development Fund for developing the Asset Management “Dashboards” for each Council and as a collective.


10.1 Royalties to the Regions Program Ross Kirkman advised that to the best of his knowledge, a Council’s inclusion within the Royalties for the Regions Program would not exclude it from accessing other funding sources.

11. Next Technical Committee Meeting

Date Friday 15 March 2013 Venue Committee Room, Level 3, Cairns Regional Council, Spence Street, Cairns Time 10.00am

12. Next RRG Meeting

Date Monday 15 April 2013 Venue Civic Reception Room, Ground Floor, Cairns Regional Council, Spence Street, Cairns Time 1.30pm (following the FNQROC Board Meeting)

13. Meeting Closure

There being no further business, Chair, Cr Peter Scott, closed the meeting at 2.20pm and thanked everyone for their attendance, and thanked Tablelands Regional Council for hosting the meeting.

Minutes prepared by Gerard Read, FNQROC Regional Infrastructure Project Coordinator 8 March 2013

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MINUTES

TECHNICAL COMMITTEE MEETING No.67

Held on Friday 15 March 2013 at the Committee Room, Level 3, Cairns Regional Council, 119-145 Spence Street, Cairns

ATTENDANCE David Goodman (Chair) Cassowary Coast Regional Council Sam Wakeford Cairns Regional Council Helius Visser (left 11.05am) Cairns Regional Council Tony Lickiss Cook Shire Council Tony Hughes Tablelands Regional Council John Breen Tablelands Regional Council

Jaime Guedes Wujal Wujal Aboriginal Shire Council Brett Martin (arrived 11.45am) TMR Far North Michelle Connolly (left 2.30pm) TMR / RAPT Steve Cosatto (left 11.50am) FNQROC Gerard Read FNQROC Brett Ennever (left 11.10am) Asset Edge

APOLOGIES Michael Ringer Cairns Regional Council David Trotter Cassowary Coast Regional Council

Trevor Adil Tablelands Regional Council David Hamilton TMR Far North Ross Kirkman LGAQ / RAPT

Darlene Irvine FNQROC


Chair David Goodman opened the meeting at 10.10am.

2. Apologies

As noted above.

3. PRESENTATION – Asset Edge

Brett Ennever (Asset Edge) gave a presentation on the mobile management solutions his company has implemented and offers for Councils. The presentation focussed on “RECOVER”, “REFLECT” and “SIGNUM” however the full range is listed below. REFLECT – inspection and maintenance RECOVER – natural disaster management SIGNUM – temporary signs management VIGIL – contract surveillance SURROUND – mobile asset management CONTROL – job management COMPLY – quarry management 7


An information package was handed out to attendees and a special offer was also made for member Councils should they wish to collectively purchase the RECOVER product. He further advised:

Cairns has been using REFLECT for a while.

Flexibility in development is a key feature.

The mobile products are developed on the android platform currently.

They will be available for use with Iphones in the coming months.

They are not available for use with Blackberry. Helius Visser left at 11.05am. Brett Ennever left at 11.10am

4. Minutes of Previous Meeting

4.1 Minutes of Technical Committee Meeting No.66 held on 12 December 2012 in Atherton

MOVED David Goodman SECONDED Tony Lickiss

That the minutes of Technical Committee Meeting No. 66 held on 12 December 2012 at Atherton be confirmed as a true and accurate record of the meeting.

CARRIED

4.2 Minutes of RRG Meeting No.36 held on 11 February 2013 in Atherton

The minutes were received and noted for information.


5.1 FNQROC Joint Reseal Contract Steve Cosatto advised as follows:

A collective meeting with potential contractors was held on 7 February.

Contractors from the Cairns and Townsville regions attended included FGF, Boral, PNQ, ASPIC, Sunstate, Fulton Hogan, SPA and PAN Materials.

This meeting confirmed that it would be in the interest of Councils to establish a joint contract in order to derive collective benefit.

Individual meetings were then held with each of the contractors in Townsville and Cairns from 20-26 February to further investigate aspects of the potential joint tender / contract.

Four key issues, but by no means all, that emerged from these meetings were: o Set a 12 month contract period, for delivery on a financial year basis; o Timely calling of tenders to allow tender evaluation during month of June and contract

award by the end of June in readiness for the 2013/14 financial year; o Councils to provide a fixed schedule of works at tender stage; o Tenderers to provide an indicative works program at tender stage to deliver the fixed

schedule of works within the 12 month contract period.

All contractors indicated it was in the best interest of Councils to allow contractors as much flexibility to efficiently program the works, with Councils reserving the right to nominate program limitations and to approve the submitted works program.

