EXTRAORDINARY GENERAL ASSEMBLY 21 November 2008 · Mrs Diana Maria RAMOS DE LEON Member (Group V) Dr Pablo Tomas MAYORGA Member (Group VI) ... Rosario SANTANDER KELLY CHN Zhou DONGBO

EXTRAORDINARY GENERAL ASSEMBLY

21 November 2008

TABLE OF CONTENTS Page

1. COMPOSITION OF THE BUREAU I

2. CHAIRS OF NON-BUREAU TECHNICAL COMMITTEE I

3. FEI PRESIDENT OFFICE II

4. FEI HEADQUARTERS II

5. NFs PRESENT OR REPRESENTED III-VII

6. FEI GUESTS VIII

7. PRESS REPRESENTATIVES IX

1. ADDRESS BY THE PRESIDENT 1

2. QUORUM 1

3. NOMINATION OF SCRUTINEERS 1

4. MODIFICATION TO THE FEI STATUTES 1

4.1. CONSIDERATION AND APPROVAL OF CHANGES OF ARTICLES 1

ANNEXES

ANNEX I Consideration and Approval of Changes of Articles 2-3

TABLE OF CONTENTS Page

1. COMPOSITION OF THE BUREAU I

2. CHAIRS OF NON-BUREAU TECHNICAL COMMITTEE I

3. FEI PRESIDENT OFFICE II

4. FEI HEADQUARTERS II

5. NFs PRESENT OR REPRESENTED III-VII

6. FEI GUESTS VIII

7. PRESS REPRESENTATIVES IX

1. ADDRESS BY THE PRESIDENT 1

2. QUORUM 1

3. NOMINATION OF SCRUTINEERS 1

4. MODIFICATION TO THE FEI STATUTES 1

4.1. CONSIDERATION AND APPROVAL OF CHANGES OF ARTICLES 1

ANNEXES

ANNEX I Consideration and Approval of Changes of Articles 2-3

MEETING MINUTES Extraordinary General Assembly,Buenos Aires (ARG) – 21 November 2008

I

COMPOSITION OF THE BUREAU

H.R.H. Princess Haya BINT AL HUSSEIN President

Mr Sven HOLMBERG 1st Vice President (Jumping)

Mr Christopher John HODSON 2nd Vice President

Mr Ken LALO Chair FEI Tribunal

Mr Philip BILLINGTON Deputy Chair Audit & Compliance

Mr Lee PEARSON Member (Athletes)

Mr John MCEWEN Member (Veterinary)

Mrs Mariette WITHAGES-DIELTJENS Member (Dressage)

Mr Wayne ROYCROFT Member (Eventing)

Mr Richard NICOLL Member (Driving)

Mrs Ruth M. CARLSON Acting Member (Endurance)

Mr Cesare CROCE Member (Group I)

Dr Hanfried HARING Member (Group II)

Mr Sergey BUIKEVICH Member (Group III)

Mrs Katharine E. JACKSON Member (Group IV)

Mrs Diana Maria RAMOS DE LEON Member (Group V)

Dr Pablo Tomas MAYORGA Member (Group VI)

SHK Khalid BIN ABDULLA AL KHALIFA Member (Group VII)

Dr Douk-Kee AHN Member (Group VIII)

Mr Ernst HOLTZ Member (Group IX)

CHAIRS OF NON-BUREAU TECHNICAL COMMITTEES

Mr John LONG Nominations Committee

Ms Emma GARROD SEELY Vaulting Committee

Mr Frank COSTANTINI Reining Committee

Mr Ulf WILKEN Para-Equestrian Committee


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II

FEI PRESIDENT OFFICE

Mrs Candy BURNYEAT HRH Communications Advisor

Mr Zaid AL HAMDAM HRH Head of Protocol

FEI HEADQUARTERS

Mr Alex MCLIN FEI Secretary General & CEO

Ms Neerja TANNAN Executive Director, Finance, HR Administration

Mr David HOLMES Executive Director Sports

Mr Harald MULLER Executive Director Development

Mr Carsten COUCHOURON Executive Director Commercial

Mrs Sabrina ZEENDER Manager, SG Office

Mr John ROCHE Jumping

Mrs Catrin NORINDER Director, Eventing

Mr Ian WILLIAMS Director, Sports Non-Olympic Sports

Ms Nici KENNEDY Deputy Director, Non-Olympic Sports

Mr Richard JOHNSON Director, Communications

Mrs Malina GUEORGUIEV Manager, Communications

Mrs Jacqueline BRAISSANT Director, Development

Mr Dominique DELCOURT Manager, IT

Mr Mikael RENTSCH Legal Counsel


III

NF'S PRESENT OR REPRESENTED

ALG Ahmed Toufik BOUGANDOURA

Fahima SEBIANE

ARG Jorge Alejandro AMAYA

Atilio COSTA

Jorge GABRIEL

Maximiliano GABRIEL

Gerardo WERTHEIN

ARM Karen GILOYAN

Hayrapet HAYRAPETYAN

AUS Franz-Josef VENHAUS

AUT Frank SPADINGER

BAR James ELLIOT

Alison ELLIOT

BEL Jacky BUCHMANN

Ingmar DE VOS

BER Paul PEREECH

BLR Ekaterina VORONOVA

Natallia YURANAVA

BOL Ignacio BEDOYA

BRA Luiz Roberto GIUGNI

Elizabeth VAN SCHELLE

BRN Haider ZUBI

CAN Mike GALLAGHER

Akaash MAHARAJ

Al PATTERSON

Mark SAMUEL

Susan STEWART

CAY Mary MC TAGGART

CHI Eduardo CERECEDA

Manuel SAAVEDRA


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II

FEI PRESIDENT OFFICE

Mrs Candy BURNYEAT HRH Communications Advisor

Mr Zaid AL HAMDAM HRH Head of Protocol

FEI HEADQUARTERS

Mr Alex MCLIN FEI Secretary General & CEO

Ms Neerja TANNAN Executive Director, Finance, HR Administration

Mr David HOLMES Executive Director Sports

Mr Harald MULLER Executive Director Development

Mr Carsten COUCHOURON Executive Director Commercial

Mrs Sabrina ZEENDER Manager, SG Office

Mr John ROCHE Jumping

Mrs Catrin NORINDER Director, Eventing

Mr Ian WILLIAMS Director, Sports Non-Olympic Sports

Ms Nici KENNEDY Deputy Director, Non-Olympic Sports

Mr Richard JOHNSON Director, Communications

Mrs Malina GUEORGUIEV Manager, Communications

Mrs Jacqueline BRAISSANT Director, Development

Mr Dominique DELCOURT Manager, IT

Mr Mikael RENTSCH Legal Counsel


III

NF'S PRESENT OR REPRESENTED

ALG Ahmed Toufik BOUGANDOURA

Fahima SEBIANE

ARG Jorge Alejandro AMAYA

Atilio COSTA

Jorge GABRIEL

Maximiliano GABRIEL

Gerardo WERTHEIN

ARM Karen GILOYAN

Hayrapet HAYRAPETYAN

AUS Franz-Josef VENHAUS

AUT Frank SPADINGER

BAR James ELLIOT

Alison ELLIOT

BEL Jacky BUCHMANN

Ingmar DE VOS

BER Paul PEREECH

BLR Ekaterina VORONOVA

Natallia YURANAVA

BOL Ignacio BEDOYA

BRA Luiz Roberto GIUGNI

Elizabeth VAN SCHELLE

BRN Haider ZUBI

CAN Mike GALLAGHER

Akaash MAHARAJ

Al PATTERSON

Mark SAMUEL

Susan STEWART

CAY Mary MC TAGGART

CHI Eduardo CERECEDA

Manuel SAAVEDRA


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IV

Rosario SANTANDER KELLY

CHN Zhou DONGBO

Chang WEI

Wang WEI

COL Cesar CAMARGO SERRANO

CRC Jose Antonio MUNOZ

CUB Franklin DOMENECH

CZE Annamaria KOLAROVA

Jaroslav PECHACEK

DEN Ulf HELGSTRAND

Britta RIIS

DOM José Manuel RAMOS BAEZ

ECU Gisele BARREIRO

Alvaro DE GUZMAN

Gloria VINUEZA-DE CUESTA

ESA Cesar A. HIRSCH

Frances HOET

ESP Venancio GARCIA OVIES

Ramon LOPEZ LAX

Javier REVUELTA DER PERAL

EST Heiti HÄÄL

FIN Fred SUNDWALL

FRA Dominique FAYE

Christian PAILLOT

GBR Andrew FINDING

Keith TAYLOR

Toby VINTCENT

GEO Bakar GACHECHILADZE


V

Lasha JAIANI

GER Breido GRAF ZU RANTZAU

GRE Anastasios DELIVORIAS

Isodoros KOUVELOS

GUA Catherine WEBER DE RIZE

HAI Paula COLES

Richard COLES

Acedius SAINT-LOUIS

HKG Soenke LAUTERBACH

HUN Karoly FUGLI

IND S.S. KUMAR

Singh SARPARTAP

IRL Damian MCDONALD

Charles POWELL

ISR Anat KIRSHNER

ITA Marco DANESE

Benedetta PECINI

JAM Catherine DELISSER

Betty WATES

JPN Yasukazu CHATANI

Kazuya HIRAYAMA

Sadayuki YASUKAWA

Jun YONEYAMA

KAZ Konstantin VORONOV

KEN Mary K.B. BINKS

KGZ Sadir MAMYTOV

Manas SULTANOV

Marat KYDYRALIEV


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IV

Rosario SANTANDER KELLY

CHN Zhou DONGBO

Chang WEI

Wang WEI

COL Cesar CAMARGO SERRANO

CRC Jose Antonio MUNOZ

CUB Franklin DOMENECH

CZE Annamaria KOLAROVA

Jaroslav PECHACEK

DEN Ulf HELGSTRAND

Britta RIIS

DOM José Manuel RAMOS BAEZ

ECU Gisele BARREIRO

Alvaro DE GUZMAN

Gloria VINUEZA-DE CUESTA

ESA Cesar A. HIRSCH

Frances HOET

ESP Venancio GARCIA OVIES

Ramon LOPEZ LAX

Javier REVUELTA DER PERAL

EST Heiti HÄÄL

FIN Fred SUNDWALL

FRA Dominique FAYE

Christian PAILLOT

GBR Andrew FINDING

Keith TAYLOR

Toby VINTCENT

GEO Bakar GACHECHILADZE


V

Lasha JAIANI

GER Breido GRAF ZU RANTZAU

GRE Anastasios DELIVORIAS

Isodoros KOUVELOS

GUA Catherine WEBER DE RIZE

HAI Paula COLES

Richard COLES

Acedius SAINT-LOUIS

HKG Soenke LAUTERBACH

HUN Karoly FUGLI

IND S.S. KUMAR

Singh SARPARTAP

IRL Damian MCDONALD

Charles POWELL

ISR Anat KIRSHNER

ITA Marco DANESE

Benedetta PECINI

JAM Catherine DELISSER

Betty WATES

JPN Yasukazu CHATANI

Kazuya HIRAYAMA

Sadayuki YASUKAWA

Jun YONEYAMA

KAZ Konstantin VORONOV

KEN Mary K.B. BINKS

KGZ Sadir MAMYTOV

Manas SULTANOV

Marat KYDYRALIEV


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VI

KOR Il Hong KIM

KSA Saleh Sulaiman AL GHADH BAN

Mohammed Multaq ALDOSARI

Sami Hamad ALDUHAMI

LAT Agnese BLAUA

Agris BLAUS

Edgars TREIBERGS

LBA Ali Nasser SAYEH

LIB Ghazi YEHIA

MAR Brahim AADNAN

MEX Mercedes CAMPDERA ALATOR

MLT Ronald GAERTY

MON Eleonora OTTAVIANI

NED Martien VAN DEN HEUVEL

Bert VAN WANROOIJ

NOR Kjell MYHRE

Carsten SORLIE

NZL Jim ELLIS

Jennifer MILLAR

OMA Samy NAGM EL DIN

PAR Elodia Alma A. BONIFAZI

Leticia DIAZ BENZA

Maria Eugenia HEIKEL

Isabel MATEOS

PER Margoth BATIEVSKY

Francisco RIVADENEIRA COCKBURN

David LEVY

POL Marcin KARASZEWICZ SZCZYPIORSKI


VII

Michal WROBLEWSKI

POR Manuel BANDEIRA DE MELLO

Luis VAZ DE ALMADA

PUR Franklin EARLE

Hector GANDIA

Bohdan Chester HRYNIEWICZ

QAT Talib AL MARRI

Ahmed BEDOUI

RSA Anthony LEWIS

RUS Oleg SHEYKO

Dimitry TITOV

SIN Nay Hue HO

SLO Jurij RUDEZ

SRB Dejan DRAGOJEVIC

SUD Abdul Rhman Balla RAFAT

SUI Alain GUILLET

Claude NORDMANN

SVK Robert FEKAR

SWE Bo HELANDER

Tomas TORGERSEN

SWZ Kerry ARANKY

Sarah NANN

THA Fuangvich ANIRUTH DEVA

TPE Jack HUANG

TUR Armagan OZGORKEY

UAE Taleb Dhaler AL MUHAIRI

Vijay MOORTHY

Ali MOOSA AL KHAMIR


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VI

KOR Il Hong KIM

KSA Saleh Sulaiman AL GHADH BAN

Mohammed Multaq ALDOSARI

Sami Hamad ALDUHAMI

LAT Agnese BLAUA

Agris BLAUS

Edgars TREIBERGS

LBA Ali Nasser SAYEH

LIB Ghazi YEHIA

MAR Brahim AADNAN

MEX Mercedes CAMPDERA ALATOR

MLT Ronald GAERTY

MON Eleonora OTTAVIANI

NED Martien VAN DEN HEUVEL

Bert VAN WANROOIJ

NOR Kjell MYHRE

Carsten SORLIE

NZL Jim ELLIS

Jennifer MILLAR

OMA Samy NAGM EL DIN

PAR Elodia Alma A. BONIFAZI

Leticia DIAZ BENZA

Maria Eugenia HEIKEL

Isabel MATEOS

PER Margoth BATIEVSKY

Francisco RIVADENEIRA COCKBURN

David LEVY

POL Marcin KARASZEWICZ SZCZYPIORSKI


VII

Michal WROBLEWSKI

POR Manuel BANDEIRA DE MELLO

Luis VAZ DE ALMADA

PUR Franklin EARLE

Hector GANDIA

Bohdan Chester HRYNIEWICZ

QAT Talib AL MARRI

Ahmed BEDOUI

RSA Anthony LEWIS

RUS Oleg SHEYKO

Dimitry TITOV

SIN Nay Hue HO

SLO Jurij RUDEZ

SRB Dejan DRAGOJEVIC

SUD Abdul Rhman Balla RAFAT

SUI Alain GUILLET

Claude NORDMANN

SVK Robert FEKAR

SWE Bo HELANDER

Tomas TORGERSEN

SWZ Kerry ARANKY

Sarah NANN

THA Fuangvich ANIRUTH DEVA

TPE Jack HUANG

TUR Armagan OZGORKEY

UAE Taleb Dhaler AL MUHAIRI

Vijay MOORTHY

Ali MOOSA AL KHAMIR


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VIII

Sundar RETHINAVEL

Hallvard SOMMERSETH

UKR Butenko OLEKSSI

Mykhayo PARKHOMCHUK

Yuliya PARKHOMCHUK

URU Gabriel VIDAL

Gustavo SCLAVO

Francisco PICK

USA David O'CONNOR

James WOLF

VEN Doris FIHMAN

ZAM Maggie GRAY

ZIM David GRAY

FEI GUESTS

Bryan PETTIGREW Affinity Sports Marketing

Felipe FAGUNDES ALLTECH South America

Maria Sol ORTS ALLTECH South America

Don TREADWAY AQHA

Jenny ELLIS Best Groom Award

Woon-Kwong LAM BOCOG 2008

Patrick Thomas MCCARTAN FEI Development Advisory Board

Sevil SABANCI FEI Development Advisory Board

Jean-Philippe CAMBOULIVES FEI Development Tutor

Wolf VON BUCHHOLZ FEI Driving Committee

Jean-François MODOUX GA Electronic Voting

Antonio LOSADA HBSC Argentina

Giles MORGAN HBSC UK


IX

Eric BASSOT HORSEBALL

Jan Willem KOERNER IEOA

Alan BALCH FEI Master of Ceremony

Charmaine CROOKS Member of the IOC Press & Athletes Commission

Maribel ALONSO DE QUINZEANOS FEI Nominations Committee

Martin ATOCK Peden Germany

Henry BULLEN Peden UK

Mazhar DEMIRALP S International Equestrian Center, Turkey

Lars LUNDOV Sport Event Denmark

Kent ALLEN World Equestrian Games 2010

Sherry FRANK World Equestrian Games 2010

Robert HINKLE World Equestrian Games 2010

Scott LOWERY World Equestrian Games 2010

Roly OWERS World Horse Welfare

PRESS REPRESENTATIVES

Tatiana MOLCHANOVA New Horse Sport Magazine

Anna PEROVA New Horse Sport Magazine

Anna SAHAKYAN Public TV of Armenia


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VIII

Sundar RETHINAVEL

Hallvard SOMMERSETH

UKR Butenko OLEKSSI

Mykhayo PARKHOMCHUK

Yuliya PARKHOMCHUK

URU Gabriel VIDAL

Gustavo SCLAVO

Francisco PICK

USA David O'CONNOR

James WOLF

VEN Doris FIHMAN

ZAM Maggie GRAY

ZIM David GRAY

FEI GUESTS

Bryan PETTIGREW Affinity Sports Marketing

Felipe FAGUNDES ALLTECH South America

Maria Sol ORTS ALLTECH South America

Don TREADWAY AQHA

Jenny ELLIS Best Groom Award

Woon-Kwong LAM BOCOG 2008

Patrick Thomas MCCARTAN FEI Development Advisory Board

Sevil SABANCI FEI Development Advisory Board

Jean-Philippe CAMBOULIVES FEI Development Tutor

Wolf VON BUCHHOLZ FEI Driving Committee

Jean-François MODOUX GA Electronic Voting

Antonio LOSADA HBSC Argentina

Giles MORGAN HBSC UK


IX

Eric BASSOT HORSEBALL

Jan Willem KOERNER IEOA

Alan BALCH FEI Master of Ceremony

Charmaine CROOKS Member of the IOC Press & Athletes Commission

Maribel ALONSO DE QUINZEANOS FEI Nominations Committee

Martin ATOCK Peden Germany

Henry BULLEN Peden UK

Mazhar DEMIRALP S International Equestrian Center, Turkey

Lars LUNDOV Sport Event Denmark

Kent ALLEN World Equestrian Games 2010

Sherry FRANK World Equestrian Games 2010

Robert HINKLE World Equestrian Games 2010

Scott LOWERY World Equestrian Games 2010

Roly OWERS World Horse Welfare

PRESS REPRESENTATIVES

Tatiana MOLCHANOVA New Horse Sport Magazine

Anna PEROVA New Horse Sport Magazine

Anna SAHAKYAN Public TV of Armenia


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EXTAORDINARY GENERAL ASSEMBLY

