Fall 2 – Elementary Data Population

Fall 2 – Elementary Data Population

Staff Data & Course Enrollments

CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013

Who’s Supposed to Be Here

Individuals assigned toCALPADS maintenance

Supervisor of staffassigned to CALPADS


Rules

Mute yourself

HOLD

Name & LEAconversation

at a time

1

Silencecellphones


Pleasedo not

multitask


Courtesy

4

Training Sequence


Essential 1:Overview & Requirements

Essential 2:Interface & Administration

Essential 3:Data Submission

Fall 1

Fall 2 Data Population

Fall 2 Reports and Certification

End of Year 1 & 4

End of Year 2 & 3

Essential 4: Anomalies

5

Agenda


Introduction

Highly QualifiedStatus

StaffAssignments

English LearnerServices

Wrap-Up

CourseEnrollment

6

Introduction


Information Reported in Fall 2


Course EnrollmentCourse sections of students enrolled on Census Day

Highly Qualified StatusPercentage of course sections taught by highly qualified teachers

Staff Assignments

Teachers, administrators and pupil service staff

English Learner (EL) Services

Classroom services provided to English Learners

8

Schools Types Which Need To Report


School Type Crs Staff CTE

Traditional (non-educational options schools) Y Y Y

District Level Programs (Independent Study and Home Hospital Programs) P P P

County Community Y Y Y

District Community Day Y Y Y

Youth Authority Schools (currently called Division of Juvenile Justice) Y Y Y

Juvenile Court Schools Y Y Y

Continuation High Schools Y Y Y

Opportunity Y Y Y

Alternative Schools of Choice Y Y Y

State Special Schools Y Y N

Home and Hospital Schools Y Y Y

Special Education Consortium Y Y Y

Special Education Y Y Y

Non-Public School Group (0000001) N N N

ROP/ROC N N N

Y= Expected to submit dataN= NOT allowed to submit dataP= Permitted but not expected to submit data

9

Grade Levels Which Need To Report


Grade Level Crs Staff EL

Infants - IN N N N

Toddlers - TD N N N

Prekindergarten - PS N N N

Kindergarten - KN Y Y Y

First Grade - 01 Y Y Y

Second Grade – 02 Y Y Y

Third Grade – 03 Y Y Y

Fourth Grade – 04 Y Y Y

Fifth Grade – 05 Y Y Y

Sixth Grade – 06 Y Y Y

Seventh Grade – 07 Y Y Y

Eighth Grade – 08 Y Y Y

Ninth Grade – 09 Y Y Y

Tenth Grade – 10 Y Y Y

Eleventh Grade – 11 Y Y Y

Twelfth Grade – 12 Y Y Y

Ungraded Elementary – UE Y Y Y

Ungraded Secondary – US Y Y Y

Adult – AD N N N

Y= Expected to submit dataN= NOT allowed to submit dataP= Permitted but not expected to submit data

10

What Record Types to Enter or Update


U= UpdateR=Required

Online Batch ActionSSID Enrollment SENR UStudent Information SINF UStaff Demographics SDEM RStaff Assignments SASS* RCourse Section CRSE* RStudent Course Section SCSE* R

* Full replacement files

11

Course Section ID

SEID

Staff Demographics

Staff Assignments

Course Section

SSID

SSID Enrollment

Student Information

Student Course Section

SSID


Record Relationships

12

Records above others must be posted before those below them or you may get rejected records

12

Important Dates for Fall 2

Census Day*

October 2

Certification deadline

Amendment window


* Schools not in session on Census Day should report as of the next day they are in session (up to 30 days past Census Day)

CALPADS Calendar:http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp

13

2013-2014 Fall 2 Changes


Implemented Functionality Description

7/01/2013 Code Set A large number of codes were added, retired, or had their code name or definitions updated in the Course Group State code set. See Revision History tab of the CALPADS Code Sets v5.0 for more detail.