The PSC met again on 8 March in Cairns to discuss all findings from the collective and individual contractor meetings and to set the future action plan.

It was also unanimously agreed the establishment of the joint contract should proceed. Some key milestone dates of the future action plan are as follows: o Councils to supply fixed schedule of works Monday 22 April 2013 o Advertise tender Saturday 27 April 2013 o Close tender Friday 31 May 2013 o Complete tender assessment Friday 14 June 2013 o Obtain Councils’ endorsement of assessment Friday 28 June 2013 o Contract award Monday 1 July 2013 8


The ability of each Council to supply the fixed schedule of works by 22 April is critical to the success of the project.

It is a tight deadline as tender documentation is needed to be finalised 5 days following this.

Tony Hughes and John Breen advised the pending Council de-amalgamation of Mareeba from Tablelands is a potential hurdle in providing the fixed schedule of works by 22 April. They further advised there was a lot of uncertainty over budgets and operations for 2013/14. ACTION REQUIRED FNQROC to write to each CEO and Mayor advising of the importance to the potential success of the project of the 22 April deadline for provision of the fixed schedule of works, and requesting their support to ensure this is achieved. (Gerard Read)

Brett Martin arrived at 11.45am.

5.2 ABM Study Report Review Noted for information. ACTION REQUIRED

The activities table (Appendix F) is to be updated. (Gerard Read)

The cost/benefit analysis (Appendix J) is to be checked and updated if necessary. (Steve Cosatto)

The balance of the report is to be updated. (Darlene Irvine / Gerard Read)

Steve Cosatto left at 11.50am.

5.3 Bridge Asset Management – Alternative Timber Bridge Manual

Gerard Read advised Dan Tingley had gradually been sending details of other users through however it had been difficult to obtain a support document from them. David Goodman advised this was not an urgent issue at this stage and any further SCDF application wouldn’t be submitted until 2013/14. David Goodman and Sam Wakeford gave a report on the RICOR “AustBridge” software and training. Tony Hughes advised Tablelands are looking to undertake some Level 2 bridge inspections and would like to collaborate on a joint project should other Councils be doing the same. Sam Wakeford advised Cairns would be doing the same in the near future. ACTION REQUIRED

Other RRGs to be approached regarding support for the Alternative Timber Bridge Manual. (Gerard Read)

A potential joint proposal to be developed for Level 2 bridge inspections in Cairns and Tablelands. (Tony Hughes/Sam Wakeford/Steve Cosatto/Gerard Read)

5.4 Cape Tribulation to Bloomfield Link – Woobadda Creek Crossing Sam Wakeford advised as follows:

WTMA has agreed to the Road Management Plan at CEO / officer level.

It is still to be approved at Board level which is expected in the next month.

Cook, Wujal Wujal and TMR are still to officially endorse the Road Management Plan for their relevant sections of the road – this is expected in the next couple of weeks.

The permit for construction of the Woobadda Creek Crossing has been submitted to WTMA and is awaiting approval.

It is understood Peter Dutaillis and Bruce Jennison (WTMA) are undertaking a site inspection today as part of this process. 9


Cook is currently pricing to undertake construction under contract to Cairns and is awaiting WTMA permit conditions to finalise.

Cairns will provide the arch culvert units and concrete as “Principal Supplied Materials”.

Cairns will be considering the purchase of the arch culvert units and awarding of the construction contract at a Council meeting in the next two weeks.

There could be an issue of project cost exceeding current project budget which would require further financial consideration and approval from Council – this is dependent on the price from Cook.

It is expected construction would commence in May 2013, provided no unexpected delays.

Gerard Read advised the RSDP ($900,000) and ATSI TIDS ($300,000) funding is allocated in 2012/13 and the Roads Alliance TIDS ($600,000) funding is allocated across 2013/14 and 2014/15. Brett Martin and Michelle Connolly advised there would be no carryover of RSDP funding from 2012/13 into 2013/14, however Council could claim on committed expenditure. Sam Wakeford and Tony Lickiss advised that provided everything runs to schedule, the $1.2m expenditure should be achieved by 30 June 2013.

5.5 Cape Tribulation to Bloomfield Link – Bloomfield River Crossing at Wujal Wujal

Brett Martin and Jaime Guedes advised the timeframe is as follows:

Construction tender will be advertised this weekend (16 March).

Tenders will close 25 April.

Contract award is expected on 27 May.

Possession of site is expected on 3 June.