1. ADDRESS BY THE PRESIDENT

The participants were welcomed to the Extraordinary General Assembly which would be immediately followed by the Ordinary General Assembly. (I)

2. QUORUM

The Quorum was attained with 83 NFs present and 20 proxies totalling 103. (I)

3. NOMINATION OF SCRUTINEERS

The General Assembly elected the Scrutineers for the Ordinary and Extraordinary General Assembly

Mrs Dominique Faye (FRA), Chair

Mr Ulf Helgstrand (DEN), Member

Col. Sarpartap Singh (IND), Member (R)

4. MODIFICATION TO THE FEI STATUTES

4.1. CONSIDERATION AND APPROVAL OF CHANGES OF ARTICLES

The General Assembly unanimously approved the modifications (see Annex I) to the Statutes to come into force as of 21 November 2008 immediately preceding the Ordinary General Assembly. (R)


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EXTAORDINARY GENERAL ASSEMBLY

1. ADDRESS BY THE PRESIDENT

The participants were welcomed to the Extraordinary General Assembly which would be immediately followed by the Ordinary General Assembly. (I)

2. QUORUM

The Quorum was attained with 83 NFs present and 20 proxies totalling 103. (I)

3. NOMINATION OF SCRUTINEERS

The General Assembly elected the Scrutineers for the Ordinary and Extraordinary General Assembly



Col. Sarpartap Singh (IND), Member (R)

4. MODIFICATION TO THE FEI STATUTES

4.1. CONSIDERATION AND APPROVAL OF CHANGES OF ARTICLES

The General Assembly unanimously approved the modifications (see Annex I) to the Statutes to come into force as of 21 November 2008 immediately preceding the Ordinary General Assembly. (R)


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MEETING MINUTES Annex I Extraordinary General Assembly,Buenos Aires (ARG) – 21 November 2008

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ANNEX I Modifications to the FEI Statutes

19.1 The Bureau is composed of:

(i) The President;

(ii) The First and Second Vice Presidents;

(iii) The Chairs of the Technical Committees for Dressage, Jumping, Eventing, Driving,

Endurance and Veterinary (Technical Chairs);

(iv) The Chairs of the Regional Groups (Group Chairs);

(v) The Chair of the Audit and Compliance Committee, without a vote;

(vi) The Chair of the Athletes’ Committee, without a vote.

Article 29. Standing Committees

29.3 Standing Committees shall include a minimum of four three members including the Chair

of the Committee and shall be composed as set forth in the Internal Regulations of the

Bureau, to include individuals with appropriate skills and experience.

29.5 No person, except members of the Athletes’ Committee, may serve on more than one

Standing Committee at the same time.

Article 31. Audit and Compliance Committee

31.2 The Audit and Compliance Committee shall be composed of five three members

including its Chair, who collectively shall have appropriate experience in audit,

compliance, finance, management and administration.

Article 38. Ethics Panel

38.1 Without limitation to the jurisdiction of the FEI Tribunal, Ground Jury, or Appeal

Committee, an Ethics Panel may be convened ad hoc to deal with breaches of the FEI

Code of Ethics or any other matter that may bring the FEI sport into disrepute.


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(i) The President;






















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ANNEX I - PROCEDURAL REGULATIONS OF THE GENERAL ASSEMBLY

7. Standing Committees

7.1 Candidates must be proposed by 15 May of the year preceding the year they are to be elected or appointed or at any other time communicated during the election year by a date set by the Secretary General but not later than 6 months prior the General Assembly. At the beginning of the year, the Secretary General will inform the National Federations and the relevant FEI-recognized associations of the positions on the Standing Committees that are up for election or appointment.


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(i) The President;





















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ORDINARY GENERAL ASSEMBLY

21 November 2008


21 November 2008

TABLE OF CONTENTS

COMPOSITION OF THE BUREAU see Extraordinary General Assembly Minutes

CHAIRS OF NON-BUREAU TECHNICAL COMMITTEE ""

FEI PRESIDENT OFFICE ""

FEI HEADQUARTERS ""

NFs PRESENT OR REPRESENTED ""

FEI GUESTS ""

PRESS REPRESENTATIVES ""

1. OPENING BY THE PRESIDENT 1

2. QUORUM 6

3. ELECTION OF SCRUTINEERS 6

4. APPROVAL OF THE MINUTES OF THE 2007 GENERAL ASSEMBLY, ESTORIL (POR) 7

5. APPROVAL OF THE 2007 ANNUAL REPORT 7

6. ANNUAL FINANCIAL REPORT 7

6.1. APPROVAL OF 2007 ACCOUNTS AND AUDITOR'S REPORTS 7

6.2. UPDATE 2008 YEAR-END FORECAST 7

7. DISCHARGE OF THE BUREAU & THE SECRETARY GENERAL FOR 2007 7

8. REPORT OF THE SECRETARY GENERAL 8

9. BUDGETS / FINANCIAL PLANNING 13

9.1. 2009 BUDGET APPROVAL 13

9.2. 2010-2011 MEDIUM-TERM FINANCIAL PLAN 16

9.3. THE NEW BUILDING 17

10. APPROVAL OF FINANCIAL CHARGES FOR THE FINANCIAL YEAR 2009-2010 17

11. APPROVAL OF ANNUAL SUBSCRIPTIONS 18

12. AUDIT & COMPLIANCE COMMITTEE 19

12.1. REPORT FROM THE AUDIT & COMPLIANCE COMMITTEE 19

12.2. APPROVAL OF THE INTERNAL REGULATIONS OF THE AUDIT & COMPLIANCE

COMMITTEE 19

13. MEMBERSHIP 19

13.1. SUSPENSION & ACKNOWLEDGEMENT OF EXCLUSION 19

13.2. AFFILIATION REQUEST 20

13.3. APPROVAL OF ASSOCIATE MEMBERS 20

TABLE OF CONTENTS




FEI HEADQUARTERS ""


FEI GUESTS ""



2. QUORUM 6


4. APPROVAL OF THE MINUTES OF THE 2007 GENERAL ASSEMBLY, ESTORIL (POR)
















COMMITTEE 19

13. MEMBERSHIP 19




14. APPROVAL OF RULES & REGULATIONS 21

14.1. ADOPTION OF THE GENERAL REGULATIONS, 23RD EDITION 2009 21

14.2. MODIFICATIONS TO THE INTERNAL REGULATIONS OF THE BUREAU 22

14.3. MODIFICATIONS TO FEI ANTI-DOPING RULES FOR HUMAN ATHLETES 22

15. REPORT FROM THE NOMINATION COMMITTEE 22

16. ELECTIONS 23

16.1. CHAIR OF ENDURANCE COMMITTEE 23

16.2. CHAIR OF AUDIT & COMPLIANCE COMMITTEE 23

16.3. CHAIR OF GROUP IV, VIII & IX 24

16.4. MEMBERS OF AUDIT & COMPLIANCE COMMITTEE 24

17. APPROVAL OF COMMITTEE CHAIR & COMMITTEE MEMBERS APPOINTED BY BUREAU 24

17.1. CHAIR, PARA-EQUESTRIAN COMMITTEE 24

17.2. DRESSAGE COMMITTEE 24

17.3. JUMPING COMMITTEE 24

17.4. EVENTING COMMITTEE 25

17.5. DRIVING COMMITTEE 25

17.6. ENDURANCE COMMITTEE 25

17.7. VAULTING COMMITTEE 25

17.8. PARA-EQUESTRIAN COMMITTEE 25

18. LEGAL MATTERS 25

18.1. ACCEPTANCE OF LEGAL & JUDICIAL ACTIVITY REPORT 2007 25

18.2. CLEAN SPORT 25

19. DEVELOPMENT 26

19.1. REPORT FROM THE EXECUTIVE DIRECTOR 26

19.2. 2008 DEVELOPMENT ACTIVITY REPORT 27

19.3. MATTERS ARISING FROM DEVELOPMENT SESSION 27

20. FEI WORLD EQUESTRIAN GAMES 29

20.1. ALLTECH FEI WORLD EQUESTRIAN GAMES 2010 29

20.2. FEI WORLD EQUESTRIAN GAMES 2014 32

21. OLYMPIC GAMES 32

21.1. 2008 OLYMPIC GAMES & PARALYMPIC GAMES REPORT 32

21.2. 2012 LONDON OLYMPIC GAMES – UPDATE 34

22. JUMPING 34

22.1. ACCEPTANCE OF THE CHAIR’S REPORT 34

22.2. UPDATE ON RULES FOR SERIES – FOR INFORMATION 36

22.2.1. Rules FEI Nations Cup Series 36

TABLE OF CONTENTS




FEI HEADQUARTERS ""


FEI GUESTS ""



2. QUORUM 6


















COMMITTEE 19

13. MEMBERSHIP 19







14.3. MODIFICATIONS TO FEI ANTI-DOPING RULES FOR HUMAN ATHLETES

15. REPORT FROM THE NOMINATION COMMITTEE

16. ELECTIONS 23

















19. DEVELOPMENT 26










22. JUMPING 34









16. ELECTIONS 23

















19. DEVELOPMENT 26










22. JUMPING 34




TABLE OF CONTENTS




FEI HEADQUARTERS ""


FEI GUESTS ""



2. QUORUM 6


















COMMITTEE 19

13. MEMBERSHIP 19




TABLE OF CONTENTS




FEI HEADQUARTERS ""


FEI GUESTS ""



2. QUORUM 6


















COMMITTEE 19

13. MEMBERSHIP 19




22.2.2. Modifications FEI World Cup™ Rules 38

22.3. RULES REVISION 2009 - APPROVAL 39

23. DRESSAGE 39

23.1. ACCEPTANCE OF THE CHAIR'S REPORT 39


24. EVENTING 40


24.2. UPDATE ON RULES FOR SERIES 40

24.3. RULES REVISION 2009 – APPROVAL 40

25. DRIVING 41




26. ENDURANCE 41



27. VAULTING 42



28. REINING 43



29. PARA-EQUESTRIAN 43


29.2. CORRECTIONS/MODIFICATIONS TO RULES 43

30. YOUTH 43

30.1. YOUTH OLYMPIC GAMES REPORT 43

30.2. RULES REVISION 2009 43

31. ATHLETES’ COMMITTEE 43


32. VETERINARY MATTERS 44


32.2. MEDICATION CONTROL REPORT 44

32.3. APPROVAL LIST OF PROHIBITED SUBSTANCES 46




23. DRESSAGE 39



24. EVENTING 40




25. DRIVING 41




26. ENDURANCE 41



27. VAULTING 42



28. REINING 43






30. YOUTH 43















16. ELECTIONS 23

















19. DEVELOPMENT 26










22. JUMPING 34









16. ELECTIONS 23

















19. DEVELOPMENT 26










22. JUMPING 34




32.5. VETERINARY RESEARCH - UPDATE 46

32.6. INFECTIOUS DISEASES - UPDATE 46

33. WORLD HORSE WELFARE (FORMER ILPH) 47

34. ITEMS RAISED BY NFS / REGIONAL GROUPS 47

34.1. GBR NF: IMPROVE OUR STANDING IN THE OLYMPIC FAMILY 47

35. FEI CHAMPIONSHIPS 48

35.1. INFORMATION ON ALLOCATION OF CHAMPIOSHIPS 48

36. GENERAL ASSEMBLY 49

36.1. 2009 - INVITATION 49

36.2. 2010 49

37. MISCELLANEOUS 50

38. WRAP UP OF TOPICS 50



23. DRESSAGE 39



24. EVENTING 40




25. DRIVING 41




26. ENDURANCE 41



27. VAULTING 42



28. REINING 43






30. YOUTH 43


















36.1. 2009 - INVITATION 49

36.2. 2010 49











36.1. 2009 - INVITATION 49

36.2. 2010 49





23. DRESSAGE 39



24. EVENTING 40




25. DRIVING 41




26. ENDURANCE 41



27. VAULTING 42



28. REINING 43






30. YOUTH 43












23. DRESSAGE 39



24. EVENTING 40




25. DRIVING 41




26. ENDURANCE 41



27. VAULTING 42



28. REINING 43






30. YOUTH 43










ANNEXES

ANNEX I FEI Timeline and Plan of Action for DOM NF 51-55

ANNEX II FEI Tribunal Activity Report 56-58

ANNEX III Jumping Chair’s Report 59-64

ANNEX IV Modifications to the FEI World Cup™ Jumping Rules 65-70

ANNEXES





MEETING MINUTES General Assembly, Buenos Aires (ARG) – 21 November 2008

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1. OPENING BY THE PRESIDENT

Just for a moment I am going to ask you to set aside the agenda and the issues and reflect on the sheer quality of the athletic performances and stories that this sport, which we hold so dear, delivered in all our disciplines because ultimately and in whatever we do that must be at the heart of our efforts and we need to be proud of the fact that we have delivered the platform for moments as sensational, entertaining and emotional as the mighty Shutterfly conquering Gothenburg, with his beautiful pilot Meredith for Germany; for Ian Millar’s crowning moment, in proving that persistence pays off; for the blessed moment when Hinrich Romeike reminded us all and the world, that the pinnacle of sporting achievement is still at the feet of the amateurs and professionals in equal measure; the vision of Anky triumphing to the sound of a 1,000 camera shutters; and the roar of horse sports fans all around the world; the image of thousands of new faces, from the Asian region, thronging the course at Bea’s River and crowding the stands at Sha Tin. And of extraordinary performances throughout the Paralympics, and of Augustin Vita for Argentina taking the Silver in the Endurance World Championships and indeed throughout all our disciplines.

That is why we are here today, to ensure the delivery of that platform, the platform that shows the best of us, us as a family at all levels of the international ladder.

But the agenda looms large and the issues are serious.

The occurrence of the first contested election in the FEI, was in itself the beginning of a new era for the FEI. As a result, whatever the outcome and whoever the winner would have been the momentum would have continued to carry the organisation, so it took great courage, from all of you, to embrace the new ideas that were put forward but you recognised that change was needed.

But after Estoril, I reflected on the General Assembly and on the responsibility of delivering the Manifesto and I felt we had a house that looked habitable, from the outside, but inside every time we prodded the walls we could see that the house was unsound, it needed complete rewiring.

In the same way that you cannot jump a 6’ Puissance Wall in two 3’ jumps, so it was with the change that we needed. We were trying to drift into it and let it happen by evolution. To experience the change that you voted for, we needed to create it and it wasn’t happening so did I micromanage ….. yes ……I did.

You voted for a working President and I went to work. We were without a Secretary General for 6 months and I rolled up my sleeves and I asked the volunteer body and the staff to do the same and for 18 months we have all set about this FEI and we have been rewiring it.

It’s been a bumpy ride for everyone, sometimes really bumpy, but we needed an HQ that was the centre of the horsesport universe the gravity that keeps the solar system of the volunteer body centred.


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ANNEXES






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We needed a Headquarters that was populated with creative, energetic, driven but accountable individuals who were empowered to deliver the policy of the General Assembly and your committees. And I am delighted to say that is now exactly what you have got.

But along with the people we needed the tools to make the servicing of your needs effective. And we have achieved that too. We have an operations manual that gives you ownership understanding and accountability for all the decisions that are made.

You have an IT system, which is giving us the power to communicate with you all. We have a commercial stream that is providing the funding to allow us to fund our regeneration. Development programmes are rolling out and we will have a new building, which will be a flagship for our sport, one that will stand tall amongst all International Federations and represent our image and values as a leading sport business.

I have skimmed over this list because we have much to cover but I ask you to reflect on my words because as I consider that list and as I look around at what we have achieved in 18 months I am genuinely proud that we can put a tick in all those boxes.