7/01/2013 Code Set Code 5 (No Services) was removed from Education Service Code code set and Code 6 (Other EL Services) was added

7/01/2013 Code Set Modified name and definition for code 210 of Disability Category code set

7/01/2013 Code Set Modified definition for Code U of English Language Arts Proficiency Test code set

7/01/2013 Code Set Added new code 0106 (Charter School Administrator or Director) to Non Classroom Based or Support Assignment code set

14


Code Mapping

15

If your SIS does not use state codes, check with your student system vendor to determine if code mapping is needed

Language

=

=00Grade

SPN ??? ??01

Primary Language Code

??? ??KN

Grade Level Code

15

Human Resources (HR)

Staff demographics (including SEIDs)Staff assignmentsHQT StatusNon-Standard instructional level

Special Ed

Instructional LevelInstructional StrategiesServices

HR, Curriculum & School Site Staff

State Course Code for coursesUC/CSU approved coursesCareer Tech Ed coursesCalifornia Partnership Academy-funded courses

English Learner support

English Language Acquisition StatusEducation ServicesInstructional StrategiesLanguage of Instruction


Local Data Collection

Students Staff

Courses

English Learner support

English Language Acquisition StatusEducation ServicesInstructional StrategiesLanguage of Instruction

Human Resources (HR)

Staff demographics (including SEIDs)Staff assignmentsHQT StatusNon-Standard instructional level

HR, Curriculum & School Site Staff

State Course Code for coursesNCLB Core coursesUC/CSU approved coursesCalifornia Partnership Academy-funded coursesIndependent Study and Distance learning courses

Special Ed

Instructional LevelInstructional StrategiesServices

16

Staff Assignments


Staff Assignment Types


Teachers

Administrators

Pupil Service

18

Data Required to Report Staff Assignment


Staff Demographics Staff Assignments

Non-classroom based assignment(s)

19

Staff Required Fields


Record Element(s) Values and/or Notes

SDEM

Reporting LEAEffective Start Date

Effective End Date Leave blank

Academic Year ID

SEID Staff demographics can not be reported without a valid SEID

Local Staff IDStaff Legal First NameStaff Legal Last NameStaff Birth DateStaff Gender Code

Staff Hispanic Ethnicity Indicator Required if Staff Ethnicity Missing Indicator is blank

Staff Ethnicity Missing Indicator Required if Staff Hispanic Ethnicity Indicator is blank

See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements

All Staff

20


Obtaining Statewide Educator IDs (SEIDs)

21

* See Resources slide near the end of the presentation for links to the CIG and the CALPADS Data Guide, which has more information on SEIDs

County Credential Analyst

CTC Credential Information Guide (CIG)

21




SDEM

Staff Race 1 Code Required if Staff Race Missing Indicator is blank

Staff Race Missing Indicator Required if Staff Race 1 Code is blank

Staff Highest Degree CodeStaff Employment Status CodeStaff Employment Start Date

Staff Employment End Date Required if staff no longer employed at LEA

Staff Service Years LEAStaff Service Years Total

Need to be updated every year if staff member is still working for LEA

SASS

Reporting LEASchool of AssignmentAcademic Year IDSEIDLocal Staff IDStaff Legal First NameStaff Legal Last NameStaff Birth DateStaff Gender CodeStaff Job Classification CodeStaff Job Classification FTE Percentage

All Staff

22




SASS

Non Classroom Based Job Assignment Code 1Non Classroom Based Job Assignment Code 2Non Classroom Based Job Assignment Code 3Non Classroom Based Job Assignment Code 4Non Classroom Based Job Assignment Code 5Non Classroom Based Job Assignment Code 6Non Classroom Based Job Assignment Code 7

Required if Staff Job Classification Code = 10, 11 or 25

All Staff

23



Record Element(s) Values and/or NotesSASS Staff Job Classification Code 12, 26 or 27

Teachers

AdministratorsRecord Element(s) Values and/or Notes

SASSNon Classroom Based Job Assignment Code 1

Staff Job Classification Code 10 or 25

Pupil ServiceRecord Element(s) Values and/or Notes

SASSNon Classroom Based Job Assignment Code 1

Staff Job Classification Code 11

24


Teacher Assignment Examples

Staff Member

LocalStaff

ID SEID Local AssignmentHire Date

HighestDegree

EmployStatus

Yrs ofSvc

– LEA

Yrs ofSvc

- EducJob

Class FTE Assignment

1 Hayes 1416 7458166487 Middle School History Teacher

19881026 V 1 22 29 12 100

2Gerwer 5762 9715436254 Elementary Music Teacher 19860815 C 1 24 24 27 50

Gerwer 5762 9715436254 Elementary Music Teacher 19860815 C 1 24 24 27 50

3 Stephenson 3895 7125426876 Resource Teacher 19980701 C 1 12 12 27 50 6017

4 DiPirro 9567 No SEID Part-time PE teacher Cannot report without SEID

5 Timmerman 4689 1746128946 Middle School Science Teacher with Extra Period

20010910 A 1 12 15 12 120

25

1 Hayes is a full time (FTE = 100) teacher (job class = 12).

2 Gerwer is a teacher with assignments at two schools (job class = 27) that works half time at each site (FTE = 50 for each assignment).

