Faculty OrientationUpdate/Advising

How we spent our summer vacation!

August 28, 2007

Credit Hour Generation

F’07 UG EnrollmentNew Freshmen Enrollments (as of 8/20/07)

F’06 (Final) F’07Freshmen 320 257Transfers159 135

Pre-Registered Students (new/returning as of 8/20/07)UG 1967GR 189Total 2156

Fall ’07 to Fall ’06 Comparison (as of 8/20/07)F’06 (Final) F’07

Credit hours 22663 20319Headcount 2439 2156FTE 1526.1 1366

F’07 GR Enrollments

Total GR Enrollments (as of 8/23/07) MSIS – 94 MSIA – 19 MSET – 56 D.Sc. – 36 Total - 205

Credit Hour Generation

CreditHours BIS A&S ED

AY06-07 16,436 22,258 8,407

AY05-06 16,681 

 22,008  7,493

AY04-05 17,225 21,138 7,479

OE Allocations to Colleges

OE budgets funded with self-support tuition dollars A&S - $66,176 BIS - $55,378 ED - $49,188

Functional Units andCampus Infrastruction

College of Arts & Sciences

Faculty Changes: Kelly MacLeod, Theatre Coordinator

and Instructor

College of Arts & SciencesSummer activities: SFT-CSI CampSEED grant awardsCurriculum changes:

Digital Art & Design – New Specialization in Audio Production

Under discussion: English for Information Systems B.S. in Computer Gaming (joint with BIS) M.S. in Entertainment Technology

College of BIS

Faculty Changes: Derek Franken -- Accounting

Patrick Engebretson -- Information Assurance / Computer Security

Pam Rowland -- Computer Information Systems

College of BIS Summer activities: DDN – IT trainingGrant awardsCurriculum changes:

D.Sc. implementation New Minor: Computer Forensics

Under discussion: B.S. in technology entrepreneurism B.S. in computer networking B.S. in computer gaming (joint proposal with

A&S)

College of Education

Faculty Changes:Gale Wiedow -- PE / Health / Exercise ScienceMike Esposito – PE / HealthLori Engebretson -- Title III advising activites

College of EducationSummer activities:

Governor’s New Teacher Academy DDN-IT and 1:1 with BIS “Don’t Leave Social Studies Behind” Conference Camp Invention for kids Direct Instruction Workshop for K-12 teachers Faculty in China – English as Second Language

Instruction (Pauli, Venekamp, Sterling)Curriculum under consideration:

B.S. in ELED and ELED / SPED – distance delivery B.S. in ELED / SPED (K-12)

Institutional AccreditationAcademic Quality Improvement

Program (AQIP) Alternative process to maintain accreditation,

focusing on continuous improvement “AQIP infuses the principles and benefits of

continuous improvement into the culture of colleges and universities by providing an alternative process through which an already-accredited institution can maintain its accreditation from the Higher Learning Commission.”

DSU’s AQIP Action Projects DSU's ACTION PLAN 1: Develop and implement a

comprehensive program that improves academic advising (retiring soon)

DSU's ACTION PLAN 2: Design and implement programs to enhance student success and retention (retired)

DSU's ACTION PLAN 3: Increase quality, quantity and diversity of students through enrollment management (current)

DSU's ACTION PLAN 4: Implement a Doctor of Science degree in Information Systems (retired)

DSU’s AQIP Action Projects

DSU's ACTION PLAN 5: Strategic planning, AQIP and Institutional Effectiveness: moving in new directions

DSU's ACTION PLAN 6: Probably linked to implementation of strategic plan OR increasing external funding

AQIP Action Projects

Intranet site: www.intranet.dsu.edu/assessment

Includes summary of the retired projects and functional units’ contribution to the AQIP projects

Next update to Higher Learning Commission on September 14th, 2007

Center of ExcellenceStudent Involvement

13 graduates with minor in AY 06-07 AY 07-08 theme -- “Did You Know?” with posters placed in all academic buildings 18 students enrolled in CEX minor/honors

program Major emphasis during fall semester is

recruitment

Fall Symposium November timeframe

Center of ExcellenceAY06-07 UG Research Initiatives

Faculty Research Initiative (FRI) -- 15 research grants awarded AY06-07

Student Research Initiative (SRI) -- 16 research grants awarded AY06-07 with posters at Governor’s 2007 Pierre Poster Session