So we can see that the wind of change is now blowing the cloud away and the FEI’s landscape is becoming suffused in a new light by gradual but significant degrees. I believe that for the FEI staff that cloud has passed.

The difference in the atmosphere in Headquarters is extraordinary. It’s a small example but for the first 18 months of my Presidency I would go to Lausanne and find that creativity and the flow of information was stifled and there was unhappiness about the place but that atmosphere has really changed.

I think that the result of all this is that the service levels for all those who contact Headquarters are rising with every passing day and as a result we are all feeling that change.

But we have all lived under that cloud for a long time and we all need to learn how to deal with this new culture. For me and for the volunteer body it means that the time has come to step back and have the confidence in our team to let them get on with their jobs. They are accountable and they are capable.

I emphasize the need for us to have faith in the team, because I have seen that this governing body is one accustomed to saying ‘no’ and that you the National Federations and almost all of our stakeholders are accustomed to walking away with that answer.

But I urge you to understand that the staff, your Executive Board, and your Bureau are populated by people who want to listen and want to help and that within our statutes and processes we will in all possible circumstances say yes.

My honest opinion is that now you have the faces in the FEI staff who are professionals not only in the horse world but individuals that could add value to any other industry they chose to work in.


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Many were faces that were already there and many are new faces but together they have formed a team that is able and willing to serve you but unless the volunteer body that has traditionally kept a tight rein on Headquarters releases their grip the personnel will never be able to get to the point where they can reach their full potential.

The reason why this is incredibly important is because you pay the staff in Headquarters to perform it’s your money.

I have been happy to see a rising trend of communication and interaction between the National Federations and the FEI.

It took me a while to figure out why the National Federations would contact me personally with problems but couldn’t contact the FEI but it wasn’t long before I realised that in most cases it wasn’t for lack of effort it was because of a lack of clarity on who you could turn to.

I think over this week, you the National Federations, have given us the greatest gift by showing us that that is changing that you now have direct relationships with the relevant members of staff that now even from great distances you are able to move around HQ from office to office.

This week in our group meetings we’ve seen a huge display of pride in the developing groups not asking for help but instead showing us examples of how you are helping yourselves. That’s what sport does but the power to do that only comes from individual human beings like you who have collectively achieved that.

What this all means is that we now have a strong foundation on which we could move forward but the honest truth is that we can’t until we deal with the spectres that haunt our feast.

In order to truly deliver to you the FEI the full vision that the manifesto set out for you I need to ask you for something and it’s a big one, I need to you to join with me in the concept of removing conflicts of interest. It is the rising damp in our sport the rot that stops us moving forward.

We have faced some really big issues this year and at the heart of many of them particularly the issues we faced in Hong Kong is Conflict of Interest. We can’t paper over that crack any longer we have to commit to objective decision-making.

Conflict of Interest undermines the integrity of our sport and creates the hidden ceiling that stops us providing the volunteer body with a vast pool of creative and dynamic people that will be able to mirror the staff at HQ. But I warn you now that there will be people who want to plead their individual cases, they will be people you have known for years but one of the lessons I have always been aware of and that we forget at our peril is that no one person, indeed no committee, is bigger than the sport.

If conflict of interest is the hidden virus then the disease that is plain for everyone to see is of course doping. The issues in Hong Kong in particular have fractured the image of our sport in our heartlands and all around the world.


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At the grassroots level now everywhere in Europe at the very heart of the sport people are hurt and confused. Organisers in Germany have told me that the public are actually returning their tickets and do not want to attend events because they are so disillusioned with the doping saga that has unfolded. Riders have been ostracized and have been treated as cheaters en masse. When someone cheats it is the sport that is cheated and in our sport we have to protect our horses because they don’t have voices and they can’t talk to us.

But our athletes are not all cheaters. Our athletes are for clean sport. They all embrace the same values every single day that we do, to protect their horses. If we use them as our scapegoats and treat them all as criminals because of a lack of clarity in our own system then we are all the losers.

We have seen this week the enormous amount of goodwill that there is for Clean Sport and our athletes are at the heart of that goodwill. They are this sports ambassadors and it is right that their faces and voices are at the forefront of the message.

I have always banged on about unity but this threat to our family has actually unified us and, probably for the first time in my presidency, I have seen the athletes stand together and take the lead in recognising this threat to their own future and offer to work with us on the positive debate that is designed to come up with a solution.

I am pleased that as a first step we announced yesterday that Professor Arne Ljungqvist Chairman of the IOC Medical Commission and Vice President of the World Anti-Doping Agency will be chairing the Commission.

The IOC has proved its commitment to us but in so far as they support our drive in this area then so too they urge and support us on the questions of safety in Eventing and judging in Dressage.

Safety in Eventing and Judging in Dressage are issues which we must address not just because the IOC has urged us to but because we are here to serve and it is our duty. By fulfilling that mandate we will answer the questions of the IOC. But certainly their words should sharpen our resolve.

We can only stand secure and not be blown about by events if we have done all the homework. We don’t need rhetoric and spin if we’ve got substance we just need transparency.

But given the strength of feeling on these questions I would like to read you a quote the IOC issued two days ago in response to a question from an international media organisation.

“The programme for 2012 is fixed and was decided in 2005. There will be 26 sports in London. There has been a vote and there are no plans for a change.

However the FEI clearly has issues which we know are being addressed namely safety in Eventing and judging in Dressage.”


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We do have issues, big ones, but with the structure of the volunteer body and the excellence of the HQ team these are surmountable because we now have the capacity to act together as one.

When we have addressed these issues then this organisation will be the modern sport business, which we intended, built on a bedrock of sustainable transparent and accountable policies guided by the traditions and values of the horse world which we all hold so dear and this administration will have fulfilled its promise to you.

But the principle of the manifesto has always been that it should remain a living, breathing document.

The area of governance is a prime example and the pursuit of accountability transparency and credibility for the organisation can never be left stagnant. If we commit to a code of conduct that is based on and accepted by international business models we need also to commit to the fact that those codes also evolve.

While we have now advanced our methods of communication with our national federations and other organizations we can never rest, assured that we have communicated enough or that we have done enough, we always have to strive for better.

For the organisation to embrace a culture of good governance and for it to be an example of good governance you have to become owners of this process.

I want to ask you all a question that I have been asking myself for the last two years. ‘What stops the FEI being a popular body?’. Cynics might say that no governing body is popular but that’s not true. A few governing structures around the world are popular and enjoy the loyalty of their stakeholders and I also ask myself ‘Who is the FEI?’. It seems that it is perceived as this faceless organisation that can be blamed as the collective.

At this point in our evolution we need specific and constructive criticism. We need you to use the tools that we have provided like the IT platform. We need you to say if the processes and procedures aren’t suitable and we need you to help us come up with solutions understanding that they must always serve the greater number.

The world is changing and this FEI is a microcosm of that change. As a perhaps unforeseen derivative of the election you brought about a change in the geopolitics of this organisation and by accident of history the world has followed. Both in this organisation and in the wider world emerging nations are emerging and finding their feet and their voices in our family. And as with the wider world, you need to embrace the spectrum and colour of those voices. You should never feel the need to fear a region or a discipline because to do so will only isolate you.

We hear a lot of buzz words about the new world order, many of them about the need to rediscover leadership and values but as I look around at those in this room and across our family, I know that we have these precious gifts in the horseworld. We have never lost them and we must cherish and nurture our


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values and statesmanship. Individuals who feel the need to lead and dictate the agenda, cannot hijack this federation, the sport leads it and there is no room for anything else.

I want to leave you with the thoughts that lie in a quote that I am going to paraphrase but that is often attributed to Nelson Mandela:

“Our deepest fear is not that we are inadequate. Our deepest fear is that we are powerful beyond measure. It is our light not our darkness that most frightens us. Playing small doesn't serve the world. There's nothing enlightened about shrinking so that other people won't feel insecure around you. We are all meant to shine as children do. And as we let our own light shine we unconsciously give other people permission to do the same. As we are liberated from our own fear our presence automatically liberates others."

By this I want to say to all of you that understanding that your governing body can shine would be to your credit.

Thank you

HRH Princess Haya Bint Al Hussein

2. QUORUM The Quorum was attained with 83 NFs present and 20 proxies totalling 103. (I)

3. ELECTION OF SCRUTINEERS

The Scrutineers elected by the delegates for the Ordinary General Assembly were as follows: (R)



Col. Sarpartap Singh (IND), Member

Before moving to the next point, the Secretary General (SG) made the following clarifications regarding the Agenda for the Ordinary General Assembly: (I)

The ITA NF’s document regarding the Olympic Rules for Jumping Qualifications for London 2012 was formally withdrawn.

The GBR NF asked to withdraw their point regarding the challenges for delivering a drug free sport as the topic was being addressed by the SG under point 18.2 Clean Sport.

The proposal of sanction for anti-doping rules violations from the ITA NF was also removed from the agenda as it would be submitted to the Commission on Equine Anti-Doping and Medication for consideration.

As far as the issue concerning reserving a free-weekend in June for National Championships, this would be addressed under Jumping point 22.1.


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Thank you














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The General Assembly (GA) unanimously approved the Minutes of the 2007 General Assembly, held in Estoril (POR) (R)

5. APPROVAL OF THE 2007 ANNUAL REPORT

The Annual Report for 2007 was approved by the Assembly (R)

6. ANNUAL FINANCIAL REPORT

6.1. APPROVAL OF 2007 ACCOUNTS AND AUDITOR'S REPORTS

The EDF (Executive Director of Finance, HR and Administration) presented the 2007 actual revenues and expenses as audited by PriceWaterhouseCoopers, the FEI’s external auditors. She highlighted the main events of 2007, stating that the net result before extraordinary expenses was CHF 977,000 higher than budgeted. This was due to realised gains due to the liquidation of the portfolio when it was transferred from Heritage Bank to HSBC before the end of 2007. She indicated that the FEI also had an increase in interest income from its assets in the portfolio and cash placements at banks. Furthermore, expenses were overall lower than budgeted. No specific comments were made by the auditors with regards to the 2007 accounts. No points were raised by the GA with regards to the 2007 accounts which it approved. (R)

6.2. UPDATE 2008 YEAR-END FORECAST

The EDF explained the changes made in the 2008 forecast. Compared to the initial budget, the following changes were made:

− a change in the phasing of the HSBC sponsorship revenue

− an increase in General Administrative costs due to a significant increase in legal costs related to doping cases

− an expected loss in the value of the portfolio of 1M CHF

She explained that other expenses were reduced in order to keep the 2008 forecast balanced as initially presented at the General Assembly in 2007. However, the net result showed a loss of 1M CHF due to the expected unrealised decrease in the value of the FEI’s assets in its portfolio. (I)

7. DISCHARGE OF THE BUREAU & THE SECRETARY GENERAL FOR 2007

The GA discharged the FEI Bureau and Secretary General (SG) for 2007. (R)


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Thank you














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8. REPORT OF THE SECRETARY GENERAL

The SG stated that the last eighteen months since the GA had taken place had been marked by the following elements: (I)

a) New governing documents had been adopted and the FEI was functioning under their new regime.

b) April 2007-Nov. 2008 had been a period of transition for HQ with the departure of the former SG as well as the Executive Director of the Commercial Department.

c) The HQ’s focus had been on ensuring maximum progress against the goals of the President’s manifesto, while building a new team and achieving alignment throughout the organisation.

d) The IT project was a major undertaking that had impacted HQ efforts throughout the period.

The HQ objectives over the course of the year and which were organised according to the pillars of the Manifesto were listed as follows: (I)

Governance National Federations Development • Operations manual • Focus on enhancing

communications (media review)

• Goal alignment throughout the Organisation

• Developing IT and ensuring input from NFs

• Roll-out development plan which Harald Muller presented 18 months ago

Commercial Welfare IOC• Finding new sponsors

(i.e. HSBC platinum sponsor)

• Defining Right packages

• Web TV (broadband)

• Transport/quarantine • Anti-doping processes

• Ensure successful Olympics

• Professionalise relationship with the IOC (also on the staff level)

The SG highlighted the key hires and hoped that the NFs had had the opportunity to meet the new members of the staff during the course of the week in Buenos Aires:

• Mr Dominique Delcourt, IT Manager (Sept 07) • Mr David Holmes, Executive Director, Sports (Sept 08) • Mr Richard Johnson, Director, Communications (Sept 08) • Mr Carsten Couchouron, Executive Director, Commercial (Oct 08)


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Governance National Federations Development • Operations manual• Focus on enhancing





Commercial Welfare IOC • Finding new sponsors






• Professionaliserelationship with the IOC (also on the staff level)




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The SG shared with the GA the acronym which summarised the core values of the FEI HQ: Excellence Spirit of initiative Passionate Responsibility Integrity Team work

The past 18 months had been about core investments in people and key projects which would sustain a stronger FEI going forward. (I)

1. Operations Manual

The SG explained that the purpose of the creation of the Operations Manual (copy of which the GA delegates had received on a USB key), had been to increase the efficiency of the FEI, ensure continuity and consistency. The Manual had been split in two documents: one for the FEI Voluntary Body and the other for FEI HQ.

The SG invited the GA to review these living documents which aligned Headquarters and Voluntary Body processes whilst increasing transparency on process ownership and responsibilities. The Manuals also helped decouple process knowledge from any given individual and facilitated support and succession. The SG added that the exercise had also helped the FEI reflect on areas which required improvement and which ultimately would help increase the service level to FEI stakeholders.

2. Planning process

In order to align the FEI and to focus its limited resources on core objectives for each year, a three-year management planning process had been put into place including standardised templates and key performance indicators across Departments, Disciplines and Committees. The process sought to ensure that the goals of Technical Committee Chairs were aligned with those of HQ Department Heads. In turn, each of those should be aligned with the pillars and pledges of the FEI President’s Manifesto.

The management planning process would not only drive the definition and review of each Department’s and Discipline’s annual goals and actions but it would also serve as input for annual budgeting.

The SG further explained the FEI Management Board was responsible for reviewing the management plan of each Department/Discipline. They would identify potential gaps, contradictions and reconcile required budgets and human resources across all Disciplines/Departments/Committees. The Management Board also took decisions in the case of cross-departmental conflicts of goals and actions. The result would then be presented to the Bureau and the General Assembly.


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The SG shared with the GA the acronym which summarised the core values of the FEI HQ: Excellence Spirit of initiative PassionateResponsibility IntegrityTeam work





2. Planning process




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Governance National Federations Development • Operations manual• Focus on enhancing





Commercial Welfare IOC • Finding new sponsors






• Professionaliserelationship with the IOC (also on the staff level)




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The SG shared with the GA the acronym which summarised the core values of the FEI HQ: Excellence Spirit of initiative Passionate Responsibility Integrity Team work





2. Planning process





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The SG shared with the GA the acronym which summarised the core values of the FEI HQ: Excellence Spirit of initiative PassionateResponsibility IntegrityTeam work





2. Planning process




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3. IT

The release plan for the FEI21 project given to the GA during 2007 had been somewhat ambitious. The FEI had, however, been able to deliver the core functionalities and some of the collaborative functionalities (FEI Family) which had been perceived as the most urgent.

The SG explained that during the meeting held in Interlaken (SUI) in April 2008, the Bureau had been informed that the FEI21 IT project presented a number of challenges mainly due to an underestimation of the complexity of the rules and the development which would ensue. As a result the launch of the core functionality modules had been delayed. The incomplete specifications and insufficient prioritisation of core functionalities also meant that a new project approach was required, which in turn would have an impact on time and the budget.

In Interlaken an open discussion with the Bureau followed as to why it was important to go forward with the project. HQ consequently changed the project organisation and modified the release plan, made new resources available and took measures to mitigate cost overrun.

Throughout the project the FEI had gathered input from the NFs. Altogether five workshops were held (the last one by means of a web conference) with NFs to ensure their input in the project. The SG added that the process consultation would continue throughout the implementation phase.

The SG stressed that HQ was committed to make a smooth and quick transition to the new system which would become the standard way for NFs to interact with the FEI. HQ would also carefully communicate deadlines to the NFs regarding how long the old system would continue to work and when to expect the phase-in of the new system.

4. Commercial rights packages / media review

The General Assembly had been updated on Commercial matters during the Forum, the SG therefore did not go into detail regarding the Commercial strategy of the FEI. He did, however, explain that essentially the FEI Commercial department was focused on creating new revenues streams and maximising existing ones; the traditional revenues being Sponsorship and Television.

The table below summarises where the FEI stands and how the FEI inventories the top tier categories:


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3. IT









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The SG shared the following figures relating to the TV general balance approach of exposure, cost and revenues:

He also presented a summary on the budget for Broadband TV providing three possible scenarios for a return on FEI’s investment.

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3. IT









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The SG shared the following figures relating to the TV general balance approach of exposure, cost and revenues:

He also presented a summary on the budget for Broadband TV providing three possible scenarios for a return on FEI’s investment.

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FEI broadband TV would be a future revenue stream and the investment currently being made was in line with the intent of investing in the future.

The main Objectives for 2009 were set as follows:

Governance National Federations Development • Planning • Leverage IT gains • Goal alignment

• IT implementation • Increase NF input into

decision-making

• Development plan progress

• Good governance for developing NFs

Commercial Welfare IOC• Business planning • Account management • Sales

New business development (revenue streams)

• Clean sport objectives • Clean sport rules

• IOC Congress (activeparticipants)

• Olympic program (making progress on criteria)

The SG added that the HQ was currently working under the principles that the FEI as a governing body should: a) be capable of providing acceptable and reliable level service to stakeholders; b) provide balanced budget planning; c) be lean and professional. All of those three principles were behind the planning effort which would be presented to the GA by the EDF.