3 Stephenson is a part-time (FTE = 50) resource teacher (job class = 27) with a non-teaching assignment (assignment = 6017).

4 DiPirro is a part-time teacher that has not yet been assigned a SEID. Demographic and assignment data cannot be reported without a SEID. Course-section assignments should be reported in course-section using a “999999999” for the SEID.

5 Timmerman is a teacher (job class = 12) with extra teaching assignment (FTE = 120).

25


Team Teaching/Job Sharing Examples

StaffMember

LocalStaff

ID SEID Local AssignmentHireDate

HighestDegree

EmployStatus

Yrs ofSvc –LEA

Yrs ofSvc –Educ

JobClass FTE Assignment

6Gordon 4215 7554968153 1st Grade Teacher 20030625 M 1 7 9 12 50

Seaborn 6581 6542152813 1st Grade Teacher 20080701 C 2 2 15 12 50

7Robinson 1416 9745841837 6th Grade Teacher 19881026 V 1 22 29 12 100

Mills 5762 9787458417 6th Grade Teacher 19860815 C 1 24 24 12 100

26

6 Gordon and Seaborn are 1st grade teachers (job class = 12) sharing an assignment (FTE = 50).

7 Robinson and Mills are both full-time (FTE = 100) teachers (job class = 12) team teaching 6th grade.

26

StaffMember

LocalStaff

IDSEID

Local AssignmentHireDate

HighestDegree

EmployStatus

Yrs ofSvc –LEA

Yrs ofSvc –Educ


8 Cheong 8043 6859552419School Psychologist and Counselor 20100701 D 2 2 2 11 100

0202

0400

9 Friedrich 1027 3254974548Middle School English Teacher and ½ GATE Coordinator

19950815 D 1 16 16

12 50

10 50 0157

10

Ahmed 3589 7468459243Middle School Science Teacher and Department Chair

20070815 V 1 4 10 12 120 6099

Isbell 9874654651Middle School Math Teacher, Coach and Department Chair 20010901 C 1 10 10 12 140 6099


Multiple Assignment Examples

27

8 Cheong is a full-time (FTE = 100) pupil services staff member (job class = 11) who splits his time as a school psychologist (assignment = 0202) and a speech therapist (assignment = 0400). Both assignments are submitted in one record.

9 Friedrich is a full-time employee with job responsibilities split between administrative (job class = 10) and teaching (job class = 12) assignments that each take half of the day (FTE = 50 for each). Her administrative work is as a GATE admin (assignment = 0157). A staff assignment record should be submitted for each job class.

10 Ahmed and Isbell are teachers (job class = 12), with additional assignments (assignment = 6099) that exceed a normal work day (FTE = 120 and 140).

27


Non-teaching and Support Assignment Examples

StaffMember

LocalStaff

ID SEID Local Assignment Hire DateHighestDegree

EmployStatus

Yrs ofSvc –LEA

Yrs ofSvc –Educ


11 Logan 4675 4513697459 School Psychologist 20080701 V 3 2 24 11 100 0202

12 Higgins 5643 9756844856 Superintendent 20010317 B 4 9 9 10 100 0100

13 Saunders 0645 9877531597 Curriculum Administrator 19840520 V 1 26 26 10 100 0105

14 Jones 5643 9713168446Chief Business Official, Deputy Superintendent 20010317 B 4 9 9 25 100 0102

15 Langtry 7451 7546981344 Social worker 20000416 V 1 15 25 11 100 6018

28

11 Logan is a pupil services staff member (job class = 11) who serves as a school psychologist (assignment = 0202).

12 Higgins is an administrator (job class = 10) who serves as Superintendent (assignment = 0100) full-time (FTE = 100).

13 Saunders is an administrator (job class = 10) who serves as a Curriculum Administrator (assignment = 0105).

14 Jones is a non-certificated administrator (job class = 25) who serves as Deputy Superintendent (assignment = 0102).

15 Langtry is a staff member on leave (assignment = 6018)

28

Staff Data Reminders


Two types of data are reported for certificated staff: Demographics and Assignments

Increment staff service years

Certificated staff must have an

SEID to be reported

Check with your vendor to verify how the effective dates will be extracted to avoid certification errors

