ARCHIBUS : Progress and 2016 Goals At the beginning of 2015 we all set the ARCHIBUS goal of having all of our mechanical systems

data accurately entered into ARCHIBUS and to assign preventive maintenance procedures

along with preventive maintenance schedules. Many of you may have already had this data

entered and Kardent assisted most of you in the beginning. During our site visits many of us

found that some of your data may not have been 100% accurate or was found to be incom-

plete, but for the most part we had a great foundation in which to build upon . Any of the IT

folks will tell you, and I’m sure you all have heard the saying, “Garbage in = Garbage out.” The

beauty of all of the time spent checking the accuracy of the existing data and entering new

data is that once you are finished, ARCHIBUS now begins working for you and the payback is

huge. Please make sure your team has accomplished the goal of crossing the mechanical sys-

tems off of the ARCHIBUS “to do list.” During our site visits through the first quarter of 2016

we will plan to review the process and entries to ensure we are on track.

Our ARCHIBUS Goal for 2016 is going to focus on all of the pool systems and associated

aquatics equipment. We first want to check the accuracy of the existing data and then add

equipment that has not been added or entered into ACHIBUS. Once all of the equipment is

entered the preventive maintenance procedures and PM schedules can then be added. Please

remember to always start by searching a procedure to see if a procedure exists in the data

2016 is going to be a milestone year for

several Kroc Centers. The Kroc Centers

in Augusta, GA, Greenville, SC, Kerrville,

TX and Biloxi, MS all will have reached

the 5th year of operation in 2016. The

THQ CRP has funding available for re-

lease to these centers and the funding is

earmarked for pool mechanical and

chemical systems repairs. In some cases

we may shift the funding to cover other

problematic areas in the event the ear-

marked areas are performing well. The

main filtration pump electric motor will

be the one big ticket item your team will

need to be preparing for replacing.

These electric motors can be rewound,

but the process takes a few days. In the

event that your pump motor is reaching

50,000 hours of operation, begin plan-

ning now with an electric motor vendor

on the cost and the outage time for re-

winding. Please note that we have had

motors fail in the 30,0000 to 50,0000

hours of operation range. A good rule of

thumb is 10,000 hours of operation a

year.

Capital Renewal Updates

Facilities News The Salvation Army USA Southern Territorial Headquarters

ISSUE 08 January 2016

ARCHIBUS 2016

Continued

The Pool Company can now

provide CPO classes. We are

planning on having a CPO

class in March of 2016. If you

have any one at your facility

that needs a CPO certification,

or a re-certification, please let

me know before FEB 17, 2016

so we can plan the class. We

will need at least 3 participants

in order to make the class cost

effective. The cost for the class

will be comparable to other

organizations and we will real-

ize the added benefit of a class

being conducted on one of our

own sites surrounded by our

TSA peers, not is a conference

room at a local motel.

Steven Vigil with the Pool

Company will be the class in-

structor and we hope to have

the class at a local Kroc Center

pending the participants loca-

tions. You all know how much

emphasis we like to place to

“hands-on” training and this

will be evident in these CPO

classes as well. Not to discredit

other CPO certification organ-

izations, but not a whole lot of

hands-on happens in a motel

conference room.

I’m excited that this oppor-

tunity is now available to us

and please take advantage of

the opportunity.

base already. No point in reinventing the

wheel if you do not have to do so. Please

remember the key to correcting and/or en-

tering data into ARCHIBUS is to enter the

correct site/building code exactly the same

for the 3 primary key identifiers at the begin-

ning of the code. For example, the Biloxi

Kroc Center would be: BIL-KC-B01- This

code indicates: Biloxi-Kroc Center-Building

01. The ARCHIBUS data base searches

through the massive amounts of data using

this primary key , so take care when coding

the data.

ARCHIBUS is a powerful FMS tool and with

any powerful data base tool, you can easily

get lost in the weeds. At least I know I do

from time to time. What I mean by this is

that ARCHIBUS will ask you for tons of infor-

mation, things like: motor voltage, amper-

age, maximum/minimum flow rates, etc.

Granted, all of this information is great to

have and we hope to see all of the little de-

tails come in time, but just focus on captur-

ing the information that is pertinent to main-

taining the piece of equipment at first.

1. What is the piece of equipment?

2. Where the equipment is located.

3. What type of maintenance has to be

performed on the equipment.

4. The frequency of the PM to be per-

formed on the equipment.

By having these 4 pieces of important infor-

mation you have 95% of the information

required to properly maintain your equip-

ment. The other 5% comes in the form of all

those little “weeds” mentioned earlier. This

information can be added as you move for-

ward with ARCHIBUS. The added bonus to

successfully completely filling in all the de-

tailed

CPO Classes

Andy Zima the Greenville Kroc Center Facil-

ity director putting his new TPO inspection

tool to use.