AY07-08 UG Research Initiatives RFP for new round of FRI/SRI – watch for email

with application announcement / forms Presentations during Spring Symposium

Center for Techno-EntrepreneurismJoint program -- DSU and Lake

Area Improvement Corporation (LAIC) To foster technology business start-ups

(faculty, students and community eventually) Matching funds for pilot program in Fall ’07 housed in the Heartland Technology Center

north of the Field House Josh Pauli coordinating DSU activities with Josh

Pauli, Tom Halverson, Wayne Pauli, Kevin Streff on 8-person CT@DSU Board

Center for Techno-Entrepreneurism

Good ideas wanted: Students, faculty, community Send students to Josh Pauli More information coming soon!

Trojan Times, Madison Daily Leader

Email: CT@dsu.edu

Computing ServicesComputing Services – Lowry Hall

Offices and Repair Center Staffing changes DSU-ComputingSvs Work Orders or help@dsu.edu

for tablet/desktop/network /video support DSU-ComputingSvs Prog Req for Colleague or

HR/FIS support Lowry Help Desk – Tablet and desktop hardware

services, tablet HDU replacement, etc. (open all day)

Mundt Help Desk Tablet triage & software/profile support (limited

hours)

Computing InfrastructureNetworking infrastructure:

Ubiquitous wireless network and robust wired network

Connection to high-speed research network (coming soon to an office near you!)

WMCI: Participation rules (essentially everyone)

Network printing: <Start><Run> \\dsu-print to “install”

printerCisco Clean AccessAuthentication in Active Directory

Computing Infrastructure

Protection Firewall and Intrusion Detection System Additional protection at Exchange Server Norton Corporate Antivirus – installed in “managed

mode” on ALL computers connected to DSU network! Update computer when receive pop-up message

Network Storage Students – Mail: 250M Web: 100M

Home: 1G Faculty – Mail: No limit Web: No limit

Home: 5G

Computing Infrastructure

New for AY 07-08: Office 2007 Desire2Learn – will replace WebCT in AY08-

09 Elluminate (video conferencing) Synchron-Eyes Wireless Projection (EH v. Others) SharePoint & Groove

Computing Infrastructure

Back-up systems used at DSU: Email on Exchange server WebCT courses on WebCT server Users are responsible for backing up

hard drive (H-Drive, DVD, etc.)

Computing Infrastructure - WMCIWireless Mobile Computing Initiative:

“Uncompromising passion for IT mission: “Relentless pursuit of emerging

technologies” Software and Hardware initiative Course delivery initiative

Expectations: Of Students Of Faculty

WMCI - Tablet Distribution

Literally – slow boat from China Tablet pick-up in Mundt Library Stay tuned

Diversity Programming

Programming: Great Plains Diversity Forums

Student Convocation (Oct. 17) - tentative Open Mind Meetings

Immigration: then and now (Sept. 19) South Dakota Heritage (Oct. 10) How to Speak Spanglish (Nov. 7) Communication in Diverse Workplace (Nov. 28) Single Parent Trap (Dec. 5)

Programming ideas to Lynn Ryan and/or Anne Elisa Hanson

Extended ProgramsLots of news!

New Name – Extended Programs New Director – Peg O’Brien Video conferencing moved to Computing

Services

No changes: Haomin Wang -- Manager of Instructional

Technology (but not WebMaster) MingMing Shao -- Web Support Technologist Susan Eykamp -- Senior Secretary/Distance

Enrollments Coordinator

Extended Programs

Services provided: WebCT/Desire2Learn and other technology

instruction and support Academic coordination with University

Center and other off-campus sites Distance course scheduling / rotation

schedules Tech Fellows program Quality Matters training and course

evaluation

Mundt Library & Information Commons

Some changes: Primarily staffing

Services provided: Library checklist (email) and validate ID Get better research from your students and

more easily track your own research Only constant is change -- 1st floor redesign

http://www.departments.dsu.edu/library/stackmoving/stackmoving.html

Mundt Library & Information Commons

We transformed the first floor!Open HouseThursday,

August 30, 20073-4:30 pm

ATTRACTIONS:Be amazed by our bright new look.