The SG finished his report by stating that change is and will continue to be a constant, the FEI is building an institution that has a capacity to adapt while maintaining focused direction grounded in clear objectives and core values. While the organisation’s goals may change and the organisation may evolve, the core values will remain. (I)

The NFs accepted the SG’s report. (R)

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decision-making



Commercial Welfare IOC • Business planning • Account management • Sales









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9. BUDGETS / FINANCIAL PLANNING

9.1. 2009 BUDGET APPROVAL

The EDF presented the 2009 proposed budget for the GA’s approval. She stated that the FEI was presenting a balanced budget for 2009. She highlighted the main events of 2009: (I) − Commercial revenues would more than double − The internet TV project was included in the budget − There was a significant increase in the general administrative

expenses − The IT project’s effect on the FEI’s expenses

a. Commercial Revenues and Expenses

The EDF informed the GA that the commercial and marketing revenues had increased by 62% as compared to 2008. She informed that a revenue assumption of 5.6M CHF was made on the Nations Cup sponsorship. On the expenses side, she pointed out that there were generally higher costs in servicing sponsorship accounts. (I)

The EDF emphasised the significant increase in the weight of the commercial revenues of 52% of total revenues as compared to 42% in 2008 and 34% in 2007. In parallel, she pointed out that the revenues from financial charges (passports and registrations, event revenues) had decreased in weight over these past 3 years from 41% of total revenues in 2006 to 29% in 2009. (I)

Furthermore, the EDF pointed out that there was an increase in commercial revenues in 2009 also due to the extra revenues expected from the approaching World Equestrian Games. Also, HSBC sponsorship revenue increased from 2008 due to a full year of sponsorship. (I)

b. Internet TV project

A return on investment analysis was made for the Internet TV project. As this is a project that required significant seed money, the EDF informed the General Assembly that money for this project would be taken from the Friends of the FEI fund and would be spread over 3 years. The effect of this project on the 2009 net result would therefore be null. However, a revenue stream was projected for the future. Over 3 years, the investment in this project would amount to 2.6M CHF. (I)

c. General Administrative Expenses

The EDF reported that the 2009 budget included an 8% increase in General Administrative expenses and she proceeded in explaining this significant increase: (I)


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The EDF presented the 2009 proposed budget for the GA’s approval. She stated that the FEI was presenting a balanced budget for 2009. She highlighted the main events of 2009: (I)

− Commercial revenues would more than double − The internet TV project was included in the budget − There was a significant increase in the general administrative










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decision-making



Commercial Welfare IOC • Business planning • Account management • Sales









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The EDF presented the 2009 proposed budget for the GA’s approval. She stated that the FEI was presenting a balanced budget for 2009. She highlighted the main events of 2009: (I) − Commercial revenues would more than double − The internet TV project was included in the budget − There was a significant increase in the general administrative











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The EDF presented the 2009 proposed budget for the GA’s approval. She stated that the FEI was presenting a balanced budget for 2009. She highlighted the main events of 2009: (I)

− Commercial revenues would more than double − The internet TV project was included in the budget − There was a significant increase in the general administrative










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Staff charges: an increase of 19% due to:

− The additional 3 staff hires planned for 2009

− The full year effect of the 4 employees hired during 2008 (Sports Director, Sponsor Account Manager, Communications Director, IT support) in 2009

− An underestimated amount of staff costs in 2008 due to the vacant positions

The EDF pointed out that without taking these 3 factors into account, the increase in staff costs was 3.8%.

Depreciation: an increase of 117% due to:

− The yearly depreciation of the new IT project for 287K CHF

− The particularly low depreciation in 2008 due to the total write-off of the old IT system at the end of 2007

d. IT project

The EDF explained the costs related to the IT project as well as the annual recurring costs. She reminded the GA that as reported by the SG in his report to the GA, the IT project costs had increased significantly, from the initial 3.1M CHF to 5.2M CHF. She showed the detail of this increase which was due to the increase in development costs, the additional support required to keep the old IT system online longer, and the development costs related to the 2009 rule changes. (I)

She reviewed the annual recurring costs of the IT system which included mainly the depreciation of the servers and other infrastructure. Beyond 2009, the recurring costs would also include costs related to rule changes. She pointed out this cost was purely an estimate. (I)

She referred to the detailed IT project’s yearly costs chart and explained that overall, the new IT system would increase yearly costs by approximately 300K each year. However, the additional functionalities of the new system were also significant as compared to the old IT system. (I)

e. Friends of the FEI fund

The EDF presented the usage of the Friends of the FEI fund (FOF) which had been created with the funds raised by the FEI President in 2006 and 2007 and which amounted to 12.2M CHF. Approximately 20% of these funds are still earmarked for Development which includes projects such as Transportation and Quarantine, Education, Competition support and Eventing officials’ education. (I)

The IT project was funded entirely by the Friends of the FEI fund for a total amount of 5.2M CHF. Other IT related projects such as the Olympic and Paralympic websites, the FEI website, the safety statistics project were all funded by the FOF. (I)


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d. IT project








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The EDF presented the list of the other projects past and future which were or would be funded by the FOF. The total amounts necessary for these projects used up almost all of the FOF. She explained that special attention was made to use these funds as one time project seed financing and not for recurring costs in order to respect the rule of sustainability. (I)

f. Other

With regards to the 2009 budget, the EDF reminded the GA that the following elements had not been integrated in the presented budget:

− no change in the Medication Control Program revenues and expenses

− no loss on portfolio or exchange rate was factored in the budget

She informed the GA that an estimated cost of 100K CHF was included in the budget for athletes’ testing and that the presented budget also included the increase in passport and registration costs in 2009.

The General Assembly approved the 2009 budget as presented with its hypotheses. (R)

g. Asset Portfolio

The EDF presented the status of the FEI Asset Portfolio. When the transfer of the assets was made to HSBC at the end of 2007, she informed that together with the asset manager, it was decided not to enter the market as it was shaky. Cash was preferred to equity or corporate bonds. The asset manager invested in a diversified fund of HSBC funds as well as some capital protected hedge funds. (I)

Currently, the portfolio shows an October year-to-date loss of approximately 10%. Part of this loss is an unrealised gain on some old bonds left in the portfolio from the previous asset management bank. There is an exposure of 480K CHF on Royal Bank of Scotland bonds. The EDF pointed out that the overall loss projected on the portfolio was less than the benchmark’s loss. (I)

The current strategy consists in keeping cash until the market calms down. The portfolio’s size is now 16.1M CHF and consists of 74% cash. The overall market risk of the portfolio is much lower now than what was originally designed by the HSBC team. The portfolio still has some investments which keep us exposed to financial market downturns. (I)

h. Foreign Exchange exposure

The EDF informed the General Assembly that in light of the unstable foreign exchange markets, the foreign exchange exposure was rethought. In order not to be too exposed in the 2009 budget from a foreign exchange perspective, the US dollar position was hedged for 4M USD out of the 10M USD expected from the IOC. (I)


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f. Other






g. Asset Portfolio






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d. IT project








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f. Other






g. Asset Portfolio







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f. Other






g. Asset Portfolio






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The EDF explained that every time there were foreign exchange fluctuations in the market, from an accounting perspective, all losses in the valuation of our assets in the portfolio had to be recorded. This resulted in unrealised losses on our books. In order to protect the valuation of the portfolio from foreign exchange fluctuations, it was decided together with the bank to hedge the USD/ CHF and the Euro/CHF positions. (I)

i. Other financial issues

The EDF expressed her concerns about the NF overdues which remained high in 2008. She said that some NFs had been more diligent than others in reducing their overdues in 2008 but that the overdue situation of certain NFs was of concern, despite numerous reminder letters which had been sent regularly to NFs. (I)

She indicated that the extreme cases had been referred to the Executive Board for action. However, in order for management not to have to raise the case of these countries in a specific and individual way at the Bureau for possible suspension, management was proposing to apply a more systematic rule. (I)

Before presenting this new rule, the EDF indicated that 25% of the NFs had over 50% of the amount of their overdue receivables that were older than 180 days. (I)

The new proposal to address the issue of overdue receivables was presented by the EDF and is as follows:

− Make a list of all NFs which have more than 50% of their overdue receivables older than 180 days

− Notify the NF of this overdue situation

− Give the NFs 6 months to rectify the overdue balance situation

− If not rectified, refer this NF to the Bureau for suspension approval

The EDF informed the General Assembly that the Bureau during their meeting held on 17 November in Buenos Aires had approved the application of this rule, having made a modification which required management to still seek suspension rather than provide for automatic suspension of NFs after balances over than 180 days. In January, the concerned NFs would be notified and would have 6 months to rectify their overdue situation. (I)

9.2. 2010-2011 MEDIUM-TERM FINANCIAL PLAN

The EDF explained that, as indicated by the SG in his report to the GA, management was presenting medium term financial planning for the first time. She presented the highlights of each year: (I)


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For 2010: − A balanced budget − One new sponsor used in the hypotheses − A staff hiring of one − An increase in commercial revenues due to WEG − An increase in Financial charges (organising dues, subscriptions etc)

of approximately 4%

For 2011: − An expected loss of 500K due to lower sponsorship budgeted − Lower commercial revenues to cyclical WEG revenues − No change in sponsors from 2010

The sources of revenues and expenses for both of these years and which used the above mentioned hypotheses were presented by the EDF to the GA. (I)

9.3. THE NEW BUILDING

The EDF presented the new building project. She informed the General Assembly that the purchase and the renovation of the building were funded with a donation from the President (in Annex). The FEI was working with renowned architects both in London and Switzerland. The delivery of the building would depend on the timely receipt of all local building authorisations. (I)

10. APPROVAL OF FINANCIAL CHARGES FOR THE FINANCIAL YEAR 2009-2010

Financial Charges for 2009

For 2009 (Agenda annex 10.1), the EDF indicated that only passports, changes of names and registrations had increased compared to 2008. This increase had been approved by the 2004 General Assembly in Paris (FRA) for 2009. (I)


For 2010 (Agenda annex 10.2), the EDF indicated that she had analysed the changes in financial charges since 2003. The results indicated that there had not been any significant increase in financial charges since 2003 except for passports and registration charges which increased every two years. (I)

The EDF presented the financial charges by weight. Her analysis showed that organising dues and passports/recognition cards/horse and rider registrations represented each approximately one-third of financial charges. (I)

The EDF noted that the increase in financial charges revenue mainly derived from the increase in the volume of events. Furthermore, the increase in financial charges was proportionately lower than the increase in the number of events. Despite the increase in staff since 2003, the increased number of events since then meant a much greater workload for the FEI overall. She indicated that the


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of approximately 4%












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of approximately 4%













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of approximately 4%












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number of events had increased from 1483 in 2004 to 2418 in 2008 which represented an increase of 63%. (I)

The proposed increase in financial charges would bring in additional revenues in 2010. The EDF indicated that everything would be done by the FEI to bring in other new sources of revenues so that by 2010, it would avoid increasing the financial charges. However, with no guarantee at this stage, management was presenting this possible scenario with over a year’s notice so that it could be sufficiently considered by NFs before being voted upon if at all in 2009. (I)

The EDF presented different options for increasing financial charges: (I) − an overall increase of 4% in financial charges − or initiating a passport system for 2* events riders and horses

She indicated to the GA that the feedback of the national federations would be needed on this issue. (I)

The EDF asked the General Assembly whether it agreed with the principle of increasing these financial charges if needed. The USA NF indicated that it was not clear what was being asked to the delegates to approve. The CAN NF pointed out that the question should really be that the FEI will prepare the budget in the most balanced way possible and use the tax increase as a last resort. (I)

The President pointed out that the FEI was asked to be more transparent in the past and this is exactly what the management was doing in presenting all of the issues in the most transparent way. This meant a lot of information was presented. She said that the FEI was going even further and asking the NFs to participate in finding solutions. (I)

The IJRC representative complained about the level of the financial charges and remarked that all of these financial charges were eventually borne by the riders. (I)

The IJRC representative also questioned the MCP program and raised the point that the Medication Control Program (MCP) showed a surplus of revenues over expenses. On this last issue, the EDF replied that the MCP by no means presented a surplus as the MCP expenses shown did not include any legal costs related to positive doping cases or the administration of the MCP. (I)

The SG clarified that the MCP programme did not cover all equine anti-doping measures, and did not cover the testing of athletes needed for WADA compliance. He added that the MCP would need to be looked at by the Ljungqvist Commission. (I)

11. APPROVAL OF ANNUAL SUBSCRIPTIONS

The General Assembly approved the annual subscriptions for the year 2009 as presented, unchanged from 2008. (R)


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The EDF presented different options for increasing financial charges: (I)− an overall increase of 4% in financial charges − or initiating a passport system for 2* events riders and horses










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12. AUDIT & COMPLIANCE COMMITTEE

12.1 REPORT FROM THE AUDIT & COMPLIANCE COMMITTEE

The EDF referred to the Audit and Compliance Committee (ACC) Acting Chair’s Report for acknowledgement by the General Assembly. No specific points from the report were highlighted. No comments were raised. (I)

12.2 APPROVAL OF THE INTERNAL REGULATIONS OF THE AUDIT & COMPLIANCE COMMITTEE

The EDF referred to the Internal Regulations of the ACC (Agenda Annex 12.2) for approval by the General Assembly. She reminded the GA of the three main pillars of this document which include:

− The audit of policies

− The audit of compliance with Statutes and Internal Regulations of the FEI

− The identification of risks

The GA approved the Internal Regulations accordingly. (R)

13. MEMBERSHIP

13.1 SUSPENSION & ACKNOWLEDGEMENT OF EXCLUSION

According to Article 8 of the Statutes (see below) the following National Federations have not paid their Annual Membership Subscription and are therefore suspended:

− Brunei − Mongolia − Myanmar − Nicaragua

Headquarters note: As of November 2008, the following NFs had been reinstated:

− Kuwait − Moldavia − Pakistan − Sudan − Andorra

The following NFs are excluded due to unpaid annual subscriptions:− Suriname: 2005, 2006, 2007 and 2008 unpaid − Lesotho 2005, 2006, 2007 and 2008 unpaid − Grenada: 2004, 2005, 2006, 2007 and 2008 unpaid

FEI Statutes Article 8. Suspension and Exclusion from Membership


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12.1. REPORT FROM THE AUDIT & COMPLIANCE COMMITTEE


12.2. APPROVAL OF THE INTERNAL REGULATIONS OF THE AUDIT & COMPLIANCE COMMITTEE






13. MEMBERSHIP

13.1. SUSPENSION & ACKNOWLEDGEMENT OF EXCLUSION


− Brunei− Mongolia − Myanmar − Nicaragua


− Kuwait− Moldavia − Pakistan − Sudan − Andorra



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The EDF presented different options for increasing financial charges: (I)− an overall increase of 4% in financial charges − or initiating a passport system for 2* events riders and horses










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12.1 REPORT FROM THE AUDIT & COMPLIANCE COMMITTEE


12.2 APPROVAL OF THE INTERNAL REGULATIONS OF THE AUDIT & COMPLIANCE COMMITTEE






13. MEMBERSHIP

13.1 SUSPENSION & ACKNOWLEDGEMENT OF EXCLUSION


− Brunei − Mongolia − Myanmar − Nicaragua


− Kuwait − Moldavia − Pakistan − Sudan − Andorra




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12.1. REPORT FROM THE AUDIT & COMPLIANCE COMMITTEE


12.2. APPROVAL OF THE INTERNAL REGULATIONS OF THE AUDIT & COMPLIANCE COMMITTEE






13. MEMBERSHIP

13.1. SUSPENSION & ACKNOWLEDGEMENT OF EXCLUSION


− Brunei− Mongolia − Myanmar − Nicaragua


− Kuwait− Moldavia − Pakistan − Sudan − Andorra



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8.1 Any National Federation which has not paid its Annual Membership Subscription Fee by the due date shall be automatically suspended until such fee is paid in full, unless the Bureau decides otherwise.

8.2 The Bureau may suspend any National Federation that has failed to pay in full any amount due to the FEI or in connection with FEI activities under the Statutes, a Decision of the General Assembly or any other Sport Rules or General Regulations of the FEI.