Completion of contract is expected by December 2013. 5.6 TMR LRRS Works Program

Brett Martin advised TMR is unable to provide a forward works program at this stage there is no guaranteed budget for the state-controlled LRRS network. Michelle Connolly advised the Roads Alliance Board had previously responded to FNQRRG’s letter regarding this issue and read it at the meeting. A copy of this letter is attached. The key point from this letter is as follows:

To ensure higher funding priorities can continue to be accommodated if and when they arise, TMR is no longer able to guarantee funding for lower priority projects such as State-Controlled LRRS projects, even if programmed. For this reason, the availability of State-Controlled LRRS projects for inclusion in RRG program development is at the discretion of Regional Directors (the next iteration of the Roads Alliance Operational Guidelines, presently under review, will be amended to reflect this).

David Goodman and Gerard Read advised this could potentially be perceived as TMR walking away from the fundamental principles of the Roads Alliance framework. They further advised it appeared there was now no mechanism to transfer state-controlled LRRS funding to the Council-controlled LRRS network.

5.7 Statements of Intent Gerard Read advised he had developed an alternative pro-forma SOI. Brett Martin advised TMR had recently updated the strategic planning document for their network and whilst not in the standard SOI format, they would be suitable. 10


ACTION REQUIRED

Cairns to develop the alternative SOI for one of its LRRS. (Sam Wakeford / Gerard Read)

TMR to forward planning documents for its LRRS network. (Brett Martin)

All members are to commence work on updating the SOIs for their LRRS network.

5.8 Traffic Counts Gerard Read advised no traffic counts had been forwarded since the previous meeting. ACTION REQUIRED (ongoing)

All members are to forward any existing updated traffic count details to Gerard Read. (All Councils and TMR)

All members are to schedule traffic counts where required. (All Councils and TMR)

5.9 NHVR Pilot Tony Lickiss and Sam Wakeford gave a brief update of the NHVR Workshop held in Cairns on 12 February.

A new heavy vehicle route assessment tool (created by ARRB) has been released.

It is intended that Councils trial the tool assessing applications from heavy vehicle operators to use existing routes in terms of any improvements etc required.

Each Council that attended the workshop should have received an email with secure log in details to use the tool.

Gerard Read advised he understood LGAQ is organising a meeting in Brisbane between NHVR, Carpentaria and Cook representatives to progress AFM issues.

5.10 RRG Boundaries Review

Noted for information. Gerard Read advised Croydon and Etheridge have one project each on the Croydon-Richmond Road and Forsayth-Einasleigh Road respectively with $304,000 TIDS funding each in 2013/14, which will remain as-is and be incorporated into the FNQRRG program. Sam Wakeford advised that with the addition of Croydon and Etheridge, and now Douglas and Mareeba, the Project Prioritisation Tool variables will need to be reviewed for the 2014/15 program development phase.

5.11 Roads Alliance TIDS – Budget Cuts Methodology Michelle Connolly advised the response to this letter has been written and should be sent by the RAB in the very near future.

6. Update from the Roads Alliance

Michelle Connolly advised as follows: 6.1 TIDS Expenditure

The RAB released communication on 12 March to reinforce the importance of delivering TIDS projects and claiming expenditure. A copy of this was circulated to members of the RRG and Technical Committee on 13 March.

It included protocols to follow should RRGs be unable to deliver (with strong and justifiable reasons).

State wide TIDS expenditure levels are of real concern to the RAB – currently approximately 27% against the reduced budgets. 11


There will be no carryovers from 2012/13 into 2013/14 meaning any unspent and unclaimed TIDS funding will be lost.

Furthermore it weakens the advocacy for a return to the previous level of funding.

State wide expenditure progress reports (on an RRG basis) to the end of February 2013 will be released next week.

6.2 TIDS “One Bucket” Funding Model

The RAB releasing a discussion paper yesterday with the proposed TIDS “One Bucket” funding model. A copy of this discussion paper is attached.

Comment on the proposed model from RRGs is required by 12 April 2013.

The proposed model will be implemented for 2014/15.

2014/15 RRG funding allocations are being reviewed and will reflect any changes resulting from the RRG boundaries review.

ACTION REQUIRED FNQROC is to draft comment on the proposed TIDS “One Bucket” Funding Model discussion paper and circulate to members for feedback. (Gerard Read)

7. 2012/13 Works Program – Progress Review

7.1 2012/13 Roads Alliance TIDS All Councils provided a progress update on construction and forecast expenditure for 2012/13 Roads Alliance TIDS projects. A summary of expenditure progress status for the Roads Alliance (LRRS and Non LRRS) TIDS is shown below. Please note the amounts shown are the TIDS contribution only.