29

Course Enrollment



COURSE SECTIONA unique instance of a

course taught by one or more teachers, in a specific location, at a particular time

STUDENT COURSE SECTION

Record indicating a student is enrolled in a specific course section

Course Terms

31

Algebra

English

Biology

Theater

Single subject

3rd Grade

Multiple subjects

Course Content Reported


Self-contained Departmentalized

32


Course Content by School Type

33

School Type Departmentalized Self-contained

Elementary

Middle

33

Course Records Included


Student Course Section Enrollment

Course Section Enrollment Student Course Section Enrollment

34


Student Course Section Enrollment Data Expected

35

Enrollment Status Course EnrollmentPrimary (10) RequiredSecondary (20) OptionalShort-term (30) OptionalSpecialized Services (40) Do not submit

35


Course Data Included

36

Do Not Submit

Optional

Study hall

Student aide courses Homeroom

Summer school

36

Course Record Relationships


School

Course (Spanish 1)

Class (room 10)

Section SP1-01

Class (room 20)

Section SP1-02

Class (room 30)

Section SP1-03

Course (English 2) Course (Grade 5)

Class

Section

Class

Section

Class

Section

Class

Section

Class

Section

Student Student

Student Student

Course, class, and course section IDs must be unique within a given school and year.

37

Course Section Required Fields



CRSE

Reporting LEASchool of Course DeliveryAcademic Year IDCRS-State Course Code

CRS-Local Course ID Unique ID up to 10 characters

CRS-Course NameCRS-NCLB Core Course Instructional Level CodeCRS-UC CSU Approved Indicator

Course Section ID Unique ID for each course section, usually a combination of local course ID and additional indicator up to 10 characters. Example: K-AM-1, 1st-1, Alg1-02

Academic Term Code

SEID Staff demographic record for SEID must exist in CALPADS

Local Staff IDClass ID

All Course Sections

38


Courses Taught By A Teacher Without An SEID

Use SEID of “9999999999”

Distance learning teacher

New teacher without SEID from CTC

Teacher not employed by LEA (e.g. COE Special Ed, private contractor)

Non-certificated Charter School teacher teaching non-core class

39



All Course SectionsRecord Element(s) Values and/or Notes

CRSE

Independent Study IndicatorDistance Learning Indicator

CTE Course Section Provider Code Required if Course Content Code = 154 or a CTE State Course Code is populated (i.e., 4010-5955)

HQT Competency Code Indicates if a course section is being taught by a highly qualified teacher. Required for NCLB course courses (NCLB Core Course Instructional Level Code = E or S).

SCSE

Reporting LEASchool of Course DeliveryAcademic Year IDSSIDLocal Student IDStudent Legal First NameStudent Legal Last NameStudent Birth DateStudent Gender CodeLocal Course IDCourse Section IDAcademic Term Code

* No student enrollments (student course section) required for Pull-out/Itinerant instruction – unless EL services are being offered that the LEA wants recognized

40



Record Element(s) Values and/or NotesCRSE CRS-State Course Code 1000

Self-contained

DepartmentalizedRecord Element(s) Values and/or NotesCRSE CRS-State Course Code Anything other than 1000

English Learner ClassesRecord Element(s) Values and/or Notes

CRSE

Education Service Code Required if Instructional Strategy = 400, 500, 600 or 650

Instructional Strategy Code 400, 500, 600, or 650

Language of Instruction Code

Required if Education Service Code = 1 or Instructional Strategy = 600

41


Instructional Strategy Hierarchy

Special Ed (700)

Home/Hospital (300)

English Leaner (400-650)

* Alternatively, you can submit a different course section for each instructional strategy

42



Record Element(s) Values and/or NotesCRSE Instructional Strategy Code 700

Special Ed (e.g., special day class)

Home and HospitalRecord Element(s) Values and/or NotesCRSE Instructional Strategy Code 300

Independent StudyRecord Element(s) Values and/or NotesCRSE Independent Study Indicator Y

Distance LearningRecord Element(s) Values and/or NotesCRSE Distance Learning Indicator Y

43




CRSEMultiple Teacher Code 1

Class ID

Team Teaching*

Job Sharing*Record Element(s) Values and/or Notes

CRSEMultiple Teacher Code 2

Class ID

* There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID.