13.2 AFFILIATION REQUEST

Cameroon

The GA rejected the affiliation of Cameroon for non-fulfilment of affiliation procedure. (R)

Dominican Republic

The GA voted unanimously for the disaffiliation of the Dominican Equestrian Federation, Inc (FED) as it was no longer in compliance with the IOC requirements. The GA further agreed to provisionally affiliate for a one-year period, Federación Dominicana de Deportes Ecuestres, Inc (FDDE), a transitional structure. During the course of 2009, the aforementioned body would work along the timeline and plan of action, as indicated (see Annex I) (R)

The implementation of the transitional plan would be supervised by the FEI and the IOC as well as by the NOC of the Dominican Republic. The objective of the process would be to permanently affiliate the transitional structure (FDDE) as new NF for Equestrian sport in the Dominican Republic at the FEI GA 2009. (I)

13.3 APPROVAL OF ASSOCIATE MEMBERS .

The SG explained that the FEI Statutes included a category for associate membership, in order to cater to different interest groups which require representation in the FEI. (I)

The list with different interests groups was presented to the GA (see Annex I). The GA was asked to provisionally affiliate those groups as associate members for a 1-year period. During this time these organisations would have access to the FEI Family extranet. The SG informed the GA that a checklist (template) would be sent to provisional associate members in 2009. This template would assist the FEI to evaluate the status of the representative organisation with regard to their constituencies and verify whether there was an overlap with another existing body, the FEI wishing to have one single representative body with an identifiable and empowered delegate to interface with. The GA agreed to the proposal. (R)


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13.2. AFFILIATION REQUEST

Cameroon


Dominican Republic



13.3. APPROVAL OF ASSOCIATE MEMBERS


The list with different interests groups was presented to the GA (seeAnnex I). The GA was asked to provisionally affiliate those groups as associate members for a 1-year period. During this time these organisations would have access to the FEI Family extranet. The SG informed the GA that a checklist (template) would be sent to provisional associate members in 2009. This template would assist the FEI to evaluate the status of the representative organisation with regard to their constituencies and verify whether there was an overlap with another existing body, the FEI wishing to have one single representative body with an identifiable and empowered delegate to interface with. The GA agreed to the proposal. (R)


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14. APPROVAL OF RULES & REGULATIONS

14.1 ADOPTION OF THE GENERAL REGULATIONS, 23RD EDITION 2009

Mr Mikael Rentsch, FEI Legal Counsel, highlighted additional changes to the General Regulations that should be taken into consideration: (I)

Art. 112 – Official Calendar

• Back to the deadline of 1 October, instead of 1 November

• The following paragraph is removed: “An application for a date or request for changed dates received after 1 October or after the date specified in writing by the Secretary General and before the Approval on the Calendar may still be added in the Calendar on proposal by the Secretary General if considered appropriate. Such application will be clearly noted as having been received after the deadline.”

• The following paragraph is added: “For application and/or modification for higher level Events received after the deadline, any NF and/or OC that may be deemed to be affected by the acceptance of such application and/or modification shall be provided the opportunity to give its opinion and if objecting to the late addition or change of dates must explain the reasons for the objection. After an evaluation of the reasons for an objection, the Secretary General may accept the late addition or change.”

• The following provision is removed: “In exceptional circumstances, applications for dates after the Approval of the Official Calendar or requests for changed dates may only be entered in the Calendar with the Approval of the Secretary General, subject to the applicable procedure, including consultation with the affected NFs. The application/request must include all reasons for the late or changed dates, the Competition schedule, information about the location, Discipline, Category and prize money.”

Art. 116 - Entries

§ 3: NFs are responsible for selecting and entering qualified Horses and Athletes. This includes the fitness and capability of the Horses and the Athletes to participate in the Competitions for which they are entered.

Art. 135 – Advertising and Publicity on Athletes and Horses

1.2.2. For the Marathon Phase of Driving Events only, see the Sport Rules for Driving.

Art. 169 - Penalties

7.2. Should the same Person Responsible receive one more yellow warning card at the same or any other International Event within one year


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14.1. ADOPTION OF THE GENERAL REGULATIONS, 23RD EDITION 2009







Art. 116 - Entries






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13.2. AFFILIATION REQUEST

Cameroon


Dominican Republic



13.3. APPROVAL OF ASSOCIATE MEMBERS


The list with different interests groups was presented to the GA (seeAnnex I). The GA was asked to provisionally affiliate those groups as associate members for a 1-year period. During this time these organisations would have access to the FEI Family extranet. The SG informed the GA that a checklist (template) would be sent to provisional associate members in 2009. This template would assist the FEI to evaluate the status of the representative organisation with regard to their constituencies and verify whether there was an overlap with another existing body, the FEI wishing to have one single representative body with an identifiable and empowered delegate to interface with. The GA agreed to the proposal. (R)


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14.1 ADOPTION OF THE GENERAL REGULATIONS, 23RD EDITION 2009







Art. 116 - Entries







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14.1. ADOPTION OF THE GENERAL REGULATIONS, 23RD EDITION 2009







Art. 116 - Entries






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of the delivery of the first yellow warning card, the Person Responsible shall be automatically suspended for a period of two (2) months immediately following the Event at which the Person Responsible is competing. The Secretary General shall be responsible to notify the Person Responsible of such suspension.

The revised General Regulations, 23rd edition, to come into force on 1st January 2009, were unanimously approved by the GA. (R)

14.2 MODIFICATIONS TO THE INTERNAL REGULATIONS OF THE BUREAU

The modifications to the Internal Regulations of the Bureau were unanimously approved. (R)

14.3 MODIFICATIONS TO FEI ANTI-DOPING RULES FOR HUMAN ATHLETES

The modifications to the FEI Anti-Doping and Medication Control Rules, 2nd edition, to come into force on 1 January 2009 and to comply with the new WADA Code were unanimously approved. (R)


The Chair of the Nomination Committee (NC) provided background to the creation of the body. In the first proposals the NC was to be populated by a smaller group and with broader authority to put forward specific candidates for open FEI committee assignments. The GA was reminded that in the early drafts, the NC had been named the Ethics and Nomination Committee which added an oversight component to the Committee for issues dealing with conflict of interest and self dealing. Some NFs and Standing Committees had at the time found the structure of the NC too far reaching and feared the NC would usurp control of Group Chair selections and Standing Committee assignments. In the end, the NC size was made larger to include members from each regional group while the role was made smaller focusing primarily on the screening of candidates against written job specifications prepared by professional staff and the Standing Committees. (I)

The NC had its initial two day meeting in Lausanne on 1-2 November 2007. During this meeting the Committee primarily focused on its brief after a review of the Statutes and created the processes and procedures for its operation. It reviewed the candidate list, job specifications and developed a timeline for the nomination process for the initial year (2008 elections) and for subsequent years and forwarded a report to the Bureau on the meeting results. (I)

The NC met again on 26 June 2008 in Lausanne to review and approve each candidate against the appropriate job specification. It forwarded all qualified candidates and in addition, recommended to the Bureau a preferred candidate onto a committee after reviewing the current population of the committee and, in another case after consultation with staff, recommended the reduction in the size of another committee. (I)


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The revised General Regulations, 23rd edition, to come into force on 1st

January 2009, were unanimously approved by the GA. (R)

14.2. MODIFICATIONS TO THE INTERNAL REGULATIONS OF THE BUREAU









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The remainder of the 26 June 2008 meeting was spent on the role of the NC going forward. On this topic the Chair devoted the rest of his report. (I)

While the NC believed unanimously that its work in the first year has been beneficial and an important first step, it also believed that it could and should do more to fulfil its eventual mission within the modernisation process. These concepts and observations fell into three categories. (I)

− The NC and FEI Staff need to work with NF’s on the nomination and electoral process

The NC members should play an important role in educating the NF’s about these processes and with the support of FEI staff, communicate better about the nominating and electoral procedures (i.e improvement in recruitment and identification of individuals). (I)

− The NC should have the ability to recommend specific candidates

The NC believes that its role would be more beneficial to the FEI as a whole if it were encouraged and permitted to recommend specific candidates after conducting background work on the candidates. To make this work, the NC, FEI Professional Staff and Standing Committees should engage in more regular dialogue. (I)

− The NC should have an on-going monitoring and evaluation function

The NC believes that if the two previous recommendations can be beneficial then it should have a monitoring and evaluative function to tie it all together. In the purest sense, the NC might embrace a compliance component to become an impartial, non-political committee of stakeholders who could advise the Bureau and NF’s on possible refinements to the processes and to help make sure that only the most committed and qualified were allowed to serve and that general rules were continually reviewed to protect FEI governance. In the end, the NC is populated by NF representatives and an expanded NC function would enhance and protect the role of the NF’s within the FEI. (I)

The Chair finished his report by thanking the President, the Bureau and all the NFs for the privilege of serving the FEI over the last year. (I).

16. ELECTIONS

16.1 CHAIR OF ENDURANCE COMMITTEE

Two candidates were presented: Mrs Ruth Carlson (CAN) and Mr Ramon Lopez Lax (ESP). Mrs Ruth Carlson (CAN) was elected Chair of the Endurance Committee for the term 2008-2012 with 55 votes. (R)

16.2 CHAIR OF AUDIT & COMPLIANCE COMMITTEE

Two candidates were presented: Mr Philip P. Billington (GBR) and Mr Henk Rottinghuis (NED). Mr Philip P. Billington (GBR) was elected Chair of the Audit & Compliance Committee for the term 2008-2012 with 66 votes. (R)


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16. ELECTIONS

16.1. CHAIR OF ENDURANCE COMMITTEE


16.2. CHAIR OF AUDIT & COMPLIANCE COMMITTEE


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The revised General Regulations, 23rd edition, to come into force on 1st

January 2009, were unanimously approved by the GA. (R)

14.2. MODIFICATIONS TO THE INTERNAL REGULATIONS OF THE BUREAU









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16. ELECTIONS

16.1 CHAIR OF ENDURANCE COMMITTEE


16.2 CHAIR OF AUDIT & COMPLIANCE COMMITTEE



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16. ELECTIONS

16.1. CHAIR OF ENDURANCE COMMITTEE


16.2. CHAIR OF AUDIT & COMPLIANCE COMMITTEE


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16.3 CHAIR OF GROUP IV, VIII & IX

The GA approved the following Group Chairs for the term 2008-2012: (R)

Mr David O’Connor (USA) who had been nominated as Chair of Group IV by a two-thirds majority of his Group.

Dr Douk-Kee Ahn (KOR) who had been nominated as Chair of Group VIII by a two-thirds majority of his Group.

Mrs Mary Binks (KEN) who had been nominated as Chair of Group IX by a two-thirds majority of her Group.

16.4 MEMBERS OF AUDIT & COMPLIANCE COMMITTEE

Six candidates (Mr Atila Costa (ARG), Mr Jack Hunag (TPE), Mr Michael Tze Hau Lee (HKG), Mr Brian Mangan (IRL), Mr Dmitry Titov (RUS), Mr Sadayuki Yasukawa (JPN)) were presented for two open positions.

The GA approved, further to the proposal of the SG, to apply the following procedures for the election of the members of the Audit & Compliance Committee:

The GA would be requested to proceed with the election for the first open position. Without disclosure of such result, the General Assembly would then proceed with the election for the second open position. Then, the results of the election would be disclosed to the General Assembly and the two candidates with the most number of votes would be elected. (R)

Mr Brian Mangan (IRL) and Mr Atila Costa (ARG) were elected for the term 2008-2012. (R)

17. APPROVAL OF COMMITTEE CHAIR & COMMITTEE MEMBERS APPOINTED BY BUREAU

Term: 2008-2012 (R)

17.1 CHAIR, PARA-EQUESTRIAN COMMITTEE

Mr Ulf Wilken (SWE)

17.2 DRESSAGE COMMITTEE

Due to the resignation of all the members of the Dressage Committee, there was no appointment of Dressage Committee Members.

17.3 JUMPING COMMITTEE

Mr Jean-Maurice Bonneau (FRA)

Mr Otto Becker (GER), as riders’ representative


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16.3. CHAIR OF GROUP IV, VIII & IX





16.4. MEMBERS OF AUDIT & COMPLIANCE COMMITTEE






Term: 2008-2012 (R)

17.1. CHAIR, PARA-EQUESTRIAN COMMITTEE

Mr Ulf Wilken (SWE)

17.2. DRESSAGE COMMITTEE


17.3. JUMPING COMMITTEE




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17.4 EVENTING COMMITTEE

Mr Clayton Fredericks (AUS)

Mr Pierre Michelet (FRA)

17.5 DRIVING COMMITTEE

Mr Karoly Fugli (HUN)

17.6 ENDURANCE COMMITTEE

Mrs Elizabeth van Schelle (BRA)

Dr Brian Sheahan (AUS)

17.7 VAULTING COMMITTEE

Ms Priscilla Botton (BRA)

17.8 PARA-EQUESTRIAN COMMITTEE

Ms Hanneke Gerritsen (NED)

Mrs Jane M. Goldsmith (GBR)

18. LEGAL MATTERS

18.1 ACCEPTANCE OF LEGAL & JUDICIAL ACTIVITY REPORT 2007

Mr Ken Lalo, Chair of the FEI Tribunal, presented the legal and judicial activity report (see Annex II). (I)

The GA approved the report. (R)

18.2 CLEAN SPORT

The SG referred to the President’s earlier announcement of the creation of a Commission on Equine Anti-Doping and Medication. The Bureau would consider the composition of such a Commission at its meeting the following day according to key principles including the fact that all stakeholders should be represented (athletes, NFs, those with technical knowledge to address specific issues, such as veterinary, laboratory, legal and judicial). The FEI would also review other sports in a bid to identify best practices. (I)

The SG also noted the Group sessions and discussions held during the week and in particular the GBR NF paper submitted to the Bureau entitled “Delivering drug-free sport – the challenges”. Mr Andrew Finding (GBR NF) added that they would offer any assistance needed by the FEI and the Anti-Doping and Medication Commission. (I)


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17.4. EVENTING COMMITTEE



17.5. DRIVING COMMITTEE


17.6. ENDURANCE COMMITTEE



17.7. VAULTING COMMITTEE


17.8. PARA-EQUESTRIAN COMMITTEE



18. LEGAL MATTERS

18.1. ACCEPTANCE OF LEGAL & JUDICIAL ACTIVITY REPORT 2007



18.2. CLEAN SPORT



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16.3. CHAIR OF GROUP IV, VIII & IX





16.4. MEMBERS OF AUDIT & COMPLIANCE COMMITTEE






Term: 2008-2012 (R)

17.1. CHAIR, PARA-EQUESTRIAN COMMITTEE

Mr Ulf Wilken (SWE)

17.2. DRESSAGE COMMITTEE


17.3. JUMPING COMMITTEE




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17.4 EVENTING COMMITTEE



17.5 DRIVING COMMITTEE


17.6 ENDURANCE COMMITTEE



17.7 VAULTING COMMITTEE


17.8 PARA-EQUESTRIAN COMMITTEE



18. LEGAL MATTERS

18.1 ACCEPTANCE OF LEGAL & JUDICIAL ACTIVITY REPORT 2007



18.2 CLEAN SPORT




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17.4. EVENTING COMMITTEE



17.5. DRIVING COMMITTEE


17.6. ENDURANCE COMMITTEE



17.7. VAULTING COMMITTEE


17.8. PARA-EQUESTRIAN COMMITTEE



18. LEGAL MATTERS

18.1. ACCEPTANCE OF LEGAL & JUDICIAL ACTIVITY REPORT 2007



18.2. CLEAN SPORT



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19. DEVELOPMENT

19.1 REPORT FROM THE EXECUTIVE DIRECTOR

The Development Executive Director reported that the feedback rate from the FEI Audit was unsatisfactory; only 79 NFs had answered the questionnaire. Improvement on the feedback rate was crucial for 2009. Furthermore in 2009 the cooperation with NFs within the Development Program would be formalised by the introduction of an MOU. (I)

The DOM NF requested the FEI to guide the process for restructuring the NF due to structural problems and the inability to convene for a General Assembly. A transition plan was produced, involving IOC, NOC and FEI as supervisors in the transition process. (I)

Templates for education of officials on national level have been completed or were at an advanced stage: Jumping Judges, Jumping Course Designers, Dressage Judges, Eventing Officials and Vaulting Judges. (I)

The Global Training Program for Eventing Officials would be launched in 2009. (I)

The feasibility of courses for Technical Delegates (Jumping), Show Organisers and CEOs would be studied. (I)

An expert group on “Transport and Quarantine” had been established. Major focuses are production of “Guidelines for Preparing Facilities to Host International Events”, attendance of FEI at important conferences, proactive consultation of championship OCs on temporary import/re-export issues, closer cooperation possibilities with the OIE and addressing the issue of “Emerging Diseases”. (I)

FEI/USEF Joint Development Plan for Eventing was agreed upon with a 150’000 USD contribution from USEF into a development fund for use within Groups IV, V, and VI. The objective being the growth of Eventing within these regional groups by combining the participation of North American riders and coaches. The FEI would also contribute to the program with 50’000 CHF in the first year. (I)

The FEI was studying the feasibility of a World Youth Series in Jumping. (I)

The GA was informed that the International Barrel Horse Racing Federation (IBHF) had officially applied to become an FEI Regional Discipline. It was important to specify rights and responsibilities, criteria for affiliation and review criteria for FEI Regional Disciplines. (I)

It was suggested to bring the FEI Development Programme in compliance with the IOC Evaluation Criteria on Development. A corresponding evaluation would be carried out in 2009. (I)


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19. DEVELOPMENT

19.1. REPORT FROM THE EXECUTIVE DIRECTOR












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19.2 2008 DEVELOPMENT ACTIVITY REPORT

The Development Director reported on the 2008 Development Department Activity Report (refer to Annex 19.2) and informed the Assembly that the development structure presented last year in Estoril was adopted and would be defined as the global FEI Development Programme. (I)

− Education Support − IT Support − Political Support − Advice & Service − Financial Assistance − Structure Building − Competition support − Transport & Quarantine − NFs Feedback

The Director informed the Assembly that the 2008 operations of the Development Department were financed by the FEI Development Fund and external funds from IOC, Justice for Athletes and Christopher Reeve Foundation. (I)

She then reported on the successful running of the FEI Coach Education System and the objective to further develop the Level 3 and the outline of Level 4 in 2009. The Advanced Training Programme for Officials allowed FEI Officials from developing regions to gain experience in Europe. She mentioned that Advice & Services were given to NFs either from the FEI HQ or through FEI Development Experts (Tutors for coaching, technical experts, etc.). (I)

She highlighted the progress made in the development of some NFs’ sports structures such as UKR, URU; CRC, PER, MEX, etc.. Financial assistance through tailor-made programmes for disciplines had shown results at international level in Eventing and Vaulting. (I)

Finally, the Competitions Support helped again the FEI World Jumping & Dressage Challenges as well as certain CSI-Ws in Central European and Asian leagues as well as some CDI-Ws with classes for Juniors and Young Riders. (I)

19.3 MATTERS ARISING FROM DEVELOPMENT SESSION

The Development Director gave a short summary on the Development Session which had taken place on the previous day and which was on the theme “Development of NFs Sports Structures – How to Create Development Conditions”. The main speaker, Jean-Philippe Camboulives (FRA), FEI Tutor for coaching explained that Development was not a concept but a number of realities organised in a structure where all elements needed each other to function, i.e. a NF long term plan (project), Clubs affiliated to the NF, a system of license for riders linked


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19.2. 2008 DEVELOPMENT ACTIVITY REPORT







19.3. MATTERS ARISING FROM DEVELOPMENT SESSION


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19. DEVELOPMENT

19.1. REPORT FROM THE EXECUTIVE DIRECTOR












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19.2 2008 DEVELOPMENT ACTIVITY REPORT







19.3 MATTERS ARISING FROM DEVELOPMENT SESSION



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19.2. 2008 DEVELOPMENT ACTIVITY REPORT







19.3. MATTERS ARISING FROM DEVELOPMENT SESSION


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to a system of competitions and a system of education and certification for riders, coaches, officials. (I)

NFs of Mexico, Peru and Oman presented their national development plan which all illustrated and confirmed the parameters explained in Jean-Philippe Camboulives’ presentation.