Local Government

LRRS TIDS


Progress Forecast

Forecast Progress

Cairns 769,635 698,735 70,900 91% 769,635 100%

Cassowary Coast 837,453 616,569 220,884 74% 837,453 100%

Cook 301,000 0 301,000 0% 301,000 100%

Tablelands 492,198 377,756 114,442 77% 492,198 100%

Wujal Wujal 0 0 0 100% 0 100%

TOTAL 2,400,286 1,693,060 707,226 71% 2,400,286 100%

Local Government

Non LRRS TIDS


Progress Forecast

Forecast Progress

Cairns 269,368 269,368 0 100% 269,368 100%

Cassowary Coast 12,917 12,917 0 100% 12,917 100%

Cook 0 0 0 100% 0 100%

Tablelands 91,364 81 91,283 0% 91,364 100%

Wujal Wujal 0 0 0 100% 0 100%

TOTAL 373,649 282,366 91,283 76% 373,649 100%

Gerard Read reinforced the need to ensure projects are delivered and TIDS Claims are submitted in a timely manner. Sam Wakeford and David Goodman in addition advised the following:

Cairns 214/LGSB/4 Barron Gorge Road

Has $330,000 allocated in 13/14 which

could be claimed in 12/13 due to project being completed.

Cairns 214/LGSR/8 Redlynch Intake Road


could be claimed in 12/13 due to project forecast to be completed. 12


Cairns 214/LGSR/22 Cook Street, Cairns Has $120,000 allocated in 13/14 of which $115,000 could be claimed in 12/13 due

to project being completed under budget.

Cairns 214/LGSR/16 Cape Tribulation Road (Noah Ck)

Has $500,000 allocated in 14/15 of which $325,000 could be claimed in 12/13 due

to project in progress and forecast to be completed under budget.

Cassowary Coast

216/LGSB/8 Flying Fish Point Road



Cassowary Coast

216/LGSR/48 Mundoo Road



RESOLVED

FNQRRG write to the Roads Alliance Board and make an offer of transferring the three Cairns projects listed below from 2013/14 to 2012/13, to help offset other potential RRG / Council deferrals from 2012/13 to 2013/14.

214/LGSB/4 – Barron Gorge Road $330,000

214/LGSR/8 – Redlynch Intake Road $387,000

214/LGSR/22 – Cook Street, Cairns $115,000

7.2 2012/13 and 2013/14 SafeST TIDS

A summary of expenditure progress status for the SafeST TIDS is shown below. Please note the amounts shown are the TIDS contribution only.

Local Government

SafeST TIDS


Progress Forecast

Forecast Progress

Cairns 0 0 0 100% 0 100%

Cassowary Coast 47,822 47,822 0 100% 47,822 100%

Cook 230,552 230,552 0 100% 230,552 100%

Tablelands 70,021 197 69,824 0% 21 0%

Wujal Wujal 0 0 0 100% 0 100%

TOTAL 348,395 278,571 69,824 80% 278,395 80%

David Goodman advised 216/LGSH/1 was almost completed and the full $300,000 that was originally allocated in 2013/14 could also be claimed in 2012/13. Tony Hughes and John Breen advised the four Tablelands projects originally allocated in 2012/13 and 2013/14 have not commenced. Brett Martin advised FNQRRG should continue to press to obtain additional funding for the shortfall on projects that have been completed, and he would pursue internally with TMR.

RESOLVED

FNQRRG write to the Roads Alliance Board advising it is also in a position in 2012/13 (for SafeST TIDS) to assist other potential RRG / Council deferrals from 2012/13 to 2013/14, however unlike the Roads Alliance TIDS case, FNQRRG would be unable to transfer back any funding in 2013/14 as the total revised budget allocations for 2012/13 and 2013/14 combined have been claimed or committed.

MOVED Brett Martin SECONDED John Breen

Should the further attempts to obtain additional funding be unsuccessful, 216/LGSH/1 be reduced from $300,000 to $159,099 in 2013/14 and the 4 Tablelands projects be deleted.

CARRIED 13


ACTION REQUIRED TMR to investigate additional funding internally for the shortfall on SafeST projects that have been completed and had expenditure claimed / committed. (Brett Martin)

7.3 2012/13 RSDP

A summary of expenditure progress status for the RSDP and ATSI TIDS (Woobadda Creek project only) is shown below. Please note the amounts shown are the TIDS contribution only.

