FACULTY AFFAIRS AND eRPT/aRPT

WELCOME TO THE UNIVERSITY OF CINCINNATI!!

What is this presentation all about??

As a Faculty Member, there are just things you need to know.

Nope, too busy with RPT.

Did you complete your

OAR yet?

This is where we tell you things you need to know!!

We won’t have time for details. There are sources that will fill in the blanks. Our purpose is just to help you understand the basics and point you to help and direction.

HOW ARE WE ORGANIZED?

Board of Trustees

President Ono

Vice Presidents

Vice Presidents Health

Senior VP and Provost

Deans

Board of Trustees9 Voting Members appointed by the Governor to 9-year terms.

Thomas Humes - current Chair

2 student trustees (non voting)

Faculty has 2 representatives + Faculty Chair

(nonvoting)

President Santa Ono

29th President

No introduction needed!

Provost Beverly Davenport

Chief Academic Officer

PROVOSTAL MINIONS

COLLEGES

• 15 TOTAL• 7 West Campus• 4 East Campus• 2 Regional• 2 non-academic

WEST CAMPUSCOLLEGES

• McMicken College of Arts and Sciences• College of Engineering and Applied Science• College of Design, Art, Architecture and Planning• College Conservatory of Music• Lindner College of Business• College of Education, Criminal Justice and Human

Services• College of Law

EAST CAMPUS COLLEGES

• College of Medicine• College of Nursing• College of Allied Health Sciences• Winkle College of Pharmacy

BRANCH CAMPUSES

• Clermont College • UC Blue Ash

NON-ACADEMIC UNITS

• Libraries• Professional Practice and Experiential

Learning (ProPEL)

And now…

The not so exciting stuff ….

But you need to know it.

CAVEAT EMPTOR!We are giving you a overview.

It is not exhaustive.

Rules change.

It is YOUR responsibility to read the rules, contracts, policies etc. and assure compliance!

IMPORTANT CONTROLLING DOCUMENTS

• Your terms and conditions of employment at UC are controlled by:– Initial Appointment Letter–University Rules and Policies–The UC-AAUP Collective Bargaining

Agreement

UNIVERSITY RULES/POLICIES

• Found on-line – University Rules are on the Trustees website.– Faculty Policies are on the Provost’s website.– Faculty Bylaws are in the University Rules or

on the Faculty Senate Website.– College Bylaws are on the Senate Website

and may be on the College website.• Ask your Unit Head for Unit rules.

COLLECTIVE BARGAINING AGREEMENT

For represented faculty, the CBA controls all of the work related functions such as: academic freedom; compensation; benefits; reappointment, promotion and tenure; annual review; discipline; grievance and faculty development.

Get a copy and READ IT.It is important!

AMERICAN ASSOCIATION OF UNIVERSITY PROFESSORS

• The Collective Bargaining Agreement (CBA) is on-line at Provost’s website or the AAUP UC website (aaupuc.org).

• AAUP has an office on campus in Room 450 Dabney Hall. Deborah Herman is the Executive Director.

• Matt Serra, Vice Provost for Academic Personnel, is the UC contract administrator.

TITLESYour title is very important. This determines many things, such as:

1) Tenure eligibility2) Benefit eligibility3) Length of appointments4) Bargaining unit status5) Eligibility to serve on certain committees or

hold certain administrative titles. 6) Some committee seats are reserved to

particular titles.

TITLES

• Title information is found:– University Rules 50-3-03; 50-15-02 and 03.– In Article 6 of the CBA

• Your title is VERY important. Specifics of the reappointment, promotion and tenure process are tied to your title.

TITLES• Unqualified

– Have no qualifier – Tenure track

• Qualified– Have a qualifier such as “research”,

“educator”, “practice”, “clinical” and “affiliate”.– Not tenure track– Geographic – Medical and Nursing Faculty

who are employed by a source outside UC.

FACULTY TITLES

• Instructor (untenured)– Rarely used as an unqualified title

• Assistant Professor (untenured)• Associate Professor (may be tenured or

untenured)• Professor (tenured)

– The rank of Professor is considered an honor.