The Development Director finally reported on Franz Venhaus’ (AUS) presentation on FEI Euro-Centricity versus Pillars National Federations and Development: How can we close the gap? Franz Venhaus commented on Australia’s specific realties which are those of “medium” level NFs like RSA, NZL, CAN and soon others that would still require FEI assistance in terms of taking their realities into consideration when establishing Rules and Regulations to help them compete in international competitions and have the possibility to qualify for WEG and OG. (I)

QUESTIONS:

Mrs Betty Wates (JAM): expressed her gratitude to the FEI Development Department for its Development Programme which had made the small NFs grow and change. She however expressed her disappointment that the Development Session, which should be the opportunity for all concerned to discuss development issues, was scheduled at an inappropriate time. She asked that the format of this session be reviewed for next year, allowing for more exchange. (I)

Mr Akaash Maharaj (CAN) also added his thanks for the presentation from the Development Director and the Executive Development Director. Referring to the development sessions, he added that for all countries coming from outside of the ‘old’ FEI world, there was a strong sense of appreciation towards the FEI who have shown great steps in trying to bridge the gap and bring an approach of universality, however he felt that there was still some way to go and that there were still many areas within the FEI where there is a narrow focus on its procedures, perhaps not encompassing all approaches required for all the NFs. (I)

He further explained that the interest of NFs as equestrian nations is best served by a sport or by an approach that realises that our sport will have no future in any one region or any one nation unless it has a future in all nations. That, in effect, development in the FEI means more than just development of smaller federations, it no less means the development of the FEI into a genuinely international federation.

The FEI President wanted to make it clear that there is no power struggle for aid, but is concerned that in some people’s mind there is. She reiterated that there was no possibility of power trading hands as such and she was concerned that the Federations would start to have problems among themselves if the same attitude continued. She made it clear that the development of a new country or region does not happen at the loss of a country or region that has already developed. She explained that the most vital quality was that everyone involved was capable of serving the sport and the federations and only with this in


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QUESTIONS:






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mind would development really be able to take off. Only by working together and moving forward together as a family could the real progress continue. (I)

Gen. Sami Negm El Din (OMA) representing Oman and Egypt stated that he had many times asked for assistance and never failed to get it without hesitation or delay. (I)

Maggie Batievsky (PER) proposed that a Development Committee be created in the FEI as development is growing. She felt that it would be easier for the functioning of Development to have a Committee where developing NFs could be involved. (I)

The FEI SG responded that this was an issue that was proposed before and that was under discussion. He felt however that the key element would be to ensure that we have a functional mechanism to address the specific needs that require attention. He stated that there was a clear Development Plan and the FEI needed to make sure that the input into that plan comes from the right people at the right time and the idea of setting up an advisory group in order to provide input had taken place and in fact had materialised in certain cases already. He stressed that the challenge was again to ensure the right people at the right time, he noted that this would not be easy as many different NFs, situations and regions have different needs and therefore one specific body with one specific goal is not in place today. (I)

The FEI President further responded that the idea of a Development Committee was good but on the other hand, stressed that the FEI was trying to minimise its bureaucracy, and as a result its expenditure, on such matters in order for the development fund to be used in a more proactive and on the ground manner. (I)

However HRH did reiterate that the Executive Board and the Bureau had been working very closely with the Development Department for the last year or so and she remarked that there had been a serious lack of input from the NFs when asked for their contribution. She requested a high level of interaction from the NFs with the Development Department enabling progress to be made. She explained that it was known that there are differing problems for everyone but without the input the FEI is not able to adapt and outsource aid to overcome these different problems. She described that there is a fund available however the fund is not able to be distributed without applications and suggestions from the NFs themselves. She reiterated once again how important it was for these projects to be sustainable. (I)

20. FEI WORLD EQUESTRIAN GAMES

20.1 ALLTECH FEI WORLD EQUESTRIAN GAMES 2010

Mrs Kate Jackson, Sports Manager for the Games introduced Mr Rob Hinkle Vice President of Operations. Mr Hinkle read the mission statement for the Alltech FEI World Equestrian Games 2010: (I)


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20.1. ALLTECH FEI WORLD EQUESTRIAN GAMES 2010


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QUESTIONS:






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20.1 ALLTECH FEI WORLD EQUESTRIAN GAMES 2010



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20.1. ALLTECH FEI WORLD EQUESTRIAN GAMES 2010


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Our goal is to produce the games at the highest competitive level, so that they are artistically, technically and commercially successful to elevate horsesport, show case the commonwealth of Kentucky and to provide for the Kentucky horse park to become greatest equestrian venue on earth.

Following the mission statement a short video on the progress was shown to the GA. (I)

The Delegates were informed the venue included 1,200 acres (1.6 km). The seating capacity in the Stadiums were listed as follows: (I)

Main Stadium

Events Seating capacity

Opening & Closing Ceremonies 30,000 Total seating Eventing Dressage 7,500 Permanent seats Eventing Jumping 22,500 Temporary Seats Dressage Jumping

Indoor Arena


Reining 6,000 Total seating Vaulting 9 suites

Driving Stadium (temporary facility)

Event Seating capacity

Driving 7,000 temporary seats

Equine Pavillion


Para-Dressage 1,200 permanent seats (w/room for temp seats)

The Grooms Village would be located on the Horse Park Campground. Grooms would be housed in travel trailers and have access to the campground store, tennis/basketball courts, swimming pool, hospitality lounge and other recreational areas. In addition a 24hr shuttle service to the stable area would be provided for. (I)

To fulfil VIP hospitality demands, the main VIP hospitality pavilion would serve as the main area; this area would be able to handle over 1,500 patrons daily. In addition Chalets accommodating up to 50 pax would line the cross country. These Chalets would be made available to NFs and corporations wishing to entertain their clients. The main stadium would include 20 tables for VIP. In addition, a VIP Hospitality area would also be included in the Driving Stadium as well as the Vet area for Endurance. And finally, 8 suites (20-30 pax) would serve as hospitality areas in the Indoor Stadiums for Reining and Vaulting. (I)


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Main Stadium



Indoor Arena






Equine Pavillion






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List of Test events

Discipline Dates

Reining 15-20 July 2009

Vaulting July 31-2 Aug. 2009

Driving 1-4 October 2009

Dressage 20-22 April 2010

Eventing 21-23 April 2010

Jumping 23-25 April 2010

The Chef de Mission meeting would take place in April 2010, following the CCI Rolex. (I)

Most horses participating in the Games would be imported through the Cincinnati/Northern Kentucky Airport (approx. 75 km from the Horse Park). The delegates were informed that the OC will construct and operate, under the supervision of the US Department of Agriculture, an Import Quarantine Centre at the airport. The import period will be extended from Sept.16-1 Oct. 2010. In addition, housing will be provided at an airport hotel for attendants travelling with the horses and caring for them in quarantine. Furthermore, Team attendants will have access to their horses during the quarantine period. A detailed report in the import and quarantine process would be provided at a later date. (I)

The Games Sports Director announced that there would be 2,500 volunteers; the OC did require that all volunteers have experience in the field in which they would be active in. (I)

Dr Kent Allen, who was in charge of the veterinary aspects for the Games was asked to explain the piroplasmosis competition waiver which had been granted for all disciplines. Dr Kent informed that piroplasmosis control plan had been developed with the 2010 WEG Foundation, Kentucky Department of Agriculture and the Animal and Plant Health Inspection Service and the FEI Veterinary Committee to manage all horses positive for equine piroplasmosis participating at the Games. The control plan outlined specific requirements for piroplasmosis positive horses and described the control and monitoring plan to minimise the transmission to domestic horses. (I)

The Assembly was informed that Lexington, KY is the world capital of Veterinary medicine. Therefore, the Veterinary clinic located on the site will include some of the best clinicians staffing the clinic and a brand new USD 1.5 million diagnostic centre state of the art facility. There had also been discussion of moving the laboratory to the site and hopefully have an expediting procedure for doping. (I)

Dr Allen was applauded for his crucial role in establishing the piroplasmosis protocol. (I)


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List of Test events

Discipline Dates













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Main Stadium



Indoor Arena






Equine Pavillion






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List of Test events

Discipline Dates














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List of Test events

Discipline Dates













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Finally, the OC was happy to announce that John Deere had become of the newest large sponsor of the 2010 Games. (I)

20.2 FEI WORLD EQUESTRIAN GAMES 2014

The Executive Director of Sports, Mr David Holmes informed the Assembly that for 2014 the FEI had received one bid from Normandy (FRA). Mr Holmes explained the evaluation process and confirmed that the bidder would make a formal presentation to the Bureau during the Spring Meeting. During the aforementioned meeting, the Bureau would allocate the 2014 Games. (I)

Mr Christian Paillot, from the FRA NF assured the Assembly that Normandy’s bid was a serious one and indicated that 80% of the budget was supported by the French national and local governments. (I)

21. OLYMPIC GAMES

21.1 2008 OLYMPIC GAMES & PARALYMPIC GAMES REPORT

Mr. W.K Lam CEO of the Hong Kong Equestrian Company representing BOCOG presented his report together with a video of the Olympic and Paralympic highlights of Hong Kong. The main items presented included:

Facts and Figures of the 2008 Olympic Games ParalympicAthletes 197 73 Horses 197 69 + 2 (local) NOC / NPCs 42 28 Olympic / Paralympic Family (approx. attendance

1220 150

Team Officials 220 111 Technical Officials ITO NTO

42 120

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Press 200 70 Broadcast 220 31

The Legacy of the Olympic Games in Hong Kong: (I)

Top level equestrian events can be held in tropical locations provided that there are:

− good cooling facilities − well researched weather data − high standard veterinary care

Equestrian sport can be popularised in places which do not have the equestrian tradition provided that:

− quality competitions can be staged − simultaneous commentating can be arranged − affordable riding facilities can be established


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20.2. FEI WORLD EQUESTRIAN GAMES 2014



21. OLYMPIC GAMES

21.1. 2008 OLYMPIC GAMES & PARALYMPIC GAMES REPORT


Facts and Figures of the 2008 Olympic Games Paralympic

Athletes 197 73 Horses 197 69 + 2 (local) NOC / NPCs 42 28 Olympic / Paralympic Family (approx. attendance

1220 150


42 120

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The President extensively thanked Mr Lam for all the efforts of Hong Kong and BOCOG for having staged incredibly successful Games. The FEI was proud of these Olympic Games and were touched by all the kindness and the hospitality in Hong Kong. (I)

The Executive Sports Director informed the Bureau with a PowerPoint presentation on the debriefing process that had taken place following the Olympic & Paralympic Games in Hong Kong. Questionnaires had been sent out to all NFs and Officials focused on competition and relationship/communications/decision making in the lead up. (I)

The main issues for review: (I)

• Paralympics quota places • A formal debrief of the Chef D’Equipes • Review the 3 or 4 horses in a team for Dressage – significant

problems relating to reserve horses • FEI Olympic Regulations need rewriting • Communication: Change in length of cross country course should

have been communicated earlier • Veterinary: Import/export papers–there were changes up until the

last minute • FEI officials: Should be on the ground earlier to assist teams • Accreditation process to be reviewed • Selection process of Judges to be reviewed • Video screen & its use to be reassessed • Screen in stable area giving live feed from FOP was proposed • Meetings: No unscheduled and irregular meetings should take place

Key Recommendations for future Games: (I)

• FEI Olympic Regulations to be reviewed • Command, Control, Communications and Information Systems • IOC is reviewing accreditation following feedback from IFs –

number/structure – system is too complicated! • Pre Games training of all officials not just to include FOP issues • Debriefing process – for all key personnel! • Selection Process for Officials • Work closely with 2012

The above debriefing process had included the Paralympics and the main issues identified by the Officials were: (I)

• Pre Event Communications: Very good • Training : Officials training invaluable • During Event Communications: Very good. Plenty of briefings • Flow of information: could have been better at times • Administration: Best ever for Paralympic Games • Competition Organisation: Very long days due to climate and having

to split classes early am and late pm • Safety: Very good • Veterinary: Excellent


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20.2. FEI WORLD EQUESTRIAN GAMES 2014



21. OLYMPIC GAMES

21.1. 2008 OLYMPIC GAMES & PARALYMPIC GAMES REPORT


Facts and Figures of the 2008 Olympic Games Paralympic

Athletes 197 73 Horses 197 69 + 2 (local) NOC / NPCs 42 28 Olympic / Paralympic Family (approx. attendance

1220 150


42 120

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• Post Event Debriefing (Officials submit reports however no there is no debriefing on the venue)

21.2 2012 LONDON OLYMPIC GAMES – UPDATE

The Executive Sports Director presented a summary prepared by the newly appointed London 2012 Competition Manager, Mr Tim Hadaway. (I)

The venue Greenwich Park places Equestrian sport at the heart of the Games: (I)

• Greenwich to deliver a unique Games experience for athletes, grooms, owners, officials, volunteers and spectators

• Compact site but will demonstrate equestrian sports can be delivered in a spectacular environment at the heart of the Olympic City

• Riders able to stay in the Athletes Village – approx 20 minutes from venue

• Grooms will benefit from first class accommodation at on-site hotel • Stabling will be high quality temporary American barn format • 23,000 seat stadium with Queens House as the backdrop • Cross country course makes excellent use of beautiful undulating

parkland • Proximity to Olympic Park ensures easy access to venue for media.

The Progress report listed the following points: (I)

• Competition Manager appointed • Detailed venue design phase underway • Cross country course identified and fence design has begun • Workforce plan being drafted – Competition Management Team,

ITOs, NTOs, Volunteers • Test event planning underway – CCI/CIC** (Aug 2011)

The Plan for 2009 included: (I)

• Complete venue and overlay design process • Detailed test event planning • Appointment of key officials • Commence ground preparation on cross country • Begin volunteer recruitment • Communication with IFs - attendance and briefings at competitions

including Badminton, Aachen and European Dressage & Jumping Championships (Windsor)

22. JUMPING

22.1 ACCEPTANCE OF THE CHAIR’S REPORT

The Chair’s report was accepted by the GA (See Annex III). (R)


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21.2. 2012 LONDON OLYMPIC GAMES – UPDATE














22. JUMPING

22.1. ACCEPTANCE OF THE CHAIR’S REPORT



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In addition to his written report the Chair informed the GA that the Bureau had also approved the following items unless otherwise mentioned below: (I)

1 The rules for the Nations Cup new formula;

2 Alterations to the rules for the FEI World Cup™ Jumping;

3 Grand Prix Series Wellington (USA) Authorisation had been given for the results of the Grand Prix competitions at seven CSIs and CSIO event in Wellington's (USA) to be combined thereby creating a series.

4 Nations Cup Series for Ponies and Juniors Authorisation had been given for a Pony Riders and Juniors Nations Cup series to be held in 2009. Events would be held in Belgium, France, Netherlands and Germany, with a Final in Denmark.

5 Rules for the Rolex Rankings A number of alterations to the rules for the Rolex Rankings would come into effect for the 2009 season. These included the following:

a Alteration to the bonus system;

b An increase in points given for Nations Cup Top League competitions;

c An increase in points for the following:

o Final Competition at European Championship, Rolex FEI World Cup™ Final, Speed Competition at FEI World Championship, European Championship, Speed Competition and 2nd Competition at Rolex FEI World Cup™ Final, First Competition at Olympic Games, Final Competitions at the Pan American Games.

d In addition, bonus points would be available for the Asian Games. The above alterations to the rules for the Rolex Rankings had not been presented in the Chair’s report as they would be discussed by the association of show organisers on the occasion of their meeting subsequent to the FEI General Assembly.