Local Government

RSDP


Progress Forecast

Forecast Progress

Cairns 900,000 208,574 691,426 23% 0 0%


Cook 0 0 0 100% 0 100%

Tablelands 1,044,684 226,680 818,004 22% 0 0%

Wujal Wujal 0 0 0 100% 0 100%

TOTAL 1,944,684 435,254 1,509,430 22% 0 0%

Local Government

ATSI TIDS


Progress Forecast

Forecast Progress

Cairns 300,000 11,666 288,334 4% 300,000 100%


Cook 0 0 0 100% 0 100%

Tablelands 0 0 0 100% 0 100%

Wujal Wujal 0 0 0 100% 0 100%

TOTAL 300,000 11,666 288,334 4% 100,000 100%

Refer to Item 5.4 of these minutes pertaining to the Cairns’ Woobadda Creek project which has RSDP and ATSI TIDS funding. Tony Hughes advised tenders had closed for Tablelands’ Ootann Road project and prices had come in above the budget allocations, prompting a revision of scope. The project is now expected to commence in May 2013. Michelle Connolly confirmed carryovers would not be permitted for RSDP, however at this stage ATSI TIDS could be carried over. She further confirmed the 2013/14 RSDP funding for the Ootann Road project would be retained. Tony Hughes, John Breen and Sam Wakeford expressed concerns at a possible situation of having signed contracts and projects in progress that may not be fully spent and claimed prior to 30 June 2013, resulting in carryovers that may not be honoured.

RESOLVED

FNQRRG write to TMR Far North and the RAPT representatives advising of the situation with the two RSDP and ATSI TIDS projects and requesting confirmation and guarantees of funding arrangements.

7.4 Capacity to Deliver Additional Projects

This issue was covered in Items 7.1 and 7.2 of these minutes.

8. Capability Agreement & Action Plan - Progress Review

Noted for information. 14


9. Asset Management

Nil.

10. Road Safety

10.1 IPWEAQ Investigations and Treatment of Crash Locations Training Course

RESOLVED

Not to reschedule the postponed IPWEAQ Investigations and Treatment of Crash Locations Training Course proposed for Cairns.


11.1 Linemarking Paint Sam Wakeford advised Cairns had been having issues with the residual quality of coloured linemarking paint used for cycleways delineation on road surfaces. Brett Martin advised TMR hasn’t had the same problems and uses a contractor from the Burdekin area who supplies an actual plastic / cement mix.

11.2 Kirrama Range Road David Goodman gave the following progress update:

A scope of works has been developed for the proposed $5m funding ($2.5m TMR, $2.5m Council).

An internal workshop is being held on Monday with Council to discuss and obtain approval from Council for the scope of works.

Should Council approve the scope of works, it will then be submitted for TMR’s consideration and approval.

Michelle Connolly left at 2.30pm.

11.3 CPEE Road and Public Space Lighting Training Workshop Sam Wakeford had previously advised Cairns had shown an interest in having Road Lighting Training Workshop in FNQ. Gerard Read advised:

CPEE conduct a 3 day “Road and Public Space Lighting Workshop” based on AS1158-2005 with Austroads’ “Guide to Road Design Part 6B – Roadside Environment” used to support.

The workshop is currently held in Brisbane once per year, however CPEE have been contacted and could host the workshop in Cairns, prior to 30 June 2013 if needed.

It would be held at the same cost, provided a minimum number of 24 attendees registered.

The cost is $2,365 per person inclusive of GST, or $2,200 per person inclusive of GST should 3 or more people from 1 organisation attend.

CPEE conducted an expression of interest between Councils, TMR and Ergon to run a workshop after discussion with all 3 groups in July 2011, and unfortunately enough support wasn’t received at that time.

RESOLVED

FNQRRG suggest CPEE schedule their Road and Public Space Lighting Training Workshop in Cairns at some point in future and open it to all parties, however FNQROC not to take responsibility for guaranteeing the minimum number of 24 attendees. 15


11.4 Car Pooling Gerard Read advised a car pooling” proposal was raised at a recent FNQROC Sustainability meeting and referred to the Technical Committee for comment and possible action. Brief details of the proposal are below:

It revolves around the website nrcarpool.org based in northern NSW, which Dan Walton from Cairns assisted in developing.

The program can be bought for $5,000.

The website brings together motorists who are able to take passengers, and also passengers who are seeking a ride.

The rides can either be private and work related.

One hurdle could be the legalities in taking people from other organisations in the vehicle and the legalities behind that.

There are carpooling rules and etiquette involved.

There are designated pick up and set down areas at high visibility carparks.

Ultimately the onus is on two people being connected.

There is a social advantage in that people who normally are house bound now have another option to get out and about.

Event organisers can promote it too.

Elderly people may not use it if they are not au fait with the internet, however libraries could assist in this regard.

FNQROC could purchase the program, set it up for FNQ and pay for it on a regional basis.

Once the website is up and running it would be up to individual Councils to launch and promote it.

