Fall 2013 - Oklahoma State Department of Educationsde.ok.gov/sde/sites/ok.gov.sde/files/SIS_2013WaveTraining.pdf6 – Your SIS is MAS WenGAGE iSIS and you will swear an oath that the

Fall 2013

Fall Certification Projects

Tools and Other Reporting

Pilot Project Updates

Important Extras

Wave Training – Fall 2013




Important Extras


• October 1 Consolidated Report

• Comprehensive Exit Report

• Drop Out Report

• ACE Cumulative

• Recap of Spring Reports



October 1 Consolidated Report

• Populating your Accreditation Report Grade Grid

• Populating your Gifted Talented Grade Grid

• Populating your ELL Grade Grid


Accreditation Report Grade Grid

Race Calculation

Hispanic Latino = Yes or No

Race = One or more of five races

If Hispanic Latino = Yes, then Hispanic Latino

If Hispanic Latino = No, and only one race, then that race

If Hispanic Latino = No, and two or more races, then two or more



PK3 ½ Day

PK3 Full Day

PK ½ Day

PK Full Day

KG ½ Day

KG Full Day

Grade = PK, KG

FTPT Status = Full Time (Full Day) or Part Time (Half Day)

Birth Date = 3 year old (PK3) or 4/5 year old (PK)



Basis of Admission (EntryType_OtherCode)

“OHP”


Accreditation Report Grade Grid Determining Bilingual

EnglishProficiency_Code

EnglishProficiency_OtherCode

If EnglishProficiency_Code = 1634 (Fluent English Speaker)

OR

If EnglishProficiency_Code = 2349 (Limited English

Proficient/English Language Learner)

OR

IF EnglishProficiency_Code = 1636 (Redesignated as fluent English

proficient) AND EnglishProficiency_OtherCode = 1, 2 or 5

• 1 = 1st year proficient and Bilingual

• 2 = 2nd year proficient and Bilingual

• 5 = 3 or more years proficient and Bilingual








Accreditation Report

• Certifying Your Accreditation Report

• Other screens populated – option

to change the data


Accreditation Report

• Certifying Your Accreditation Report

• Other screens populated – option

to change the data


Gifted Talented Pre-Population



Gifted Talented Pre-population

• Gifted Talented = Yes or No

• Gifted Talented Identified = MULTI, THREE, or DNMCR

• Hispanic Latino = Yes or No

• Race – one or more received

• Gender = M or F

• Grade (e.g. PK, KG, 01, 02, 03, etc.)



• Gifted Talented = Yes or No

• Gifted Talented Identified = MULTI, THREE, or DNMCR

• Hispanic Latino = Yes or No

• Race – one or more received

• Gender = M or F

• Grade (e.g. PK, KG, 01, 02, 03, etc.)

If Gifted Talented = Yes AND Gifted Talented identified is supplied properly

Race Determination




Total number of students served scoring in the top 3% (total/composite/or

full scale score) on a nationally standardized test of intellectual ability

Gifted Talented = Yes

AND

Gifted Talented Identified = THREE




Number of students served and identified by multi-criteria.

Gifted Talented = Yes

AND

Gifted Talented Identified = MULTI






Number of identified but not served gifted/talented students. (This number

not included in any other reported data)

Gifted Talented = No

AND

Gifted Talented Identified = MULTI or THREE


LEP/Immigrant Survey Pre-Population




If Count of Immigrant = Yes > 0

If Count of ELL = Yes > 0



Total Count of Immigrant = Yes

Total Count of Immigrant = Yes AND ELL = Yes







• April 30 vs. October 15 deadline.

• Make sure the ELL and Immigrant Indicators are correct

• Report will be available showing counts



October 1 Consolidated

What else will I see?




• Demographics/Identifiers





• IEP – should match Child Count (Cohort)






• Migrant – must be registered (Cohort)







• Free/Reduced (Cohort)

• Economic Disadvantage (Cohort)







• Free/Reduced (Cohort)

• Economic Disadvantage (Cohort)

• Section 504 (Pilot – Research)

• ELL First Year Proficient (Pilot – Research)

• ELL Second Year Proficient (Pilot – Research)
















Duane’s Top Eleven Complications 11 – Data Validation Wizard? What’s that?