44




CRSE

CRS-State Course Code 4010-5955: required if CRS-Course Content Code does not equal 154

CRS-Course Content Code Required if CRS-State Course Code does not equal a code within 4010-5955

CTE Course Section Provider Code Use 2 – District if section is not part of a CTE pathway

CRS-CTE Technical Preparation Course Indicator Must be Y for a CTE Technical Preparation Course

Career Technical Education (CTE)

45



Record Element(s) Values and/or NotesCRSE Education Program Funding Source Code 113

California Partnership Academy

Record Element(s) Values and/or NotesCRSE CRS-State Course Code 3020

Pull-out/Push-in* (support)

* Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments

46


7th Grade English Local Crs ID: 312 Crs Group: 2131 Term: FY NCLB: S UC/CSU: B

Period: 4Teacher: GradyCrs-Section: 312-15Class ID: 312-15HQT: BEducation Service Code: 3Instructional Strategy: 500

Period: 2Teacher: ChenCrs-Section: 312-07Class ID: 312-07HQT: C

Period: 1Teacher: FriedrichCrs-Section: 312-01Class ID: 312-01HQT: C

Pre-AlgebraLocal Crs ID: 204Crs Group: 2403Term: FYNCLB: SUC/CSU: C

Period: 3Teacher: AngelCrs-Section: 204-03Class ID: 204-03HQT: C

Period: 5Teacher: AglianoCrs-Section: 204-04Class ID: 204-04HQT: C

Period: 2Teacher: AglianoCrs-Section: 204-02Class ID: 204-02HQT: B

2nd Grade Local Crs ID: 1002 Crs Group: 1000 Term: FY NCLB: E UC/CSU:

Teacher: SampsonCrs-Section: 1002-04Class ID: 1002-04HQT: C

Teacher: MillsCrs-Section: 1002-19Class ID: 1002-19HQT: BMultiple Teacher Code: 1

Teacher: RobinsonCrs-Section: 1002-19Class ID: 1002-19HQT: CMultiple Teacher Code: 1

Spanish 1 Local Crs ID: 721 Crs Group: 2204 Term: FY NCLB: S UC/CSU: F

Period: 6Teacher: BrawnCrs-Section: 721-07Class ID: 721-07HQT: C

Period: 2Teacher: BrawnCrs-Section: 721-03Class ID: 721-03HQT: C

SSID: 3114167025

Schedule:2nd Grade: 1002-04

Courses Course Sections Student Course Sections

SSID: 2113199025

Schedule:Period 1: 312-01Period 2: 721-03Period 3: 204-03

Data Submission – Course Section

47


Basic Course Data Example

Local Course Information CALPADS Data Elements

Scenario Course TeacherName SEID Room

LocalCourse

ID

StateCourseCode

CourseName

NCLBCore HQT UC/CSU Course

Section ID Class ID

1

Kindergarten(Morning) Lewis 7461542894 2 1015 1000 Kg AM E B 1015-2 1015-2A

1st Grade Jin 3541298745 4 1001 1000 1st Grade E B 1001-4 1001-4

4th Grade Kumar 3452169872 12 1004 1000 4th Grade E A 1004-12 1004-12

2

Beginning algebra Agliano 4152469748 125 204 2403 Algebra 1 S B 204-04 204-04

Metal shop Ratty 9754426143 41 612 5955 Metal shop N A 612-01 612-01

French 1 Brawn 7452165447 19 721 2204 French 1 S C 721-01 721-01

48

Departmentalized

1 All self-contained courses use the same State Course Code (State Course Code = 1000).

Self-contained

2 Agliano, Ratty, and Brawn are all teaching regular, scheduled course sections that are associated with a teacher by the SEID. Each has a State Course Code based on its content, a unique Course Section ID and Class ID. The UC/CSU field indicates which requirement the student has met.

* Room is not a CALPADS element, only used for reference48


Team Teaching/Job Sharing Example


Scenario Course Teacher Room

LocalCourse

ID

StateCourseCode

CourseName

NCLBCore HQT UC/CSU

CourseSection

ID Class ID

MultipleTeacher

Code

3Beginning algebra Agliano 41 204 2403 Algebra 1 S B 204-03 204-03 1

Beginning algebra Angel 62 204 2403 Algebra 1 S C 204-03 204-03 1

4Home economics Ranasinghe 75 917 4310 HomeEc 1 S D 917-01 917-01 2

Home economics Gordon 51 917 4310 HomeEc 1 S E 917-01 917-01 2

5 1st Grade Gordon 8 1001 1000 1st Grade E B 1001-8 1001-8 21st Grade Seaborn 8 1001 1000 1st Grade E B 1001-8 1001-8 2