RESOLVED

The proposal is not a high priority issue for the Technical Committee and no further action be taken at this time.

11.5 LRRS Network Condition Assessment

RESOLVED

An updated condition assessment of the LRRS network not be undertaken in 2012/13.

12. Next RRG Meeting (for information)

Date Monday 15 April 2013 Venue Civic Reception Room, Ground Floor, Cairns Regional Council, Spence Street, Cairns Time 1.30pm (following the FNQROC Board Meeting)

13. Next Technical Committee Meeting

Date Wednesday 15 May 2013 Venue Cook Shire Council Chambers, Street, Cooktown Time 2.00pm

14. Meeting Closure

There being no further business, Chair David Goodman closed the meeting at 2.45pm and thanked everyone for attending. Minutes prepared by Gerard Read, FNQROC Regional Infrastructure Project Coordinator 23 March 2013 16

17

18

19

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Page 1 of 3

Far North Queensland RRG CAPABILITY AGREEMENT & ACTION PLAN – 2012/13 Progress Review – 15 April 2013 Please note – costs shown are external costs only to FNQRRG and don’t include members’ time costs.

Current Capability

Level (at 30/06/12)

Desired Capability

Level (by 30/06/13)

Agreed Actions How will this Action get your RRG to the

Desired Capability Level?

Costing (Informal

Estimate) & Funding Source*

Accountable Officer

Timeframe for Completion

PROGRESS

OPERATIONAL EFFECTIVENESS

HIGH (HIGH

at 30/06/11)

HIGH

Secretariat / administrative support.

Ensures RRG functions successfully and effectively. Information sharing, communication, and relationship between members will be maintained and improved. Regional focus will be enhanced.

$87,000 (RRG Capability)

$10,000 (Councils)

FNQROC Ongoing

Complete and ongoing. FNQROC provides Secretariat and Technical Coordinator support.

Minimum of 6 x TC meetings to be held and scheduled in advance.

Nil Project Officer

31 July 2012 for 2012 TC Meetings.

31 January 2013 for 2013 TC Meetings.

5 meetings held in 12/13 to date. 1 further meeting scheduled for 15 May 13 in Cooktown.

Minimum of 4 x RRG meetings to be held and scheduled in advance.

Nil Project Officer

31 August 2012 for 2012 RRG Meetings.

28 February 2013 for 2013 RRG Meetings.

4 meetings held in 12/13 to date. 1 further meeting scheduled for 3 Jun 13 in Cairns.

Each member to be represented at minimum 5 out of 6 TC meetings.

Nil TC Members Each TC Meeting.

Cassowary Coast not in attendance at 13 Jul 12 meeting. Cook not in attendance at 6 Sep 12 meeting. Wujal Wujal not in attendance at 12 Dec 12 meeting.

Each member to be represented at minimum 3 out of 4 RRG meetings.

Nil RRG Members Each RRG Meeting. Cairns, Wujal Wujal not in attendance at 13 Aug 12, 10 Dec 12 and 11 Feb 13 meetings.

Agendas of meetings to be documented and distributed.

Nil Project Officer One week prior to each TC and RRG

Meeting.

Exceptions - 13 Jul 12 TC meeting (4 days prior), 6 Sep 12 TC meeting (6 days prior), 14 Nov 12 TC meeting (6 days prior), 12 Dec 12 TC meeting (5 days prior), 15 Apr 13 RRG meeting (6 days prior).

Minutes of meetings to be documented and distributed.

Nil Project Officer Two weeks following each TC and RRG

Meeting.

Exceptions – 11 Feb 13 RRG meeting (30 days following).

RAPT to be represented at minimum 5 out of 6 TC meetings.

Ensures RRG is up to date with Roads Alliance initiatives and actions.

Nil RAPT Each TC Meeting.

RAPT represented at 4 out of 5 meetings held to date in 12/13.

RAPT to be represented at minimum 3 out of 4 RRG meetings.

Nil RAPT Each RRG Meeting.

RAPT represented at all meetings held to date in 12/13.

All Roads Alliance documentation (correspondence, circulars, technical notes, reports etc) to be distributed to all members.

Nil Project Officer As required

Compliant to date in 12/13.

Information session on the RA for new TC members when existing TC members are replaced.

Ensures knowledge of overall Roads Alliance partnership and specifically FNQRRG operations are understood. Ensures member and consequently FNQRRG will not be hindered due to staff turnover. Ensures “ownership” of Roads Alliance at the political level.


Not required to date in 12/13.

Information session on the RA for new RRG members appointed to RRG.


Not required to date in 12/13. LGAQ included training on the RA as part of their “Elected Member Update” training scheduled for after the 2012 LG elections.