• 2009 FEI European Jumping Championship

Due to the fact that both the FEI European Jumping and Dressage Championships would be hosted together in Windsor (GBR), approval had been given for the Jumping Championship to reduce the number of horses to one per rider and, with the welfare of the horse in mind, to include two rest days instead of one.


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22. JUMPING




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Approval had been given to re-open the bidding process for the 2011 FEI European Jumping Championship.

• Olympic Games Qualification System

The FEI SG confirmed that the proposal of the ITA NF relating to the rules governing qualification of NOCs for Jumping at the Olympic Games had been dropped and would not be presented to the Jumping Committee for consideration.

• Weekend free of CSI-4* and CSI-5* events

The General Assembly granted authorisation to the Bureau to decide on whether or not to keep the second weekend in June free of CSI-4* and CSI-5* events worldwide for the purpose of allowing NFs to host their National Championships. The Bureau would first consult all NFs prior to taking a decision. (R)

22.2 UPDATE ON RULES FOR SERIES – FOR INFORMATION

22.2.1 Rules FEI Nations Cup Series

The GA’s attention was brought to the Bureau’s approval of the rules for the Nations Cup series as distributed. It was accepted that selected CSIO-3* events could be added to the Promotional League. (R)

Upon the request of the Chair, the GA accepted that the rules could be altered in such a way as to allow teams from areas such as Canada and the Middle East that have not taken part in either the Promotional League or the Entry League to participate at the Promotional League Final already in 2009. (R)

The Chair explained the background that led to the creation of the Nations Cup rules presented to the GA: (I)

Establishing the rules had been a very difficult process which had to be completed in a very short timeline. Samsung had retained the exclusive negotiating rights to the Nations Cup Super League until 31 December 2007, leaving very little time for the development of a new concept and the search for a new sponsor.

The main ideas behind the new concept for the Nations Cup were as follows: (I) • to increase the number of organisers and participation of

teams; • to give more countries the possibility of taking part in the

Nations Cup Top League;


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22.2. UPDATE ON RULES FOR SERIES – FOR INFORMATION

22.2.1. Rules FEI Nations Cup Series





The main ideas behind the new concept for the Nations Cup were as follows: (I)• to increase the number of organisers and participation of




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• to create a promotional system for teams that would function in a transparent way;

• to find a method that would make it possible to spread the Nations Cup worldwide.

In order to achieve these goals rules needed to be drawn up that could be modified if necessary following the first year. The idea of opening the Top League to ten teams instead of eight was established with a view to making the competition more interesting to potential sponsors by increased exposure. Initially it was felt that teams and events in the Top League should be linked but eventually it was decided that this would not be in the best interest of the sport. A number of countries had reacted strongly to reducing the number of competitions in the Top League to six. For this reason the number of competitions had been retained at eight. It had been foreseen in the preliminary concept to have ten teams with four or five riders per team. But during the summer there had been strong opposition from NFs and Chefs d’Eqipe to limit teams to four riders each. A compromise was reached during a meeting in Aachen (GER) to limit invitation of teams to five riders with a maximum of twelve horses per team. (I)

With a view to introducing a promotional system to the Nations Cup rules the idea of establishing two leagues under the Top League was created; namely the Promotional League and the Entry League. The Promotional League would consist of all the CSIO-4*, and CSIO-5* events in Europe not included in the Top League plus a number of selected CSIO-3* events. In addition, the need to add CSIO-3* events had become apparent as a result of the current economic crisis. An Entry League would consist of CSIO-2* and CSIO-3* events mainly in Central and Eastern Europe. Much effort would be given during the course of the coming year to establish Regional Leagues in various parts of the world, such as a combined league for North and South America, Middle East, Far East and so on. The intention behind the creation of Regional Leagues was to have the best teams from around the world participate at the Promotional League Final. A number of obstacles needed to be overcome in having Regional Leagues function properly. These included cost of transportation and distances involved in the transportation of horses as well as sanitary difficulties in relation to the importation of horses. (I)

The Chair informed the GA that he was not as of yet in a position to divulge the name of the title sponsor for the Nations Cup Top League. Negotiations had been in process for quite some time with a potential sponsor but the current economic climate did not make negotiations easier. He mentioned that a letter of intent had been signed and that work was being carried out on the contract details. He emphasised that he was very much aware of the necessity to name the potential sponsor. In


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22.2. UPDATE ON RULES FOR SERIES – FOR INFORMATION

22.2.1. Rules FEI Nations Cup Series





The main ideas behind the new concept for the Nations Cup were as follows: (I)• to increase the number of organisers and participation of




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order to make life easier for the organisers of the Top League FEI HQ had been working closely with them to avoid clashes relating to product brands. He stressed that he was confident that the FEI would offer sponsorship that would not clash with existing event sponsors. (I)

The Chair informed the GA that Promotional League prize money would be established according to the star system fixed for CSI events. Promotional League competitions would be required to offer at least 30’000 CHF for CSIO-4* events and 80’000 CHF for CSIO-5* events, which was in line with the current regulations for such competitions. Sponsorship was also being sought for the Promotional League as well as for the Promotional League Final. (I)

The CAN NF Delegate informed the GA that he felt that the founders of the Nations Cup Top League had not borne in mind the logistics and the challenges facing non-European Nations in trying to participate in the Top League or qualifying for the Promotional League Final. Canada found itself in the very happy position of being qualified for the Top League going into next season; nevertheless, due to the way the rules for the Top League were formulated for 2009 it was highly unlikely that Canada would be able to participate next year or indeed in the future due to the requirement that teams are obliged to take part at all eight events in the Top League. (I)

He felt that the same would apply to a Mexican or Argentinean team due to the enormous financial and logistical burden. As a result of these obstacles Canada would not be able to take part in the 2009 Top League which he felt was a shame in light of its success at the 2008 Olympic Games. (I)

In reply the Chair stated that prior to finalising the rules for the Promotional League Final NFs such as Canada and others in a similar situation would be consulted. From the experience of the Super League the FEI had learned that to attract and retain media and TV interest it had been necessary to have the same teams compete at all events. (I)

22.2.2 Modifications FEI World Cup™ Rules

Refer to Annex IV for alterations to the FEI World Cup™ Jumping Rules approved by the Bureau and brought to the attention of the GA.(I)

In reply to the USA Delegate relating to a query on the bidding process and allocation of the 2013 FEI World Cup™ Jumping Final, the Chair of the Jumping Committee reported that the Bureau had considered this issue during its meeting prior to the GA and that discussion would be re-opened during the Bureau meeting the day following the GA. He mentioned that practically all indoor organisers were working with either multi-purpose


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22.2.2. Modifications FEI World Cup™ Rules




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arenas or exhibition halls. Obtaining access to these arenas was becoming increasingly difficult. Consequently, a longer planning period was needed. As a result a proposal to allocate the FEI World Cup™ Jumping Finals for 2011, 2012 & 2013 would be considered by the Bureau with a view to possibly having Finals allocated five-years in advance. (I)

22.3 RULES REVISION 2009 - APPROVAL

(Refer to the FEI website for the 23rd edition of the Jumping Rules)

The revised rules for Jumping were approved by the GA. (R). The Chair drew the Assembly’s attention to the following two corrections that would be made to the final edition:

1 At CSIO events accommodation for athletes, grooms and Chefs d’Equipe would be covered from the day prior to the first official competition.

2 At CSIO events the accommodation costs for team veterinarians would not be covered by the organising committee.

23. DRESSAGE

23.1 ACCEPTANCE OF THE CHAIR'S REPORT

Prior to the opening of the General Assembly, the FEI Bureau had accepted the resignation of Mrs Marriette Whitages (BEL). Mrs Whitages who had acted as Chair for the Dressage Committee from 2001-2008 was thanked by the Bureau for her work and most specifically for the contribution she made to the development of the Dressage sport during her time in office. (I)

Mrs Whitages gave an overall report on Dressage which provided a synopsis of the information provided in her report. The highlights were: there is a new judges evaluation process being developed; new dressage tests will be launched at year end; rules revision; Sydney university study; new procedures are being set up for the evaluation and assessment of officials; 14% increase in events on 2007;dressage think tank has been created to provide ideas for change; there has been a big increase in the number of Young Rider, Junior and Pony competitions; 15 teams partook in the Olympic Games with a greater spread than hitherto; a new analysis tool developed will help in the selection of judges for promotion and appointments in the future. The Strategy is set out in the papers provided. (I)


The Rules were presented for acceptance. A number of NFs raised issues about the Rules. It was agreed that these issues would be looked at following the GA and it was proposed that the Rules should be accepted with the exception of the issues raised. This resolution was passed. (R)


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22.3. RULES REVISION 2009 - APPROVAL





23. DRESSAGE

23.1. ACCEPTANCE OF THE CHAIR'S REPORT





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22.2.2. Modifications FEI World Cup™ Rules




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23. DRESSAGE







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24. EVENTING


The Chair of the Eventing Committee referred to the report annexed to the Agenda which reflected issues of concern which the Committee had dealt with in the past months. (I)

He also commented especially on the Olympic Games Eventing competitions which had been a great success. The Eventing formula had provided the best impressions possible of the sport. He was very proud of the outcome in all aspects (competition, results, veterinary and facilities) which could not have been better. (I)

The Partnership with HSBC had proven to be a great boost for the sport with their involvement with the Classic events, the World Cup Final in Deauville this year and qualifiers for next year and the Rider rankings. (I)

The discipline had been closely involved with all aspects of the Eventing Safety Program, the Chair expressed his confidence that the efforts were showing progress in the right direction. The Revision of the Rules for Eventing presented to the GA included a proposal reflecting the safety. (I)

The Chair also referred to the work of the Safety Committee under the Chairmanship of David O’Connor and the main objective of the program to reduce horse falls on Cross Country. (I)

24.2 UPDATE ON RULES FOR SERIES

Please refer to updated 2009 HSBC FEI World Cup™ - Eventing rules published on FEI website. (I)

24.3 RULES REVISION 2009 – APPROVAL

The Chair presented the Rules revision with one change discussed at the Group meetings preceding the GA in regard to (I):

Art 506 Qualification Results of athletes and horses:2.2 Qualifying Result (QR) modifications – see bold:

“A qualifying result (QR) is achieved by completing a competition within minimum parameters of all round performance. ….

Cross Country Test: From 2009 onwards, the results at obstacles on at International events need to include where applicable, a minimum of one clear round at a CIC and 20 penalties at a CCI not more than 90 seconds exceeding the optimum time in the Cross. At 4* events, the maximum time by which the optimum time may be exceeded is 120 seconds since 2005;At CIC 3* events, the maximum time by which the optimum time may be exceeded is 120 seconds from 2009 onwards, and ….


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24. EVENTING







24.2. UPDATE ON RULES FOR SERIES


24.3. RULES REVISION 2009 – APPROVAL




Cross Country Test: From 2009 onwards, the results at obstacles on at International events need to include where applicable, a minimum of one clear round at a CIC and 20 penalties at a CCInot more than 90 seconds exceeding the optimum time in the Cross.At 4* events, the maximum time by which the optimum time may be exceeded is 120 seconds since 2005;At CIC 3* events, the maximum time by which the optimum time may be exceeded is 120 seconds from 2009 onwards, and ….


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10.1.2- Extension of Establishment (maintaining qualification):

When the establishment has expired for CCI, it can be renewed at any time with 2 clear rounds in 2 CIC/CNC of the same level or higher during the 12 months before the events in question.”

Reason for rule change: Based on the safety concerns and the accident rate of the past 2 years and a review of the levels at which these accidents occur – it is acknowledged that the reinforcement of qualifications of riders is imperative.

The 2009 Rules for Eventing were unanimously approved by the GA. (R)

25. DRIVING


The Chair of the Technical Committee for Driving, Mr Richard Nicoll (USA) confirmed that an extensive revision of the FEI Rules for Driving Events had taken place over the previous year involving the input of the FEI stakeholders. He tabled his report and confirmed that FEI Driving continues to grow and that the FEI World Cup™ for Driving continues to draw large and enthusiastic crowds. The Chair wished to record his thanks to Baron Wolf Von Buchholtz (ARG) who was leaving the committee at the end of his term for all of his hard work and commitment to Driving. (I)

The Chair then tabled the new FEI 2009 Rules for Driving Events together with the rule amendments for the FEI Indoor World Cup for Driving Rules 2008/9 for approval. (I)


The GA aknowledged the rules as submitted. (I)


The GA unanimously approved the rules as submitted. (R)

26. ENDURANCE


The Chair of the Endurance Committee, Mrs Ruth Carlson, presented her report for 2007/8 and confirmed that the planned riders meeting to be held during the 2008 FEI World Endurance Championships in Malaysia had not taken place due to time restraints. It would hopefully take place in early 2009. (I)

Mrs. Carlson confirmed that the Senior 2008 World Championships in Terengganu (MAS) had been a great success with over 45,000 people attending the opening ceremony and over 10,000 people watching the actual start of the Championships. (I)


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25. DRIVING








26. ENDURANCE




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24. EVENTING













Cross Country Test: From 2009 onwards, the results at obstacles on at International events need to include where applicable, a minimum of one clear round at a CIC and 20 penalties at a CCInot more than 90 seconds exceeding the optimum time in the Cross.At 4* events, the maximum time by which the optimum time may be exceeded is 120 seconds since 2005;At CIC 3* events, the maximum time by which the optimum time may be exceeded is 120 seconds from 2009 onwards, and ….


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25. DRIVING








26. ENDURANCE





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25. DRIVING








26. ENDURANCE




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She presented the proposed 2009 FEI Endurance Rules for Endurance Events for approval and confirmed that the rules had been produced after the year long work of the FEI Endurance Task Force and the input of the many FEI National Federations. (I)

She asked the FEI Director for Endurance to explain the transitional arrangements which had been discussed with a number of Federations for 2009. (I)

The FEI Director for Endurance confirmed that a number of Federations had, at a Regional Group Meeting, raised concerns over the impact of the mandatory rest periods as defined within the new rules linked to their very short season of events. (I)

The FEI Director for Endurance confirmed that there would be a transitional arrangement for 2009 that would allow such nations to reduce the mandatory rest period to that already imposed under those nation’s own National Rules for Endurance. (I)

Mrs Carlson then presented the FEI Endurance Rules, 7th edition effective January 2009, for approval. (I)


The votes cast were counted and the result declared by the FEI SG as being exactly equal both for and against the proposal. As such the Secretary General confirmed there was no majority and confirmed the position would be reviewed and the rule approval postponed to later in the GA. (I)

Later in the GA the FEI 1st Vice President, re tabled the 2009 Endurance Rules with one amendment to the section related to mandatory rest periods for horses competing in FEI events. (I)

The new rules were then voted upon with the amendment included and the rules passed unanimously by the GA. (R)

27. VAULTING


The Chair of the FEI Technical Committee Mrs Emma Garrod Seely (USA) presented her report for 2007/8. (I)


In presenting the 2009 Vaulting rules for approval Mrs. Garrod Seely drew attention to a typing error in the table on page 4 of the rules regarding age categories: the table should have read under 16 for Team Junior as opposed to under 18 as was marked. She asked the Assembly to approve the correction of this error. The GA subsequently approved the rules. (R)


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27. VAULTING






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28. REINING


The Chair of the Reining Committee, Mr Frank Costantini (USA) presented his report for 2007/8. (I)


The Chair presented the FEI Reining Rules effective January 2009, and received the approval of the GA. (R)

29. PARA-EQUESTRIAN


The Chair of the Para-Equestrian Committee, Mr Ulf Wilken (SWE) tabled the report of the outgoing Chair, Mrs Jonquil Solt. (I)

He then requested the approval of the GA to a number of small rule changes to provide more clarity within the rules, to reduce costs to organisers and to continue the alignment of FEI PE Dressage with FEI Dressage. (I)

29.2 CORRECTIONS/MODIFICATIONS TO RULES

The GA unanimously approved the rule changes as submitted. (R)

30. YOUTH

30.1 YOUTH OLYMPIC GAMES REPORT

The Executive Sports Director, Mr. David Holmes made a short presentation on the Youth Olympic Games and explained the creation of the new position of Youth Director within FEI HQ as of January 2009 which would be the Year of Youth. Both the Qualification System and Competition Format for the 2010 YOG were approved. (I)

30.2 RULES REVISION 2009

The Executive Sports Director confirmed that all rules for Pony Riders and Childrens events would henceforth be published as Annexes to the senior discipline rules. (R)

31. ATHLETES’ COMMITTEE


The Chair of the Athletes’ Committee, Mr Lee Pearson thanked the GA for agreeing to the modification in the Statutes which would allow members of the Athletes Committee only, to sit on more than one Committee. This modification would in the future enable Athlete Committee members to sit on their respective discipline committee - the link thereby being made


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28. REINING





29. PARA-EQUESTRIAN




29.2. CORRECTIONS/MODIFICATIONS TO RULES


30. YOUTH

30.1. YOUTH OLYMPIC GAMES REPORT


30.2. RULES REVISION 2009





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27. VAULTING






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28. REINING





29. PARA-EQUESTRIAN




29.2 CORRECTIONS/MODIFICATIONS TO RULES


30. YOUTH

30.1 YOUTH OLYMPIC GAMES REPORT


30.2 RULES REVISION 2009






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28. REINING





29. PARA-EQUESTRIAN




29.2. CORRECTIONS/MODIFICATIONS TO RULES


30. YOUTH

30.1. YOUTH OLYMPIC GAMES REPORT


30.2. RULES REVISION 2009





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by one individual. He further thanked the GA for approving another change to the Statutes which allowed the Chair of the Athletes Committee to vote on the FEI Bureau. (I)

The Chair proceeded to share the Mission Statement for the Athletes’ Committee with the General Assembly: (I)

The Athletes’ Committee embodies, represents and empowers the values of equestrians, human and horses worldwide through a proactive relationship between all disciplines and the FEI.