6 6th Grade Robinson 19 1006 1000 6th Grade E F 1006-19 1006-19 16th Grade Mills 19 1006 1000 6th Grade E E 1006-19 1006-19 1

49

Departmentalized

3 Agliano and Angel are team teaching (Multiple Teacher Code = 1) Beginning algebra in period 3.

4 Ranasinghe and Gordon are job sharing (Multiple Teacher Code = 2) Communications in period 3.

Self-contained

5 Gordon and Seaborn are job sharing (Multiple Teacher Code = 2) 1st grade in room 8, each course-section (class) is reported with the same Course Section ID, and the same Class ID (they have the same students in the same classroom at the same time).

6 Robinson and Mills are team teaching (Multiple Teacher Code = 1) 6th grade in room 19; each is reported with the same Course Section ID, and the same Class ID.

49


Course Data Expected for District Level Programs

50

If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional

Students must only be enrolled at the district level

Report with the district CDS number

Home/Hospital or Independent Study

50


Special Education/Home and Hospital Example


ScenarioScheduledCourses Teacher

LocalCourse

StateCourseCode

CourseName

NCLB Core HQT UC/ CSU

CourseSection

IDClass

ID

InstructionalStrategy

Code Notes15 Life Skills Conway 901 2537 Life Skills S A 901-01 901-01 700

16 Home and Hospital Sampson 951 1000 Home/Hospital S N 951-01 951-01 300

17 District Level Home and Hospital Mishima 952 1000 Home/Hospital S N HH01 HH01 300

Use district

CD code for school

51

Departmentalized

15 Life Skills is a class for special education students. Use 700 (Special Ed) as the instructional strategy.

Self-contained

16 Sampson is providing home/hospital instruction in multiple subjects. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Refer to slide 69 Independent Study scenarios for another example.

17 Mishima provides instruction to students in home and hospital settings throughout the district. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Courses should be reported using the CD code for the school of delivery. Students must also be enrolled at the district level rather than the school.

51


Elementary Itinerant Teachers (Push in/Pull out) Example


Scenario Course Teacher Local

CourseID

StateCourseCode

CourseName

NCLBCore HQT

CourseSection

ID Class ID

EducationServiceCode


Code

7 Reading Dickinson 2010 2100 Reading E B 2010-1 2010-1 2 500

8 Resource Phanthavong 6010 3020 Resource E A 3020-1 3020-1 700

52

7 Dickinson is providing services to English learner (EL) students. Even though reporting student course data is optional for itinerant assignments, if EL students are only receiving services from an itinerant teacher, reporting course data is recommended.

8 Phanthavong is a resource teacher providing services to special education students (Instructional Strategy Code = 700).

Itinerant assignments can be at the same school

52


Multiple Course Content

Multiple Course Content Example


Scenario Course Teacher

LocalCourse

ID

StateCourseCode

CourseName

NCLBCore HQT UC/CSU

CourseSection

ID Class

ID

MultipleTeacher

Code

9French 1 Brawn 723 2204 French 1 S C 723-01 723-01

French 2 Brawn 724 2204 French 2 S C 724-01 723-01

10Literature Saunders 312 2106 Literature S A 312-04 312-04

US History Sullivan 613 2709 US History S B 613-04 613-04

11Literature Guido 312 2106 Literature S A 312-05 999-08 1

US History Sullivan 613 2709 US History S B 613-05 999-08 1

53

9 Brawn is teaching two course sections during the same period in one classroom. The course content is different so there is a Course Section ID for each section, but the Class ID is the same for both.

10 Saunders and Sullivan are using the same classroom space to deliver two different course sections. Saunders delivers instruction in Literature to 20 of those students. Sullivan delivers instruction in Social Studies to the other 20 students. A unique Course Section ID and a unique Class ID is reported for each of the two courses (Literature, Social Studies) with two different SEIDs.

11 Guido and Sullivan are team teaching (Multiple Teacher Code = 1) a "core" Literature/Social Studies course during a two period block to one group of students. Guido delivers instruction in Literature during the first hour; and Sullivan delivers instruction in Social Studies during the second hour. All the students in this block are receiving both courses. One Course-Section record with the Course Section ID for Literature, and one Course-Section record with the Course Section ID for the Social Studies course. Both records should be reported with the same Class ID.