Review Capability Agreement & Action Plan at each TC Meeting and present review to each RRG Meeting.

Ensures RRG capability is maintained and improved.

Nil Project Officer TC Members

Each TC Meeting.

New 12/13 CAAP considered at 13 Jul 12 TC meeting and adopted at 13 Aug 12 RRG meeting. Reviewed at subsequent meetings. 21

Page 2 of 3

Current Capability

Level (at 30/06/12)

Desired Capability

Level (by 30/06/13)



Costing (Informal


Accountable Officer


PROGRESS

PROGRAM DEVELOPMENT

MODERATE

TO HIGH (MODERATE

to HIGH at 30/06/11)

HIGH

Review and update LRRS Statements of Intent.

Regional investment strategy will be relevant and current.

Nil TC Members Project Officer

30 June 2013

In progress - commenced at 6 Sep 12 TC meeting. Trial version of Program Planning Tool has now been released.

Review and update regional investment strategy using Roads Alliance “Investment Strategy Tool”.


30 June 2013

In progress - commenced at 6 Sep 12 TC meeting. Trial version of Program Planning Tool has now been released.

Inspection of LRRS network. Knowledge of the network by each RRG member will be adequate for discussion and decision making.

Nil TC Members If time and members schedules permit –

30 June 2013

Not done to date in 12/13. Inspection of majority Cape Tribulation – Bloomfield link will be undertaken in conjunction with 15 May 13 TC meeting in Cooktown.

Presentation of 2012/13 (and beyond) TMR LRRS works program to TC Meeting.

Compliance with the Roads Alliance Operational Guidelines will be met.

Nil TC Members from

TMR Far North September 2012

TC Meeting

Not done to date in 12/13. Summary of expenditure for 07/08 to 11/12 presented at 12 Dec 12 TC meeting. Change to Roads Alliance Operational Guidelines means this action may no longer be required.

Develop internal policy and business rules governing the development, prioritisation and management of the works program (with particular reference to variations to the works program). Defensible and robust works programs will be

produced in accordance with new TIDS Policy. LGs will have an increased knowledge and greater input into TMR works program on the LRRS network.

Nil TC Members

RRG Members 30 September 2012

Completed at the 13 Jul 12 TC meeting and adopted at the 13 Aug 12 RRG meeting.

Develop 2013/14 to 2017/18 works program using PPT and other tools for:

• Roads Alliance TIDS

• SafeST TIDS

• TMR LRRS


28 February 2013

Revised 13/14 Roads Alliance TIDS works program was considered at 12 Dec 12 TC meeting adopted at 11 Feb 13 RRG meeting. Revised 13/14 SafeST TIDS works program was considered at 15 Mar 13 TC meeting and scheduled for adoption at today’s RRG meeting. Revision of the 14/15 onwards works program has been postponed dependent upon planned state wide TIDS distribution review and RRG boundary review.

Regular review of design progress, construction planning, construction progress and expenditure progress of the 2012/13 works program for:

• Roads Alliance TIDS

• SafeST TIDS

• Capability TIDS

• RSDP

• ATSI TIDS

• TMR LRRS

Potential underspend of TIDS funding will be detected early and action taken to rectify. Works program will be amended and funding will be reallocated to ensure TIDS funding is spent expeditiously.


Each TC Meeting.

Compliant to date in 12/13. Following confirmation of revised TIDS budget, review of the 12/13 works program was undertaken at 14 Nov 12 TC meeting and adopted at 10 Dec 12 RRG meeting.

Training for TC members in use of PPT.

TC members’ skills will increase and consequently input data will be more accurate and adequate, thus more robust works programs will be developed.

$2000 (Councils & TMR)

TC Members Project Officer

(Graham Jordan to deliver?)

As required.

Not required to date in 12/13.

Regular submission of TIDS claims to TMR. TIDS expenditure rates will be adequate (minimum 85%)

Nil TC Members Quarterly as a

minimum.

All Councils have lodged claims in 12/13.

ROAD SAFETY

MODERATE (BASIC to

MODERATE at 30/06/11)

MODERATE

to HIGH

QT Road Safety representative to attend TC Meetings.

TC members will be aware of regional road safety strategies, initiatives and programs. Ensures road safety will be considered and treated collaboratively.

Nil Project Officer Each TC Meeting.

Compliant to date in 12/13 – Brett Martin representing.

NetRISK Training for TC members.

Road safety problems on the LRRS network will be identified and addressed in a prioritised and defensible manner.


30 September 2012 Completed 5 Sep 12.

Analysis of NetRISK data by individual TC members and review by RRG.