The Committee’s activities during the past year were highlighted. 2008 had seen the beginning of the creation of international riders clubs for those disciplines that did not include one. The Committee had also worked on the electoral process for incoming members on the Athletes’ Committee. (I)

The Chair’s report which included the Athletes’ Committee three-year strategy was approved by the General Assembly. (R)

32. VETERINARY MATTERS


The Chair’s report was unanimously approved. (R)

The Chair commented on point 9 of his report, Olympic Games 2008 Hong Kong. An additional Report had been tabled and available upon request. He thanked all the Veterinarians, many of whom were volunteers and made such a big effort to ensure such high quality and safe competition. (I)

32.2 MEDICATION CONTROL REPORT

There was an increase in the total number of horses tested by the FEI. The number of horses tested may have reached its ceiling now, based on the available budget. (I)

3270 horses in FEI events were tested globally in 2007. In total, 271 events were tested within Groups I & II. (I)

MCP testing activities from 1991 showed a continuing increase in horses tested in recent years peaking at 4% in 2004/05. The rate of positive test results showed a decrease since, perhaps indicating an increased testing activity and education has lead to a lower rate of positives: 1% in 2007 and approximately 0.7% in 2008. (I)

Updated Medication Control 2008 to September: MCP 1682 horses tested, 13 positives. (I)

Non-MCP, approximately 893 horses tested with 26 positives reported so far. (I)


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32.2. MEDICATION CONTROL REPORT







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The total operational expenses MCP program were (costs to collect and analyse the samples) CHF 1.213.078 in 2007, which was within the MCP budget (CHF 1.310.600). (I)

The total costs increased as, parallel to the recommendations of the Task Force, there was a request to increase the testing activities by approximately 40%.(I)

The number of horses tested per event increased to 7.9 in 2007, indicating more efficient testing by the Testing Veterinarians. (I)

The total MCP costs per event showed an increase in 2007. A strict cost control from FEI headquarters is essential to keep the costs of the program within the operational budget (I).

The total MCP costs per horse tested showed a slight increase in 2007. The MCP costs amounted to CHF 568 per horse tested. (I)

The total testing (i.e. laboratory) costs for the MCP central laboratory increased to CHF 647.949 in 2007, which was a reflection of the increased testing activities. (I)

When budgeting we must not forget the additional cost of positive tests.

Goals for the Future: (I)

1. Bi-annual meeting with MCP Testing Vets. For harmonisation, standardisation, education and intelligence it should be organised every two years. The next meeting is scheduled for spring 2009.

2. Review contract and term of MCP Testing Vets. Contracts are necessary and needs to cover terms, standards, confidentiality and should be for a 3 year period to allow review and new vets to be involved. This has been agreed as necessary with HQ.

3. Establish even closer Laboratory harmony and risk management processes.

4. Increase Education of stakeholders; promote Competitors’ Guide, FEI Medication Code; Athletes Committee confirmed their support for these aims.

5. Listen to Treating Veterinarians for their additional needs particularly inline with revision of the Medicine box and to encourage Elective Testing.

6. Continue surveillance, monitoring and research;

7. Review funding and management of Medication Control Program.


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32.2. MEDICATION CONTROL REPORT







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32.3 APPROVAL LIST OF PROHIBITED SUBSTANCES

The prohibited list was approved in conjunction with the Revised Veterinary Regulations.

The Chair made the following statement: “Capsaicin may have legitimate as well as illegitimate usage, but it will be considered in future, if it is detected in medication control samples, to be a doping offence due to its possible usage in abuse.” This was approved by the GA (R).


The new Veterinary Regulations were unanimously approved. (R).

32.5 VETERINARY RESEARCH - UPDATE

1. Footing Project

Progress is being closely monitored. A successful Seminar was held in spring 2008 in Gothenburg (SWE) to review and get input from riders, trainers and veterinary surgeons. Further scientific reviews and meetings with FEI HQ staff and independent assessors would take place in the coming months. (I)

2. Intensity of Competition (I)

Pilot Study by Lies De Backer of FEI Veterinary Department.

3. Prof Jeffcott’s project Equitation Science project. (I)

Received approval from Dressage Committee and Department for revised project.

4. Publication (I)

A Paper on Completion and treatment rates in modern endurance racing by Dr David J Marlin, Dr John McEwen and Dr Frits Sluyter had been presented at the 2008 International Society for Equitation Science (ISES) Meeting. This was based on FEI Endurance ride records and had been well received. (I)

32.6 INFECTIOUS DISEASES - UPDATE

FEI Movement of Horses Group has been formed to advise on issues that affect the transport of competition horses and on the Infectious disease issues that can present challenges to the welfare of horses and to the sport. (I)

Its work is essential for developing and sustaining the sport.


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32.3. APPROVAL LIST OF PROHIBITED SUBSTANCES





32.5. VETERINARY RESEARCH - UPDATE

1. Footing Project






4. Publication (I)


32.6. INFECTIOUS DISEASES - UPDATE




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Expected achievements: (I) 1. Facilitate testing & certification protocol. 2. Increase acceptance of model Health Certificate. 3. Proactive approach of NF’s and OC’s. 4. Emerging Diseases.

Pony measurement

The chair stated that the FEI is looking at appeals procedures for pony measurement. (I)

33. WORLD HORSE WELFARE (FORMER ILPH)

World Horse Welfare (WHW) is the new name for the International League for the Protection of Horses (ILPH), a charity organisation dedicated to caring for horses. Mr Roly Owers, CEO of WHW made a presentation on the work being conducted by his organisation. (I)

He felt that there was a considerable overlap between sport and welfare and was delighted that FEI and WHW had developed such a close relationship over the past two decades. (I)

In total WHW invests around £7.5million a year.

In practice WHW focus on three core operational areas: (I)

1. In Britain WHW has responsibility for over 2,000 horses, nearly all of which have suffered abuse or neglect.

2. WHW campaigns world wide to change legislation and attitudes about horse welfare

3. WHW is striving to improve horse welfare around the world by educating people.

Mr Owers thanked the FEI for inviting him to make a presentation to the GA and for having made WHW an associate member. (I)

34. ITEMS RAISED BY NFS / REGIONAL GROUPS

34.1 GBR NF: IMPROVE OUR STANDING IN THE OLYMPIC FAMILY

Mr Keith Taylor (GBR) informed the GA that the measures taken by the FEI to improve the organisation’s standing in the Olympic family had been discussed during Groups Meeting I & II. In addition, the report from the Executive Sports Director had highlighted the actions taken by the FEI following the Olympic Games in Hong Kong. The GBR NF was, therefore, convinced that the issue was getting sufficient attention and reassured the FEI of their NF’s vigorous support in this endeavour (I).


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Expected achievements: (I)1. Facilitate testing & certification protocol. 2. Increase acceptance of model Health Certificate. 3. Proactive approach of NF’s and OC’s. 4. Emerging Diseases.

Pony measurement












34.1. GBR NF: IMPROVE OUR STANDING IN THE OLYMPIC FAMILY


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32.3. APPROVAL LIST OF PROHIBITED SUBSTANCES





32.5. VETERINARY RESEARCH - UPDATE

1. Footing Project






4. Publication (I)


32.6. INFECTIOUS DISEASES - UPDATE




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Expected achievements: (I) 1. Facilitate testing & certification protocol. 2. Increase acceptance of model Health Certificate. 3. Proactive approach of NF’s and OC’s. 4. Emerging Diseases.

Pony measurement












34.1 GBR NF: IMPROVE OUR STANDING IN THE OLYMPIC FAMILY



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Expected achievements: (I)1. Facilitate testing & certification protocol. 2. Increase acceptance of model Health Certificate. 3. Proactive approach of NF’s and OC’s. 4. Emerging Diseases.

Pony measurement












34.1. GBR NF: IMPROVE OUR STANDING IN THE OLYMPIC FAMILY


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35. FEI CHAMPIONSHIPS

35.1 INFORMATION ON ALLOCATION OF CHAMPIOSHIPS

The Assembly were informed that the following Championships/Events had been allocated by the Bureau during their meeting on the 17 November 2008: (I)

Allocation 2008

Discipline(s) FEI Championship/Final Venue Preferred

datesJUMPING Americas Amateurs Wellington, FL (USA) 10-15 Dec.

Allocation 2009


datesJUMPING Americas Juniors, Pre-Juniors &

Children Bogota (COL) 8-12 Oct.

JUMPING Balkan Young Riders, Juniors & Children *

Piatra Neamt (ROU) 4-6 Sept.

DRESSAGE World Breeding Verden (GER) 6-9 Aug. DRESSAGE Balkan Seniors, Juniors &

Children* Plovdiv (BUL) 7-9 Aug

EVENTING European Young Riders/Juniors Waregem (BEL) 11-14 Sept. EVENTING World Breeding Le Lion d’Angers (FRA) October EVENTING Balkan Seniors & Juniors* Shumen (BUL) 21-24 May ENDURANCE Central Asian* Almaty 16-17 May REINING Master’s Final Oklahoma (USA) 2-3 Dec VAULTING European Seniors & Juniors Fyyinge (SWE) July 29-2 Aug.

Allocation 2010


datesJUMPING DRESSAGE EVENTING

European Ponies Bishop College (GBR) July 27-1 Aug.

JUMPING European Young Riders/Juniors/Children

Haras de Jardy (FRA) Last week of July

JUMPING Children’s Final Doha (QAT) 6-12 Dec. DRESSAGE FEI World CupTM Final s'Hertogenbosh (NED) Dates tbc DRESSAGE European Young Riders/Juniors Kronberg (GER) 6-8 Aug. EVENTING European Juniors Bad Segeberg (GER) Dates tbc DRIVING FEI World CupTM Final Geneva (SUI) Dates tbc


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35.1. INFORMATION ON ALLOCATION OF CHAMPIOSHIPS


Allocation 2008



Allocation 2009









Allocation 2010








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Allocation 2011 Discipline(s) FEI Championship/Final Venue Preferred

datesJUMPING European Seniors The bids for championships have been re-

opened – to be allocated by the Bureau in their meeting Spring 2009

DRESSAGE European Seniors Rotterdam (NED)

18-21 Aug (tbc)

EVENTING European Seniors Luhmühlen (GER) 25-28 Aug. DRIVING World Seniors Pairs Conty (FRA) TBC

Venue and date change 2009

Discipline(s) FEI Championship/Final Venue datesJUMPING Central Asian* Astana 2-5 July 2009 DRESSAGE Central Asian* Almaty

11-14 June 2009

The Executive Director of Sports informed the Assembly that the FEI would begin in January 2009 a championship strategy review. The review would include but would not be limited to examining the fitness for purpose of the current championship product – the format/the fees/ the sponsorship issues/comms/TV/rights/number/frequency as well as the championships’ allocation process. (I)

The review would be a collaborative project between sport, communications and commercial departments putting together a series of project teams in order to review specific subject areas. (I)

The initial findings would be presented to the Bureau meeting at their Spring Meeting in March 2009. The GA would receive a full report at the FEI GA in 2009. (I)

36. GENERAL ASSEMBLY

36.1 2009 - INVITATION .

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The SG announced that Denmark had kindly invited the FEI to DEN for the 2009 General Assembly. The Danish bid would be presented to the Bureau during the latter’s meeting on 22 November 2008.

36.2 2010

The FEI SG was also pleased to announce that Japan had extended their invitation for the 2010 General Assembly. (I)

Note from Headquarters: The JPN NF subsequently confirmed to HQ the possibility to hosting the event in Tokyo (JPN) from 1-6 November 2010.


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dates JUMPING European Seniors The bids for championships have been re-



18-21 Aug (tbc)



Discipline(s) FEI Championship/Final Venue dates JUMPING Central Asian* Astana 2-5 July 2009 DRESSAGE Central Asian* Almaty 11-14 June

2009





36.1. 2009 - INVITATION


36.2. 2010



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35.1. INFORMATION ON ALLOCATION OF CHAMPIOSHIPS


Allocation 2008



Allocation 2009









Allocation 2010








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datesJUMPING European Seniors The bids for championships have been re-



18-21 Aug (tbc)



Discipline(s) FEI Championship/Final Venue datesJUMPING Central Asian* Astana 2-5 July 2009 DRESSAGE Central Asian* Almaty

11-14 June 2009





36.1 2009 - INVITATION .

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36.2 2010




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dates JUMPING European Seniors The bids for championships have been re-



18-21 Aug (tbc)



Discipline(s) FEI Championship/Final Venue dates JUMPING Central Asian* Astana 2-5 July 2009 DRESSAGE Central Asian* Almaty 11-14 June

2009





36.1. 2009 - INVITATION


36.2. 2010



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37. MISCELLANEOUS

No further points were raised. (I)

38. WRAP UP OF TOPICS

In closing the SG thanked the ARG NF for their warm welcome and outstanding hospitality. The GA participants were thanked for their input and the HQ staff for putting the GA together. Finally, the SG congratulated all the provisionally affiliated Associate Members and the Chair of Athletes’ for his vote on the Bureau. (I)


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37. MISCELLANEOUS

No further points were raised. (I)

38. WRAP UP OF TOPICS

In closing the SG thanked the ARG NF for their warm welcome and outstanding hospitality. The GA participants were thanked for their input and the HQ staff for putting the GA together. Finally, the SG congratulated all the provisionally affiliated Associate Members and the Chair of Athletes’ for his vote on the Bureau. (I)

MEETING MINUTES Annex I General Assembly, Buenos Aires (ARG) – 21 November 2008

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ANNEX I FEI Timeline and Plan of Action for DOM NF

1) November 2008 In the FEI GA, in Buenos Aires, the GA the Federación Ecuestre Dominicana, Inc. was disaffiliated, by unanimous vote. In addition the General Assembly in Buenos Aires affiliated a transitional structure provisionally, called “Federación Dominicana de Deportes Ecuestres, Inc.” (FDDE) for one year. This new NF structure and statues complies with the NOC and IOC requirements. The FEI will affiliate temporarily with the IOC, NOC and FEI supervision, provided that. The New NF “Federación Dominicana de Deportes Ecuestres, Inc.” Structure is composed by: Actual President (Also Former for continuity) Actual Secretary General (Also Former for continuity) Actual Treasurer (Also Former for continuity) Additional members or vocals: The presidents Of the five (5) Associations: Actual President of ASDO, Inc. (National Association for Show Jumping) Actual President of AADO, Inc. (National Association for Dressage) Actual President of AOEDO, Inc. (National Association for Officials, Judges, riders and Veterinarians) Actual President of ADORE, Inc. (National Association for Reining) Actual President of EQUICLUB, Inc. (National Association for Endurance) And a Technical Director from the above associations should be designated to supervise all technical aspects and liaisons with the FEI. 2) January 2009

FDDE should send to the FEI the statues officially translated for evaluation by the FEI Legal Department as well as the statues of the 5 registered associations. These documents should be received by the FEI on January 2009. These official translations should be sent with acknowledgment of the NOC and IOC.

MEETING MINUTES Annex I General Assembly, Buenos Aires (ARG) – 21 November 2008

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ANNEX I FEI Timeline and Plan of Action for DOM NF

1) November 2008 In the FEI GA, in Buenos Aires, the GA the Federación Ecuestre Dominicana, Inc. was disaffiliated, by unanimous vote. In addition the General Assembly in Buenos Aires affiliated a transitional structure provisionally, called “Federación Dominicana de Deportes Ecuestres, Inc.” (FDDE) for one year. This new NF structure and statues complies with the NOC and IOC requirements. The FEI will affiliate temporarily with the IOC, NOC and FEI supervision, provided that. The New NF “Federación Dominicana de Deportes Ecuestres, Inc.” Structure is composed by: Actual President (Also Former for continuity) Actual Secretary General (Also Former for continuity) Actual Treasurer (Also Former for continuity) Additional members or vocals: The presidents Of the five (5) Associations: Actual President of ASDO, Inc. (National Association for Show Jumping) Actual President of AADO, Inc. (National Association for Dressage) Actual President of AOEDO, Inc. (National Association for Officials, Judges, riders and Veterinarians) Actual President of ADORE, Inc. (National Association for Reining) Actual President of EQUICLUB, Inc. (National Association for Endurance) And a Technical Director from the above associations should be designated to supervise all technical aspects and liaisons with the FEI. 2) January 2009 FDDE should send to the FEI the statues officially translated for evaluation by the FEI Legal Department as well as the statues of the 5 registered associations. These documents should be received by the FEI on January 2009. These official translations should be sent with acknowledgment of the NOC and IOC.

Documents

EXTRAORDINARY GENERAL ASSEMBLY 21 November 2008 · Mrs Diana Maria RAMOS DE LEON Member (Group V) Dr Pablo Tomas MAYORGA Member (Group VI) ... Rosario SANTANDER KELLY CHN Zhou DONGBO