TPO Roofing Inspection Tool at Work. The

THQ property Department provided all Kroc

Centers with a TPO and/or Bitumen roofing

inspection tool at the end of 2015. Memphis

and Norfolk have not received theirs to date

and we will provide you all with one during

our next visit.

ARCHIBUS: Continued

Information is the finer details of equipment

is a learning opportunity and that you are

sure to learn something new about your

facility and/or the equipment. Please do

not let my recommendations become the

hard and fast rule for entering data. If you

prefer to enter all of the information in addi-

tion to the 4 main items listed, on the previ-

ous page, by all means go for it!

Moving forward in 2016, we are still part-

nered with Kardent for support and services

at the THQ level. To help you all reduce ex-

penses with ARCHIBUS please continue to

send your requests and problems with

ARCHIBUS to Ross Wheeler. We released

the ARCHIBUS mobile application in late

2015 and so far we are seeing intermittent

use of the mobile application. The mobile

application was brought online to be a con-

venience tool for your teams.

In addition to all of the Kroc Centers in the

Southern Territory, Evangeline Booth Col-

lege and THQ both are using ARCHIBUS and

several area commands are planning to bring

ARCHIBUS online in their area this year.

Facilities Training &

Continuing Education

The THQ Property Department value

you as TSA FM’s and facilities staff. As

we continue our journey to preserve

TSA property and promote efficiency,

we would like to hear from your team

on areas that you would like for your

teams to receive training and continu-

ing education to better serve your facil-

ities. Please email Ross Wheeler for

any training or continuing education

requests that your teams may have. In

2015, we had our pool systems train-

ing. We would like to provide a Basic

HVAC General Maintenance training to

be held in the fall of 2016 and would

like to hear your feed back and interest

in regards to this offer.

Download your free Energy Manage-

ment and implementation guide at

BluePillar.com

Or Request a PDF electronic Copy

from Ross Wheeler.

ARCHIBUS Trouble shooting Tip:

When entering employees and user’s

into ARCHIBUS you must check to see

that the employee’s information is exact-

ly the same in the employee’s table and

the user table. This is realized when a

user account may not be functioning

properly or the user cannot see the re-

quired information when reviewing work

orders.

Facilities Top 10

We would like to know what you and

your facilities team view as the top 10

items required for a success facilities

operation. I do not want the “lead the

witness by stating an example,” we want

to hear what you think are the absolute

top 10 items/things required to be suc-

cessful. At your convenience please

send me your top 10. Our hope is to

incorporate your responses in a future

project. We thank you for your time in

advance.

POOL Chemistry: Check Total Dis-

solved Solids regularly. The only

way to reduce TDS is to drain the

body of water. We do not want this

guy visiting our pools.

THQ Property Resources

www.ussthqproperty.org

Facilities News

ISSUE 08/January 2016

Housekeeping : Carpet Extractors

The Salvation Army USA Southern Territory

1424 Northeast Expressway

Atlanta, GA 30329

Ross Wheeler

404.312.6931ph

404.728.1333fax

Ross.Wheeler@uss.salvationarmy.org

Here you can find many prop-erty/facilities resources and preferred vendors in addition to the back issues of Facility Newsletters. We would also like your feedback on the web-site as we update it to include information to better serve you.

We all use our carpet extraction machines for wet extraction processes on our carpet floor-

ing to keep the flooring looking nice and new. In some cases the maintenance to the extrac-

tion machine itself is either forgotten or neglected. The best practice for proper extraction

machine preventive maintenance and cleaning is to build these actions right into a flooring

wet extraction procedure for carpeting. The last step in the whole process can be to clean

the extraction unit. The cleaning of these units is extremely important and directly related

to how well the machine will preform. Not to mention that these machines cost as much as

a car. A few items to check off the maintenance list for these machines are:

1. Always store the machine with the water tank and reclaim tank lids off or open. If these

lids are left closed during storage, mold will grow in your machine. See photo above.

2. The mister nozzles under the brush head will become clogged and not deliver the cor-

rect amount of cleaning solution to the carpet surface. These misters are easily re-

moved and are best to be allowed to soak in a small bucket or cup of water.

3. Clean the entire system , water tank, and reclaim tank of the machine by flushing a solu-

tion of water and vinegar .

This information has just skimmed the surface for properly maintaining these carpet extrac-

tion machines. I will be glad to cover all of the items associated with the proper operation

and maintenance of these machines with your team during a future site visit.