Be informed through quick demos of EndNote Web.Be reconnected with campus chitchat.Be charmed by our new landscaping.

15-minute EndNote Web demos at 3:30 and 4 p.m.Be fed with delicious refreshments.

 

Sponsored Programs (Pre-Award)

Services Offered (pre-award): Funding opportunities posted – check often Assistance with proposal preparation Identification of appropriate funding sources

Filing proposals electronically Identify partners for collaboration Assuring compliance with human subjects,

hazardous materials and animal rights policieswww.departments.dsu.edu/

SponsoredPrograms

Sponsored Programs (Post-Award)Services Offered (post-award – Business

Office): Federal guidelines – central location of all grant and

contract documentation Grants management assistance:

Budget formation and compliance Assistance with Technical or Program Reporting Research Accounting Financial reporting Grant and contract invoicing and drawdown Compliance with Federal and State regulations Compliance with all private and other agency (award)

requirements

Student Advising Information

Catalog of Graduation• Assigned “current” catalog but

student may choose later catalog• Break of >2 semesters, reassigned

to “current” catalog• Break of < 2 semesters, remain in

original catalog• Change “home institution”, change

catalog

Early Alert Faculty Concerns

Submit academic or behavioral concerns using the online form

www.departments.dsu.edu/earlyalert/

Procedures and policies http://www.courses.dsu.edu/onlineadvising/unit1/

CollegeAdvising/Role_Faculty/Early_Alert.htm

New Features Administrative console Database viewing access Database reporting access

Early Alert / Campus Security

Faculty Awareness: Steve Bartel, DSU point person Emergency notification:

Pat Keating, Dr. Knowlton, Chief of Police and Lake County Emergency Office

Student awareness: Increased diligence and notification of rights

/ acceptable behavior and outcomes of unacceptable behavior

General EducationSystem General Education – 30 crs.Institutional Grad Requirements – 11 crs.

Global Issues Requirement IGR Written Communications Requirement Major Area Writing Intensive Requirement

New handbook for all writing-intensive courses

Pre-General Education Courses – Course Completion Pre-General Education Courses:

MATH 021, MATH 101 and ENGL 033 “RS / RU” grades for 000-level courses

System Rules: Successfully complete within first 30 credits Otherwise, registration hold (CPG1) on

student’s Colleague record Flashing yellow – warning to student / advisor Can’t register through WebAdvisor

Pre-General Education Courses – Course Completion System Rules:

Successfully completed within first 42 credits

Otherwise, registration hold (CPG2) on student’s Colleague record

Moved to special student (non-degree seeking) status

Not eligible for financial aid or athletics Register only for pre-general education

courses.

Information Literacy

System Requirements: System-wide general education goal #7: IL IL exam no longer a graduation requirement Each university developing an assessment plan

for evaluating IL goal

Financial Aid Issues Scholarship Opportunities:

Full-time enrollment Many have enrollment criteria: SD Opportunities,

Dakota Corps Students should refer to the scholarship letter

regarding eligibility criteria.

Enrollment in Internet and Correspondence courses

Recommend FA counseling before drop / withdraw from course

Financial Aid Issues FA status reviewed annually

Qualitative – 2.0 GPA UG / 3.0 GPA GR Quantitative – Complete 67% of cumulative

attempted credit hours No more than 150% of program credit hours

(192 credit hours for B.S. degree)

No FA probationary period FA appeal process (separate from academic

suspension appeal process)

Minimum Progression

Academic Progress (3 options) Good academic standing

2.0 GPA requirement System term and cumulative

Academic Probation (<2.0 but improving) Academic Suspension (no improvement

Student Identification(FERPA)

FERPA (Family Educational Rights & Privacy Act) Directory information can be released but

No grade information to third party without written permission of student – includes parents!