Nil TC Members Ongoing Ongoing – not considered for some time.

Analysis of road crash data by individual TC members and review by RRG.

Nil TC Members Ongoing Ongoing – not considered at regional level to date.

Treatments or projects scheduled (capital or maintenance) from NetRISK and road crash data analysis.

Nil TC Members Ongoing

Ongoing.

22

Page 3 of 3

Current Capability

Level (at 30/06/12)

Desired Capability

Level (by 30/06/13)



Costing (Informal


Accountable Officer


PROGRESS

RSRM Training for TC members.

Defensible, appropriate and “best fit” initiatives will be scheduled to address road safety problems on the general road network.


30 September 2012

Completed 5-6 Sep 12.

Road Safety Auditor Training for TC members.

$10,000 (RAB Capability)

$10,000 (Councils)

TC Members Project Officer

(IPWEAQ/TMR to deliver?)

31 March 2013

IPWEA Road Safety Audit course held 7-8 Nov 12 in Cairns. IPWEA Investigation & Treatment of Crash Locations course cancelled due to lack of numbers to make feasible.

JOINT PURCHASING & RESOURCE SHARING

MODERATE

to HIGH

(MODERATE at 30/06/11)

HIGH

Review Stage 2 findings of “Alternative Business Models” pilot study.

Working relationship between members will be improved.

Nil TC Members 30 September 2012

In progress - commenced at 6 Sep 12 TC meeting. Now scheduled to be completed by Jun 13.

Retention of Regional Procurement Officer.

Joint purchasing opportunities and potential regional efficiencies will be identified and capitalised upon.


$70,000 (Councils)

FNQROC Ongoing

Complete and secured for 12/13 and 13/14. FNQROC provides Regional Procurement Officer, Steve Cosatto.

Use the Roads Alliance “JP and RS” toolkit for guidance (developed from Scenic Valleys ABM Study)

Nil Regional

Procurement Officer TC Members

Ongoing

Not done to date in 12/13.

Establish regional contracts for Bitumen Reseals and Pavement Stabilisation Services.

Regional


31 December 2012

Following extensive review, discussion and problems, it has been decided to target 13/14 for this action. This is now in progress. Project Steering Committee established and operational. Tenders expected to be called 30 April.

Investigate potential regional contracts for the Supply & Delivery of Ready-Mixed Concrete and Supply (& Delivery) of Precast Concrete Pipes, Box Culverts & Other Units.

Regional


30 June 2013

Commenced at 25 May 12 TC meeting and completed at 6 Sep 12 TC meeting. Not progressing at this stage.

ASSET MANAGEMENT

MODERATE (MODERATE at 30/06/11)

MODERATE

to HIGH

Develop and review LRRS network central asset registers.

Road asset data will be current and of high quality to produce accurate and comprehensive AM Plans and associated LTFPs.


30 June 2013

Not commenced to date in 12/13.

Undertake road condition assessment of LRRS network.


$75,000 (Councils)

Project Officer TC Members

(ARRB/TMR to deliver?)

30 June 2013

Considered at 15 Mar 13 TC meeting and is not required in 12/13.

Training for TC members in use of the Roads Alliance HUB database software.

TC members’ skills will be developed and consequently data and reporting will be more accurate and adequate, thus integrity of Roads Alliance HUB will be established and maintained.

Nil (assumed)

Project Officer When released by

RAPT

Not required to date in 12/13. Roads Alliance HUB is now up and running.

Procurement of a Bridge Asset Management system.

Bridge and culvert asset data will be of high quality to produce accurate and comprehensive AM Plans and associated LTFPs. Management of bridges and culverts will be structured and improved to ensure budget expenditures will be optimised.


$10,500 (Councils)

Project Officer 31 December 2012

Completed. RICOR’s “AustBridge” system selected at 12 Dec 12 TC meeting. Installation and training completed in Feb-Mar 13.

Development of alternative Timber Bridge Inspection and Maintenance Manual.

Increase the technical capabilities of Council and TMR staff and significantly reduce whole-of-life costs without compromising service levels.


Project Officer TC Chair

(Timber Restoration Systems Pty Ltd to

deliver?)

31 March 2013

Application for funding was submitted to RAB on 27 Aug 12 – rejected by RAB. Further investigation and action being undertaken.

Undertake traffic counts on LRRS network. Traffic data on LRRS network will be of high quality and accurate.

Nil TC Members Ongoing Ongoing. Reviewed at 6 Sep 12 TC meeting.

Reviewed by

Gerard Read ...……………………………………… FNQRRG Technical Coordinator

…08…… / …04…… / …2013……

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Documents

Far North Queensland Regional Road Group