53


Career Technical Education Example



LocalCourse

ID

StateCourseCode

CourseName

NCLBCore HQT UC/CSU

CourseSection

IDClass

IDCourseContent

ProviderCode

TechPrep

12 Finance Angel 216 4629 Finance N C 216-01 216-01 154

13Fashion Gunn 925 4410 Fashion N N 925-02 925-02 2 Y

Textiles Stephenson 840 4411 Textiles S A 840-04 840-04 2 Y

14 Interior Design Stephenson 832 4430 Interior Design S N 832-02 832-02 1

54

12 Finance is part of the Entertainment Career Tech Education (CTE) pathway (Course Content Code = 154) even though it is not a CTE course.

13 Both Fashion and Textiles are provided by the district (CTE Course Section Provider Code = 2). Fashion and Textiles are part of a Tech Prep sequence (Tech Prep = Y).

14 Textiles and Interior Design are offered at the Regional Occupation Center (CTE Course Section Provider Code = 1).

54


Other Scenarios Example



LocalCourse

ID

StateCourseCode

CourseName

NCLBCore HQT UC/ CSU

CourseSection

ID Class ID DistanceLearning SEID

18 European History

Sullivan 665 2774 European History

S B 665-01 665-01 Y 5146784296

19 Calculus Comm College

271 2415 Calculus S C 271-00 271-00 9999999999

55

18 Sullivan is the certificated classroom monitor for European History, which is a distance learning course. To report the course-section, use Sullivan’s SEID, and indicate that the course is distance learning.

19 Calculus is offered at the local community college. Since the instructor is not a district employee, use “9999999999” as the SEID.

55


Course Data For Educational Options Schools

56

One self-contained course section per grade level (similar to elementary)

Minimal Reporting

Departmentalized sections

Preferred Reporting

* Reporting student course section records is optional for Educational Options schools

56

Highly Qualified Status


Highly Qualified Required Fields


NCLB Core Course SectionsRecord Element(s) Values and/or Notes

CRSE

CRS-NCLB Core Course Instructional Level Code

Indicates whether the course is considered NCLB core.

HQT Competency Code Indicates if a course section is being taught by a highly qualified teacher. Required for NCLB course courses (NCLB Core Course Instructional Level Code = E or S).

It is best to review the CRS-State Course Codes used for each of your courses because they often determine whether a course is expected to be NCLB core.

58


Non-Highly Qualified Course Data Examples

59

Local Course Information CALPADS Data ElementsScenario Course Teacher

NameSEID Local

CourseID

StateCourseCode

CourseName

NCLBCore

HQT UC/ CSU CourseSection

ID

ClassID

1 Study Skills Ratty 2453614875 105 6001 Study Skills N 105-01 105-01

2 French 2 9999999999 722 2204 French 2 S N 722-01 722-01

3 5th Grade 9999999999 1005 1000 5th Grade E N 1005-15 1005-15

Departmentalized

1 Non-core course sections (CRS-NCLB Core Course Instructional Level Code = N) do not require an HQT Competency Code or UC/CSU Admission Requirement Code.

2 A class taught by a teacher without a SEID should be reported with a special SEID (SEID = 9999999999) and must be reported as not being taught by a highly qualified teacher (HQT = N).

Self-contained

3 5th grade is considered elementary core (NCLB Core = E), however a course section taught by a teacher without an SEID must be reported as not taught by a highly qualified teacher (HQT = N). Courses taught by a teacher without an SEID should be reported with a special SEID (SEID = 9999999999).

59


Independent Study Examples

ScenarioLocal

Course IDScheduledCourses Teacher

StateCourseCode

CourseName

NCLBCore HQT UC/ CSU

CourseSection ID Class ID


Code4 MAT3731 Pre-algebra Chen 2424 Pre-algebra S G MAT3731-2IS IS999-02 700

MAT3931 Algebra Chen 2403 Algebra S G C MAT3931-4IS IS999-02 700MAT3911 Pre-algebra Chen 2424 Pre-algebra S G MAT3911-2IS IS999-02 700

SCI5361 Biology Chen 2603 Biology S G SCI5361-2IS IS999-02 700ENG1251 English 2 Chen 2102 English 2 S G ENG1251-2IS IS999-02 700ENG1811 Language Arts Chen 2116 Language Arts S G ENG1811-2IS IS999-02 700

SOC5722 World History Chen 2711 World History S G SOC5722-1IS IS999-02 7005 ISTOPICS Independent Study Chen 1000 Ind Study S G ISTOPICS-1IS IS999-02 700

Departmentalized

4 Chen is an Independent Study teacher with many students taking multiple course-sections in multiple subject areas. Chen is teaching in a setting to help students with special needs (Instructional Strategy Code = 700) and has demonstrated subject matter competence in mathematics, science, social science, and/or English through the Verification Process for Special Settings (VPSS) (HQT Competency Code = G).