10 – Your SIS is PowerSchool and your XSD Wizard will look like the

Sunday Newspaper



Sunday Newspaper

9 – You will provide STN Wizard Access to the wrong person at your district



Sunday Newspaper


8 – Your SIS is Infinite Campus and they will decide to change your

School’s ID in an Update on September 30th.



Sunday Newspaper




7 – The SDE will fail to communicate something vitally important to you for

this report.



Sunday Newspaper





this report.

6 – Your SIS is MAS WenGAGE iSIS and you will swear an oath that the

student is marked with an IEP in your system.



Sunday Newspaper





this report.



5 – Your SIS is STI Information NOW and all of your 6th and 9th graders will

be concurrently enrolled in their previous school.



Sunday Newspaper





this report.





4 – I win the Powerball October 2nd



Sunday Newspaper





this report.






3 – Your SIS is Chancery, School Insight, Classroll, Crosspointe,

Timpangos, School Matrix, or Terms and we will have no idea what is

wrong.



Sunday Newspaper





this report.






3 – Your SIS is Chancery, School Insight, Classroll, Crosspointe,

Timpangos, School Matrix, or Terms and we will have no idea what is

wrong.

2 – Ownership, Ownership, Ownership

Duane’s Top Eleven Complications

1 – I didn’t mention your SIS vendor - yikes


Questions



• Drop Out Report

• ACE Cumulative




Comprehensive Exit Report

Purpose

• Federal Four Year Adjusted Cohort

• Drop Out Report



What is Collected

FY2013 October

1 Consolidated

Report

FY2013 SMART

Report

+ Comprehensive

Exit Report



What is Collected

• Name, STN, Local Id, Birth Date



What is Collected


• Previous Year’s Grade



What is Collected



• Report Category



Report Category

• Graduated

• Exited to another Diploma Issuing School

• Dropped Out

• Emigrated

• Died

• Exited to a Non-Diploma Issuing School

• Exited to Homeschooling

• Exited – Received their GED

• Exited – Reached the Maximum Age for Services

• Exited – Suspension

• Exited – Completed IEP, but did not receive a diploma

• Finished Out the Year – Returned next fall (same school)

• Exited – Over Compulsory Age

• Permanently Incapacitated



Report Category

• Graduated

• Exited to another Diploma Issuing School

• Dropped Out

• Emigrated

• Died

• Exited to a Non-Diploma Issuing School

• Exited to Homeschooling

• Exited – Received their GED

• Exited – Reached the Maximum Age for Services

• Exited – Suspension

• Exited – Completed IEP, but did not receive a diploma

• Finished Out the Year – Returned next fall (same school)

• Exited – Over Compulsory Age

• Permanently Incapacitated



What is Collected



• Report Category

• Cohort Class Of



FY2012 –

8th Grade

FY2013 –

9th Grade + = FY2016

FY2012 –

8th Grade

FY2013 –

8th Grade + = Not Yet

Determined

FY2011

8th

Grade + = FY2016

FY2012

9th

Grade

FY2013

9th

Grade +



What is Collected



• Report Category

• Cohort Class Of

• Graduation Date



What is Collected



• Report Category

• Cohort Class Of

• Graduation Date

• Enrolled in OK

• Current School



What is Collected

• Name, STN, Local Id, Birth Date (Edit = No)

• Previous Year’s Grade (Edit = No)

• Report Category (Edit = Yes)

• Cohort Class Of (Edit = Yes)

• Graduation Date (Edit = Yes)