Advisors have access to directory information in WebAdvisor, even though student may not want directory information released

Student Identification(FERPA)

FERPA (Family Educational Rights & Privacy Act) Refer callers to Registrar Information available:

http://www.courses.dsu.edu/onlineadvisingstudents

support.dsu.edu > Academics > Enrollment Services > Registrar (or keywork FERPA)

http://www.departments.dsu.edu/registrar

Student IdentificationStudents’ Colleague IDs

Issued Colleague ID when enroll Encrypted on Trojan Card (food, library, etc.)

Colleague Used: Students’ tuition bills Initial and final grade rosters, accessed via PIN Can retrieve PIN through WebAdvisor

Social Security Number Used: Transcripts Financial aid records Should be removed from ALL other forms

Three-Strike Rule Limit on number of times student

may enroll in course without earning credit

Counts all attempts (“W”, failing grades, transfer courses and repeats) except audit

WebAdvisor hold Appeal process – VPAA

TutoringLibrary & Learning Commons

tutors Subjects available: Math, Calculus, Visual

Basic, Accounting, English, Programming, Biology, Chemistry, Computer Science, Networking, Spanish and others

Tutoring will begin first week of classes http://www.departments.dsu.edu/dsuinfo/

SMARTHINKING online tutoring Contact Angela Rime (256-5036) for

information

WebAdvisor Wait List Feature

When a class is closed, students can choose to be added to the wait list

When a seat becomes available, the student(s) are notified via email

Faculty can see number of students on wait list in WebAdvisor

Instructor Information

Academic Calendar

Dates to Remember: Fee Payment – Sept 3-4 (DPP, 9 am - 4 pm) plus

SDePay options Drop/Add Deadline – Sept. 13 (Census Date) Mid-term Grades – Nov. 2 Last day to “W” – Nov. 19 Final exams – Dec. 17- 21

http://www.departments.dsu.edu/registrar/catalog/schedule/

Include final exam schedule on course syllabus Winter Interim/J Term – Jan. 2 to Jan. 15

Course Syllabus

Syllabus Requirements: ADA Statement Academic Honesty Freedom in Learning Statement University Policy Regarding the Use of Tablets in the

Classroom Other system requirements Sent via email and included in faculty / staff

handbook on DSU web site http://www.departments.dsu.edu/hr/handbook/

default.htm

Small Section Exception List

7 / 10 rule with 4% exception Summer / Fall / Spring base State-support courses with these

schedule types: D, E, H, K, L, P, R 4% for AY07-08 ~ 20 sections Used 2 in Su ’07

Course Enrollments

Roster v. actual class attendance: Check rosters and report discrepancies! Move students to inactive status in WebCT,

in case we need to verify last day of academic activity (LDAA)

COHE Agreement

Faculty Consulting/Teaching

COHE agreement regulates consulting activities substantially and significantly related to assigned duties (Section 9.5) Must promote state / local economic

development Or benefit professional discipline Or provide for own professional development

Consulting “declaration” form

Faculty Consulting/Teaching

Presidential approval for: All consulting activities Additional approval process for ANY / ALL

consulting that results in academic credit

Reimburse institution for use of institutional space, equipment, etc.

Cannot conflict with or adversely affect performance of primary duties to the institution (burden of proof on faculty member)

Faculty Evaluation

IDEA Student Opinion Survey: DSU policy revision reflects system

policy/current implementation DSU utilizes online IDEA IDEA Intranet Site:

http://www.intranet.dsu.edu/ideasos/

Faculty Professional Development Funds Professional travel fund

Guidelines – max 10% over request Funding limit -- $1,000 annually

(funding levels are 70/30; 60/40; 50/50; $300)

Faculty training fund Guidelines – max 10% over request Funding limit -- $1,000 annually

(funding levels are 70/30; 50/50)

Web Sites / ResourcesGeneral Faculty:

http://www.intranet.dsu.edu/general_faculty

Institutional Resources: http://www.support.dsu.edu

Faculty Handbook:http://www.departments.dsu.edu/hr/handbook

Mark your CalendarEducator’s Reception and Awards

Wednesday, August 29, 5:30 pm, DPP

Workshops Office 2007 Quality Matters Elluminate WebCT Design DDN

Next up…

General Faculty MeetingCampus picnicTraining / workshops