Self-contained

5 Same scenario as example 1, but reported as a single self-contained course section. The HQT status can still be reported as Verification Process for Special Settings (VPSS) (HQT Competency Code = G) because the teacher has demonstrated competence in all subject areas he is teaching for that course section.

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English Learner Services




English Learner ServicesRecord Element(s) Values and/or Notes

CRSE

Education Service Code Required if Instructional Strategy = 400, 500, 600 or 650

Instructional Strategy Code 400, 500, 600, or 650

Language of Instruction Code

Required if Education Service Code = 1 or Instructional Strategy = 600

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Services to English Learners Example

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Scenario Course Teacher

LocalCourse

ID

StateCourseCode

CourseName

NCLBCore HQT

CourseSection

IDClass

ID

EducationServiceCode


CodePrimary

Language

1

Math 1 (SDAIE) Angel 206 2404 Math 1 (SDAIE) S C 206-01 206-01 3 500

English 1 (ELD) Timmerman 315 2130 English 1 S B 315-05 315-05 2 500

Economics CP Ratty 612 2701 Economics S A 612-01 612-01 4 650

2 US History (Bil) Seaborn 613 2709 US Hist (Bil) S B 1 600 01

1 Angel, Grady and Ratty have classes with English Learners. Education Services and Instructional Strategy codes should be reported.

2 Seaborn has English Learners in US History. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting (Instructional Strategy Code = 600) with at least some core content instruction in their primary language (Education Service Code = 1). Primary language is required.

If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported

If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported.

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Course Section Reminders

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Course Section must first be submitted and posted in CALPADS before the Student Course Section is submitted

EL services are reported in the

course section record

Non-academic courses such as

lunch, free period and student

aide are not reported

Course Section ID and Class ID are both assigned by the LEA; Class ID can be used to tie multiple course-sections to the same class

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Wrap Up


Wrap-Up65


Suggested Milestones

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December2nd Complete data population (staff demographics, staff

assignments and English learner services)20th Upload staff and course files, review validation errors, reconcile

as neededJanuary

3rd Post staff and course files

20th Review reports & reconcile as needed

February20th Complete review of certification reports

21st Certify and save reports of certified data

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Fall 2 Steps

SDEM | SASS | CRSE | SCSE

2. Submit and post data

Fix fatal errors Review warnings

3. Resolve errors and review reports

Level 1 (Fall 2 Data Collection Certifier) Level 2 (Superintendent Certifier)

4. Certify


SIS Roles

1. Setup

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System Documentation

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

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Resources

Document Description SectionsCALPADS File Specifications (Forms)

File layout and requirements for batch submission

SSID Enrollment, Staff Demographics, Staff Assignment, Course Section and Student Course Section tabs

CALPADS Code Sets List of state defined codes

See Code Set column in CFS (Forms) for each field reported

CALPADS Valid Code Combinations

Codes allowed to be used together

NonClassSuppAsgn - Job Class, Course Group Master Combos, NonClassSuppAsgn – Content Area

CALPADS Error List Detailed error message descriptions

SSID Enrollment, Staff Demographics, Staff Assignment, Course Section, Student Course Section and Fall 2 Certification tabs

CALPADS Data Guide Detailed requirements Sections 2.2 and 2.3

CALPADS Calendarhttp://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp



http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp

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Resources

Self-paced Trainingshttp://csis.fcmat.org/Pages/Self-Paced-Training.aspx


CTC Credential Information Guide (CIG)https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl

Restricted to CIG users. Obtain the login information by contacting the Commission at: [email protected]

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https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl

mailto:[email protected]

Support

Web: http://www2.cde.ca.gov/calpadshelp/default.aspx

Phone: 916-325-9210

E-mail: [email protected]

Listserv: https://csis.fcmat.org/Pages/Listserv.aspx


http://www2.cde.ca.gov/calpadshelp/default.aspx

https://csis.fcmat.org/Pages/Listserv.aspx

Training Evaluation

Please complete our survey


Documents

Fall 2 – Elementary Data Population