• Enrolled in OK (Edit = No) – Just a Tool

• Current School (Edit = No) – Just a Tool










Complications

• A Student is Missing – Contact the SDE Help Desk

• A Student should Not be on the screen – Contact the

SDE Help Desk


Questions



• Drop Out Report

• ACE Cumulative




Drop Out Report

Quarter 1 – Opens In December or Sooner

Quarter 2 – Opens January 2 or after Certifying Quarter 1

Quarter 3 – Opens March 2 or after Certifying Quarter 2

Quarter 4 – Opens July 2 or after Certifying Quarter 3


Drop Out Report

• Beginning with Quarter 1 in FY2014 – Both Wave

Drop Out Report and School District Reporting Site

Drop Out Report

• Quarter 2 – January through March – Assess and

monitor progress and determine if both are

necessary still


Drop Out Report

Exit Codes

• 1927 – Discontinued Schooling

• 1931 – Not enrolled, unknown status

• 3502 – Not enrolled, eligible to return


Drop Out Report

Exit Codes

• 1927 – Discontinued Schooling

• 1931 – Not enrolled, unknown status

• 3502 – Not enrolled, eligible to return

Grades

• 7th through 12th grade

Drop Out Report


Drop Out Report


Drop Out Report Exit Date

Disability Code


Drop Out Report

• Quarter 1 – 3 – Fully Pre-populated without the

ability to Edit

• Quarter 4 – Ability to Edit Reentry Codes and

Reentry Date

• Pull in Missing Students from Previous Quarters

into the current quarter


Drop Out Report • New Columns

• Exit Code You Supplied to Indicate Drop Out

• Updated Exit Code after certifying a quarter

• Exit Code Indicates Drop Out (1927)

• Unverifiable or Invalid Exit Code (1931, 3502)

• Records Indicate Reentry

• Reentry Entry Date

• Reentry District

• Reentry School

• Reentry Name


Complications

• Didn’t indicate the student as a drop out in your SIS.

(1927)

• Otherwise Routine Data issues (STN, name,

birthdate)


Drop Out Report

• Training Materials and webinars in December.


Questions



• Drop Out Report

• ACE Cumulative




ACE Cumulative

• What Is It?

• What are the benefits?

• What is the burden?


ACE Cumulative

1. The Transcript of High School Courses Completed and

Credits Earned

2. The State EOI Assessment Results

3. The Alternative Assessment Results that can be used in

lieu of EOI Assessment Results (ACT, SAT, Out of

State, etc.)

4. The EOI Alternative Projects a student can complete

5. The Financial Literacy Requirements

What Is It?


ACE Cumulative

1. Transferring students

2. Possible Missed Opportunities

3. Ed Fi – Helping you see and interpret the data

4. Fulfill legislative requests / laws

5. Pre-Code EOI

What are the benefits?


ACE Cumulative

What is the burden?

1. HS Course Grades and Credits

2. State EOI Assessment Results

3. Alternative Assessment Results (ACT, SAT, Out of

State, etc.)

4. EOI Alternative Projects

5. Financial Literacy


ACE Cumulative

What is the burden?




State, etc.)



(Pre-populated from the State)


ACE Cumulative

What is the burden?




State, etc.)




(Half Pre-populated from the State)


ACE Cumulative

What is the burden?




State, etc.)





(Possible Pre-population) – Future


ACE Cumulative

What is the burden?




State, etc.)





(Possible Pre-population) - Future

(Possible Pre-population)


ACE Cumulative

What is the burden?




State, etc.)







(Possible Pre-population) - Future


ACE Cumulative

• Student Academic Record (2.x Wave Requirements)

• Manual Data Entry to the Record

• File Upload for a large number of students

• Goal – automation/pre-population


ACE Cumulative

• Student Academic Record (2.x Wave Requirements)

• Manual Data Entry to the Record

• File Upload for a large number of students

• Late fall / Early winter


Questions



• Drop Out Report

• ACE Cumulative




Spring Reports

• Historical Adjusted Graduation Cohort

• A-F Advanced Coursework

• SMART Report

• Post Code (EOI & 3-8)


Spring Reports

• Historical Adjusted Graduation Cohort

• Federal Graduation Rate

• A-F Advanced Coursework

• Bonus Points on A-F Report Card

• SMART Report

• Long Term piece of Federal Graduation Rate

• Post Code (EOI & 3-8)

• Review of Demographics and other Indicators


Spring Reports

89% 73% 74%

43% 38%

6%

8% 6%

6% 5%

2%

9% 10%

36% 35%

3% 10% 10% 15% 22%

0%

25%

50%

75%

100%

Not Started

In Process

Confirmed

Certified


Spring Reports

Lessons Learned

• Webinars – Yes, but shorter and more focused

• Advanced Coursework – Improve Upload Process and the

method for pre-populating final grades for coursework (vendors)