LIBRARY TITLES

• Beginning Librarian (untenured)• Assistant Librarian (untenured)• Associate Librarian (may be tenured or

untenured)• Senior Associate Librarian (may be

tenured or untenured)• Senior Librarian (tenured)

– The rank of Senior Librarian is an honor.

Reappointment, Promotion and Tenure are SO important, a whole session this afternoon is dedicated to it!

It will be BRILLIANTLY presented by Rich and Matt!

eRPT and ARPTThese are electronic dossiers.

They let you upload your documents so we don’t have to carry big binders around!

ARPT is for COM and eRPT for all others.

ANNUAL PERFORMANCE REVIEW (APR)

• By State Law and Article 33 of the CBA, you MUST have an APR.– This applies to ALL faculty tenured or not.

• Untenured faculty (including qualified)– APR’s should chart progress toward reappointment or

tenure.• Tenured faculty

– APR’s should show compliance with workload policies.

APR• Should be thorough; reviews previous year’s

goals and sets new goals.• Should measure compliance with the Unit

Workload Policy.• Faculty (tenured or not) who have a deficiency

must have a mutually agreed on performance improvement plan (CBA Art 33).

• Faculty with continued poor performance are potentially subject to discipline

WORKLOAD• Academic Unit = The smallest academic unit you belong

to. Usually a department, but it could be a college, library jurisdiction, or other type of unit.

• Every Unit must have a workload policy which has been approved by the Faculty, the Unit Head, the Dean and the Provost.

• Workload documents should separate requirements for qualified and non-qualified titles.

• Your initial letter of appointment may modify the workload (e.g. “You will only have to teach one class per semester for the first two years.” or “You must have grants that support your salary after 1 year.”)

1994 University Workload Document

• Puts the responsibility for workload on the Unit.• States faculty course load as:

– Associate or certificate programs: 4/term– Baccalaureate programs: 3/term– Graduate programs: 1 or 2/term

• For undergraduate programs, some advising/program admin. is assumed.

• For graduate programs, acceptable levels of research/scholarship are required.

UNIT WORKLOAD• Will state teaching, research and service

expectations.– These may vary by rank.– These should vary for qualified titles.

• Usually, the expectations are stated as a range since not all faculty do exactly the same thing.

• The Unit head can usually modify workload for special needs (such as accreditation duties, course development, administrative functions, unusually high research levels, etc.)

PRIMARY SEMESTERS• You are required to teach 2 out of 3 semesters/year

unless your offer letter states differently or you are 12 month faculty.

• The 2 semesters are “primary” and your offer letter states which two they are. If not stated, Fall and Spring are assumed.

• You and your unit head may agree to change your primary semesters.

• Primary semesters are defined mostly for determining teaching loads.

SECONDARY SEMEMSTERS• The third semester is your secondary semester.• It is assumed a faculty member will use the

secondary semester for scholarly activity and/or faculty development.

• Faculty members may receive extra compensation during a secondary semester.

• If reasonable and necessary, a faculty member may be required to participate in governance activities during a secondary semester.

EXTRA COMPENSATION• Two semester faculty may receive extra

compensation during a secondary semester for:– Extra teaching (rate defined in CBA)– Research grant participation– Extraordinary service (e.g. preparing

accreditation material just prior to a visit).• Some unit/college workload policies require

faculty to “buy out” academic year salary from a research grant before getting extra comp.

OUTSIDE ACTIVITY REPORTS

• University rules allow faculty to consult one day/week during primary semesters and do not restrict it during secondary semesters.

• You MUST report your outside activities to the University on the OAR.

• You must file an annual OAR and amend it if something new comes up.

OUTSIDE ACTIVITY REPORTS• Collateral employment.• Conflict of commitment.• Conflict of interest.• Way too complicated to discuss here.

– There IS training. Go to uc.edu and search for OAR. There is a .pdf training module.

• IMPORTANT: Under a new government rule, reimbursed travel is a conflict of interest if not reimbursed by an educational institution or a government agency. This must be reported.

CONFLICT OF INTEREST• Conflict of interest may occur when

something outside the University may unduly influence your duties at the University.