• SMART Report – learned lessons from October 1 pilot previously

• PostCode – Review data process with testing vendor

• Open Reports earlier in the year

• SDE Help Desk


Questions




Important Extras





Important Extras


• My DATA

• Online Directory Changes

• School Partnership Data Tool

• Supplemental Online Courses



My DATA

• The Raw Data

• Ed-Fi Pilot


My DATA


My DATA

Select the Data Level


My DATA

Select the Data Level


My DATA

Select the Record


My DATA Select the Record








My DATA Select a View










My DATA


Questions

• My DATA






Online Directory Changes





• School Personnel Report – Address Data Source

• All others – Read Only or Removed


Questions

• My DATA






School Partnership Data Tool



















• Entirely Voluntary

• Signed Parent Form

• Early Warning Indicators

• Ed Fi Dashboard


Questions

• My DATA






Supplemental Online Courses


















Questions




Important Extras





Important Extras


• Ed-Fi Pilot

• TLE Roster Verification Pilot I and II



Ed-Fi Pilot

Data Pipeline

Data Quality

Data Use

Data Support


Ed-Fi Pilot

Data Pipeline

Data Quality

Data Use

Data Support

SIF

The Wave

SIS


Ed-Fi Pilot

Data Pipeline

Data Quality

Data Use

Data Support

SIF

The Wave

SIS

Wizards

Report

Certification


Ed-Fi Pilot

Data Pipeline

Data Quality

Data Use

Data Support

SIF

The Wave

SIS

Wizards

Report

Certification

Ed-Fi


Ed-Fi Pilot

•Career Tech

•Putnam City PS

•Francis Tuttle TC

•Choctaw

•Durant PS

•Choctaw Nation

•Small / Rural

•El Reno PS

•Prague PS

• Large / Urban

• Tulsa PS

• Union PS

• CSC Tulsa

• Schusterman

Family Foundation

• SDE Divisions

• Educator

Effectiveness

• School Improvement


Ed-Fi Pilot


Ed-Fi Pilot


Ed-Fi Pilot


Ed-Fi Pilot


Ed-Fi Pilot


Ed-Fi Pilot


Ed-Fi Pilot


Ed-Fi Pilot

Ed-Fi Pilot


Ed-Fi Pilot


Ed-Fi Pilot


Ed-Fi Pilot

• Launched in July 2013

• Requirements Gathering through October 1st

• Phase I Goal is to develop initial dashboards for the

five Ed-Fi pilots by end of 2013

• Phase II and beyond: additional data, new local pilots

and new dashboards

• Expand to other districts based on local demand in

2014


Questions

• Ed-Fi Pilot

• TLE Roster Verification Pilot I and II



TLE Roster Verification

Pilot I

• 2,061 Teachers reviewed and submitted their roster

• 102 Schools completed the roster verification process









Spring 2014 – Statewide Pilot (Pilot II)

Planned Improvements

1. Single Sign On will control all roles and access






2. Option to select pre-populated data or upload

your own files of courses using a standard

template






2. Option to select pre-populated data or upload

your own files of courses using a standard

template

3. Reviewing options for setting up teacher

accounts statewide



Value Added – First Pilot Run

• Using Roster Verification

• Using Pre-populated Wave Data


Questions




Important Extras





Important Extras


• A-F Report Card

• Student Information Page / Resources



A-F Report Card

Final Correction of Assessment Data and Report

Card Data Review

Application

Open Date: August 30th

Close Date: September 30th

“Live Call” Webinars

Wednesdays, Sep. 4th, 11th, 18th and 25th


Spring Reports

89% 73% 74%

43% 38%

6%

8% 6%

6% 5%

2%

9% 10%

36% 35%

3% 10% 10% 15% 22%

0%

25%

50%

75%

100%

Not Started

In Process

Confirmed

Certified


A-F Report Card

Final Report Card Data Calculation Review

Open Date: October 15th

Close Date: October 24th

Report Card Calculation Webinars

Tuesdays, September 3rd and 10th

Tuesdays, October 8th and 15th

• A-F Report Card

• Student Information Page / Resources



Student Information Page

• Fall Certification “Live Call” Webinars

• SDE Service Desk: 405-521-3301 and -3333

• Training videos and other resources posted at:

http://ok.gov/sde/student-information-system

• New Twitter account: @OSDE_SIS




Important Extras



Questions


Office of Student Information

John Kraman – [email protected]

Duane Brown – [email protected]

Susan Pinson – [email protected]

Autumn Daves – [email protected]

SDE Help Desk

405.521.3301

Documents

Fall 2013 - Oklahoma State Department of Educationsde.ok.gov/sde/sites/ok.gov.sde/files/SIS_2013WaveTraining.pdf6 – Your SIS is MAS WenGAGE iSIS and you will swear an oath that the