• Common examples (but not exhaustive):– You or a family member have a financial

interest in a firm that funds your research.– You may gain some direct, financial benefit

from your research.

CONFLICT OF INTEREST

• This is another COMPLICATED subject.• The OAR training explains conflict of

interest.• There is a Conflict of Interest officer.

– Holly Bante (6-5501)– Call her if you even suspect a COI

• COI is serious. You can be terminated for non-compliance.

CONFLICT OF INTEREST

• Conflict of interest CAN be managed.• You need a COI management plan.• Again, Holly can help you with this OR

refer you to the person who can help.

CONFLICT OF COMMITMENT

• Conflict of commitment occurs when you spend so much time on an outside activity it prevents you from performing your UC duties.

• Again, this can be managed but you have to do it the right way and have an approved plan.

OHIO ETHICS LAW

• We are State employees.• Ohio has an ethics law.• Basically, you cannot take “substantial”

gifts from people who do any type of business with UC. Substantial is not defined but most use $15.

• Meals are gifts, too.

RESEARCH MISCONDUCT• Research Misconduct is a serious offense.• Possible examples:

– Misuse of funds (including charging a grad student to a grant he/she never worked on).

– Purposeful misrepresentation of data (purposeful is the key word; an honest mistake is not misconduct)

– Violation of Human Subject Research rules– Altering research results for financial gain.– Failing to give proper credit to students/colleagues.

RESEARCH MISCONDUCT

• There is an Office of Compliance that handles research misconduct.– Jane Strasser (8-5034)

• Contact her if you suspect misconduct• MORE IMPORTANT – contact her with

questions!

INSTITUTIONAL RESEARCH BOARD

• IRB approves plans for human subject or animal research.

• Plans must be approved BEFORE the research starts. Often, a preliminary approval is needed in the proposal stage.

• Contact IRB for help (8-5259).• NOTE – even taking a survey can be

Human Subject Research – always check.

OK, enough with the boring, serious stuff!!

Let’s talk about the FUN STUFF!!

FACULTY DEVELOPMENT• Faculty Development is an activity that makes YOU

better.• $420k will be divided among the colleges for individual

faculty development.– Conference travel– Hardware/Software awards– Other development activities.

• $80k for interdisciplinary awards• $275K spent at the Provost’s discretion with input from

the Faculty Senate

FACULTY DEVELOPMENT

• Opportunities through the Center for the Enhancement of Teaching and Learning.

• Conducts seminars, workshops, mentoring sessions and provides advice on the scholarship of teaching and learning.

• More on that in another session!

GOVERNANCE

• Faculty Senate– Traci Hermann (UCBA) Faculty Chair

• 47 members– President Ono– Faculty Chair, Chair Elect/Past Chair,

Secretary, 2 BOT representatives.– 2 members from each college– 1 Emeriti, 2 Part Time and 8 at large

HONORS

• Academy of Teaching and Learning Fellows.

• Graduate Fellows• Distinguished Teaching Professor• Distinguished Research Professor

Faculty Awards

Adjunct Faculty Award

Established and Emerging Entrepreneurial Faculty Achievement Awards

Faculty Senate University Service Award

George Barbour Award for Good Faculty-Student Relations

Faculty AwardsGeorge Rieveschl Jr. Award for Distinguished Scientific Research

George Rieveschl Jr. Award for Creative and/or Scholarly Works

Innovative Uses of Technology in Teaching Award

Mrs. A.B. Dolly Cohen Award for Excellence in Teaching

Provost’s Faculty Career Award

FACULTY AWARDS

Colleges have their own awards.

COMMENCEMENT

• Spring, Summer and Fall– Faculty Marshalls sit with students. Faculty

may also sit on stage.• Hooding

– Separate ceremony in Spring– With Commencement in Summer

• University will rent regalia for you, but there are discounts if you want your own.

NEW STUDENT CONVOCATION

• Welcomes our new Freshmen.• Held during Welcome Week• Faculty attend in regalia.

FACULTY CLUB

• 7th Floor Varsity Village• $10/month membership• Serves lunch.• Hosts special events.• Will eventually move to new Faculty

Center.

QUESTIONS

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